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Home My WebLink AboutAgenda - BOCCGRANT BOARD ChambersDRAFT MEETING AGENDA Week of December 9 — December 15, 2024 Commission 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a Zoom Conference Call/Video option available. (info below) Meetings will be recorded via Zoom and posted to the YouTube channel Grant County, WA: BOCC MONDAY, DECEMBER 09, 2024 Event address for htt s: rantcount wa.zoom.us ' 98001389996? wd=FaYaPKC6zGKfCOK V8uUatcDmG3hAr.1 attendees: Event number: 9800 138 9996 Event password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 9800 138 9996 Password: 26229323 International Numbers: httr)s://,Rrantcountywa.zoom.us/u/aZU9vOeNu 8:30 a.m. — 8:45 a.m. T Gaines,. Admin Director of Central Services Update 8:45 a.m. — 9:00 a.m. Development Services Weekly Update 9:00 a.m. — 9:25 a.m. K Eslinger, Admin Director of Organizational Services Update 9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update • Pending Decisions Spreadsheet • New Incident Claims Received • Review of Upcoming Public Hearings • Review of this week's meetings • Tourism Commission Update (CM) • 2025 Commissioner Boards/Committees Resolution for review • Animal Outreach Contract Renewal Amount 10:30 a.m. —10:55 a.m. Commissioners Work Session (Anticipated Executive Session) 12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 7 Grant County Commissioners Agenda Week of December 09, 2024 1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items • Commissioner District Updates • Moses Lake Irrigation and Rehabilitation District Board of Directors Applications • Washington State Department of Transportation Surplus Property 2:00 p.m.-2:55 p.m. Public Works Update • Tech Equipment for PW Meeting Room Funding • Accounts Receivable (Motorpool, Fuel, Non ER&R) Billing Delays • Consent Items o Request to Purchase (10) Reader Boards, Silica Rd Widening Project o LAA CRP 23-02, Bridge #247 W-SE Replacement o Authorization to Call for Bids, Phase 4 Landfill • Upcoming Hearings . o 12/10/24 — Public Works Service Fee's • Pending o Notice of Hearing for School Zones — Bren o. Notice of Hearing for Walkway Surface Maintenance — Bren TUESDAY, DECEMBER 10, 2024 Event address for htt s: rantcount wa.zoom.us ' 98001389996? wd=FaYaPKC6zGl<fCOKQV8uUatcDmG3hAr.1 attendees: Event number: 9800 138 9996 Event password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 9800 138 9996 Password: 26229323 International Numbers: htt s: rantcount wa.zoom.us u aZU9 OeNu 8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update 9:00 a.m. — 9:25 a.m. Museum 2024 Budget Discussion 9:30 a.m.-9:55 a.m. Department Head Review 10:00 a.m. —10:55 a.m. Sand Dunes Homeless Camp Discussion 11:00 a.m. —11:55 a.m. T Gaines, Central Services Update Page 3 of 7 Grant County Commissioners Agenda Week of December 09, 2024 11:00 a.m. —12:30 p.m. R Jones, 2025-2030 Local Homeless Housing Plan —Technical Assistance (TA) Launch Meeting 1:00 p.m. —1:55 p.m. D Anderson -Cook, Human Resources Update 2:00 p.m. — 2:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion • Consent Agenda — (Items 1 through 29) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. CENTRAL SERVICES 2. Held from December 3, 2024 Consent: Request to proceed with planning and design of the new Coroner's Office on a County -owned parcel on Randolph Road in Moses Lake. Grant County owns this property and can begin right away. This site has already been studied, is zoned correctly and the entire team is on board. COMMISSIONER'S OFFICE 3. Resolution for Strategic Infrastructure Program (SIP) Advisory Committee Recommendations for funding. Recommendations are for SIP 2024-06 Port District No. 8 (Warden) in the amount of $100,000 and SIP 2024-07 Grant County Hospital District No. 1 (McKay Healthcare) in the amount of $373,470. 4. Held from November 26, 2024 Consent: Recommendation from the Tourism Advisory Committee to renew the Marketing Manager Contract with Coulee Creative. The Committee recommends increasing the Marketing Retainer to $42.,768.00 for the cost of Cola, plus estimated loss of marketing commission. 