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Home My WebLink AboutRequest to Purchase - Emergency ManagementGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:EmergenCy Management oArE:01/15/2025 REQUEST SUBMITTED BY:JeSSICB Olsen CONTACT PERSON ATTENDING ROUNDTABLE: Jessica Olsen CONFIDENTIAL INFORMATION: ❑YES ®NO PHONE:(509) 906 - 9100 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase [:]Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ® Invoices / Purchase Orders Fm� Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations [:]Request for Purchase ❑ Resolution El Recommendation El Professional Serv/Consultant ❑Support Letter ❑Surplus Req. []Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB 0�■ '. Request to approve purchase of $19,163.78 - Search and Rescue/Marine Unit equipment. Using SHSP grant funds from agreement E24-122, purchase is for subproject #3 and Subproject #5- If necessary, was this document reviewed by accounting? ❑ YES ❑ NO *1 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: /o� I o7 � DEFERRED OR CONTINUED TO: APPROVE: DENIED D1: D2: D3: oRCToini WITHDRAWN: iz 8 J A �4 15 202f 4/23/24 ggNr COO John McMillan Undersheriff Office 509-754-2011 ext. 2017 jmcmillan@grantcountywa.gov Gary Mansford Chief Deputy Investigations Office 509-754-2011 ext. 2026 gmansford@grantcountywa.gov Beau Lamens Chief Deputy Field Operations Office 509-754-2011 ext. 2018 blamens@grantcountywa.gov Josh Sainsbury Chief Deputy Emergency Operations Office 509-754-2011 ext. 4522 jsainsbury@grantcountywa.gov Phillip Coats Chief Deputy Corrections Office 509-754-2011 ext. 2021 pcoats@grantcountywa.gov Sheena Ohl Administrative Assistant Office 509-754-2011 ext. 2012 sohl@grantcountywa.gov Sheriff Joe Kriete GRANT. Ct?�1��'�"` �1_.�tFF'S OFME P.O. Box 37, Ephrata, Washington 98823 Telephone 509-754-2011 ext. 2001 January 15, 2025 Rob Jones, Commissioner Chair Cindy Carter, Vice Chair Kevin Burgess, Member Re: Large Purchase Request am writing to formally request permission to make a large purchase for the Emergency Management Department. The purchase is for the 23 State Homeland Security Program Grant agreement number 24-122 in the amount of $19,163.78. Spending includes: • $6,499 - Chasing - M2 Pro Max ROV • $1,199 - Chasing - M2 Pro Max 300WH battery for Pro Max • $1,999 - Chasing - Water Proof Remote • $5,000 - Chasing - M2 Pro Series Ping 360 Sonar Kit/Pro Max • $799 - Chasing - Adaptor Case for AC • $799 - Chasing - M2 Pro Series Grabber Arm 2.0 - Robotic Claw/M2 Pro Max • $1,500 - ROV Product Training Your consideration of this request would greatly assist us in fulfilling the objectives of the grant and ensuring effective utilization of the awarded funds. Best regards, �'ll r/11 19 Emergency Management Specialist Grant County Sheriff's Office jrolsen@grantcountywa.gov Cell - (509) 906 - 9100 BLUE SKIES DRONES RENTALS I SALES I SERVICE I TRAINING Blue Skies Drones BLUE SKIES DRONE RENTAL LLC Tax I D : 47-3148510 1319 Grand Avenue Centralia Washington 98531 Bill To Grant County Sheriff's Office Jessica Olsen 35 C Street Northwest Ephrata, Washington 98823 U.S.A Ship To Jessica Olsen 35 C Street Northwest Ephrata, Washington 98823 U.S.A Estimate Date : Expiry Date : Sales person : Quote # Q-24004b 14 Jan 2025 28 J a n 2025 Dale Hylton 1 Chasing - M2 Pro Max ROV 1 6,499.00 6,499.00 Chasing M2 Pro Max with 200m tether Each E-Reel 300Wh Battery 128G SD Card Standard Remote Controller Exclusive Hard Case 2 Chasing - M2 Pro Max 300WH battery for Pro Max 1 1,199.00 1,199.00 Spare Part - Chasing - M2 Pro Max 300WH battery for Pro Max Each 3 Chasing - Water Proof Remote 1 1,999.00 1,999.00 Waterproof Remote x1 Each Storage Case x1 Should Strap x1 Strap Mount x1 USB-C to USB-C Cable x1 USB-A to USB-C Cable x1 Waterproof Replace Rubber Plugs x6 4 Chasing - M2 Pro Series Ping 360 Sonar Kit/Pro Max 1 5,000.00 5,000.00 The CHASING Ping360 Sonar is a cost-effective mechanical scanning sonar for Each navigation and imaging that has a range of 50 meters (165 feet), a depth rating of 300 meters (984 feet), and an opining software interface. Chasing Ping360 can be used on CHASING M2 PRO or M2 PRO MAX. /s � F'�" y- P'� } .ham� � h � y � � ,Yip i /� � � � i �,-��_a,-��.,.,,�....�,��_��H.,,.�„Y.��.�-��..,a,-„��.-x_.��__��.w_.�-�.��,..��,�,Y��-��„�.,,�.,y��_�_.-�-��,5-�,. is i ?3 '' a^ 4 t Y f "( £ ' "? n�' . , ��-� � :j� , .. . _..,.�_, su ort blueskiesdronesho .com �- o= y�_ Ping Viewing Software - https://github.com/bluerobotics/ping-viewer https://www.youtube.com/watch?v=7F6kjRnrcO8 5 Chasing - Adaptor Case for AC 1 799.00 799.00 After connecting to the AC power supply system and the USBL underwater Each positioning system, CHASING Adapter Box can convert AC and sonar signals into forms usable by the ROV to achieve unlimited battery life and positioning functions. 6 Chasing - M2 Pro Series Grabber Arm 2.0 - Robotic Claw/M2 Pro Max 1 799.00 799.00 Grabber Arm 2.0 x1 Each M3x8 screw x10 7 ROV Product Training 1 1,500.00 1,500.00 ROV Series Operational Training Course Each join our intensive one -day operational level course dedicated to one of our ROV systems. This course is tailored for new operators and covers everything you need to know to confidently operate your ROV from the ground up. Course Highlights: Ground and Deployment Instruction: Mounting and Setup: Comprehensive guidance on mounting your drone and configuring all essential settings for optimal performance. Operation and Flying: Hands-on training covering basic to advanced flight maneuvers, ensuring safe and effective operation in various conditions. Processing Instruction: Data Generation: Detailed instruction on processing flight data and generating outputs, such as maps and models. Software Training: Introduction to key software tools for analyzing and processing drone data. Equipment Overview: A Blue Skies professional will highlight and review the key features of your ROV. Practical Tips: Best practices for maintaining your ROV and ensuring its longevity and reliability. 8 Destination Fee 1 2,500.00 0.00 Covers standard travel, transportation and food costs. Hotel not included. Each Sub Total 17,795.00 Ephrata (8.4%) 1,368.78 Total $191163.78 ma's^ :.a r; : :1 �� :^s ;^� � � ? € t � 3� i � ? � � § ' ,� � i �.�..�..,.:...�,..x .✓ .i.. s .� , i.. ,~, i 4 3 . , :Y Wig..,.;;.= - �:a - - v =.. :- _ , .� �., �s -,_a sup ort@blueskiesdronesho .com _�; .- 4 . Wire Instructions: Account Name: Blue Skies Drone Rental LLC Chase Bank Account Number: 3702010076 ACH Routing Number: 123271978 Wire Routing Number: 021000021 Swift: CHASUS33 Please reference the invoice/quote number (found at the top of page) within the wire transfer notes. You can email us at support@blueskiesdroneshop.com or call us at 844-474-8833 for any clarifications. Terms & Conditions This quote is confidential and should not be shared outside of your organization in whole or in part. By paying this invoice Payee accepts Blue Skies Drone Rental LLC terms and policies for rentals, new sales, and used sales as posted on https://www.blueskiesdroneshop.com/pages /terms -policies. By making payment, you agree to terms and conditions and certify that all customer and order information is correct. Before making payment please advise Blue Skies Drone Rental if revisions are necessary. Payment can be made at any time via ACH or wire transfer. Terms are prepayment. Quote is valid for 7 days from date of receipt and are subject to change outside of the 7 day window. iµ= i - E ' a i � Z s.� � , e.S ,;;a".". = ..L - £`• ` � i ;� i £." _ "': ,'�` z^ i^t �• y's ; ;�.,�.; �'; , .......: . _......: 'jam �. �.9 - su ort blueskiesdronesh m _ . If GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Emergency Management REQUEST SUBMITTED BY.Mireya Garcia CONTACT PERSON ATTENDING ROUNDTABLE: Matt Klein CONFIDENTIAL INFORMATION: 0YES ®NO DATE: 11/30/2023 PHONE. 509-906-6831 I NMI BM ®Agreement Contract DAP Vouchers []Appointment / Reappointment ElARPA Related El Bids / RFPs / Quotes Award FBid Opening Scheduled ❑ Boards / Committees 0 Budget ElComputer Related M County Code F❑1 Emergency Purchase 0 Employee Rel. 017acilities Related F1 Financial El Funds 0 Hearing El Invoices / Purchase Orders F-lGrants — Fed/State/County ❑Leases F1 MOA / MOU 0 Minutes D Ordinances F1 Out of State Travel El Petty Cash OPolicies F71 Proclamations El Request for Purchase F] Resolution El Recommendation D Professional Serv/Consultant ElSupport Letter OSurplus Req. E]Tax Levies DThank You's ElTax Title Property [-IWSLCB E9 111110 Washington Military Department Homeland Security Grant Program E24-122 in the amount $121,065. The term of this grant is 09/01/2023 to 01/31/2026. This grant funds activities to prevent, protect against, and respond to terrorist attacks. DATE OF ACTION:- )r Q- APPROVE: DENIED ABSTAIN D1: D2: D3: DEFERRED OR CONTINUED TO: K23-278 Washington Military Department HOMELAND SECURITY GRANT PROGRAM AGREEMENT FACE :SHEET I SUbro0ipie0t Name and Address: 2. Grant Agteemeint AmbUnt: 3, Gra'nt Agreement Number: Grant, County of .$1211065 E24-122 Sheriffs office, Emergency Management 35 C Street NW P.0 Box 37 Ephrata, WA 98823-1685 4, Subrecipient Contact, phone/email: 6. Grant Agreement Start Date., 6. Grant Agreement End DateJosh Sainsbury, @gryj 509-750-7306 September 1, 2023 January $1, 202263 n _antcountywa.gov --7-,Depar-t m.. ent-Contactphonelemail,,nique- —9—U- 13144stbte7re ehue)- Deborah Hendetsoin, 253-512-7470 V ZL6WM26K8KRS 132-001-884 — Deborah.Hendergonpmill.wa.gov 10, Funding Authority: — Washington Military Department (the Department} and the U.S. Department of Homeland Security .(D.HS) 11, Federal Fu.nd9 .in' Id6i-ntificatlon 12. Federal Awbrd'Date: 13. .,Assistance Listings #A Title, EMW-2023-SS-00063 9111112023 . . . ... 1. . _.. .'. . . . 97.067 -�,23HSGP (SHSP) 14. Total Federal Award Amount: 15. Prograrn'lndex.# & OBAUB-013J: 16, EIN — $141010$447 73M$ 733SC, 733SH, 733SL, 733SQ, 733SZ I NZ 91 . -6001319 17„ Service Districts: BY . LEGISLATIVE . .DISTRICTS.: 12,13 18. Service Area by County(les.): -1-9. Wornen./Mi ' nority-Owned, State Grant Certified: Z N/A 'E] NO BY CONGRESSIONAL DISTRICTS: 4 .__ A ___ — __ 0 YES, OMWBE# 20, Agreement Classification 21. Contract Type all -that:.apply).- El Personal Services 0 Client Services Z Pub.lic/Loca! Gov't ..0 Contrabt ©Grant I -A Aqreemeint 0 Research/Development 0 A/E 0' Other .'El Intergovernmental (RCW'39,34) 0 Interagency -;�2. Subreci ' pient Selection Process,,. 23. Subreoipient Type (check all -that apply) 171 To*.alIW'hQappl�&qU*-al1fy" 11 Com''Petitiv'e' Sidding" 0 Private Organ izat'i on/Individual nd ivid ual 11 For -Profit 171 Sole, Source El A/E R,CVV*' .0 NtA -2 Publib Ord' anization.140 isdi "ti n M Non-P`rOfit c 0 El Filed w1OFM? 0 Advertised? 0 YES El NO 0 CONTRACTOR 25 -SUBRECIPIENT 0 OTHER 24. PURPOSE & DESCRIPTION: The objective of the Federal Fiscal Year (F.FY) 2023 Homeland Security Grant Program (23HSGP) is to fund state local, tribal, and. territorial efforts to prevent, . protect against,* and respond to terrorist attacks, and prepare the nation. for threats and. hazards that to the securitypbse*the.greatest risk of the United States. 23HSGP provides funding to Implement Investments that build., sustain, and deliver. the'cio re capab.ilities essential to achieving the National Preparedness Goal of a prepared and resilient nation. 23HS' GP supports core capabilities across.the five mission areas of prevention, - .Protection, mitigations response, and recovery based on allowable costs. HSG.P Is comprised of three programs interconnected grant P State Homeland SecurityProgram (SHSP)', Urban Areas Security Initiative (UASI), and Operation Stonegardeh (OPSG)-. Together these gran' an I t programs fund a range of preparedness activities, including planning, organization, equipment purchase, training, exercises, and management and administration. The D6*4rtie'rit. is the Recipient and Pass4hrough :.Entity ofthe 23HSGP DHS Award Le tterlor Grant No. EMW.'203-S$400'6 .3 Grant"), which is incorporated in and .attached hereto as Attachment and has made a subaward. of funds to the Subreciplent pursuant -to thisAreement. The Subrecip'llent'Is accountable to the bepartment for use of Federal'award funds 'rovided under -this Agreement. g IN WITNESS WHEREOF, the DepattMent and S ubretiplent'."acknowledgep and accept the terms of this Agreement,. including all referenced attadhni*Lmnts -which are hereby 'incorporated, and have eXetbfed.,-thl�� Agreement as of the date below. This Agreom ent'Face! Shee't; Special Tdrms -& Coriditiohs (Attachment a); :Genera.[ Terms -and. conditions' (Attachment (Attachment. Work Plan (Attadhtehts D-1, D-2 Budget hment B);* DHS Award Letter Attachment.. Build Amerlui,. (Attachment E),'Tlmeline"�* buy Ametica Act Self-certiftc�tlon (Attachment G) and all other dodUt6nits and attachMents expressly referenced' and tncorporat' ed . h ierein-tontain 6.1lthe terms and conditions 'bg reed upon by the paftler` and g6viarn'the rights'and obligations 'of the parties to this Agreement, No other understandings, oral. or otherwise, regarding thesubjee't matter of this Agreement shall be deemed to exist or to bind any of the parties, In the event of an inconsistency In this Agreement, unless otherwise proVided herein, the inconsistency shall be resolved by giving precedence inthefollowin order: g 1. Applicable federal and.state statutes and regulations 4. Special Terms and Conditions 2. DHSIFEMA Award and program documents 5. General Terms and Con'ditions, and., 3. Work Plan, Timeline, and Budget 6. Other provisions of the Agreement incorporated by reference. WHEREAS, the parties have executed this Agreement on the day -and year -last specified below. FO. HE DEPARTMENT: FOR T. B P NT: 11/16/2023 Si ureV . . . . . . Dat6 Sig e %9M0%aWft9= Gate Regan Anne ess.e, Chief Financial Officer Jo riete, Sheriff Washington Military Department Grant . County Sheriffs Office BOILERPLATE APPROVED'TO FORM: APPROVED AS TO FORM (if applicable), Alex Straub 8/31/2023 Assistant Attorney General Si nature Date DHS-FEMA-HSGP-SHSP-FY23 Page 1 of 53 Grant County Sheriffs Office, E24-122 Attachment A SPECIAL TERMS AND CONDITIONS ARTICLE 1. KEY PERSONNEL The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any substitution of key personnel by either party shall be ''Made by written notification to the current'ke'y pers'onnel, SUBRECIP.I'ENT Name Josh Sainsbu!y Title— --chief Dep"_ty---- Email- jsains,'bu*ry`@,grantcoun Phone 600-760-7-306 .Name Mire Garcia Title EM.S'pocjallst Email immarclaPgrantcountj Phone 50 9-906..6831 Name Title Email Phone I DEPARTMENT Name Deborah Henderson -----------T-itle-----Prbci.ram-2C7oo rd in- to-r------ a.gov Email Deborah.henderson mil.wa.gov .Phone 253-612-7470 Name Gail Cram Pr6.. Mara e'r gram 9'' ail.cr.arn @�mi I-wa.'gov Title wa.gov Email Phone '253M512-7472 WAMON"Man — I Name I W00MWAN""10WWMWAW� Grant Miller Program Assistant Title Email 'rant.mHIeL@M1I.Wa.c A gov 2.53-512-7061 — 'Phone. ARTICLE It. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS The Subrecipient shall c i comply -With - ja 1.1 applicable .state end federal laws e _ns u ents' and progrefrn guidance identified'0 nc tul'8, �egUlatio. , rbtl ltbm, r referenced .. in this Agreement and the information a*t -documents published by .DHS/FEMA applicable 16 the 23HSGP 'Program., including, but not lir�ited to, all -criteda, restrictions, . t' d ions, an requirements of The Department of Homeland Security (DNS,) Notice ofFunding op ortunity .11 . p (NOFO) Fiscal Year 2023 Homeland Security Grant Program (hereafter "the N0170"), the Fiscal Year -.2023 Preparedness Grants Manual, FEMA Manual (FM) 207�22-0001 'V ersii on 4, 2023 (hereafter "the Manual"), the Award Letter for the Grant, and. fho, federalapplicable to. DHS/FEMA grants, al 1 .1 of wi'hich are regulations commonly incorporated. herein by reference, The DHS Award Letter is incorporated i' th'sAgreemen . t as Attachment C.* n i The Subrecipient ack ' nowledges that since this Agreement involves federal award funding, the period of performance may begin prior to the availability of.appropri'a-ted . federal funds. The Subrecipient acireest'hat it will not hold the Department., the State - of Washington, bt the, United States liable for any darn' - ages, clain! for reimbursement. an t p of .payment h. tsoev e*r for services 'erformed under or any' y e .w a ces p er this Agreement prior:to -distribution of ap'p'ro.pri'ated federal funds, or if federal funds are -not appropriated or.i'n'a particular amount.. A. STATEAND FEDERAL REQUIRE. MENTS FOR DH'SlFEMA PREPAREDNESS GRANTS: The following requirements apply *to:all DHS/FEMA Preparedness Grants administered by the Department. 1. SUBAWARDS&CONTRACTS BY-SUBRECIPIENTS a. The Subrecipient must make a case -by -case determination 'Whether each agree*ment it makes for the disbursement of 23HSGP funds received under this Agreement casts the party' receiving the funds in the role of a subrecipient or contractor in accordance with 2 QFR 200.331. b, If the Subr'ecipient also becomespass-throu h entity by making baw rd to a non-federal a 9 a ing a su, a entity as its subrecipient, the Subrecipient must make -a case -by -case determ:ina , tion whether each agreement it makes for the disb ursement of 23HSGP funds received under this A t casts regiment the party receiving the fuhds -in the role of * subr' a ecipien't or contractor in accorda*n'ce with '2 CFR 200.330. The Subrecipient must comply with all federal laws and regulations applicable to pass - through entities of 23HSGP funds, including, but not limited to, those contained 'in 2 CFR 200, The Subrecipient shall require its subrecipient(s) to comply with all applicable state and federal laws 'rules . I , regulations, requirements and pro*gram guidanlc�! * identified or referenced in this Agreement and the informational documents published by DHS/FEMA applicable to DHS-FEMA-HSGP-SHSP-F*Y23 Page 2 of 53 Grant County Sheriff s Office, E24-122 the -23HSGP Program, including, but not limited to, all ia, restrictions, criteria, and requireents Of the'NOFO , the Manual, the DHS Award Letter for the i Grant in Atta'ch'm ent MC and the federal regulations commonly applicable to D'HS/F'EMA grants. iii, The Subrecipient shall be responsible to the Department for ensuring that all 23HSGP federal award funds provided to its subrecipients are used in accordance with applicable federal and state statutes and regulations, and the terms and conditions o.f the federal award set forth in Attachment C of this Agreement. 