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HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS DRAFT MEETING AGENDA Week of December 16 —December 22, 2024 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a Zoom Conference Call/Video option available. (info below) Meetings will be recorded via Zoom and posted to the YouTube channel Grant County, WA: BOCC MONDAY, DECEMBER 16, 2024 Event address for https://grantcountywa.zoom.us/i/98001389996?pwd=FaYaPKC6zGKfCOKQV8uUatcDmG3hAr 1 attendees: Event number: 9800 138 9996 Event password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 9800 138 9996 Password: 26229323 International Numbers: https://grantcountywa.zoom.us/u/aZU9yOeNu 8:30 a.m. — 8:45 a.m. T Gaines, Admin Director of Central Services Update 8:45 a.m. — 9:00 a.m. Development Services Weekly Update 9:00 a.m. — 9:25 a.m. K Eslinger, Admin Director of Organizational Services Update 9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update • Pending Decisions Spreadsheet • New Incident Claims Received • BOCC appointments of members to boards/committees (CM) • WSAC Conference Costs • 2025 Final Budget Adoption Hearing • Board of Equalization —Alternate Member • Review of 2025 schedule of meetings (cont'd from 12/9/24) 10:30 a.m. —11:25 a.m. A Kim, Accounting Update 11:30 a.m. —11:55 a.m. J Kriete, Sheriff's Office Update NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 7 Grant County Commissioners Agenda Week of December 16, 2024 12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting 1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items 0 Commissioner District Updates • 2024 Museum Invoices to be Paid (EE) • Regional Diversion Workgroup Interlocal Agreement and Contract for Services 2:00 p.m. — 2:55 p.m. Public Works Update • WSDOT Property • WSDOT CA Agreement Update — Bren • Consent Items o Landfill, Wildlife Damage Management o DeAtley Crushing Contract 3:00 p.m.-4:00 p.m. TUESDAY, DECEMBER 17, 2024 R Jones with A Garcia, Veteran Services Discussion Event address for https:/Zgrantcountywa.zoom.us/i/98001389996?pwd=FaYaPKC6zGKfCOKQV8uUatcDmG3hAr 1 attendees: Event number: 9800 138 9996 Event password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 9800 138 9996 Password: 26229323 International Numbers: https://grantcountywa.zoom.us/ulaZU9yoeNu 8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update 9:00 a.m. — 9:25 a.m. S Palacios, Juvenile Court and Youth Services Update 10:00 a.m. —10:55 a.m. J McKiernan, Fairgrounds Update • Budget to actuals through October • Additional event staff — submitting for a person • New campground software • Upcoming trips — Equine Center Symposium —January Page 3 of 7 Grant County Commissioners Agenda Week of December 16, 2024 • Booth rebuild plan • Winter Projects o Azars booth o YouTube studio o Youth building storage o Painting and cleaning o Sand in rodeo arena o Debris pile removal o Bone yard cleanup • Fair entertainment • Holiday dinner this Friday • Seasonal staffing 10:00 a.m. —11:00 a.m. D Stone, Grant County Port District #4 Ribbon Cutting 11:00 a.m. —11:25 a.m. S Heston, WCRG Insurance Update 1:00 p.m. —1:55 p.m. D Anderson -Cook, Human Resources Update 2:00 p.m. — 2:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15-minute time limit) • Approval of Agenda Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion • Consent Agenda — (Items 1 through 24) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. 2. Letter requesting approval for Felycite Guerra to be hired at a Band 13, Step 4. CENTRAL SERVICES 3. APRA Request: Central Services is requesting ARPA funds in the amount of $91,000.00. These funds are for AVIDEX equipment and installation for the large Public Works meeting room. COMMISSIONER'S OFFICE 4. Commissioners November 18, 2024 and November 25, 2024 Minutes for approval. Page 4 of 7 Grant County Commissioners Agenda Week of December 16, 2024 5. Request from the Mosquito Control District No. 1 for permission to operate within the borders of Grant County for the purpose of mosquito abatement for 2025. 6. Held from December 10, 2024 Consent: Amended recommendation from the Tourism Advisory Committee to renew the Marketing Manager Contract with Coulee Creative. The Committee recommends increasing the Marketing Retainer to $87,,000.00 for the cost of Cola, plus loss of marketing commission. Term of the contract is January 1, 2025 through December 31, 2025. 7. Recommendation of appointment from the Executive General Manager of the Moses Lake Irrigation and Rehabilitation District (MLIRD) Board of Directors for the unexpired term for Position #4. 8. Recommendation from the Veterans Advisory Board for appointment to the vacant At -Large position. 9. LTAC Grant Agreement 2025-38 to Royal City Summerfest Committee in the amount of $6,,000.00 for the Royal City Summerfest. 10. Reimbursement request from City of Moses Lake on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $51,065.85 for October expenses. 11. Reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $11,,880.90 for September 2024 Suicide Prevention Services. 12. Reimbursement request from New Hope on the Consolidated Homeless grant (CHG) No. 24- 46108-10 in the amount of $22,448.35 for October 2024 services. DEVELOPMENT SERVICES 13. Washington State Liquor and Cannabis Board Change of Location Application from BINX BUDS — 6996 Rd. 10 NE Ste A Moses Lake, WA 98837 to Old McDonalds Farm 6996 RD 10 NE Ste B. DENIED under Moratorium (Ordinance No. 24-066-CC) Section 1— Re -location or licensure. 14. Professional Services Agreement between Grant County and Measure Meant to create the Climate Resiliency Sub -Element of the Grant County 2027 Major Comprehensive Plan Update. ELFCTIONS 15. Authorization of Canvassing Board Representatives: Karrie Stockton, Temporary Help. Sally Goodwin and Joshua Keyser, Mail process. February 11, 2025 Election. PHR1 IC WORKS 16. Cooperative Service Agreement between Grant County Ephrata Landfill and the United States Department of Agriculture, Animal and Plant Health Inspection Services (APHIS) and Wildlife Services No. 25-7353-5972-RA, from January 1, 2025 through December 31, 2025 for wildlife control. 17. Contract with DeAtley Crushing Company, Inc. for the 2025 Crushing and Stockpiling for the total of $1,,404.,550.00. Page 5 of 7 Grant County Commissioners Agenda Week of December 16, 2024 RENEW 18. Requesting approval to transfer below list of computer equipment to Grant County Technology Services for surplus: 19. Commercial Lease between Sandoval Rentals LLC and Grant Countydba Renew for property at 114 Camelia St. NE, Suite 4, Royal City, Washington 99357. Effective January 1, 2025 through January 1, 2028. SHERIFF'S OFFICE 20. Out of State Travel Request Amendment for Tucker, Millard and Jay to attend annual Shot Show Expo in Las Vegas, Nevada. Departure modification — now leaving January 19, 2025 to attend Range Event. 21. Out of State Travel Request for Interagency Narcotics Enforcement Team (INET)., partners and Crime Reduction Team to travel to Coeur d'Alene, Idaho to attend the annual Washington Stae Narcotics Investigators Conference. Attendees are: Mansford, Wentworth, Smith, Judkins, Kottong, Talbot, Guernsey, Paul, Ball and Davis. Dates of travel are April 6, 2025, returning April 10, 2025. Estimated cost is $14,,000.00. 22. Out of State Travel Request for Sergeant Seth Henkel to travel to Modesto, California to attend Advanced Arrest and Control Instructor Training. This training is required to maintain his instructor certification. Departure date is February 16, 2025 to return February 22, 2025. Estimated costs is $3,250.00. 23. Requesting permission for Phillip Coats to sign the STOP Grant for 2025. This grant provides reimbursement for overtime funds used during the DV Dockets on Tuesdays. This is a reoccurring grant. TECHNOLOGY SERVICES 24. Purchase Order No. 1011to RockDove solutions for the annual software maintenance renewal of In Case of Crisis Prepare Enterprise, $15,.180.00. Term is January 1, 2025 through December 3111 2025. This is a 2025 budgeted software expense to be paid out of fund 501.179. Page 6 of 7 Grant County Commissioners Agenda Week of December 16, 2024 • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:30 p.m. — 4:00 p.m. M Chlarson, Swearing In WEDNESDAY, DECEMBER 18, 2024 7:00 a.m. — 8:00 a.m. R Jones, Grant County Economic Development Council (EDC) Board Meeting 9:00 a.m. — 9:30 a.m. CCarter, WCRG Fiscal Committee Call 10:00 a.m. —11:00 a.m. BOARD OF EQUALIZATION ASSESSMENT ROLLS Event address for https://grantcountywa.zoom.us/j/99788010229?pwd=andOwb9lJELpMXnfcBOaoKjRHgKAjD.1 attendees: Event number: 997 8801 0229 Event password: BOE2024 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 997 8801 0229 Password: 3389258 International Numbers: https://grantcountywa.zoom.us/u/azU9yOeNu 11:00 a.m. — 12:00 p.m. DStone, Forum of County Commissioners—SkillSource 1:00 p.m. — 3:00 p.m. DANNY STONE GOING AWAY PARTY THURSDAY, DECEMBER 19, 2024 10:00 a.m. —12:00 p.m. R Jones, Columbia Basin Sustainable Water Coalition (CBSWC) Board Meeting Page 7 of 7 Grant County Commissioners Agenda Week of December 16, 2024 10:00 a.m. —11:00 a.m. BOARD OF EQUALIZATION ASSESSMENT ROLLS Event address for https:/Igrantcountywa.zoom.us/i/94146576177?iDwd=ylcGAo3c6HztNBGUNKzAykR5BP7S2S.1 attendees: Event number: 9414657 6177 Event password: BOE2024 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 9414657 6177 Password: 2312681 International Numbers: https://grantcountVwa.zoom.us/u/aZU9yOeNu 12:00 .m. — 4:00 .m. D Stone Clean Energy Property Tax Impacts CEPTI Recommends i j p p to gY p Y p � ) U Workshop. 6:30 p.m. — 8:00 p.m. C Carter, Grant Transit Authority Board Meeting FRIDAY, DECEMBER 20, 2024 9:00 a.m. —10:00 a.m. R Jones, National Association of Counties (NACo) Leadership Academy.