HomeMy WebLinkAboutRequest to Purchase - Technology ServicesGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:TeCi1110IOgy Services
REQUEST SUBMITTED BY:VaneSSa Brown
DATE: 1 /22/25
PHONE:X3281
CONTACT PERSON ATTENDING ROUNDTABLE:TOIl1 Gaines/Joseph Carter
CONFIDENTIAL INFORMATION: ❑YES ❑NO
i
(P"EPKALL
r
THAT,,,Ap
❑Agreement / Contract
❑AP Vouchers
❑Appointment / Reappointment
❑ARPA Related
❑ Bids / RFPs / Quotes Award
❑ Bid Opening Scheduled
❑ Boards / Committees
❑ Budget
❑Computer Related
❑County Code
❑Emergency Purchase
El Employee Rel.
❑ Facilities Related
❑ Financial
❑ Funds
❑ Hearing
® Invoices / Purchase Orders
❑ Grants — Fed/State/County
❑ Leases
❑ MOA / MOU
❑Minutes
❑Ordinances
❑Out of State Travel
El Petty Cash
❑ Policies
❑ Proclamations
❑ Request for Purchase
❑ Resolution
El Recommendation
❑Professional Serv/Consultant
❑Support Letter
❑Surplus Reg.
❑Tax Levies
❑Thank You's
❑Tax Title Property
❑WSLCB
Term, cost, etc.)',
Purchase Order #1017 to Kelley Create for scheduled QUAD replacement of
copier used by the Clerk's office, $13,996.99. 501.179.00.0502.594186003
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A
DATE OF ACTION: — —CXJT—
APPROVE: DENIED ABSTAIN
D1: !</j
D2:
D3:
DEFERRED OR CONTINUED TO:
WITHDRAWN:
RECEIVED
4/23/24 IAN Z 2 2025
ANT COUNTY COMMISSIONERS
Grant County Technology Services
35CStNW
Ephrata, WA 98823-1685 USA
gcts9g rantcou ntywa.gov
VENDOR SHIP TO P.O. NO. 1017
Kelley Create Kimberly Allen DATE 01 /22/2025
Kelley Create (KECOC) Grant County Clerk
1634 W Broadway Ave Grant County Clerk
Moses Lake, WA 98837 Grant County Court House
PO Box 37, 35 C St NW
Ephrata, WA 98823
SERVICE DESCRIPTION
Copier BP-70M751 75 ipm MFP, MX-FN34 Stapler/Finisher,
BP-LC11 3,500 Sheet Large Capacity Tray, MX-
PN16B 3-Hole Punch, D5143NT 20-Amp Surge
Protector, MX-RB26 Paper Pass Unit
Copier Estimated Sales Tax
Budgeted QUAD Replacement
501.179.00.0502.594186003
GCTS
Approval:
Date:
Approved By
Date
QTY RATE AMOUNT
1 12,912.35 12,912.35
12,912.35 0.084 1,084.64
TOTAL $13,996.99
KELLEY,
CREATE
1634 W Broadway Avenue, Moses Lake
" s: 0
This Proposal is prepared for Date
Grant County Clerk a\AA� ,
www.kelleycreate.com
m ichael.chase@ keIlevcreate.com
January 21, 2025
After a careful evaluation of your needs, I would recommend the following solution
HAl2P
BP-70M75 75 ipm MFP BP-70M75
MX-FN34
Stapler/Finisher
BP-LC11
3,500 Sheet Large Capacity Tray
MX-PN16B
3-Hole Punch
D5143NT
20-Amp Surge Protector
MX-RB26
Paper pass Unit
To replace equipment ID#BI4063
SHARP Suggested Retail Price
SET UP & TRAINING*
Standard Discount from Retail Pricing
Grant County NASPO Contract Discount
Removal of Sharp MX-7570
Grant County Purchase Price
$37,365.00
$0.00
-$171865.00
-$6,587.65
0.00
$12791235
Raw
i
Y�
Sales Tax not included
Full Service Maintenance Agreement Images Additional
No service rate increase for 60 months Included Images Each
B & W $0.0058 Per Image 0 $0.0058
Sales Tax not included
Includes all toner, supplies, parts, and labor
Does not include paper or staples