2. BUDGET, REIMBURSEMENT, AND TIMELINE a. Within the total Grant Agreement Amount, travel, subcontracts, salaries,. benefits, printing, equipment, an.d other goods and services' or other budget categorie5 Will be reimbursed on an actual cost basis upon completion 0 n unless otherwis e provided in, this Agreement. b. The, maximum amount of all - reimbursement requests 'permitted to be Submitted under this A9 i 'teemen't, "including the final reimbursement request, is limited to and shall not exceed the total Grant Agreement Amount. c. If the Subrecipient - hooses to include indirect costs within the Budget E), additional c documentation is required based on the applicable situation. As described in 2' QFR 2*00.414 and Appendix V1 I to 2 CFR 200: I If the Subrecipient receives direct funding from any Federal agency(ies), documentation of the .rate must be submitted to the Departmen t Key Personnel per the following: A. More than $35 million the approved indirect cost rate ag'reemen't.n.eg6tiated with its federal cognizant agency. B. Less than $35 Million, the indirect cost proposal developed .pe. in accordance with Appendix VI I of 2 OFR '200 requ'irements. ii. If the Subr6cipient does not receive direct federal funds (i.e., only receives funds as a subrecipien't),. the Subrecipient must either elect to charge a de minimis rate of ten percent (10%) or 10'% of modified total direct costs or choose to negQti;A*te a higher rate, . With the Department. If the latter is preferred, the Subrecipieht must contact Department Ke Personnel for approval steps. y d. For travel hosts, the Subrecipient shall comply with -2 CFR 2Q'O'.4*75 and should consult their internal policies, state rates tet pursuant to RCW 43.03.050 and RC 43.03.060 as h ow e'xistih or . amended, and federal m8iXimJum rates set forth at htt /www.q I sa.goy, 9 _ps:/ and follow the most restricti'Ve. If travel costs exceed set state or federal 'limits, travel costs shall not be reimbursed without pr*io.r written approval by Department Key Personnel.. e. Reimbursement requests will include a properly completed State A-19 Invoice Form and Reimbursement Spreadsheet (in, the format provided. by the Department) detailing the exppnditures for which reimbursement is sought. Reimbursement requests -must be submitted to Reimbursements(5),miLwaao uests v no later than the due dates Hste'd within the Timeline an (Attachment F). Reimbursement request totals should be commensurate to the time spent processing by the Subrecipiont and the Department. f. Receipts and/or backup documentation for any approved items that are -authorized under this Agreement must be maintained by the Subrecipient consistent -with, record retention requirements o ' f this Agreement and be made available upon request b any the De* partment., and federal, state, d local auditors. g. The Subrecipient must request rior written approval from Department Key Personnel to waive or extend a due date in the Timeline (Attachment F). For waived or extended reimbursement due dates, all allowable costs should be submitted on the next scheduled reimbursement due date contained in the Timeline. Waiving or missing deadlines serves as an indicator for assessing an agency's level of risk of noncompliance with the regulations, requirements, and the terms and conditions of the Agreement and may increase required monitoring activities. Any request for a DHS-FEMA-HSGP-SHSP-FY23 Page 3 of 53 Grant County Sheriffs office, E24-122 waiver or extension of a due date in the Timeline will' be treated as a request for Amendment of the Agreement. This request must be !submitted to the Depa'rtrh*ent Key Petsonhel s'ufficiehtly in advance of the due date to provide adequate time for Department review and consideration and may be granted or denied Within the Department's sole discretion. .h. All work *under this Agreement must end on or before the Grant Agreement End Date, and the final reimbursement request must be submitted to the Department within the time period notated in the Timeline (Attachment F) except as otherwise authorized by either (1) written amendment of this Agreement or (2) written notification from the Department to the Subrecipient to provide ----add,iti'on-a'l-tihi-e-for-completion-ofihe-S--ubreci-pi-ent's-s-ub-prbj-ect(s=). r I. No costs for purchases of equipment/supplies will be ro-Imbursed until the related equipm.ent/supplios have been received by the Subrecipient, its contractor, or any hbh-federal entity to which the Subrecipient .m, akes a suba*wefdwabd it *invoiced. by the vendor. J. Failure to submit timely, accurate, and complete reports and reimbursement requests as d require by this Agreement (including, but not limited to, those reports In the Timeline [Attachment FJ) will prohibit the Subreciplent from being reimbursed' until such reports are submitted and the Departmeht has had reasonable time to conduct its review, k, Final reimbursement requests will not be approved for'ppymont until the 8ubrecipient is-durrent with all reporting requirements contained in this Agreement. I. For SHSP and UASI Subrecipients, a written amendment will 'be required if the Subrecipient expects cumulative transfers among subproject totals, asidenti' oi fied in the Budget (Attachment E), -to excoed,ten percent (10%) of the Grant. .Agreement Amount. If a Subrecipient . e'cipient has on.[ one subproject,cum '[.ati n -y .0 transfers among solution areas within the subproject that exceed ten percent .(.1 0%) of -the Grant Agreement Amount shall require an amendment to this Agre ement. m . For 0 ' PSG Subrecipients, any deviations from the approved, direct budget categories will require additional federal approvals and a written amendment. n. Sub.,reciplents shall only use -federal award funds under this Agreement to supplement existing funds 'and will not use them to replace (supplant) non-federal fuhds that have been 'bud geted for the same purpose. The .Subrecipient be required to domonstr fe ate and document that the reduction in non. -federal resources d. for reasons other' than the receipt or expected receipt h occurred. of federal funds. 3. R_EP0*RTING a. With each relm''burs'ement request., the Subrecipient shall report how the expenditures, for which reimbursement Is sought, relate to the Work Plan (Attachments D-'l b-Z D-3) -activities in 'the format provided .by the De.pqrtment., b. With the final reimbursement request, the Subrecipient shall submit to the Department Key Personnel a final report in the format provided b i , . y the Department) describing all completed activities under this Agreement. c, The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act (FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section 6202(a) of Public Law 110-252 (see 31 U.S.C, 6101 note) and complete and return to the Department an Audit Ce'rtificationIFFATA Form. This form is required to be completed once per calendar year, per Subrecipient, and not per agreement. The Departmenfs Contracts Office will request the Subrecipient submit an :updated form at the beginning of each calendar y*ear in which the.Subrecipi6nt has an active agreement. d. To document compliance With the National Incident Management System (NIMS), the Subrecipient shall complete the annual NIMS survey conducted by Emergency Management Division staff. 4. EQUIPMENT AND SUPPLY MANAGEMENT a, The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward shall 4 comply with 2 CFR 200.317 through 200.327 when procuring any equipment or supplies under DHS-FEMA-HSGP-SHSP-FY23 Page 4 of 53 Grant county Sheriffs Office, E24-122 this Agreement, 2 CFR 200.313 for management of equipment, and 2 CFR 200,314 for management of supplies, to include, but not limited to: i. Upon successful completion of the terms of this Agreement, all equipment and supplies purchased through this Agreement will be owned by the Subrecipient, or a recognized -non- federal entity to which the Subrecipient has made -a subaward, for which a contract, subrecipient grant agreement, or other means of legal transfer of ownership is in place. All equipment, .and supplies as applicable.,. pu*r*dhased under this Agreement will be recorded maintained in the Subreciplient's inven or system. ilia Inventory i§ystem reco,rds,sh-811 *Include: A. 'Description of the property, B. Manufacturer's serial number, model number., or other identification number; C. Fu*ndihg source for the property, including the Federal Award Identification Number (FAIN) (Face Sheet, Box 11); D. Assistance List"' ings Number (Face Sheet, Box 18); E. Who holds the title; F. Acquisition date; G. Cost of the property and the percentage of federa l .1 participation in the cost; H. Location, use e and cond'itiohproperty o . * f the 'boerty at the date the information was .1rapbrted, . I. Disposition data including the date* of.dispo'sal and sale price of the property. iv., The Subrecipient shall take a physicalinventory of the equipment, and supp]. ies as .applicable, and reconcile there results With the S. w . property records at least once every two years, Any differences between quantities determined by the physical inspection -and those shown in the records shall be investigated by the Subrecipient to determine the cause of the difference. 'The Subrecipient shall, in connection nection With the inventory, verify the existen.ce, current utilization, and continued need for the equipment. V. The Subrecipient shall be responsible for any and all operational and maintenance eXpenses and for the safe operation of the equipment and supplies inc.ludihg* all questions of liability. The' Subtecipiient 'Shall develop r' riate '.' aintenahce schedules and app o,p -M I sched ' le" pr-ocedures to ensure the equipment, and supplies as applicable, are well -maintained and kept, in,good operating condt ; i ion. Vi.. The Subrecipient shall develop a control system to ensure adequate safeguards to prevent loss., damage, and theft of the property. Any loss, damage, or -theft shall* be 1hvestig p. ated, artment's and a report generated and sent. to the DeKey Personnel. Vii, The Subrecipient must obtain and -maintain. all necessary certifications and licenses for the equipment. viii. If the Subrecipient is authorized or required to.sel . I the property, proper sales procedures must be. established and folloWed to ensure the highest possible return, For disposition, if upon termination or at the Grant Agreement End Date, when original or replacement supplies or equipment acquired under a federal award are no longer needed for the original project or program or for other activities currently or previously . supported by a federal awarding agency,the Subrecipie'n*t must ' biliply with the following procedures'. C 0 A. For r Supplies: If there is a residual inventory of unused supplies exceeding $5,000 in total aggregate value upon termination or completion of the project or program and the supplies are not needed for any other federal award, the Sub . recipient must retain the supplies for use on other activities or sell them, but Must, in either case, compensate the federal government for its share. The amount of compensation must be computed. in the same manner as for equipment. DHS-FEMA-HSGP-SHSP-FY23 Page 5 of 53 Grant County Sheriff's Office, E24A22 B. For Equipment: 1) Items with a current per -unit fair -market value of five thousand dollars ($5,000) or less may be retained, sold transferred or otherwise disposed of with no further obligation to the federal awarding agency, 2) Items with a current per "unit fair -market value in excess of five thousand dollars ($5,000) may be retained or sold, The Subrecipient shall compensate the federal awarding agency in -accordance with the requirements of 2 CFR '200.313 (e) (2). - x.---------ReQord s--fo r-eq-u-i prn ent-sh�all-b e-reta in ed--by-Ah e-Subreci pie nt--forr_a-peri-o6-pf--six-(�-)-ye ars--- from the date of the disposition, replacement, or transfer. If any litigatio-n, claim, or audit'is started Wore the expirc!* tion of the six (6 .).year period, the records shall be retained by the Subrecipient until all litigation, claims, or audit findings inV'Ivihg the records have been resolved.1 0 .b. The Subrecipient shall comply with the Department's Purchase Review Process, which is incorporated by reference and made part of this Agreement, No reimbursement will be provided unless the appropriate approval has been received.. c. Allowable equipment categories fo * r the grant program are listed on the Authorized Equipment List (AEL) located on the FEMA website at ii-tt0s:/Mw%A/'.fema.gov/�grants/��cluidanc!U- tools/authorii�ed-equi.pment-.;-Iist, It is "Important that the Subrecipien't and any non-federa"I entity to which the Subrecipient makes a subawar' t d regard the AEL as an authorized p I urchasing list identifying 'items allowed. under the -specific grant nt program; the AEL includes itets ha't.maY no be categorized as. elqL*l*lpm'e according to the federal, state, local, 'and tribal definitions of eqUipmeht. The Su''bredipient is solely responsible for ensuring and documenting purchased items under this Agreement are authorized as allowed items by the AE L at time of pur* chase. If the item is not identified on the AEL as allowable under the grant program , the Subredipient must contact the Department Key Personnel for assistance In seeking FEMA approval prior to acquisition, d. Equipment purchases (those with a current -per-unit fair market value in excess of $5,000) must be identified end ex'plained to the Department. Use, management, and dis'position of such is subject torequ requirements -outlined in 2 CF h R 200.313. Before making such purchases, the Subrec' 'ient sho'ld 1p should anal the 'Cost benefits analyze of 'purchasing versus leasing equipment especially hig*h.;..co8t items and those subject to rapid technical advances. e. Unless expressly provided otherwise, all equipment must Meet all mandator y regulatory state and DH'S/FEM * A adopted standards to be.e.l.igible for purchase usingfederal award funds. f. If funding is allocated to support emergency communications activities, the Subredpierit must ensure that all projects comply with SAFECOM 'Guidance on Emergency Com. munications cisa.qo Grants, located at Lttpswvlw�- v1safecoM/fLin including provisions on technical standards that ensure and enhance communications. intero'erable p M ications. g. Effective August 13 2020, FEMA recipien ts and subrecipients., as well as their contractors and subcontractors, may not obligate or expend any FEMA award funds to: i. Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or. essential component of any system, or as critical technology of any system; Ii. Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; or Enter into, extend, or renew*contracts with entities that Use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, DHS-FEMA-HSGP-SHSP-FY23 Page 6 of 53 Grant County Shoriff s Office, E24-122 This prohibition regarding certal ' n telecommunications and video surveillance setv . ices or equipment is mandated by section 889 of the John'S, McCain National D'efe*ns*e' -Authbrization Act for Fiscal Year 201 � (FY 2019 AIDAA), Pub, L, No. 115-232 (2018) -and 2 CFR 200.2'16;. 200.327'j 200,471, and Appendix It -to 2CFR200, Recipients and. subrecipients may'use DHS/FEMA grant funding'to procure replacement equ ' ipment -and service's impacted by this prohibition, provided the costs are otherwise consistent . . ith the requirements of the Manual and the NOFO. Per subsections of the FY 201QNOAA,and 2CFR200.21G�� telecommunications 'ub . orservices means: 'Corporation, (or -@,ny subs'idiar� or of such entities); U' For the purpose of -public safety, security of government faci'lities., physical security illance of critic surveil , lance and 'teleco rm*uthic'ations equipment produced -by 'Hytera C-6mmunications, Corporation, Hangzhou H-1kvision Digital Technology Compan* , or Danda T Compah.y (Qr any subsidiary or affiliate of -such entities); 0. Telecom mu nicationsor video surveillance services provided by— o� equipment.; or ' using - iv. Telecommunications or video surveillance equipment or services produced or provided by an entity that -the Secretary of Defense, . in consultation with the 01 rector of National u. of Investigation, reasonably believes to be an entity ow,hed or controlled by-, or otherw.i.se cb nnedted to, the government of 81 bove* red foreign bouritty. h- For S "`"=, -memapproved C]pero�omsC}rdershould �m��p�mine�`�"Pu�`�� H` funds for Operation StonegardenUse" when practicable. i. The Subreo|p|entMust pass through equipmentandoupplvrnenagement -requirements �ths.t '�~^or exceed the requirements outlined above to any non-fodena| entity to hi~' the S~breoir=- '`makeoaoubawordoffedens|awardfundsunderthbAgreement, 6^ ENVIRONMENTAL a.. The 8cibrecipi nt 5h,811 en-8uro. -ful.1 dom in and made a -part of this Agreement. b. Projects that have historical impacts or the potential to impact the environment, including, but not limited to, construction of communication towers; modification or renovation of existing buildings, structures., and facilities; or new constructio n, including replacement of facilities, must participate inthe DHS/FEMAE'HP review process pr*iorto project initiation. Modification of exist' buildings, Including minimally invasive improvements such as -attaching' monitors to interior walls, and training or* exercises occurring Outside in areas not considered previously disturbed also require a DHS/FEMA EHP review before project i'nitiation, o.'The EHprev� inV�e��|ea�n�-ac�-(�-�-- d---'p--' ~.' �lndo�theentirescopeofwmd«. including any alternatives that m be under along with supporting docUmentatpn so FENA may determine whet ` her the proposed project has the poten�a|toimpact environmental resources and/or hi�ohopropefties. d. The Subrecipient agrees that, to receiv'e any federal preparedness funding, all EHP co mpliance requirements outlined in applicable guidance nuotbe met. The EHP reviewprocess must bo completed and FEN\approval must bmreceived by theSubreoipientbefore any work. le started for which reimbursement will belater requested. Expenditures for projects startedbefore completion of the EHP review, process and receipt of approval by the Subrecipient may not be oHS-FEMA4HGoP-SHSP-FY23 Page 7 of 53 Grant County Sheriffs Office, E24_122 6. PROCUREMENT The Subrecipient shall comply with all procurement requirements of 2 CFR, 200.317 through 200.327 and as specified in the General Terms and 'Conditions (Attachment B, A. 10). a. For all - contracts expected to exceed the simplified acquisition threshold, per 2CFR200.1, the Subrecipient must notify the Department. Thep may request pre -procurement documents, such as request for proposals, invitations for bids and [ndependent cost estimates. This requirement must be passed on to any non-federal entity to which the -Subrecipient makes a SLibaward, at. which point the Subrecipient will be responsible for reviewing and approving sole source:ju stificatl on sto-any-n-o n-.zfed era 1--entity-to-whi ch-Sw b reci pi'ent-m-akes * a-ny-award------------- b. For all sole source contracts expected to exceed the micro - purchase threshold per 2DER -200.1 the Subrecipient Must submit justification to the. Department for re*VieW and approval. This -'requirement must .be passed 'on to any hon-fede'ral entity Su sdbbw'a.'rd, b.t which I point. the Sub y to which the brec'ioieht,m.akes:a recipient will be responsible for reviewing and .,approving sole source justifications to a.ny non-federal. entity to which Subie.cipient makes any award, c. The Subrecipient as well a's its contractors and subcontractors must comply with the Build .America, Buy America Act (BABAA), which was enacted Oas a. part of 'the Infrastructure Investment and Jobs 'Act §§ 70901-70297, Pub. L. No. 117-58 (2021 ;. and Executive Order 14005, Ensuring the. I . e Future is M ' ade 'i*n All of America by All of Amor'ica s Workers. BABAA. requires any infrastructure Project receiving federal funding must ensure.:. 1. All iron -.and steel used in the project are produced in the ited States. This means Uh. all ma.-hufacturing Processes, from ' initial mi elting stage through the applicatio-h . of c odting,-S occurred in the United States. All 'manufactured products must be produced in the United 8tates.. For 'a * manufactured product to be considered produced in the United States, the cost of components Of the manufactured product that are mined, produced, or manufactured 'in the United States must be greater than 55% of the total cost Of all minimum amount of domestic 'content of manufactured. pro -duct, unless -subject to another standard,' iii. All construction materials are manufactured in the United State's, This means that all manufacturing pro cesses for oo'n.struction material occurred in the United States, Additionally, applicable infrastructure tu r projects are subject to domestic preference requirements, A domestic preference do'* not 0 non -infrastructure spending' un'def an . award 1h a*t also es poly to non r ihclude'� a covered project. A domestic preference applies to an e . ntire 'infrastructure project, 'f it is even I funded by both federal and .nonfederal funds under one or more awards. i., Domestic .prefe.rences under BABAA only appi Y to articles,materials, and supplies that are consumed in, incorporated into,. or affixed to an infrastructure r8structur,e project. As such, it does not apply y to tools, equipment, and. supplies, such as temporary sc-affolding, brought . to the construction site and removed at or before the completion of the infrastructure project. Nor does a domestic preference apply toequipment and furnishings,. such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of or permanently affixed to the structure, ii. Infrastructure, for the purposes of BABAA, includes, at a minimum, the structures, facilities, and equipment for, in the United States roads, highways and bridges,. public transportation; darns, ports, harbors and other maritime facilities; intercity passenger and freight railroads; freig'ht and intermodal facilities; airports; Water systems, . 