5. Amended recommendation from the Tourism Advisory Committee to renew the Marketing Manager Contract with Coulee Creative. The Committee recommends increasing the Marketing Retainer to $87.,000.00 for the cost of Cola, plus loss of marketing commission. Term of the contract is January 1, 2025 through December 31, 2025. 6. Approval of Invoice from Economic Development Council (EDC) in the amount of $37,,500.00 for Membership Dues. Page 4 of 7 Grant County Commissioners Agenda Week of December 09, 2024 7. Approval of invoices from Coulee Creative for reimbursement up to $44.,823.21., which is the remainder of funds allocated for Tourism Advisory Committee's Professional Services and Tourist Advertising. 8. Held from December 3, 2024 Consent: Contract with Potts & Associates for legislative representation in Olympia during the legislative sessions. The amount is $5,280.00 with a term of January 1, 2025 through December 31, 2026. No change in the dollar amount from 2024. 9. American Rescue Plan Act (ARPA) Beneficiary Agreement between Crossroads Resource Center and Grant County in the amount of $75.,000. Term is March 3, 2021 through September 30, 2026. 10. American Rescue Plan Act (ARPA) Beneficiary Agreement between Moses Lake School District/Early Learning Preschool and Grant County in the amount of $60,000. Term is March 3, 2021 through September 30, 2026. 11. Destination Marketing Organization Marketing and Promotion Contract for Hotel/Motel Lodging Tax Revenues with Beckwith Consulting for the development of a county -wide, 10-Plus-Year Sustainable Tourism Master Plan. Term of the contract is January 1, 2025 through December 31, 2026 in the amount of $100,.000 for Calendar Year 2025 to be paid from allocated LTAC funds. 12. LTAC Grant Agreements as follows: a. LTAC Grant Agreement 2025-25 to Masquers Theater of Grant County for Clue: On Stage in the amount of $3,000.00, b. LTAC Grant Agreement 2025-26 to Masquers Theater of Grant County for Firebringer in the amount of $3.,000.00,. c. LTAC Grant Agreement 2025-27 to Masquers Theater of Grant County forThe Fall Musical in the amount of $7,000.00, d. LTAC Grant Agreement 2025-28 to Masquers Theater of Grant County for The Holiday Show in the amount of $4.,000.00, and e. LTAC Grant Agreement 2025-29 to Masquers Theater of Grant County for The Revlon Girl in the amount of $3,000.00. 13. Reimbursement request from Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $124,774.08 for October expenses. 14. Reimbursement request from McKay Healthcare &Rehabilitation Center on the Strategic Infrastructure Program (SIP) No. 2023-01 in the amount of $48,974.16. 15. Reimbursement request from Renew on the Community Development Block Grant (CDBG) CV2 No. 20-6221C-111 in the amount of $20,234.16 for September and October expenses. 16. Reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $49,330.51 for Uninsured Services provided. DISTRICT COURT 17. Request to pay the overage to Avidex for the AV Upgrades to the Moses Lake Courtroom in the amount of $176.06. PUBLIC DEFENSE 18. Request for signature of a Professional Services Agreement with Licensed Investigator Robert Gaines. The agreement will start upon signature and end December 31, 2025. Cost is part of the normal department budget. Page 5 of 7 Grant County Commissioners Agenda Week of December 09, 2024 =tq5 IWARI 1.W 19. Local Agency Agreement between Grant County Public Works and Washington State Department of Transportation for the replacement of Bridge No. 247 W-SE for at total cost of $4,860,000. 20. Request to purchase ten (10) Wanco Solar/Cellular Reader Board signs for CRP 23-07 Silica Road Widening Project from Northwest Construction Supply for $173,,641.05. 21. Authorization to call for bids for the Ephrata Landfill Phase 4 Construction Project. Bid opening scheduled for January 9, 2025 at 1:00 p.m. RENEW 22. Amendment to Memorandum of Understanding (MOU) between North Central Accountable Community of Health dba Thriving Together and Grant County dba Renew to extend the original MOU from December 31, 2022 through December 31, 2024. Additional funds of $51.,262.35. 23. Statement of Work with Cities Digital, Inc. (CDI) and Grant County dba Renew to onboard Renew to Grant County's Laserfiche System. Laserfiche will be used for a referral process and contract. management. 