'including drinking water and wastewater systems; electrical transmission facilities and systems-, utilities; broadband infrastructure;' and buildings and real Property. Infrastructure . includes facilities that generate, transport, and distribute energy, iii. The Subrecipient's contractors and their subcontractors who apply or bid for an award for an infrastructure project Subject to the domestic preference requirement in the BABAA . shall file a required certification to the Subrecipient with each bid or offer for an infrastructure project unless a domestic preference requirement is waived by FEMA. Contractors and DHS-FEMA-H,SGP-SHSP-FY23 Page 8 of 53 Grant County Sheriffs Office, E24-122 7. S. subcontractors must certify that no federal financial assistance funding for infrastructure projects Will be 'provided Unless all the iron, steel, (manufactured and construc red 'j', ti . b hi projects materials used in the project are produced in the United States, BABAA, . Pub. L. No. 117- 58, §§ 70901-52. Contractors and d subcontractors shall also disclo8e any use of federal financial -assistance for infrastructure projects that does not ensure compliance with BABAA domesti'd. preference requirement. Such disclosures shall be forwarded to the Subrecipient who will forward -them to the Department who, in turn, will forward the disclosures to FEMA. The Build America., Buy America Act Self -Certification form -is included herein as Attachment .G. If the SOrecipient is "Interested in applying for a waiver,Subrec0ontact the he ip"ient should Department Key Personnel. to determine the 'requirements. All waive"r'rbque s quests must include a detailed Justification 'for the use of goods,. 'products, or 'Materials mined, p . rodUced, or manUffactured -outside the United States and a ceriffication that there was a good faith effort to solicit bids for domestic products su.pported by terms. included in requests. for proposals, contracts, and nonproprietarY communications with *potential -suppliers. SUBRECIPIENT MONITORING a. The Departmentwil 1.1 monitor -the activities of the Subrociplent from award to closeout. The goal of the Department s monitoring activities will 'be to ensure that subrecipientsreqeiving federal pass - through funds are in com ' h this A ..pliance Wit greement, federal an*d'. state audit requirements federal grant guidance, and appl' icable federal .8te financial reoulatibhs As a well as 2 CFR and st Part 200 Subpart rt F.. b. To document compliance with 2 CFR Part 200 -Subpart F requirements, the Su . b lent recipien complete and return to the Department -an Aud'it Ce' rt4ification/FFATA form, Reporting requirements are -referenced in sect"on:8'.c. tIng c. Monitoring activities may include, but are not limited to: i. Review of -financial and performance reports; Monit.oding and'documehting the :� completion of Agreement deliverables; iii, Documentation -of phone calls, meetings (e.g., agendas, sigh -in sh,eets' e- *Is and correspondence; meeting minutes. .mail. iv. Review of reimbursement requests and n documentation. to e*n,, -and supporti sure allowability consistency- 'With Agr6ement.'Work Plan (Attach m*e'n'ts D-1 D-2, D-3) Budget (Attachmen't E),. and federal requirements.- I v. Observation and documentation o' -related act f Agreement -related -training t activities,. Such as exercises, events, and equipment demonstrations; and vi. On -site visits to review equipment -records and inventories, to verify source docu-mentation for reimbursement requests and performance reports, and to verify completion of deliverables, d, The Subreci 'ient is required to meet o P r exceed the monitoring activities, r ri v ies, as outlined above, for w any non-fede* a[ entity to which the SUbrecipient- makes a subaward -as a Pass through entity .Under this Agreement. 0. Co'h1plianob wil.1 be monitored through* out the performance period to assess risk. Concerns will be addressed through a corrective action plan. LIMITED ENGL18H PRO''FICIENCY (CIVIL RIGHTS' ACT OF1 964 TITLE VI) The Subrecipi6nt must comply with the Title VI of the Civil Rights Act of 19 - 64 (Title VI) prohibition against discrimination on the basis of national origin, which requires that t subrecipienfs. of federal financial assistance take reasonable steps to provide meaningful aocess to persons with limited English proficlenc ' y (LEP) to their programs and services. Providing meaningful access for persons With LEP may entail providing language ass o istance services, including oral interpretation and written translation. Executive Order '13166 Improvin .. I . g Access to Services for Persons with Limited English Proficiency (August 11, 2040), requires federal agencies to issue. guidance to recipients, assisting such organizations and entities in understanding their lang uage access obligations. DHS published DHSFEMA-HSGP-SHSP'-FY23 Page 9 of 53 Grant County Sheriffs Office, E24-122 the reqLjired recipient guidance. in April 20111 DHS Guidance to Federal 'Financial Assistance Recipie'rits Regarding Title VI Prohibition against National Origin Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755-21768, (April 181 2011), The, Guidance provides helpful information such as how a recipient can determine the extent of its obligation to provide language services, selecting . ecting language services,. and elements of an effective plan on language assistance for LEP persons. For additional tassistance and -information regarding language access o'b.ligations, please refer to the DHS Recipient Guidance at htt s://www.dhs. h el p-de artrrient--sLIP OOrted-o rga n izations-P rovid e-m ea n i nqfL*l I-access-peo ole-limited and additional w_w.w_J.e.p._c 9. NIMS COMPLIANCE. 8. The Natiohal Incident Management System (NIMS) identifies concepts and principles that answer how to manage -emergencies from preparedness to recovery regardless of their cause., size, location; or complexity. NIMS provides a consistent, nationwide approach, and vocabulary -for .multiple agencies or jurisdictions to work together to build, sustain, :and deliver the cote capabilities needed to achieve a secure and resilient nation. b. Consistent implementationS. of NIM-S provides a solid foundation across jurisdictions and disciplines to ensure effective and integrated preparedness, planning, and response. NIMS em.pow , ers the components of the National Preparedness System, a requirement of Presidential ,Policy Directive 8, to guide activities within the public and -private sector and describes the planning,organizational a'tivitie , equipping, training, and exercising needed to bu - lid and sustain. activities, i s the -core capabilities in. support of the National Preparedness Goal. c. In order lo receive federal. preparedness 'funding from the Department, the Subrecipient must ensure and maintain adoption and implementation of NIMS.;See Agreement Attachment A, Article .1.1 -section 34 for associated reporting requirements, The list of objectives used for progress and achievement ent repbrtin can b e* found 9 ath Ps:/1wWW.fema.gov1e.mergencv- ,m-ana .qersln'Im.s/irhOlementation-traihing, B. HSGP SPECIFIC R'EQUIREMENTS -1; The Subreciplent must use HSGP funds only to perform tasks as described in the Work Plan (Attachments D-1, D-21 D-3), as approved by the Department, and in compliance with this Agreement. a. SHSP-funded prQJeQts must assist state, local, tribal, and territorial efforts to build, S"Ustain, and a deliver the capabilities necessary -to prevent prepare for, protect against, and respond to -acts of terrorism. b. UASI-funded projects must assist, high -threat, high .density 'U.rban Area efforts to build, sustain, and deliver the capabilities necessary to prevent, prep are for, protect against, and respond to acts bf"terrorism. c. OPSO-funded projects must support enhanced cooperation and coordination among Customs and Border Protection, United States Border Patrol, and federal, state, local, tribal, and territorial law enforcement agencies to support joint efforts to secure the 'United States' borders along routes of ingress/egress to and from international borders , to include travel corridors in states bordering Mexico and Canada, as well as states and territories with international water borders. State, local., tribal,, and territorial law enforcement agencies utilize theIr inherent law enforcement authorities to support the border security mission and do not receive any additional au result of participation. in OPSG. thority as a 0. State agencies, , including law enforcement, Must comply with RCW 43. 17.425 and may not use .agency funds (including this grant), facilities, property, equipment, or personnel, to investigate, enforce, cooperate with, or assist in the investigation or enforcement of any federal registration or surveillance programs or any other laws, rules, or polidies that target Washington residents solely on the basis of race, religion, immigration, or citizenship status, or national or ethnic origin, except as provided in RCW 43.17.425 (3). 2, The Budget (Attachment E) may include the following caps and thresholds: DHS-FEMA-HSGP-SHSP-FY23 Page 10 of 53 -Grant County Sheriffs Office, E24-122 a. If funds are allotted for Management and Administration I (MA}, such expenditures must be related to administration of the 'grant. The maximum percentage of the Grant Agreement Amount that may be used for M&A costs when allocated under this Agreement shall not exceed five percent (5%) but may be less. b. At least thirty percent (35%) of the combined HSGP award allocated under SHSP and UASI must be dedicated to law 'enforcement terrorism prevention activities (LETPA). To meet this i i - requirement the Subrecipient has agreed, at a minimum, to meet. the LETPA percentage indicated 'in the Budget, If the Subrecipient -anticipates spending less than the indicated _..__...._.__�.arn-our�tx a�b�-dgot �r��nc�ment�is requir-ed�-�_�._.�.��...�,__�..�._.__.....�....____.._�.___._�.__...._._,.._._...__._�...�_ c. The maximum' percentage of the Grant Agree*ent Amount. that may be used for personnel expenses under this Agreement is identified in the 'Budget. If the Subrecipient anticipates spen * ding more on personnel costs, .an amendment is required.. Additional approval steps may also be required before the personnef percentage can be increased. 3. If funding is allocated to a Fusion Center investment, the Subrecipient must ensure all Fusion Center 'analytical personnel demonstrate qualifications that meet or exceed competencies identified in th.e Common Competencies for state, local, -and tribal intelligence analysts, which outlinesthe minimum categories of training needed for intelligence analysts. Ail training to ensure baseline proficiency in intelligence analysis and production must .be completed Within six 0) months of hiring unless the analyst has previously served as an. intelligence -analyst for a minimum of two (2) ye . ears. Proof of satisfaction of this requirement must be accessible to the Department Key Personnel as applicable. 4. If funding is allocated to non-DHS FEMA training, the Subrecipient must request. written approval from the Department Key Personnel 'before attending the Department will training. The m coordinate approval with the State Training Point of Contact. Pursuant to DHS/FE.MA Grant Programs J. Directorate Inf6rmatioh Bulletin No. 432, Review and Approval Requirements* for' Trai . ing Course*s n p . n Funded Through Preparedness Grants -tps,//w -ault/files[2020- � Grants, ht �Vw,fernagov/sites/def 04/Training Course Review and Apr)rbval 113 Final 7 19 1 the'traihing must fall within the' FEM.A mission scope and be in alignment with the Subrecipien't's Emergency Operations Plan. . This -requirement only applieS- to training courses and does not include attendance at conferences. Furthermore, additional federal approvals -are required for courses that. relate to -Counte'ring Violent Extremism prior to attendance. 5. For SHSP and UASI, Subrecipients are required to complete the annual Nationwide Cybersecurity Review (NCSR) https://www.cisecuritv.org/ . ms- ."s-ac/services1'ncsr to benchmar . k and .. measure progress of improvement in their cybersecurity posture. G. Except for an elevated N4tional Terrorism Advisory System alert prior written approval is required before SHSP and UASI funds may be used for operational overtime. Requests must be submitted -to - the 'Department Key Personnel in advance of the expenditure to ensure all additional approval ste p S can be met. 7. SHSP Subrecipients -shall participate in the State's annual Stakeholder Preparedness . redness Review (SPR), the State's Threat and Hazard Ide.ntification and Risk Assessment (THIRA), core capabilities 'assessments, and data calls. Non -participation may result in withholding of funding under future grant years. 8. UASI. Subrecipients shall participate in the annual UASI SPR. and d THIRA process. 9. -Subreciplents should docu* ment their preparedness priorities, informed by various factors, including jurisdiction specific threats and hazards (i.e., the THIRA); areas for improvement identified dentified by real - world events and exercises; external requirements such as state or.national' preparedness reports, homeland security policy, and industry reports; and accreditation standards re' I , gulations, or legislative requirements, and use them to deploy a schedule *of preparedness events in a multi -year Integrated Preparedness Plan (IPP). Subrecipients are encouraged to participate in the State's annual Integrated Preparedness Planning Workshop (IPPW) or may conduct. their own local/regional IPPW. Information related to IPPs and Integrated Preparedness Planning Workshops (IPPWs) can be found on the HSEEP website at https://www.fema.qov/HSEEP and hftps:/1r)rep _toolkit.fema DH8-FEMA-HSGP-SHSP-FY23 Page 11 of 53 Grant County Sheriffs Office, E24-122 DHS TERMS AND CON D*ITIONS As a subrecipient of 23HSGP funding, the Subre i 'ieht. shall comply with all applicable DHS terms -and cp conditions of the 23HSGP Award Letter -and its incorporated documents , which are incorporated in and made a part of this Agreement as Attachment C. DHS-FEMA-HSGP-SH.SP-FY23 Page 12 of 53 Grant County Sheriffs Office, E24 22 Attac''hment B Washington Military Department GENERAL TERMS AND CONDITjONS Department of Homeland Security (DHS)/ Federal Emergency Management Agency (FEMA) Grants A.1 DEFINITIONS As used throughout this -Agreement, e "h' terms whave the same mean' hin'q as defined in 2 CFR200 t i I Subpart A {which is incorporated herein by reference), except as otherwise set forth below: a. "Agreementil means this Grant Agreement. b. Department" -means the Washington Military Department, as a .:state ageric vision) y, any di i.. section, office, unit.or other entity :of the De ffi. .. Department, or any of the -officers or other (�ialslaWfujly repr esenting "that Departmetit. The Department is a recipient 0 c '. f 'a federal aWard'd'irec.tly frbm a federal. awarding *agency and Is the pass -through entity making a subaward to a Sobrecipient under this Agreement.. C, nvestment means the rant application submitted by the Subrecipient describing the project(s) 9 a S for which federal funding is sought and provided under this this Agreement.. Such rant application is hereby incorporated into this Agreement by reference., d. "Mohit O'ring Activities" means all administrative; financial, or other review activities that are conducted -to ensure compliance with all state and federal laws, rules, .'regulations,au horities a ..n d pojicles. e. "Stakehold.er Preparedness review (SPR)" The SPR is ananthree-step self :assessment e. e sessmen of a community's capability levels bos'ei'd on the capability targets identified in the TH''IRA. f. "Subrecipie''t" when * apitalized is primarily used throughout this Agreement in reference to the n e c non-federal entity identified on the Face Sheet of this Agreement that has received a subawbrd from the Department. However, the definition of ".Subrecipient" is the same as in 2 CFR 200.1 for all other purposes, 9. "Threat and Hazard Identification and Risk Assessment. (THIRA)" The THIRA is a three -.step risk assessment. The THIRA helps communities understand their risks and deter. i m he I the level of . e capability they need In order to address those risks, The out from this process lay the -foundation for determining 81 community's capability gaps dut.irig the SPIN recess .A.2 ADVANCE PAYMENTS -PROHIBITED The' Depaftrhe'nt S'h,all'*ma*ke no payments ts in advance 'or in anticipation of goods or services to be provid p en ed under this A Agreement. Subrecipient shall not invoice the'Departmen.tin advance of deliver'yand .1' . nvoicing of such goods or services. A.3 AMENDMENTS AND MODIFICATIONS The Subreciplent or the Department may request, in -writing, an amendment or modification of this w- Agreement. Hoever, such cin amendment or modification ation shall. not be binding, take -effect or be incorporated herein until made n writing a * nd signed by the authorized representatives of the D* Department and the Subrecipient, No other understandings .or agreements, written or oral, shall be binding on the parties.. The .Agreement performance period shall only be extended by (1) written notification of DH*S/FEMA approval of the Award' performance period, followed up with a mutually agreed written amendment 2) written tte'n notification from the .Dep*artmentto the Subrecipleht to or provide addit. on8l time for completion of the Su recipien b t's project(s). AA AMERICANS WITH DISABILITIES. ACT (ADA) OF 1990, PUBLIC LAW 101-3361-42'U.S.C. .12101 ET SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE "ADA" 28 CFR Part 35. The Subrecipient must comply with the ADA which provides comprehensive civil rights protectil on to individuals with disabilities in the areas of employment, public accommodations, state andlocal government services, and telecommunication. DHS-FEMA-HSGP-SHSP-FY23 Page 13 of 53 'Grant County Sheriffs Office, E24-122 A.5 ASSURANCES The Department and Subrecipient agree that all activity' pursuant to thisAgree'rhent-Will be in accordance with all the applicable current federal, state and local .laws, rules, and regulations. A.6 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY As federal funds ar'6-a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Agreement by any federal department or agency, 'The Subrecipient shall complete, sign, and return -a Certification Regarding Debarment, t, Suspension, I-an-d —.'V-Grluntarry E-xcicisio-n—formi-o-cated---at--h' I* divistonlqr8intstrogu-iredirant.forms. Any such form completed by the S*ubr6acipi6ht far this A nt shall 0 greeme be incorporated into this Agreement 'by reference. Further, the Subre'cip'iont agrees to comply with all applicable federal regulatio'n's concerning ing the federal debarment and suspension system, including 2 CFR Part 180, The Subrecipient certifies that at it will ensure that potential contractors or subrocipients or any of their principals are no . t debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation' in "covered transactions" by any federal department or agency, "Covered transactions" include procurement contracts for goods or services awarded under a non -procurement transaction. (e.g-., grant or .cooperative t. e expected agreement) that to equal or- exceed $25,000, -and subawards to su*bre'c'iplents for any amount. With respect to covered transactions, the Subrecipient may comply with this provision by obtaining ' a certification staterhent'frofn the potential contractor or -Suy checking or by the System for Award Management (http9-//sam,c jov/SAM/) maintained by the federal government.. The Subrecipient also agrees not to enterinto any arrangements. or contracts with any part .Washington State a y on the I .Department. of Labor and Industries' 'if)ebarred Cont . ractor List" (hftps.:/I'Secure.Ini-wa.,.gov/debar-an-dstr'ike/`"ContractcfrDebarList.2apx) The Subrecipient also.agrees not to. enter into lany agreements -ts or contracts for''the purchase of goods and services With P any p8rty'on thei Department of Enterprise Services' `Debarred' hftg://www.des.Pur6hasin -wa.g bylservices/Contractinq Vendor Lis nessIPagesNendor-Debarment.gapx), A.7 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING .As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and belief: *(1) no federally appropriated funds have been. paid or will be paid by or on behalf of the Subrecipient to .any person for influencing or attempting to influence an officer or emloyee of an agenic py, a Member of Congress, an officer or employee of f Congress; or an -employee of a M ember of Congres in connection with the awarding of any federal contract, the making of any federal '.grarit, the making of any federal loan, the entering into of any cooperative agreement, and the extension, 'continuation n ex S renewal, bm-e-ndm6nt, or 'modification of any federal contract, grant, loan, , or cooperative a.g'reement* (2) that if :any funds -other than federal appropriated 'I funds been paid or will be paid to any person for influencing or attempting to influence an officer or:employee "o'f any agency, a Member of Congress, an .officer. or employee of Congress, or an employee of a Member of Congress in connection . with this -Agreement, grant, oan, or cooperate agreement, the Subrecipient will complete 'and submit Standard Form-LLL, ".Disclosure Form to Report Lobbying," In accordance with its instructions; (3) and that, as applicable, the Subrecipient will require that the languag e of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all Subreciplents shall certify and disclose accordingly. This certification is a material representation of fact up* placed on which reliance was . when this transaction was made or entered into and is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. A.8 COMPLIANCE WITH APPLICABLE STATUTES-, RULES AND DEPARTMENT POLICIES The Subtecipient and all its contractors and subrecipients shall comply with and the Department is not responsible for determining compliance with, any and all applicable federal, state, and -local laws, regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but .is not limited to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act (PL 94-163, as amended), the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title VI of the Civil Rights Act of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act, .(PL 93-288, as amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees (48 DHS-FEMA-HSGP-SHSP-FY23 Page 14 of 53 Grant county Sheriffs office, E24-122 CFR Section 52.20*3-5), Public Records Act (RCW 42,56), Prevailing Wages on Public Works (RCW 39.12), State E-nviron mental Policy Act (RCW 43,21C), Shoreline, Management Act of 1971 (RCW 90.58)1 State Building Code .(RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions. in Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health -regulations. In the event of noncompliance or refusal to comply with any applicable law, regulation, executive order, OMB Circular orpolicy by the Subrecipient, its contractors or subtecipierits, the Department may rescind, cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to .—Com-ply.-W-1th.-Moli 'ab-le-laws,,-re-ou'lat�o.ns,-execUti.v-e-,O.rders,-O-MB-C..if .1 licies P. c cu ars.-o,.r-p.o A.9 CONFLICT OF INTEREST No officer or employee. -of the Department; no member, officer, or employee of the Subreciplent or its designees or agents,,, no member of the governing body of the jqrJsd.1ct1'0'n, In which the project is undertaken or located; and no other official of the Subrecipient who exercises any functions or responsibilities with resp ect pect to the project during his or her tenure, shall have any -personal ' erson'al or pecuniary 0'.. .. I p .gain or interest, direct or indirect, in any contract, subcontract, 'or the proceeds thereof, for work to be performed in connection with the project assisted under this Agreement. , M The Subrecipient Shall incorporate, or cause to incorporate, in all such contracts or subawards, a provision prohibiting such interest pursuant to this provision. A.10 CONTRACTING .& PkOCUR�M ENT a. The SubTe,bipient.s.hall.u.se a competitive procurement process in the procurement and award of any contracts with contractors or subcontractors that are entered into under the original 8greemferit aw8r'd, The' procurement process followed shall be in accordance With 2 QFR Part 200.318, Gel. procurement standards, through 200.327, Contract Visions, ..hera pro As required by Appendix I I to 2 CFR Part 200,, all contracts entered into by the 'Sub recipientunder this Agreement must include the following provisions, as applicable: I Contracts for more than the simplified acquisition, threshold currently set at $250,000,which is the .inflation adjusted amount dotermined by the Civilian Agency -Acquisition Council and the Defen.se Acquisition Regulations Council (Councils) as' authorized by 41 U.S.C. 19081 must address administrative, contractual,. or legal remedies in instances Where contractors violate.or breach contract terms . and provide for such sanctions and penalties les as appropriate. 2) All contract8.in excess of $1,0,000 must address -termination for cause and for convenience by the non-fie64ral entity including the manner by Which it 1 -th.e ba8is for 9 mill be affected and .settlement. Equal 'E'mp*loyM.ent Opportunity, Except as -otherwise provided under 41 CFR Part 60, all contracts that Meet the definition of "federally assisted construction oontract in 41 CFR Part 60-13 *must include the equal opportunity, clause provided Under 41 CFR. 60-1.4(b), in accordance with Executive Ord ' er 11246, "Equal Employment Opportunity" (30 FR 123191 129353 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375 "Amending Executive Order 11246 Relating to Equal Ernplqyrnent Op'Portunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 4) Davis -Bacon Act, as amended (40 U-S-C, 3141-3148).. When required by Federal program legislation, all prime construction contracts in excess of $2 000 awarded by non-federal entities must include -a provision for compliarnco with the D -B &C. 3.141- Davis -bacon Pcon Act (40 U.. .3144,, and 3146-3 1 48) .as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor .Standards Provisions Applicabl e to Contracts Covering Federally Finan'C ed and Assisted Construction"). In accordance with the statute, contractors must be required to a I py wages to laborers and mechanics at -a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, . contractors must be required to pay wages not less than once a. week, The non-federal entity Must place a copy of the current prevailing wage determination issued by the Departmont of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non4ederal entity must report all suspected or DHS-FEMA-HSGP-SHSP-FY23 Page 15 of 53 Grant County Sheriff's Office, E24-122 reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the (Copeland "Anti-Kickback"Ac -), Pt (40 U.S.C. 3145as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act -provides that each contractor or -Subrecipient. must be prohibited from inducing, .by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he o . r she is otherwise entitled. The non-federal entity must report all suspected or reported —violations to the federal awarding agency, 5) Contract Work Hours and'Safoty Standards .Act -.;3708). Where -applicable t (40 U.S.C. 3701 A all contracts awa,rded. by the non-federal entity in excess of $10*00:00 that 'involve the employment of mechanics or laborers must include 8.0rovision for compliance with 40 U.S.C. 3702 a.nd 3704, as supplemented by Department of Labor regulations (2.9 CFR Part 5). Under 40 U.S.C, 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the .basis of a standard work week of 40 hours, Work in excess of the standard work week is -permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable icable to construction' work and provide that no laborer or mechahic,rnust be required to work in -surroundings or under working conditions Which are unsanitary, hazardous or dangerous. These reqU.iremehts do .not apply to the, purchases of 8 - ordinarily p supplies or material� *Or articles available on the open market,. or contracts for transportation or'transmission of intelligence. 6) Rights to Inventions Made Under a Contract, or Agreement. if the federal award meets the definition of t'funding agreeme`t�' und er der 37 CFR §401,.2 (a) and the recipient or Subrecipient wishes to.e'nter'into a contract with a -small business firm or nonprofit organisation regarding the substitution of parties, assignment or perfrn(�hce of experimental, or * developmental, or research work under that "funding agreement," the recipient or Subrecipie'nt must comply with the requirements ts, of .37 CFR Part 401., to Inventions Ma de by Nonprofit Organizations and Small Business Firms Under' Government Grants, Contracts and Cooperative Agreements.," and any implementing regulations issued by the awarding agency, 7) Clean' Air -Act.(42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended Contracts and subgrants of amounts in excess of $150,000must contain a -provision that repires the non-federal award to ag ree to comply with 811 applicable standards orders or regulations issued pqrsuan't to the Clean Air Act (42 U.S.C. 7401-7671 q) and, the Federal Water Pollution Control Act as amended (33 U.S,C. 1251-1387), Violations must be reported to the awarding agency and a Regional p the Re'io, @I Office of the Environmental Protection Ag ency (EPA). 8} Debarment and Suspension (Executive.'Orders 12549 and 12689)—A contract -award (see 2 CFR 180,220) must not be made to parties listed on the government -wide exclusions in the System for Award Management (SAM}, in accordan.ce with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR '86 Comp,, part 19 p. 189) and 12689 (3 CFR part 1989 Cbmp., p. 235.), "Debarment and Sbspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise -excluded by agencies, as well as -parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 9) Byrd Anti -Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used federal appropriated funds to pay any personor organization for influencing or attempting to -influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a -member of Congress in connection with obtaining any federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier Lip to the non-federal award. 10) Procurement of recovered materials — As required by 2 CFR 200.323,. a non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must DHS-FEMA-HSGP-SH.SP-FY23 Page 16 of 53 Grant County Sheriffs Office, E24-122 comply with section 6002 of the* Solid Waste' Disposal Act, as :amended by the Resource Conservation and Recovery Act.. The e requirements of Section 6002 'Include procuring only items designated in guidelines of the [Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactoty level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes -energy and resource recovery; and establishing an affirmative procurement program for procurement of ' recovered materials identified in the EPA.guidelines,. 11) Notice of federal awarding agency requirements and regulations pertaining to reporting. 12) Federal awarding agency req'uirem.erits and regulations pertaining to copyrights and rights in data. 13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller General of the United States, or any of their duly authorized representatives to any booksl documents, papers, and records of the contractor which are directly pertinent to that specific* contract for the -purpose of making audit, examination, excerpts, and transcriptions. 14) Retention of all required records for six years after the Subrecipient has made final payments and all other pending matters are closed. 15) Mandatory sta'ndards and policie s relating to energy efficiency which are contained in the state energy conservation plan, issued in compliance With the Energy Policy and Conservation Act (Pub. L. .94-1631 89 Stat, 871), 16:) Pursuant to Executive Order 13858 "Strengthening Buy -American Preferences for" Intras'truCtUre Projects," and as appropriate and to the extent consistent with law, the non-, Federal entity should, to the -.greatest. extent practicable under- a Federal. award, provide a preference -for the purchase, -acquisition, or use of goods., products, or m r the United States, as required i' materials produced in n 2 CFR Part 200,322, in every contract, subcontract, purchase order, or sub -award that is chargeable against federal financial assistance awards. 17) Per 2 C.F.R. § 200.216, prohibition's regarding certain telecommunications and video surveillance services or equipment are mandated by section 889 of the John S.. McCain National Defense A Lithorization Act for Fiscal Year 20*19 (FY 2019 NDAA), Pub. L. No. 115- 232(2018). b The Department reserves the right ght to review the Subrecipient's procurement plans and documents- and require the Subrecipient to make changes to bring its plans and documents into. compliance With the requirements of 2 CFR Part. 200.317 through 200.327. The 8u.brecipient must ensure that its procure'rnerit. proce8s requires c6htra'ctors'-and subcontradtors' to provide a adequate documentation with sufficient detail to support the costs of the project and to allow both the Subrecipient and Department to make a determination on eligibility of project costs. c. All contracting agreements entered into pursuant 'to this Agreement shall incorporate this Agreement by reference. A. 11 DISCLOSURE The use or disclosure by any party of any information concerning the Department for an purpose not directly connected with the administration of the Dep.artment's or the Sulbreciplent's responsibilities with respect to services -provided under this Agreement is prohibited except by prior written consent of the Department or as required to comply with the state Public Records Act, other law or court order. A,12 DISPUTES Except a.s otherwise provided in this Agreement; when a bona fide dispute arises between the parties and it cannot be resolved through discussion and negotiation, either party may request a dispu'te' resolution board to * resolve the dispute. A request for a dispute resolution board shall be in writing, state the disputed issues, state the relative positions of the parties, and be sent to all parties. The board shall consist of a representative appointed by the Department,. a representative appointed b the Subrecipient, and a third party mutually agreed upon by both parties. The determination of the dispute resolution board shall be final and binding on the parties hereto. Each party shall bear the cost for its member of the DHS-FEMA-HSGP-SHSP-FY23 Page 17 of 53 Grant County Sheriffs Office, E24-122 dispute resolution board and its attorney fees and costs and share equally the cost of the third board member. A.13 LEGAL RELATIONS It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement and gives no 'right to any other party. No joint venture or -partnership is formed -as a result Of this Agreement. To the extent allowed by law, the Subrecipient., its successors or assigns, will protect, save and hold harmless the Department, the state of Washington,. and the United States Govern . Ment and -their ._..�._.__._._.._�_�....___......�._autharized-agents-�and--employ.e.es;Mfrom-allMclWhatsoever by reason of the acts or omissions of the Subrecipient, its subcontractors, subreciplents. Issions assigns, agents, contactors, cbritult h -o' "h whomsoever a. ts licensees, censees, invitees, employees r any pQrso w msoever arising Out of or in connection with any acts or 'utho' a*ctiviti* ized.by this Agreement. es a r To the extent allowed by law, the Subrecipient further agrees to defend the Departm.entand the state of Washington and their authorized agents and employees in any litigation; including payment of any costs or attorneys' fees for any claims -or -action commenced thereon arising out of or in connection with acts or activities authorized by this Agreement. This obligation shall not include such claims, costs, damages or expenses which may be caused by the sole negligence of the Department; provided, that if the claims or damages are caused by or result from the concurrent negligence of (1) the Department, and (2) the Subrecipient, its agents, or employees, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subreciplent, or the Subredipient's 'agents or employees. Insofar as the funding sou'rce,. FEMA, is an agency of the Federal government, the folloWing shall apply. .44 -CFR 206.9 . Non -liability. The 'Federal' government shall not be liable for- any clai'm based upon the exercise or performance of, or the faf.lure to exercise or perform a discretionary function or duty on the part of a federal agency or an employee of the Federal government in carrying out the provisi*ons of the Stafford Act. A. 14 LIMITATION OF AUTHORITY — AUTHORIZED SIGNATURE The ,signatories to this Agreement represent that they have the authority to blind their res' active e p organizations to this Agr . eement. Only the Department's Authorized Signature representative and the Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, designated in writing, sha.11 have the express., implied, or apparent authority to 'alter., amend, modify,. or waive -any clause or condition of this Agreement, Any .. alteration, amendment, modifi cation, orwaiverof any clause or condition of this Agreement is not IV effecti: e or*bin.ding unless made writing* and signed by both parties' Authorized Signature representatives, except as provided for time -extensions in A .. Article Further, only the Authorized Signature representative of Alternate for 'the -Sub'reci.pien1t. shall have signature authority to sign reimbursement, requests time me extension requests, amendment and modification requests, requests for changes to projects or'work plans, and other requests, certifications and documents authorized by or required under this Agreement.- A.15 LOSS OR REDUCTION OF FUNDING In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to normal completion or end date, -the Department may unilaterally reduce the work plan and budget or unilaterally terminate or part of the Aci're` *e m*e.n't as a "Termin8tion' for Cause" without pro'vidi'n,g the Subrocipient an opportunity to cure. Alte'rnative ly, the parties may renegotiate -the terms of -this Agreement under "Amendments and Modifications" to comply with new funding limitations and conditions, although the Department has no obligation to do so. A.16 NONASSIGNABILITY Neither this Agreement, nor any claim arising under this Agreement., shall be transferred or assigned by the Subrecipient. A.1 7 'NONDISCRIMINATION During the performance of this agreement, the Subrecipient shall comply with all federal and state nondiscrimination statutes and regulations. These requirements include, but are not limited to: DHS-FEMA-HSGP-SHSP-FY23 Page 18 of 53 Grant County Sheriffs Office, E24-122 a. Nbhdiscrimi nation in Employrhent: The Subrecipien t shall not discriminate against 8n� employee or appl.ica''nt for b*' employme * t caus�6 of race, color, sex sexual orientatib ri, religion, nation' h e I al origin, creed, marital status, age, Vietnam era or disabled veteran status or the prese'nce -of an sensory, status, y sensory, mental, or physical handicap. This requirement does not apply, howev'er',* to a religious corporation, association, educational institution or society with respect to the employment of individuals of a particular religion to perform -work connected With the carrying on by such corporation, association educational institution or society of its activities. b. The 'Subrecipient shall take action to ensure that employees are employed and. treated during employment 'without discrimination because o their race, color- sex, sexual orientation rell, gion, natiohol origin, 'creed, madtol status, age,. .... Vietnam era or disabled. veteran status, 'or the o 'an y sensory', mental, 0**r physical handicap. Such. action* sh.a'll include, but not be limited' io, the following: Employment, upgrading, demotion,or transfer, recruitment or recruitment selection for training including apprenticeships and volunteers. A.18 NOTICES The Subrecipient shall comply with all public notices or notices to Individuals required by applicable local, state and federal laws and regulations and shall maintain a record of this compliance. A.19 ..00CUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/HEALTH ACT OSHA/WISH The Sub'recipient represents and warrants that its workplace does now or WRI meet all'applicable federal and state s"af6ty and health regulations ions that are in effect during the SCibrecipienit's oerfor "I 'a.n ` 0 under "this e g ..M c. Agreem8ht. To the extent all o' 'Wed by I@ Vw the Subr'ecip'ient further agrees to. inderh hify and hold - harmless the 'Department and its employees -and agents from all liability, damages and costs of any nature, .including, 1pvI not limited to, posts of suits and attorneys' fees assessed* *. nst the Department, as a limited . pgal* result -of the failure of the 'Subrecipient M cipient to so' comply. re A.20 OWNERSHIP OF PROJECT/CAPITAL FACILITIES The Department makes no claim to any capital facilities or real property improved or constructed with -funds under this Agreement, and by this sUbaward of funds does not and will not acquireany b''winership greemE interest o'r,title to such property of the Subrecipient, The Subrecioient shall assume all liabilities and ponsi i bil6ties arising from the ownership and operation of the project and agrees to defend indemn'ify, responsibilities ' and hold the Department, the state, of Washington and the United States. government harmless from any and all causes of action arising from the ownership and operation of the project. A,21 POLITICAL ACTIVITY No -portion* of thefund's p.rb:'Vidod herein shall be used, f or any partisan political or to further the election or defeat of any candidate for public offic'e-orinfluence fluence the approval or defeat of any ballot issue. A.22 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION. The assistance provided under this Agreement shall not. be used in payment of any '.bonus or commission for the purpose of obtaining approval of the application for such 'assistance or any other approval or concurrence under this Agreement provided, however, that. reasonable fees or bona fide technical consultant, managerial, or other such services, other than -actual solicitatio'n, are not hereby prohibited if otherwise eligible as project costs. A.23 PUBLICITY The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity 'Matters relating to this Agreement wherein the Department's name is mentioned, ' or language used ed from which the connection of the Department's name may, in the Department's judgment, be inferred or implied. The Subrecipient agrees not to publish, or use such advertising and publicity matters without the prior written consent of the Department. The Subrecipient may copyright original .9 work it develops in the course of or under this Agreement* however, pursuant t* ' * J - o 2 CFR Part 200,315, FEMA. reserves a royalty - free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to a authorize others to use the work for government purposes. Publication resulting from work performed under this Agreement shall include an acknowledgement of FEMA's financial support, by the Assistance Listings Number (formerly CFDA Number), and a statement that the publication does not constitute an endorsement by FEMA or reflect FEMA's views, DHS-FEMA-HSGP-SHSP-FY23 Page 19 of 53 9 Grant County Sheriffs Office, E24-1.22 A.24 RECAPTURE PROVISION In the event the Subrecipient ient fails to expend funds under this Agreement in acc ' ordance with a*pplicabte federal, state, and local laws, 'regulations, and/or the provisions of the Agreement the Department reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right of recapture -shall exist for the life of the project following Agreement termination. Repayment by the Subrecipient of funds under this recapture provision shall occur within 30 days of demand. In the event the Department is required to institute legal proceedings to enforce the recapture provision, the Department shall be entitled to its costs and expenses thereof, including attorney fees from the Subrecipient. A..25 RECORDS a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices invoices and all other electronic' or written records necessary to sufficiently and 'properly refledt, the Subreci'P ient' . s contracts, subawards, grant administration, and payments,. 