24. Service Change Form for Qualifacts and Grant County dba Renew to add a client portal to the electronic health record system. Effective January 1, 2025 through June 30, 2027. TECHNOLOGY SERVICES 25. Purchase Order No. 1005 to Aumentum for TST2 Taxsifter System Support -Including REET used by the Treasurer in the amount of $16,219.90. Term is January 2025 to December 2025. This is a budgeted 2025 budgeted software expense to be paid from Fund 501.179. 26. Purchase Order No. 1006 to Harris Govern for annual renewal of the PACS Collections MA and E- Reet Web Portal used by the Treasurer's Office, $39,495.54. Term is January 2025 through December 2025. 2025 budgeted software maintenance of $29.,495.54 to be paid from Fund 501.179, and $10.,000.00 to be billed to the Treasurer's Office. 27. Purchase Order No. 1007 to Harris Govern for annual renewal of PACS AppraisalMA, Matrix MA, Internet Property Search Hosting & Administration, and Marshal & Swift API and MA used in Assessor's and Treasurer's Offices in the amount of $72.,634.27. Term date is January 2025 through December 2025. 2025 budget software main expense to be paid from Fund 501.179. 28. Purchase Order No. 1004 to TeamViewer for annual software renewal, $15.,492.50. 2024 budget software renewal to be paid from Fund 501.179. 29. Purchase Order No. 1003 to Granicus for annual renewal of software in the amount of $17.,895.00 for Redaction Licenses, PST Email Extractor, FOIA Module Non -Enterprise and WA State JLARC Reporting. This is used by Public Records/BOCC. 2025 Budgeted Expense to be paid out of Fund 501.179. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) 0 Adjournment Page 6 of 7 Grant County Commissioners Agenda Week of December 09, 2024 3:00 p.m. — 3:30 p.m. Department Head Review 3:30 p.m. — 3:45 p.m. Open Record Public Hearing, Public Works Engineering Services Fees Policy An Open Record Public Hearing will be held to consider a request from Grant County Public Works to adopt their Engineering Services Fees Policy. 3:50 p.m. — 4:00 p.m. Open Record Public Hearing, Fairgrounds Declare Surplus Miscellaneous Items An Open Record Public Hearing will be held to consider a request from the Grant County Fairgrounds to declare surplus certain county -owned equipment. The equipment will be sold via govdeals.com/wasurplus. The list of items can be requested from the Commissioner's Office. 5:00 p.m.-6:00 p.m. CCarter, Quincy Valley Regional Parks Meeting WEDNESDAY, DECEMBER 11, 2024 10:00 a.m. —10:55 a.m. LEOFF-1 Disability Board Meeting Event address for htt s: rantcount wa.zoom.us ' 94757269384? wd=Y1<J YbN7M6H LUubVvGCzsOc3Uke' .1 attendees: Event number: 947 5726 9384 Event password: 862250 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 947 5726 9384 Password: 862250 International Numbers: https://grantcountywa.zoom.us/ulaZU9yOeNu 11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session 11:30 a.m. — 2:00 p.m. HEARINGS EXAMINER Page 7 of 7 Grant County Commissioners Agenda Week of December 09,, 2024 4:00 p.m. — 5:00 p.m. VETERANS ADVISORY BOARD (VAB) MEETING Event address for https:Z/grantcountywa.zoom.usli/95630753151?pwd=eN51AI<D50RiRr3Otgsl<c8uk2ZbVEOT,1 attendees: Event number: 956 3075 3151 Event password: VAB2024 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 956 3075 3151 Password: 7287129 International Numbers: htt -ps://grantcountywa.zoom.us/u/aZU9yOeNu 6:30 P.M. — 8:00 P.M. D Stone and C Carter,, Grant County Health Board Meeting THURSDAY, DECEMBER 12, 2024 R Jones, City of Moses Lake — City Manager Interviews 9:00 a.m. — 10:00 a.m. R Jones., Multi -Agency Communications Center (MACC) Meeting 11:00 a.m. — 12:00 p.m. R Jones, National Association of Counties (NACo) Breakout Group 1:30 p.m. — 3:00 p.m. R Jones, City of George Wastewater Facility Plan/Meeting 1:30 p.m. — 4:00 p.m. C Carter, Area Aging/Council of Governments Meeting 6:00 p.m. — 7:00 p.m. FAIR ADVISORY COMMITTEE MEETING FRIDAY, DECEMBER 13, 2024 9:00 a.m. — 10:00 a.m. R Jones, National Association of Counties (NACo) Leadership Academy 9:30 a.m. — 10:00 a.m. R Jones,, Senate Environment, Energy and Technology Committee Presentation