'including all direct and indirect charges, and expenditures in the performance of this Agreement the "records"'. b. The Subrecipilent's records related to this Agreement and the projects funded may be inspected and audited, by *the Department or its designee, by the Office of the State Auditor, DHS, FEMA or their designees, by the Comptroller Gene'ral of the United States or its designees, orby other state or f6d6ral official's authorized. by law, for the purposes of determining co.rnpliance by the Subrecipient with the terms of this Ag.reement and to detetmine the appropriate 'level of funding to be paid under the Agreement. C, The records shall be Made available by the Subrecipient for such inspection and audit, together' with suitable space for *such purpose at any -and all times during* the Subreci.pieht's 'normal working day. d. The Subrecipient shall retain and allow access to all records related to this Agreement and the funded j pro"ect(s) fora period of -at least six (6) years following final payment and closure of the grant under this Agreement. Despite the minimum federal retention requirement of three (3) years the more -stringent State requirement of six (6) years must be followed, A.26 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORKMORK PLAN While the Department. undertakes to assist the Subrecipient with the pr'oject/stateMent of work/work. plan (project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or to any third party, other than.as is expressly set out in this Agreement. The responsibility for the design, development, construction, implementation,, operation and maintenance of the project, as -these phrases are applicable to this project, is .solely that of the -Subrecipient -as is rospobsibility for any claim or suit of any nature by any third party related in any way to.thepr1oJect. Prior any construction to the Start of str ction activity, the Subreoipibnt shall. ensure that 811 applicable federal, state, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species Act, and all other environmental laws, regulations, and executive orders, The Subrecipient shall defend, at its own cost, any and all cla'ims or suits at law or in equity, which may .be brought against the Subrecipient in connection with the project. The Subrecipient t shall not look to the Department, or to any state or federal agency, ipien or to any of their employees or agents, for any performance, assistance, or any payment or*indemnity, including, but .not limited to, cost of defense and/or attorneys' fees, in connection With any claim or lawsuit brought by any third party related to any design., development, construction, implementation, opereition and/or maintenance of a project. A.27 :SEVERABILITY If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions of the Agreement, which can be given effect without the invalid provision. To this end, the terms and conditions of this Agreement are declared severable. A.28 SINGLE AUDIT ACT REQUIREMENTS (including all AMENDME The Subrecipient shall comply with and include the following audit requirements in any subawards. DHS-FEMA-HSGP-SHSP-FY23 Page 20 of 53 Grant County Sheriffs Office, E24-122 Noh-federal entities, as; Subrecipients of .a federal award, that e5(pend $750,000 or more in one fiscal year of federal funds from all sources, direct and indirect, are required to have a single or a program - specific audit conducted in accordance cordance with 2 CFR Part 200 Subpart F. Non-federal entities that spend less than $750,000 a year in federal awards are exempt from federal audit requirements for -that year, except as noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, the term "non-federal entity means .8 state, local government, Indian tribe, institution of higher education, or nonprofit organization that carries out a federal award as a recipient, or subrecipient. Subrecipiphts that are required to have an audit.must ensure the audit is perfotmed in accorda nce with cce.pted,_G_o.V_e r- n- men- t__A.u,d1ti.ng__S_tan_d rd.s__(_GA_ -G-AS sJoun- --d-In-the-G-ome-ro . M a )—a. e.nt_ &-u-diti^ Standards (the ReV.ised Yellow* Book) d.0veloped by the United. States Comptroller General and. the 'OMB' . , Compliance Supplement. The Sub.recioient has the responsibility of notifying its auditor -and requesting with y reques. g an audit in compliance with 2. CFR Part 200 Subpart F, to include the Washington State Auditor's Office a federal aud'itor, or a.pu.blic accountant performing work using QAGA8, as appropriate. Costs of the si audit may be an allowable grant expenditure as author'iz'ed . by-.2 CFR Paft 200.425. The Subrecipient shall maintain aUditable records and accounts so as to facilitate acilitate the audit requirement and shall ensure that any -subcontractors also maintain auditable records. The Subrecipient is responsible for any audit exceptions by its own organization z * . n or that of its subcontractors. Responses to any unresolved findings and disallowed or questiohed costs shall be included with the audit report.. The Subrecipient must respond to Department requests for information or corrective action concerning audit issues or findings within 30 days of the date of request. The. Department reserves the right to recover from the Subrecipient all disallowed costs resulting from the audit. After. the -..single- audit has been, completed,.an.d. -if it includes any audit findings, the Subrecipient must send a full copy of the audit and its Corrective Action Plan to the, Department at the followi.ng.-pddress no later than nine'(9) months after the end of the Subrecipient's fiscal year(5); .Contracts .office* Washington Military Department FinanceDivision, Building #1 TA-20 Camp Murray, W.A 98430-5032 'OR Contracts. Office�rm i Lwa,,qoy The Department retains the sole discretion to determine Whether a valid claim for an exemption from the audit requirements ofthis provision has been established. -Conducting a'single or program-soecift-a audit in c a u compliance with 2 CFR Part 2.00 Subpart F is material requirement of this .Agte-e 'MOnt.. In the abse nce encie'' of a valid claim -of exemption. from the audit requirements of 2 CFR Part 200 Subpart F,. the Subrecipient's failure to comply with said audit requirements may result in one or more of the following act -Ions in'the .Department's sole discretion: a percentage of federal awards being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and submiftpd; or termination of the federal award. A.29 SUBRECIPENT NOT EMPLOYEE The Subrecipient, and/or employees or agents performing Under this Agreement, are not employees or a,Oohts of the Department in any manner whatsoever. The Subrecipient will not . be presented as nor claim to be an officer or employee of the Department or of the State of Washington by 'reason hereof, nor will the Subrecipient make any claim, demand, or application to or for any right, privilege or benefit applica 0 t an officer or employee of the Department or of the State of Washington, "Including, but not limited to, Workers' Compensation coverage, unemployment insurance nce, benefits, social security benefit loy fitsi retirement membership or credit, or privilege or b enefit which would accrue to a civil service employee under C.hapter 41.06 RCW,, OFM Reg. 4.3.1.1.8. It is understood that if the Subrecipient is another state department, state agency, state university, state college, state community college, state board, or state commiIs sIon, that the officers and employees are employed by the State of Washington in their own right. DHS-FEMA-HSGP-SH$P-FY23 Page 21 of 53 Grant County Sheriffs Office, E24-122 If the Subrecipient is an individual currently employed by a Washington State agency, the Department shall obtain proper approval from the employing agency or institution before entering into this contract. A statement of "no conflict of interest" shall be submitted to the Department. A.30 TAXES, -FEES AND LICENSES Unless otherwise provided in this Agreement, the Subrecipient shall.be responsible for, pay and maintain in current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are applicable to Agreement performance. Notwithstanding any provisions of this Agreement, the -Subrecipient may terminate this Agreement by p providing written notice of such termination to the be Department Key Personnel* identified in the Agreement, .specifying the effective date the'reof, at least thiftYPO)'day'sprior to such date, Except as otherwise provided in this Agreement, the Department, in its sole discretion and in the best interests of the state Of Washington, may terminate this Agreement in whole or in part ten (10) business days after emailing notice to the: Subrecipient. Upon notice of termination for convenience, the Department reserves the right to suspend all or part of the Agreement, 'withhold further payments, or prohibit the Subreciplent from 'Incurring -additional obligations .of funds. In the event of terminatio.n, the Subrecipient shall be liable for all damages as authorized by law, The rights and remedies of the Department provided for in this section *shall not be exclusive and are in addition to any other 'rights and remedies provided by law.. A.32 TERMINATION OR 'SUSPENSION FOR LOSS OF FUNDING The Department' may uhilaterally1eIminate or suspend all or part of thi's Grant Agreement,. or may reduce its scope of work and budget, -if there is -a reduction in funds . by the source of those funds, and if such .funds are the basis for this Grant Agreement. The Department will email the Subreciplent'ten (10) business days prior to termination, .A,33 TERMINATION OR SUSPENSION FOR CAUSE In the event the Department, in its sole discretion, determines the Subre, cipient has failed to fulfill in a timely and proper manner its obligations under this Agreement, is in, an unsound finandial condition so as to endanger -performance hereunder, is in violation of -any laws or regulations that render the Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants, agreements reemehts -O*r stIP L'Al.at.10" nS of this Agreement, the Department has the right *to immediately'suspend a terminate this.Agreement in whole or in part. The Depariment may noti fy the Subreci"plent in writingcorrective action of the need to take corre'ctiQn and provide a period of time in which. to cure.. The. Department is not'required to allow the Sub recipient an opportunity to cure if It is not feasible as determined solely Within the.Npartmeht's discretibh. Any time allowed for cure shall not diminish or elimihate the SLibre'cipienVs liability for damages or otherwise affect a*ny ' other remedies available to the Department. If the Department allows the Subrecipient an opportunity to cure, the. Department shall notify the Subrecipient in writing of the need to take corrective action.. If the corrective action is not taken within ten (10) calendar days or as otherwise -specified by the Department, or if such corrective action i.s deemed by the. Department to be 'insufficient, the Agreement may be terminated in whole or in part. The Department reserves the right to suspend all or part of the Agreement, withhold Id further -payme.hts, or prohibit the Subrecipient from incurring additional obligations of funds durin g investigation of the alleged compliance breach, pending corrective tive action by the Subrecipient, if allowed, or pending a decision by the Department to terminate the Agreement in whole or in part. In the event of termination, the Subrecipient shall be liable for all damages as authorized by law, including, but not limited to, any cost difference between theoriginal .Agreement and the replacement or cover origin Agreement and all administrative costs directly related to the replacement Agreement e.g. , cost of administering the competitive solicitation process, mailing, advertising and other associated staff time. The rights and remedies of the Department provided for in this section shall not be exclusive and are in addition to any other rights and remedies provided by law. DHS-FEMA-HSGP-SHSP-FY23 * Page 22 of 53 Grant County Sheriffs Office, E24-122 If it is determined that the Subrecipient: was not in default or material breach or (2) failure to perform was outside of the Subrecipient's control, fault or negligence, the terMinati,on 'Shall be deemed to be a termination for convenience. A.34 TERMINATION PROCEDURES In addition to the procedures set forth below, -if the Department terminates this Agreement, the Subrecipient shall' follow any procedures -specified in the termination notice. Upon termination of this Agreement and in addition to any other- rights provided In this Agreement, the Department may require the Subrecipient to deliver to the Department. any property specifically *produced or acquired for the per -for m-- ance_of-sUGh-part_of-this--Agreement as--has -bee n-terminate d.__ If the is for convenience, the Department -shall 'pay to the Subredipl'ent as -an agreed -upon price, if separately stated, ot ptopedyaufthofliz'ed and completed work and services rendered or'goods delivered to and -accepted by the Departmerit prior to the effective date of Agreement termination, the amount agreed upon by the Subrecipient and the Department for (i) completed work and services and /or equipment or supplies provided for which no separate price is -stated, (ii) partfaily completed work and services anal/or equipment or supplies provided which are accepted by the Department, (iii) other work, services and/or equipment or supplies which are accepted by the Department, and (iv) the protection and preservation of property. Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of this Agreement. If the termination is for cause, the Department shall determine the extent of the liability of the Department. The Department .shall have no other obligation to the SubrecipientThe for termin Department may withhold from any amounts duo the Subrecipient such surd as the Department' determines to be necessary to protect the Department against potential loss or liability. The * rights. and remedies of the Department, provided in this Agreement shall not he exclusive and are in addition to any other rights and remedies provided by* law. After receipt of a notice of termination, and ekcept as otherwise directed by the Department in writing the Subrecipient shall: 81. Stop work Linder the Agreement on the date, and to the. extent specified, in the notice; b. Place no further orders or contracts for materials, services, supplies, 'equipment and/or -facilities in relation to this Agreement except 08 may be necessary for completion of such portion of the work under the Agreement -ds, is not terminated; c, Assign 'to the Department, in the manner,. -at the times., and to the extent directed by the Department, all of the rights, title, and interest of the Sub � 9 recillent under the orders and contracts so terminated,in which case the Department has. the tight 'at its discretion,' to settle or pay any or all claims arising out of the termination of such orders and contracts;' d. Settle all outstanding liabilities and all clairri$ arising out of such termination of ord'e'es and contracts, with -the approval or ratification of the Department to the extent -the Department ma y* require, which approval or ratification shall be final for all the purposes of this clause; e. Transfer title. to the Department and deliver in the 'manner, at the times, and to the extent directed by the Department any property which, if the Agreement had been completed, would have been required to be furnished to the Department; f. Complete performance of such part of the work as shall not have been terminated by the Department in compliance with all GO ptracitual requirements; and. 9. Take such action as play be necessary, or as the Department may require, for the protection and preservation of the property related to this Agreement which is in the Possession of the Subrecipient and in which the Department has or may acquire an interest. A.35 MINORITY AND WOMEN -OWNED BUSINESS ENTERPRISES In -accordance With the legislative findings and policies set forth in Chapter 39.19 RCW, the State of Washington encourages participation in all its contracts by MWBE firms certified by the Office of Minority and Women's Business Enterprises (Oil/WBE). To the extent possible, the Subrecipient will sol'icit and encourage minority -owned and women -owned business enterprises who are certified by the OMWBE under the state of Washington certification program to apply and compete for work under this contract, DHS-FEMA-HSGP-SHSP-FY23 Page 23 of 53 Grant County Sheriffs Office, E24-122 Voluntary nume*rical'MWBE participation goals have been established and are indicated herein: Minority Business Enterprises: (MBE's),- 10% and -Woman's Business Enterprises (W BE's): 6%. A.36 VENUE This Agreement shall be construed and enforced in accordance with, and the validity and performance shall be governed by, the laws of the state of Washington. Veh.ue of any.suit between the parties 'arising out of this Agreement shall be the Superior Court of Thurston County, Washington. The SUbrecipIent, by execution of this Agreement, acknowledges the jurisdiction of the courts of the estate of Washington. A.37 WAIVERS -No conditions -or rovsbe6ffe tcan---@""--*"-*'*-----'."', W'ppv-vnc6'-Fh6 Department in writing. The Department's failure to, insist upon strict performa.nce of any provision of the Agreement or to a.hy,ri ht. based upon a breach thereof, or the acceptance of i - 9 any performance during such breach, shall.n.ot constitute 'a waiver of any right under this Agree''Me'ht. DHS-FEMA-HSGP-SHSP,-FY23 Page 24 of 53 Grant County Sheriff s Office, E24-122 Attachment C 23HSGP Award Letter EMW-2023-SS-00063 t044k, MUZU, Award Letter U.S. Departrnent of Homeland Security —Washin :2- gtonrD-.C--,2..047f Bret Daugherty Washington Military Department i.t Building 20 Camp Murray, -WA 98430 - 5122 Re: Grant No, EMW-2023-8S-00063 Dear Bret Daugherty: Congratulations, on behalf of the Department of Homeland Security , your application for financial assistance submitted under the Fiscal Year (FY) 2023 Hom'e-land Security Grant Program has''bee'n approved in the amount of $14 010,447.00, You are not required to match this award with any amount of non -Federal . funds. Before,you request and receiyb. any of the Federa*1 funds awarded to you, you must. establish acceptance of theaward, By acceptih,d this award ybu ack QuMent nQwledgb that the terms of the following do .are in6brporated into the terms fyour S e ' award: Agreement Articles (attached to this Avjard.Letter) Obligating Document.(attached to this Award Letter) FY-2023 Homeland Security Grant Program Notice of Funding Opportunity, FEIVIA Preparedness Grants M8nual Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. In order to establish acceptance of the award and its terms, please follow. these tnstrudtlo ns, Step 1: Please log in to the ND Grants system at https:/1portaI,feta.g'oV. Step 2: After logging in, you.Wi.11 see the Home page with a Pending Tasks menu. Click on the Pehding Tasks menu, select the Application sub -menu, and then c lick the link for "Award Offer . Review" . 'tasks.. This link -will -navigate. you to . Award Packages that are'pen'Oing* rb'vie'w�. -Step 3: Click the Review Award Package icon (wrench) to review the Award Package and accept or decline the.award. Please I - save or print the Award Package for your records. System for Award Management (SAM)-, Grant recipients are to keep all of their information Up to date in SAM, in particular, your organizationt s name, address, Unique Entity Identifier (UEI) number, EIN and banking information. Please ensure that the UE1 number used In SAM is the same one used to apply for all FEMA awards. Future payments will be contingent on the information provided in the SAM; therefore, it is imperative that the information is correct. The System for Award Management is located at http:/1\AAivw.s81m,CldVi If you have any questions Qrhave updated your information in SAM, please let your Grants Management Specialist (GMS) know as soon as po*ssible. This will help us to make the necessary updates and avoid any interruptions in the payment process, PAMELA SUSAN WILLIAMS DHS-FEMA-'HSGP-SHSP-FY23 Page Z5 of 53 . Grant County Sheriffs Office, E24-122 Agreement Articles 'S-' Fri ep 00:00'00 UTC 2023 U.S. Department of Homelan'd Security Washingto'n, D.C. 20472 _._.,_--....-AQREEMENT ARTICLES Homeland Security Orant Program GRANTEE: Wash'i hgto'n Military Department PROGRAM: Homeland Security 'Grant Program AGREEMENT NUMBER: FWW-2023-SS-00063-801 TABLE OF -CONTENTS Article I Summary Description of Award Article ]I HSGP Performance Goal Arnold 1.11 OHS Standard Term: and Co.nditions.Generally Artibl'e IV Assurances', Adm*lnistrative Requirernents, Cast Principles, Representations and Certifications Article V General AcknoWledgements'and Assurances Article VI Acknowledgement of Federal Funding from DHS Article V.11 Aotivifies Conducted Abroad Arti cl e VI I I' Ago ., Discrim . ination*Act of 19 . 75 Arti'cle IX Ameftanswfth Disabilities Act of '1990 Article X Best Priadtibes for Golle'otion end Use of Personally Identifiable Information Article XI Civil Rights Adt of 1964 -Title VI Article X11 QVII Rights Act of 1968 Article X111 Copyright Article XIV Debarment : and Su's'pensid,ri Article XV Drug -Free Workplace Regulations Article XVI Duplication of Benefits DHS-FEMA-HSGP-SHSP-FY23 Page 26 of 53 3 Grant County Sheriffs Office, E24-122 Article XVII Article XVIII Article* X.I.X Article XX Article >0() Article XX 11 Article XXI I I Articl'e XXIV Article XXV Article .XXVI Artiolp'' XXVI I ,Artible XXVI II Article XXIX .. Q., . . Article XXX Article =W. I Article XXXI I Article XXXI I I Article XXXIV Article XXXV Arti.cl.e,X.XXVI Article XXXVII Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX E.O. 14074 -,Advancing Effective, * Accountable Policing and Criminal Justice Practices to Enhance Public. Trust and .Public Safety Energy Policy and Conservation Act .False Clairn§ Act and Program Fraijd Q " I Remedies IV! Federal Debt Status .Federal Leadership on Reducing Text Messaging while Driving Fly America Act of 1974 Hotel and M.otel. Fire SafeV Act of 1990 John S, McCain National beferise Authorization Act of Fiscal Year 2019 Limited English Proficiency (Civil Rights Act of 1964 Title VI). Lobbying Prohibitions National Env'ironmental Policy -Act Nondliscrimination'In Matters. -Pertaining to Faith -Based. Orgaolzatio*n8 Non -Supplanting Requirement Notice of Handing Opportunity Requirements Patents and Intellectual Property Rights Procurement of Recovered Materials Rehabilitation Act of 1973 Reportin.g, of Matters Related to Recipient Integrity and Performance Reporting Subawards and Executive Compensation Required Use of American Iron., Steel, Manufactured Products, and Construction Materials Page 27 of 53 Grant County Sheriffs Office, E24-122 Article XXXVIII Article XXXIX Article XL -SAFECOM Terrorist Financing Trofficking Victims Protection Act of 2000 (TVPA) Article XLI Universal Identifier and s* f MO d Management System e o r ,Article XLII USA PATRIOT Act of 2001 Article XLI I I Use of DHS Seal, Logo and Flags Article XLIV Whistle.biower Protection Act Article XLV Environmental Planning and Historic Preservation (EHP) Review Article XLVI Applicability of DHS Standard Terms and Conditions to Tribes ' .Article XLVI I Acceptance of Post Award Changes. ' i ' . .Article. XLVI I I Di8positioh of E'quipment.Acquired Under the Federal Award Article. XLIX Prior Approval for M.odificat.lon of Approved Budget Article L Indirect Cost Rate Article LI Operation Stodegarden Program, Hold Article LII OPSG Progr 'm Perform ' nce Goal Program a Article LI H'. Funding Hold: SHS*P National Priorities Article LIV Funding Hold: UASI National Priorities Article I - SLImmary'Description of Aw6rd The purpose of the FY 2023 HSGP is to support state and local efforts to prevent terrorism and other catastrophic t c; events and to -prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States. The HSGP provides funding to implement investments that build, sustain, and deliver the 32 core capabilities essential to achieving the National Preparedness Goa[ of a secure and resilient Nation. Among the five basic homeland security missions noted i.n the DHS Quadrennial ' ' Homeland Security Review, HSGP supports the goal to Strengthen National Preparedness and Resilience. The building, sustainment, and'dellvery of these core capabilities are not exclusive to any single level of government, organization, orcom . munit rather, her, require the cbmblhed effort of the Whole c'6'mft1*QnitV, This HSGP award consists of State Homeland Security Program (SHSP) funding in the amount of $6,190,947, Urban Area Security Initiative (UASI) funding in the amount of $6,250,000 (Seattle Urban Area), and Operation Stonegarden (OPSG) funding in the amount of $1,569,500. The following counties shall receive OPSG subawards for the following amounts: Adams, $95,000; Clallam, .$,150,000; Ferry, $84,500; Island, $100,000; Lower Elwha Tribe, $75,000;. Makah Tribe, $75,000; Nooksack, $99,000; Okanogan, $100,000; P0d Oreille $150,000; Quileute.Tfibe, $50,000; San Juan, $100,000; Spokane, $121 000; Stevens, $150, 000; SM nomish Tribe, $45, 000; Whatcom, $175, 000. These grant programs fund a range DHS-FEMA-HSGP-SHSP-FY23 Page 28' of 53 GraMt County Sheriffs Office, E24-122 of activities, including planning, organization, equipment purchase, training., exercises, and management and administration across all core capabilities and mission areas. Article 11 - HSGP Performance Goal In addition to the Biannual Strategy Implementation .Report (B,$IR) submission requirements outlined in the Preparedness Grants Manual recipients must demonstrate ho w the grant -funded project addressed the core capabi ity gap aloci at' d with e wi t��.rqject and'identified in the Threat and Hazard Ide'hfiflo''ation and Risk Analysis (THI*RA) or Stakeho`ld6r� Preparedness . Review (SPR) or sustains existing capabilities as app'licable. The capa�iflty gap reduction must be -addretsLmd. in the .Projoct Description of -the BSI'R for each project... Article III - DHS Standard Terms and 06ndition's Gene rally erally The Fisca] Year'(FY) 2023 DHS Standard Termt and Conditiohsapply to all new Federal financial assistance aw wards funded in FY 2023, These terms. and conditions flow down to subr6ci'plents unless an award term -or condition specifically indicates otherwise. The United States has the right to seek judicial enforcement of these obligations, All legislation and digital resources are referenced with no digital S link , The FY 2023 DHS Standard Terms and, Conditions.will I be housed.on dhs.g0v at www,.dhs-9ov/pub licationify16 dhs- standard -terms -and -conditions. Article IV -Assurances, Administrative Requirements, Cost Principles, Representations and Certifications I. DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Farm 424B.Ass*uran Assurances ' s Non-Con.stru6tion Programs, qr OM 8 Standard Farmconstruction. 424D Assurances Con'' applicable, Certain assurance Programs, as s in these docu t* be applicable t nd'the*DHS financial at may not oypurprograrriVa.. e office (DHS FAO) may require applicants to certify additional assurances. Applicant s are re to fill out the assurances'as instructed by the awarding agency. I1. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Req uirements, cost Principles, and Audit Req irements forFederal Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200 and adopted by DHS at 2 C.F.R. Part 3002, B/ accepting this agreement, recipients, and their executives, as P � 1. . . .... defined in 2 C. F.R. section 170.315,. certify that their .Policies are in accordance with OM.Bs guidance located at 2 C.F.R. Part 200 1 1 and relevant Executive all applicab e federal laws, .,guidance. Article V - General Ac'knoWledgements'and Assurances All recipients, .subrec'jpients, successors, transferees,and. assignees must acknowledge and.agree to QQmp*I withappjicable rovisiphs ' -Y .0 gover.nlb.g, DHS access to records,. accounts, ocuments, Information, fpcilities, and staff, n. 1. Recipients must cooperate with'any DHS compliance ance reviews or compliance investigations conducted by DHS. 11. Recipients p , nts must give DHS ac cess to.. exa ine and dopy M c0 y records, accounts, and other documents information related to the federal financial assistance award and permit 'c'* access to facilitiet or personnel, 111. Recipients must submit timely, -complete, and accurate reports to the appropriate DHS officials and maintain -appropriate backup documentation to support the reports. IV, Recipients must comply with all other special reporting, -data collection, and evaluation requirements, as prescribed by law, or detailed in program guidance. V. Recipients (as defined.ib 2 C.F,'R. Paft 200 and including recipients acting as pass -throw of federal finantia* I assistance'from DHS or one of its awarding component S Mutt domplete* the DHS Civil Rights EvOluation Tool P e gencie within thirty (30) days of receipt of the Notice of Award for the first award under which this term nap plies Recipients of .Multiple awards of DHS financial assistance should only*. one completed tool for their prganlz�atio'h,'hotper award.. After the initial submission, recipients are required to complete the tool oncE� eveyears if :they have an active ry two (2) yea. award, not every time an award is made. Reciplerits' should submit the comple including supporting materials, . ' to completed tool, CivilRightsEvaluation@hq.dhs.gov, This tool clarifies tho civil rights obligations and related. reporting requirements contained in the DHS Standard Terms and Conditions. Subrieci " nts are not required to complete and submit this tool to DHS. HS.. The evaluation tool can be found at https://wVvw.dhs.gpv/pubiicat!on/dhs-civ.iI-rights-evatuation-tool,. DHS Civil Rights Evaluation Tool I Homeland Security DHS-FEMA-HSGP-SHSP-FY'23 Page 20 of 53 Grant County Sheriffs Office, E24-122 The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient identifies steps and a timeline for completing the tool. Recipients should request extensions by ernEflling the request to CivitRightsEvaluation@hq.dhs.gov prior toexpiration of the 30-day deadline. Article V11 ..Acknowledgement of Federal Funding from DHS Recipients must acknowledge their use of federal fun.ding when is -suing statements, press releases, requests for proposal,. bid invitations, aril other dodum'e'hts describing' projects rams fund nded in who'16 or in ith'federal funds. Article VII "Activities Conducted Abroad Recipients must ensure that.projeot activities performed outside the United States. are coordinated as necessary With -appropriate government authbrjtiesand thc�t appropriate licenses, permits, appropriate it, or approvals are obtain0d. Article*Vlll - Age Discrimination Act of f 1975 Recipients must comply with the requirements Of the Age Discrimination Act of 1975, Public Law 94-135 (1975) (codified as i e amended at Title 42, U.S.. Code, section 6101 et seq.), which prohibits discrimination on the"ba activity receiving federal financial assistance, basis of age in any program or Article IX,- Americans with 01sabilities Act of 1900 .Recipients must comply frith the requirements of Titles I 11, and 11.1 of the Americans with Disabilities Act,Pub.L. 101 -336 (1990) (codified as amended at 42 U.S.C. sections I �101-1921 3*), which prohibits recipients from discriminatingn the basis of disability' in. the operatioh of pq01'ci�nt!"tie' , pudic o sis s p c and private transportation systems, plab's of public' accommodation, ibdatioh n; m e 03 omn, certain testing entities, d Article X - Best Practices. for. Collection and Use of Personally Identifiable lnfo'rmati,on Recipients who collect personally Identifiable information (PIl) are required to have a publicly available privacy policy that d6scribes standards on the usage and mainteri.a.nce of, the PH they collect. DHS- defines'Pli as any Inf,brmation'that permits the Identity of -an individual to be directly or indirectly inferred,. including any information that Is linked or linkable to that individual. Recipients may also find the. DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively. Article XI - Civil Rights Act Of 1.964 -'title VI Recipients must tbi-nol with the requirements of Title VI of the Civil Rights Act o 1964 fo Y W I... f codified as. amended at 42 U.S.'C. Section 2000d et seq.'), Which provides that 'no person in the United States will, on the grounds oif'race., color, or national origin, be excluded fro'm' participatlon. in, be denied the benefits .of, or be subjected to discrimination under any program or activity receiving federal financial assfstance... DHS implementing regulatio''ns for the Act are found at 6 C.F.,.R. Part 21 and :44.C,F,R. Part 7. Article XII -Civil. Fights Act of 1968 Recipients must comply with Title VI I I of the Civil Rights Act of 1968, PUb. L_ 90-284, as amended through Pub. L. 113-41 which prohibits recipients from discriminating in sale, rental, financing, and adviartising of dwellings, n I s or in the provision of services in connection- therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see 42 U.S.C. section 3601 et seq.), as implemented by the U S. Departmeht of Housing and Urban Developmentat 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily ''housing with four or more dwelling wits-I.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground floor units in buildings without elevators) -be designed and constructed with certain accessible features. (See 24 C.F.R Part 100, Subpart D.) .Article XHI - Copyright Recipients must affix the applicable copyright notices of 17 U.-S.C. sections 4a 01 or 402 and an acknowledgement knowledgement of U.S. Government sponsorship - inoluding the. award number) to any work first produced under federal financial assistance awards. Article XIV - Debarment and Suspension. Recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders (E.O,) 12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3002. These regulations restrict DHS-FEMA-HSGP-SHSP-FY23 Page 30 of 53 Grant County Sheriffs Office, E24-122 federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities, Article ACV . Drug -Free Workplace Regulations Recipients must comply with drug free workplace requirements in Subpart B (or Subpart C, if the recipient I . s an individual) of 2 C.F.R..Part 3001 Which adopts. the Government -wide implementation (2 C.F.[:5\, Part 182) of Sec. 51 . 52-5158 of the Drug -Free Wor'kplace'Act of 1088 41 U S.C; sections 8101-810§). A'rtic'le XVI a Quplicatldn' of Benefits nefi Any cost allocable to a particular todera] financial assistance award provided r for in 2 P. e r C.-r. R. Part 200, Subpart E maynot be charged to other fiaderalfinancial'assistance.- awards to overcome fund de I ficlencles.; to avoid. restrictio se�d N federal statutes, Tegulatibns, or feder�l financial assistance 'e award terms s I d conditions' or restrictionsimpp a i no rm ..an . conditions; for other reasons. However, these* prohibitions would not preclude reci ientsfrbrn shifting costs that are allowable llowable under two pl s or more awards in accordande with -existing federal statutes, regulations, or the federal, financial assistanceaWbrciterms and conditions may not be charged to otherfederalfinancial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. Article XVII - Education Amendments of 1972 (Equal Opportunity' in Education Act) - Title 1,X Recipients must co,rnply with the. requirements of Title.IX of the Education.Amendments of 1972 Pub., L. 92-318 (1972). (codified as amended at 2b U-8.t. section 1681 et seq.), Which provide that no person in the United Mates will, on the basis of sex, be ekoluded froiti participation,in', be denied the benefits 'f, or be subje�cte'd to discrim" 0 inatiod any bducatio'nal n e program or activity receiving federal def4i Mancial assistance. DHS implementing re"ulaticihs are codified at 6 CiF.R e. a Nirt 17 and 44 0,F,R. Part 19.. .Article XV1111 -.E.O. 1.4074 - Advancing Effective, Accountable Policing and Crim1nalJustice .Practices to Enhance Public Trust and Public Safety* Recipient State, Tribal, 'local, ,or territorial law enforcement agencies must comply with.the requirements of section 12(c) of E.O. 1.4.074. Rebipient'.*Sfate, Tribal' local or territorial law enforcement agencies are also encouraged . 'to adopt and enforce policies consistent with E.O. 14074 to support safe and effective policing. Article XIX - Energy Policy and Conservation. Act Recipients must comply with the requi,rQmehts of the Energy Policy- and Conservation Act Pub. L. 94-163 (1975).(codified as amendedat 42 U.S.C. section 6201 et, seq..), which contain policies [cies relating to energy efficiency that are defined in the state energy conservation plan issued in complian.ce. With this Act. Article XX - False Clairns Act and Program Fraud Civil Remedies Recipients must comply with the requirements ,o- f the False Claims Act, 31 U.S.C., sections 3t29- 373'3..11 which prohibit the submission -of . false or tra udul 6'n.t.ol a! ms fb r payment to the* Federal Government. (See 31 U.S.G. sections 3801 -38121 which details the administrative remedies for false claims.and statements made.) Article XXI - Federal Debt Status All recipients are required to be non -delinquent In their repayment of any federal debt. Examples of relevant debt include delinquentand benefit overpayments . . (See OMB Circular A-12'9.) payroll and other taxes, audit disallowances Article XXII - Federal- Leadership on Reducing Text. Messaging while Driving Recipients are encouraged to adopt and, enforce policies that ban text driving messaging while dnv as described in E.O. 13513) including conducting initiatives described in Section3(�a) of the Order when on official government busiriess or when performing any work for or.on behalf of the Federal Government. Article XXIII - Fly America.Adt of 1974 Recipients must comply with Preference for U.S, Flag Air Carriers (air carriers holding certificates under 49 U.S.C.) for international air transportation of people and .property to. the extent that such service is available, I in accordance with the International Air Transportation Fair Competitive Practices Act of 19741 49 U.S.C. section 40118, and the interpretative DHS-FEMA-HSGP-SHSP-FY23 Page 31 of 53 Grant County Sheriffs Office, E24-122 guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision E-1 38942. Article XXIV - Hotel and Motel Fire Safety Act of 1990 Recipients must ensure that all conference, meeting, convention, or training space funded in Whole or in part with federal funds complies vtith the fire preventiolh. and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C.. section 2225a. Aitidl.e* XXV - John SK McCain Nat1on;31 Pefense AOthorization Act 6f Fiscal Year'.2019 Recipients,. 8ubreoipients, -and their contractors and subcontractors are subject to the prohibitions .described in section 880 of the. Jahn S. M QCain National Defense Authorization .Act -for Fiscal Year 201g,.Pub..L No. 115-232 (2018) and 2 C.F.R. sections 20021.6 200.327 Appendix '200..471 a hO 'dix: 11 to 2 C,F.R, Part 200. Beginning August 13 202 , the as it n 0 statute a plies to DHS recipients �§ubrecipients*,':'and their contractors. and subdonfra'otors -.pro hibits ts obligating or expending federal P 0 1 award funds o teleoommunloatiohs and video surveillance products and contracting with certain entitles for national n certain in security reasons. Article XXV1 - Limited English Proficiency. (Civil Rights Act of 1984 - Title VI) Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 US.C. sedtion 2000d et seq.) prohibition against discrimination or'l the basis of national orig-flo, Which requires that recipients of tederal financial ahc'al assistance take reasonable le n i n steps to .provide meaningful access to persons with I imited English proficiency (LEP) to their he ir programs and services. For additional assistance a'hd.iriformation regarding, lahguaqa access obligations, pleas'. the. DHS Recipient ..ere r Guidahce: https:://wNw.dhs,.g'pvlguidanc(�-*publishod-help-departmerit-:supported-o'rgahizafions-provide-meani ! ngf ul -access- peop . 'I e7i . i mited and additional resources on http,//www.'Iep.gov. Article .XXV-11.1 - Lobbyln.g Proh.ib.itions Recipients. -must comply with. 31 U.S.C, section 1352 which provides that one of the funds provided under a federal financial ' I p ' I . p none assistance award maybe expended by the recipient to pay any person to 1n'fluence,':o*,r- attempt t- influence uence an officer or employee of any agency, -a Member of Congress, an officer or employee of Congress, or an .employee of a Member of Congress in connection with ary federal action related to.a federal award or: contract, continuation, inclUding any extension renewal, amendment, or modification.. Article XXV1.11 - National Environmental Policy Act .Recipients. must comply with the requirements of the National, *Env.ironmentat Policy.Act of 19*691. .(NEP/�) Rub.t 91 -190 (197Q) (QoOified'a� amended at -42 U,S;C*.sedtibh 4321 et sdq..) and the Cou.ncil on'Ehvir' *nrnbnt aI Qua lity (CEQ) Reg'qlations for implementing the Procedural Provi'§ibns of NE"PA, which require recipients to use all practicablo means within their authority,. and consistent with other essential considerations of national policy, to create and maintain conditions under'Which people and nature .can A' t in prododtiv6 harftn? and fulfill t e s hesocial economic and other needs of present and futute generations of Americans. Article XXIX - Nondiscrimination in Matters Pertaining to Faith -Based Organizations It is IDHS policy to ensure the -equal treatment of faith -based organizations in social service programs administered or. .tupported by PHS or its co m"lpone'nt agencies, enabling those organizatibris to participate in providing i*mpqrtan't.social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues regulations, and guidance governing the participations of faith -based organizations in individual DHS programs. ograms. Artie le XXX a Non -Supplanting Requirement Recipients receiving federal financial assistance aWards made under progr' that pr6hibit'tup 'lanting by law must ensure programs p that federal funds do not replace (supplant) fund's that have been budgeted for the same purpose through non-federal sources. Article XXXI - Notice of Funding Opportunity Requirements DHS-FEMA-HSGP-SHSP-FY23 Page 32 of 5*3 Grant County Sheriffs Office, E24-122 All the instructions, guidance, limitations, and other conditions set forth'in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference In the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO. Article XXXII - Patents and Intellectual Property Rights Recipients are subject to the Bayh-DoleAct, 35 U..8,C, sectibn.200 et-seq, unless otherw'ise provided by Recipients are Subject to the specific..rNuirements governing the dev tg and elopmen*t, reporti .,, disposition of rights to inventions and patents resulting fro'rn federal financial assistance aWard8 located at 37C.F.R. Part 401 -t and he standard Patent rights clause located at 87 C.F.R. section 401,14. Afticle)(XXIII -'Procurement of Recovered Materials -States, political sqbdivisi.ons of states, and their contractors mustdomply with Section 6002 of the Solid Waste Disposal.Act Pub. L. .8.9-272 (1965), (codified as amended by and nd Recovery Act 42 U.S.C. section 6962.) i The requirements of Section 6002 include procuring Only items designated in guidelines of the Environmental .9 Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistentwith a maintaining satisfactory level of competition. I Article XXXIV - Rehabilitation Act of 1973 Recipients MUSt comply with the requirements of 8ection:5Q4 of the Rehabilitation Act of 197.3 -112(19 Pub. L 93 73) (codified as amended at 29 U,S. C. section 794),. which provides that no otheNvise qualified handicappedI indivi . dual . s . in the . United W!, St'tbs 11solely by reason bft .q... Handicap,U e e0 xcl" ded from participation "in, be denied th beri�ftts of or be subjected to n e discrimination under any program or activity receiving federal financial assistance. Article XXXV M Reporting of Matters Related to Recipient Integrity and Performance Geh'eral Reporting Requirements: If the. total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $101000,000 for any period of time during the period of peKormance. of this federa.1 award, then the recipients must comply -with the requirements set forth in the government -wide ide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part *200, Appe*nclix XII the full text of which is incorporated here by reference in the award terms and conditions. Article*XXXVI - Reporting Subawards and Executive Compensation Reporting of first tier subawards: Re'Pip"ien"ts are required to comply with the reicluiremeft *etforth inthEi.go'v vilde ard ter' P h s ernmont- aw m on Reporting Subawards and Executive. Compensation located at 2. C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference in the award terms and conditions. A.rticle.XXXVII - Required Use of American Iron, Steel, Manufactured Products, and C'nstruction Materials s 0 Recipients must damply with the Build America, Buy America provisions of the Infrastructure Investment and Jobs Act and E,O.' 14005. Recipients of.an award of Federal financial assistance i1stance from a program for infrastructure are hereby notified that none of the Funds provided under this award may be used for a project for infrastructure unless. (I)all iron and steel used inthe project are produced In the United States4his means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States, (2) all.mahufactured. products used in the project are produbed in the United States -this means the rnahufactu'red product was manufactured in the United States,* and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55. percent of the total cost ofall components of the manufactured product unless another standard for determining the rninitum a * mount of domestic content of the manufactured product has been I established under applicable law or regulation; and all construction materials are manufactur*ed in the United States -this means that all manufacturing processes for the construction material occurred in the United States, The Buy -America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, DHS-FEMA-HSGP-SHSP-FY23 Page 33 of 53 Grant County Sheriffs Office, E24-122 brought to the construction site :and removed at or before the completion of the infrastructure project, Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs; I desks, and portab ' le computer equipment, that are .used at or within the finished infrastructure project but are not abiritegral part of the structure or permanently affixed to the infrastructure project. Waivers when necessary, recipients may apply for, and the agen.py may grant, a waiver from these requilre'"Ments. InfotMation on the process for. requesting g q waiver from these r equirements,ip on the w. ebsite below, ..(,6) When the Federal agency, has made. a.deterMiriation that one of the following exceptions applies, the'awarding,offi I cial may waive the appliba"ttoni of. the dof Mestic.conen procuremen.. prbf6rehoe-fn any case in which the agency deter'mnes that: (1) applying the domestic content procurement preference would be inobn�iste'ntwit-h the public interest; (2) the types�of iron, steel,, manuteotu red products, or construction materials are not produced in the United. States in sufficient and reasonably nably available quantities or of -a satisfactory q'uaIity;. or (3) the inclusion of iron, stpel,. manufactured products, or construction material's produced in the United.Stat'es will increase the cost of the overall project by more thah 25'perceht. A request to waive -the application of the domestic con'tentprocurement preference must be in writing,. The agency will provide instructions on the format, contents, ah'ds'Uppbrt`ing materials required for any waiver request. Waiver requests are subject to 1.s Ll iver requ s public commentperlods.of no less than 15 days and mustbe reviewed. by the Made in America Office, There may be instances wher.6 an 80 \Awdqualifies, ;in whole or in rtfop'� , * an, h e)dsting waiver detcribed.at "Bu�ori' m 0 A a" Preference in FEMA Financial Assistance Programsfor Irifrastructure JPEM'A,gov. The- awarding CQm*po.ne.nt may provide .specific .instructions to Recipients ci- "ehts of awards 0 e P1. from p infrastruptU*e programs. r rams. that are subject to the Build' Recipients Buy erioa. pr9v ns c e y Am'' !sib, R;e* ipi... t should refer to the Nbfipe, of Funding opportunity for further information on the Buy America -preference and waiver process. Article XXXVIII - 800:01VI Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related -activities must comp ly With the SAFECOM Guidance for Emergency Co, mmunication Grants, including provisions on technical standards that ensure an*d'''enhanoe interoperable communications. Article XXXIX -'terrorist Financing Recipients must comply with.E;O. 13224 and U.S. laws that Prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorist. R.6piehts-are legally responsible to ensure cd Mplia,hbe with the. Order and laws. Article XL - Trafficking Victims Protection Act of'2000(TVP'A) Trafficking in Persoh ns: Recipients must comply with the requirements of the governmont-w; ide financial assittanco.award term which implements Section 106 (g) of the Trafficl�lng Victims Protection Act of 20'00 (TVPA), codified es amended at .22 U.S* C. section 7104. The award term is located at 2 C,F.R. section 175.15., the full text of whioNs incorporated here by reference. Article XL11 - Universal Identifier and System of Award Management Requirements For System for Award Management and Unique Entity. Identifier Recipients are required ired to comply with the requirements set fo.r.th In t..hp.a.overn,ment-wide assistance award term regarding the System for. Award Management and Universal Identifier Requirements located' at 2 G.F.R. Part 25, Appendix A, the full text of which is incorporated here by reference, Airtic'11.0. XLIJ - USA PATRIOT Act of 2001 Recipient.s..must comply with requirements of Section 817 of the Uniting and -Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Ter'r6rism Act of 2001 (USA PATRIOT Act), whi h amends IS U.S.C, sections 175-175c. Article XLIII - Use of DHS Seal, Logo and Flags DHS-FEMA-HSGP-SHSP-FY23 Page 34 of 53 Grant County Sheriffs Office, E24-122 Recipients must obtain permission from their DHS FAO prior to using the DHS seals), Jo * gos, crests or reproductions -of flags or likenesses of QHS agency officials, including use of the United States Coast Guard Q . seal, logo, crests or -reproductions of flags or likenesses of Coast -Guard offitials, Article XLIV - Whistleblower Protection Act Recipients Must comply with the statutory requirements for whistle 'blower protections (if applicable). at 10 U.,S.0 section 2409 41 U.S.C. section 471 and 10 U.Q.Q. section 2324 41 S.C. sections 4304 ante d 4310. Artic'le XLV - Envirohm' n n ental Planning a' d His.toric Pteservation (EH.P) Review DHS/FEMA funded activities that may require an Environmental Planning and Historic- Preservation (EHP} review are subject to the FEMA EHP review process. This- review does not address all federal, state .federal funding requires the recipientto c'' and local requirements. Acceptance of comply with.allfederal, state and local la�vs. e. D.HSIFEMA is required to ' consider the .potential impacts to natural and cultural resources of all projects funded by DHS/ FEMA grant funds, through its EHP review process, as.mandated by: the. National Environmental .Polic*y Act; National Historic Preservat - ion Act of 1968., as amended; .National Flood Insurance Program regulations; and any . other applicable laws and 'exec.Lit[ve orders, General guidance for FEMA's EHP process is available on the DHS1FEMA*We.bsite. Specific applicant guidance on how to submit information for EHP review depends on the individual grant program and applicants- should contact their grafi.t Program. Officer to be. put Into contact with EHP staff responsible for assisting their specific.grant program, The EHP review process must be co . mp[eted before funds are released to.carry out the proposed project; otheNvise, DH'SIFEMA ut sr May not,be able to fund the project due to nohcbmpliano6'with EHP laws, e xe c ive orders, eaulatibfis and policies. If ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if -any potential -archaeologic;al resources are discovered the applicant, will. immediately -cease work in. that area and noiifythe pass -through ehtjty, if applicable.. and DHS/FEMA. Article.XLVI , Applicability of DHS Standard Terms and Condif16ris to Tribes The DHS Standard Terms and Conditions are a restatement or general requirements imposed upon recipients andflbW down to sub -recipients as a -matter of law, regulation, or executive order. If therequirement does not apply to Indian tribes or there is a federal law or regulation exempting its applicatioh to Indian tribes, then the acceptance by Tribes of, or- acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplica'bility to an Indian tribe. The execution of grant do.cume* nts is not intended to change, -alter, amend, or impose -additional liability o . r responsibility upon the Tribe where -it does not already exist. article XLV.11 - Acceptaincd of Post Award Chan g-es In the event FEMA deterMides that changes are necessary to the award d' oc,ument after an award has been madeJncluding changes to period of -performance or terms and .condit.ions, recipients will .be notified.of the changes in writi . n -Once g notification has been "made, any subsequent request for funds will indicate recipient ac b6ptance of the changes to the award. Please call the FEMA/GMD Call Center at (866) 927-564.6 or via e-ma . 11 to: AS . K-GMD@fema.dhs.goV if you . have any questions, Article XLVIll - Disposition of Equipment Acquired Under the Federal Award For purposes of original or replacement eqUiproent acquired under this award by a non -state recipient or non -state sub - recipients, when that equipment'i.s no longer needed for the original project or program or for other activities currently or previouslysupported b a,federal awarding agency, you must request instructions from FEMA to make proper di Y disposition of the 'equipment pursuant to 2 C.F.R. section 200.313..8tate recipients and state. sub -recipients must follow the disposition requirements in accordance with state laws 'and procedures. Article XLJX - Prior Approval for Modification of Budget et 9 Before ' making any change to the FEMA approved budget for this award, you must request prior written approval from FEMA where required by 2 C.F.R. section 200.308. For purposes of non -construction projects, FEMA is utilizing its discretion to. impose an additional restriction under 2 C.F.R. .section 200.308(f regarding the transfer of funds among direot cost categories, programs, functions, or activities. Therefore, for awards with an approved budget where the federal share is greater than the simplified acquisition threshold (currently DHS-FEMA-HSGP.-SHSP-FY23 Pagia 35 of 53 Grant County Sheriffs Office, E24-122 $250,000), you may not transfer funds among direct cost categories-, programs, functions or activities without r I Lit P'lor written approval from PEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget FEMA last approved. For purposes of awards that Support both construction and non -construction work, FEMA is utilizing its discretion under 2 C., F. R.. section 200.308(h)(5) to require the reciplen.tto obtain prior written approval from FEMA before rnakibg any fund or .budget transfers between the two types of work. You must report any deviatiohsfron! your FEMA approved budget in the first Federal Financial Report (�F-425)busubmit y fto efher the. 'budget deviation requires prior written approval. .followingany budget devia n re�ardless of wh Article. L - I fidir'ect.Cost Fa te .2 C.F.R. section 200,211 (0) (15)'tequiret: the terms of the award to include the indirect cost rates,for the� fecloral award. If applicable, the indirect cost rate for this .award is, stated in the budget documents or other materials approved by FEMA and .udget included [ri the award file. Article LI - Operation.Stonegarden Program Hold The.recipient is prohi.bited. from drawing do'WO QPSG funding under this award.. or reimbursing OPSG subrecipients of this award until each unique, specific, or modified county level, tribal, or equivalent Operations Order or Fragmentary . Order (FRAGO) has been reviewed by FEMAIGPID and Customs and Bordet Protection/United 8tates Border Patrol (CBPIUSBP), The recipient will receive the official notification of'approval from FEMA/G.PD, Artidle L11 - OPSG ProgrAM Peff tmah *6 06*1 o n!r..e . oa In addition to the Biannual 'Strategy.] m0lemontatio n Report (BSIR.) submission, requirements outlined in'the Preparedness Grants Manual recl 'ents must ho J the gta 'pi W rant-4 unde.d. project addr'ess'ed the core ca pa bi lity ga p associated with this project and identiftcl in the Threat ba't and Hazard Identification and Risk.Ahalysis.(THIRA) or Stakeholdet Preparedness Review (SPR) or sustains existing capabilities'as applicable. The capability gap reduction or capability sustain* meht must be addressed In the Project Description of the BSIR for each project Article LIM - Funding Hold: SHSP National Priorities FEMA has placed a fuhdina hold on the following investments underthe national priority'afeas,.and $180 728.1 I 4o . . f SHSP funds is on hold In the FEMA financial systems. Until the hold is released, the recipient is I prohibited from drawling down 'funds or reimbursing subreciplents., and the.subreciplents are prohibited from obligating or eXpending SHSP funds, for the -costs or activities, identified beJow.. The hold only applies to the amount of -funds 'Identified for each SHSP investment under the national priority areas .belpTo release this hold, .a'dditidnal in'formation is required for the investments identified below wh1oh must be submitted In the becember2023 Oiannual-8frategy Implemetatfon 'Report (BSIR), 1'. Soft Targets and Crowded Places' 728 " 1 41 If you have 'questions about thit funding hbld or believe it was placed in error, please contact thb DHS/FEMA HeE(dquarters Preparedness Officer., Article LIV - Fundin.g Hold: UAS1 Nationall Priorities FEMA has placed a funding hold on the following investments under the national priority areas, and $187,500 of UASI funds syste" s is on hold. in the FEMA financial ' m the recip[eht is prohibited m drawing awing down funds or , Until the hold is released, from subreciplents, and the subreciplents are prohibited from obligating or expending UAS.'I funds, for the costs or activities identified below. The hold only .applies to the amount of fund'S identified for each OASI investment under the national priority areas below, To release this hold, additional information is required for the investments identified e*nt*ified below which must be submitted in the December 2023 Biannual Strategy implementation Report (BSIR), Seattle Urban Area 1. Soft Targets and Crowded Places; $1871500 If you have questions about this funding hold or believe it was placed in error, please contact the DHS/FEMA Headquarters Preparedness Officer. DHS-FEMA-HSGP-SHSP-FY23 Page 36 of 53 Grant County Sheriffs Office, E24-122 BUDGET COST CATEGORIES Personnel S.547,241,00 Fringe Benefits $1991741400 Equipment $0,00 Supplies $91218,00 Contractual $131127,575..00 Construction $0.00 Indirebt. Champs .$1off, 696.00 Other $0.00 DHS-FEmA-HSGP-SHSP-FY23 Page 37 of 53 Grant County Sheriffs Office, E24-122 0-0 0'fin a Do ctmient for AWuvd/Am�ndiiTent 1 a. -AGREElYffirNT NO, 2.. LMIENDNIIEIqT NO. 3. 4. TYPE OF ACTION 5. CONTROL NO, EIV.B','Y--202'-'I-SS-0006'3'-SO1 RECIPIENT AWARD '0 5650N2.023T, NO, IVIX0 . 5652 ?N2 -023T 9W01095G W)\�'Q 5 6 5 1 N22 0 2 3 T ADDRESS ADDRESS FtMjkFinance Center Wa8hin,6&A Military- FE1AA-GPD 430 Market Str et Department 400 c Street} ,SW, 3rd floor 'Winchester, VA 2260.3) Building 20 Washin t6n, DC 20472-3645 9 Can .:i� V-A,99430 - ip Q, 866-9 PO 27-5646 5122, 9. NAME OF RECIPIENT PRONE NO 10. NAIYM OF FENLAL PROJECT COORDINATOR PROJECT OFFICER 2535127472 Central Schedulina, and Information Desk Gail.ctanl Phone,`800-368-6498 Email: Askcsid@,cUis-..gov 11. EFFECTIVE DATE OF 12. 1.3. ASSISTANCE ARRANGiRVERN-T 14, PERF ORIvULNCE PERIOD TEES: ACTION 1VM-1TH0D Cost'Reimbur ettent 09/1-1/2023 W* OF Fro To., PA�MWT .0910112023 08/3112026 ' .PARS ..Widg4Per.lod .09/01/2023 08/3112026 I 5.'.D'.Eq SCRIPT-j01\T OF ACTION 6-.�ndicdte fundingo, data for a' Wards or financial Changes) PROGRAM 'CFDANO. ACCOUNTING- DATA PRIOR NAIME (ACCS CQDF,) TOTAL ACRONYM X' =1 x -) C%11 IX -x X!, < X, XXV - AWARD Homeland 97.0-67 2023 FA- GG01 -N.10- 4101 -D Security, Grant '.Prpgrqrn Homeland. 97.067 2023-FA,GG02-1?410--41 Ot-D .aecunty . rant Prdgrafti .Homehlnd 97-i.067 2023-FA--GH01-P-410--4101-D ;Slec'urity:''Grant 'Prograni AMOUNT CURREN-T CUMMATIVE NQN- AWARDED TOTAL FEDER.,L C01\/MT'N1ENT TIES. AWARD ACTION + OR (-) $0.00 $6,190.947A $6,.1907947.00 See Totals $0.00 $1,569,500.00 $1,569,500.00 sde TOWS- S000 $6,250-P00100 $6,2750,000.00 el Sd Totals' $0.00 $1410105.447'.00 $14,010,447.00 $0.00 To describe changes. other than funding data or financial changes, attach schedule and check here. NIA 16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGHT AND 'RETUIN THREE (3) COPIES OF THIS DOCUMENT TO FEW (S.ee Block 7 for address) Homeland S'eo urity Grant Program recipients are not required to sign and return copies of this document. However, recipients should print :and keep. a copy of this d6cumerit for th6r,re0or& 16b. FOR DISASTE 'P' R ROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assist.ance is subject to terms and conditions attached to this ate * and notice or by incorporatei reference inroram -gig i W lation cited above.m 17, RECIPIENT SIGNATORY OFFICLkL (Name and Title) DATE Gail Cram, Wed Sep 27 21:07-31 TJTC 2023 18. FaMA SIGNATORY OFFICIAL (Name and Title) DATE DHS-FEMA-HSGP-SHSP-FY23 Page 38 of 53 Grant County Sheriffs Office, E24-122 PAM FLA SUSAN WILLIAMS Mon Sep 11 13 -023 :50 Ti-M 2023 DHS-FEMA-HSGP-SHSP-FY23 Page 39 of 53 Grant County Sheriffs Office, E24-122 Attachmetit.0-1 23.SHSP Investment Justification Washington is comprised of 39 counties with geography including forests, mountains, islands, rainforests,, rivers, lakes, and plains'. The U.S, Bureau of Economic Analysis ranked. Washington 34 of 50 states for gross domestic product ih'2022.'; several world. -Class orgabizations headquarter their operations within the state. Washington has marine, aviation, rail, and road transportation infrastructure to support. its position as a bustling trade tenter. Over half of Washington's 7.77 million population lives in the Seattle. metropolitan area. located al-ong the Puget Sound.,. This area, is the center of transportation, business, and industry -and is --t-he-fas-t-*est-g-r-owi.ng-r-,i2gion--in-t-h'e-s-t-atoTA.- as-t.4naj*or4ty,70 f-the-sta S-Oopul,a-t-len-lives--in-.don.s.qly-:-set.-t-led-'u.''r'b-ah*ized-a're-a's.---.— Understariding Washington's p.ppulatio" critical I '" �de 'rabilities r6sporld to i'*cidents, and effectively h is cri h o rto �nitigate vulnerabilities; n concentrate recovery efforts: Furthermo,te, Washington is Subject ct to *10 natural. and 7 h* d hazards. The 0 .0 n 4man-cause 2 2.2 THIRA fiocuses on four of those risks: cyber-attack, earthqUake, complex Coordinated terrorist attack, and pandemic -human (biological), The 2023 Washington tori State Risk Profile scored the. state's relative risk -as 9,60, ranking it as the 10th highest at -risk state. Washington State has consistently had a high relative risk score (ranked in the top.25% of ..states for the past seven years) and -Must be preppr'ed to prevent . respond to, mitigate, and recoverfrom acts of terrorism. The FY23 SH.SP projects were selected to build .upon or sustain -a range of Core Capabilities identified in the .2022 SPR as having significant gaps as well as to support the six National Priority Areas. The Investments support the Planning.. 0'rgahization,. Equipment, Training, ' and Exercise solution areas with .a -focus in the following. Core Capabilities* Community Resilience; Environmental Response/Health .& Safdty; Infrastructure Systems, Intelligence & lhformat*oh Sharing; Interdiction & Disruption; Logistics: Supply Chain M �ot- Most Search Re"scoe, 0 �.nageme PeO I tIons; On -scene. SOtuti.t', Protection, & Law Enforcement; Operatlonal Cornmun'i,catloh's; OperationalCoordination;Meawret; Pl.ah g; Public Inf&rnatio' & WcaMIhg--* 0 ation; Physical Protective hin n and Scre'ening, Search, & Det6.ction. Regional Risks -'Reasons for the Work Region 7 terrori'st'targets include: Energy Proid.ucing Dams Large Crowds During Events n, Access Conttol to Critical Infrastructure Transportation Corridors Agro-Terrorlsm. DHS-FEMA-HSGP-SHSP-FY23 Page 40 of 53 Grant County Sheriffs Office, E24-122 Aft.achmeht D-2 23SHSP ENDURING NEEDS SUBPROJECTS WORK PLAN Grant Ounty Sheriff's Office., Emergency Management ENDURING NEEDS AMOUNT $40,207 Investm6 nt #1',.-WA SHSP Sustalnm6nt The State. is divided into nine Homeland Security Regions which differ in geogr'aphy (marine to desert), major industry (.large. -b..u.si n.ess t o-a Sri cu Itu ra n dpo.p vI ati o, n4d ens e-u rb a.r.1-s etti n gs-to-ru ra 1).-.Ea ch-region _as"wel I-as-state-ag-ency-partnex-s-devel . projects. to address their specificrisksand hazards which.susiain previously built capabilities or close identified . ied gaps. Most initiatives, can be tied back I capability , t', o prevent to building regionaiprotect, respond, and recover andbe In a state of readiness should a natural or hurrian-caused catastrophic incident occur. Gaps identified in: -Community Resilience: Lack of publications &.,no current funding source to assist communities with equipment & supplies.for resi.liencykits, CERT training, & other resources and lack of community trainings ;-Cy,bersecurity: Lack. of dedicated cyber incident response plans -Environmental Response/Health/Safety: Lack of developed policies., plans, 'procedures, mutual aid agreements, & strategies in hazardous debris removal -Infrastructure Systems: Lack of equipment to facilitate communication during a disaster & a lack. of information sharing among pri'vateily owned critical infrastructure &.state agency stakeholders -Interdiction & Disruption.,, Need to replace expiring equipment.& improve ballistic protection & communications equipment used Fn law enforcement 'operations & special teams need. updated training to the latest laws & techniques. -Mass SAR Operations: .'Gaps in rescue equipment & training in rescue & structural collapse operations -On-Scene 5ecurity/Prot8ction/LE-, Lack.of local funding to maintain & replace aging and/or expiring equipment & lack of ability to conduct trainings in protecting response personnel -Operational Comms- Aging equipment, differing technology, & geographical challenges hamper inteipperable communications -Operational Cooed: Lack of staffing, developed plans, & equipment to meet coordination needs and the need for integrated training and exercises between partriers -Planning: A need to evaluate, update., Coordinate, and.better -socialize plans and there is a lack of local funding to support planning efforts -Pw-blIc. Information/Warning: Need for continued funding -for mass notification systems and better coordinated public messaging procedures and policies, high turnover within the Public Information discipline and a need for culturally a.nd linguistically appropriate Messaging -Scr*e.ening/S.ea*rch/.Detection:- Lack of equipment fo r SHP: EN Project #7,-. Region 7- Homeland Security IProject Region 7 will address priorities based on :regionally identified gaps. The region is challengedpersistent capability. gaps which by persi p 9 include On -Scene Security, Prot6ctioh, & Law Enforcement due, to the lack of 10 . Cal funding to m 6ihtain '*d replace "aging and/or a.n expiring equipment; Operational Coordination due to lack of staff trained in their COOP and EOC roles, lack of equipment for proper EOC operation, and lack of -storage for critical emergency response equipment; Mass Search & Rescue Operations due to the need to maintain equipment and train . 1'ng.to ensure response re . adiness; Interdiction & Disruption due to a need to replace expiring equipment and improve electronics, such as updating communications equipment, used in. law enforcement operations; due to lack of funding, first responders do not have access to the most updated equipment which creates unsafe, ineffective. working conditions; and the SWAT Team, needs updated training to the latest laws and techniques; Public Informati,on & Warning due to the lack of educational materials for the public alert system; and Operational Communications Icatl'ons due *to'limited staff to assist jurisdictions with continuity and operational planning and ensure the EOC is outfitted with functional equipment. To address capability gaps and sustain current capabilities, th.e region will be investing in the solution -areas of planning, prganization, eqdi.pment, and training. Activities will include: On -Scene Security, Protection, & Law Enforcement: C m.aintenance, and readiness tasks for which there is no local funding so thatequipmentornplete can be deployed and. purchase equipment for specialized response teams. Operational Coordination: Host and fund staff to attend operations -specific training for their EOC positions as well as ICS and IMT courses, purchase networking equipment for EOC virtual coordination, and lease storage unit to shelter and charge response . equipment, Mass Search & Rescue Operations: Purchase specialized search and rescue equipment such as handheld thermal imag&s and an Unmanned Maritime Vehicle for more rapid search and recovery in areas that are traditionally difficult to search, such as bodies of water, Interdiction & Disruption: Outfit tactical and communication vehicle with .updated computer stations, radio systems, and connectivity equipment; purchase search and rescue and breaching tools for the regional SWAT Team; purchase ballistic vests for -SWAT team members; and fund specialized tactical training. Public Information DHS-FEMA-HSGP-SHSP-FY23 Page 41 of 53 Grant Courify Sheriffs Office, E24-122 & Warning: Renew county alert and W*tirning system contract and purchase alert and Y.. warning system educational rhaterials in W I English and Spanish to increase public awareness rehess and participation; Operational Communications: Maintain and update alert and warning system points of contact and EOC operational plans as well as maintain EOC equipment furictional I ity. . The funding priorities will support the region in their effort to address identified capability gaps with terrorist -related risks, which will enhance the Region's ability to detect, identify, interdict, and recover from a terrorist attack. SUBPROJECT #1 Mobile Operations Command Center (MOCC) - Updates and Response Vehicle Supplies CORE CAPABILITIES On -St c4rip Alj .Sustaining or Enhancing? Sustaining SOLUTION AREAS PLANNING ORGANIZATION ECOWENT TRAINING EXERCISE TOTAL $0.00 $5,500.00F $0,00.1 .$Q. 00 $0.00 $5,500.00 GAP IDENTIFIED .... ...... "Lack of local funding to maintain and replace aging and/or expiring equipment WA 2022 SPR pg. 507 ACTIVITIES TO BE PERFORMED Provide maintenance to the $HSP funded Mobile Operations Command and Center (MOCC), Purchase allowable supplies for the MOCC to ensure it is available for deployment. ASSOCIATED DELIVERABLESIOqTPUTS (IMMED IATE) The MOCC is enhanced with equipment and ready to use during -.incidents. The -MOCC wi . 11 be available to respond to incidents ;within Grant County as well as neighboring jurisdictions upon Mutual . Aid request. Response vehicles will have all supplies -needed to properly deploy.and be of assistance on 8 disaster scene. DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM) Coordinated communications between EOC, Incident Command post, and the public during the incident. NEXUS TO TERRORISM' The Grant Cou'nty Sheriffs Office MOCC is a field command vehicle that functions as ah incident command post and incident .Support vehicle during a planned event or'incident, The MOCC is equipped with multiple radio systems, network and data infrastructure supported.by cell ph one networks, two generators for power, and multiple computer workstations for personnel operating out of the MOCC, In the event of a terrorist act or dom(2sticviol'ence eXtretism with offsite impacts to Gfiant Cou. nty, the MOCC would. be used to coordinate field activitles-, -and serve as a hub.for response 1n.t'ht impacted .'area. Ihthe event ofan offs!'te impactto Grant County, but offsite imp8cts to our area partners; p r , the MOCC is for mutual aid requests to support the overall response. The requested funds would support ,equiorhent updates operational ates drid ope '' tibn'al -readin,ess'bf the MbCC.- ResIonse Vehicles- will be able to's afe[V . ofii-w- 'e' at incident scenesbe quickly idebtified b' u y respohd&s and the public. S.UBPR.OJ-E.CT #2 Training CORE CAPAWLITIES Operational CoordinationCore Capability #1 Sustaining or Enhancing? Enhancing -1 Planning Core Capability #2 (optional) Sustaining or.Enhancing? Sustaining SOLUTION AREAS PLANNING ORGANIZATION ON EQUIPMENT TRAINING EXERCISE TOTAL $0.00 $0.00 $o.00 $7,000.0 0 $o.ao $7,000.00 GAP(S) IDENTIFIED Lack of Staff trained in their COOP role if needed WA 2022 SPR pg. 35 Respondents Lack of staffing in individual teams, overall organizational structure, and or leadership at each level in the structure in NIMS/ ICS Compliance. WA 2022 SPR pg. 36 Funding for staffing to accomplish greater/more coordination planning and exercises DHS-FEMA-HSGP-SHSP-FY23 Page 42 of 53 Grant County Sheriffs Office, E24-122 Inability to accomplish training on advanced ICS courses without having to bring in instructor's from out of area and budget for their per die-rh and travel expenses. WA 202. 2 SPR pg. 39 ACTIVITIESTO BE PERFORMED Operations specific training far EM staff and staff w . ho will work in the EOC, to include. reglobal IMT development courses and hosting position. 'specific training locally and/or an 0-305 course. May also include staff training on support software, Funds will alsosupport regional ICS cours*e/G series course instruction & deployment, Budgeting for ICS COUrse/G series course instruction will remove the barrier for other agencies to host training due to budget limitations.. ASSOCIATED DELI VERABLESIOUTPUTS (IMMEDIATE) �Personi�el" "rained "ca opera.. su.PP6r sbffw;iff� w y ensuring killset for re'spohs p. ase-Ine s e support. DESIRED OUTCOMES (IN'TERMEDIATE-ANb L ONG-TERM) Improve capacity of trained response staff on incident management regionally. Deploy instructors to regional partners to bolster depth of'NI.MS/ICS trained first responders. NEXUS TO TERRORISM Ensuring that Ome.fgency response staff are properly trained on the National Incident Management System, and the Incident Command Syst&n, will improve 'ove the overall respo' se'to an act of terrorism and transition to recovery from disasters. Promoting n reglohal, training of response staiffalso d he mutual aid capacity Eastern Washington. deepens pacity of Central -and Ea !iU13P'.RQJE,CT-#3 Search and Rescue Support CORE CAPABILITIES Mass Search & Rescue Operations Core Capability 41 Sustaining or. Enhancing? Enhancing Screening, Search, &Detection Core Capability 42 (,optional) Sustaining or Enhancing? Enhatxin SOLUTION AREAS PLANNING ORGANIZATION f EQUIPMENT TRAINING EXERCISE TOTAL .$O,Qo $2,000.00 $8,000.00 $OOQ -si1'.500.00 GAP(S) IDENTIFIED vl_.ack. Of Mass Search and Restue equipme—ht,and PPE -across the state's local jqr1*d1tt ciallyfo'r specialty teams to and jurisdiction, espe. ;rnalhtain equipment and trairfing-to ensure respbhse'readiness,. W q e A.2022 SPR,Page 487 A CTI VITIES TOBE RMED Purchase _o . f specialized SAR. equipment such.as handheld thermal imaging and portable side sonar/underwaterSAR..robot. Rebrandin.g of response equipment for more rapid identi fication ification of assets by the public and replacement of consuma*bles used dudng trainings.and response, .Pay for yearly Search and .Rescue Association Fee. ASSOCIATED DELI VERABLESIO UTPUTS (IMMEDIATE) GCSO Deputies with SAR responsibilities will gain SARS coordinator skill.5et-for use during regional SAR responses. Response equipment to be properly marked for ease of identification for response staff and the public. DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM) Based on local hazards, purchase e specialized '' recovery in quipfrient to in more rapid search and re areas that are traditionally I difficult to search, such as bodies of water. NEXUS TO TERRORISM Support of Search and Rescue programs bolsters the preparedness and response capacity of Grant County to any hazard that would necessitate SAR operations, including Acts of Terrorism. Additionally, improving search capabilities in water would al . low for additional support for screening and detection along waterways in 'Grant County in the event of intelligence pointing to acts of terror targeting the hydroelectric power dams along the Columbia Rivor within Grant County's area of operation. SUBPROJECT #4 EOC Technology I Equipment DHS-FEMA-HSGP-SHSP-FY23 Page 43 of 53 Grant County Sheriffs office, E24-122 CORE CAPABILITIES 0 P*eratio'nal Coordination Sustaining or Enhancing? I Enhancing SOLUTION AREAS PLANNING ORGANIZATION EQUIPMENT $0,00- $4,00.0.00 1 -$0.00 Core Capability #1 EXERCISE TOTAL $0,007— 0,00 40 0 $ 000,00 .F GAP(S) IDE1VF T --L IED 29% out of.24 local respondents have gaps in equipment, supplies and systems that comply with relevant standards in Emergency Operations, Center Management. WA State SPR pg. -42 :ACTIVITIES ,TO BE PERFORMED Purchase OWL Meeting Camera (or similar) & associated networking equipment and additional desktop workstations for EOC* support personnel. ASSOCIATED DELIVERABLESIOUTPUTS (IMMEDIATE)' Purchase and deploy new workstations to the ECIC. Update virtual meeting sup port.infrastructure for the ECIC, DESIRED OUTCOMES (INTERMEDIATE ACID LONG-TERM) Additional workstations will improve the EWs,capacity to response to an incident and. support field operations. NEXUS TO TERRORISM Additional -technological-assets for EOQ/* Emergency Management Staff improves capacity -for all aspects of the local Emergerfcy Management program, which includes acts of terrorism. GCS' OEM Staff are also WA State Fusion Center Fusion'Liaison Officers, and as such improving th'e.technologic-al capabilities of staff will improve response to acts of terror. TRAINING bU.13FKU.JECT4t5 ,Special Equipment& Training for.�pecial Teams CORE CAPABILITIES On -Scene Security, Protection, & Law Enforcement Core Capability #1 Sustaining or-En*hancing? Enhancing Environmental Response/Health Safety Core Capa,bility.#2 (optional) Sustaining or Ennhancing? Ehhan.drig SOLUTION AREAS PLANNING ORGANIZATION ------- EQ0IPWN'T TRAINING EXERCISE TOTAL $o.00 $Q.00 $10,r000.00__ si 000,00 GAP(S) IDENTIFIED .1 $1,1000.00 $0.00 Support local hazardous materials response teams through equipment and training grants WA 2022 SPR pg. 302 Identify, purchase, and distribute specialized tactical team's eqUipment such as: ballistic helmets, shield$, and vests in local jurisdictions, WA 2022 SPR pg. 507 ACTIVITIES TO BE PERFORMED Purchase equipment for specialized response teams within Grant Count a, y based on internal review and 'appl'catio application process: radiological detection equipment for regional hazardous materials technician response team, equipment and training for rescue tasl(force personnel, tactical response team equipment and training, CISM team tr*ainlngs,. K9 training.and equipment. ASSOCIATED DELIVERABLES/OUTPUTS (IMMEDIATE) Special Teams will .have training and equipment to increase their capacity to respond in accordance with their specialty area.. DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM) Better equipped and trained specialized response teams will allow for a more resilient community and promote additional mutual aid resources regionally, DHS-FEMA-HSGP-SHSP-FY23 Page 44 of 53 Grant County Sheriff's Office, E24-122 NEXUS TO TERRORISM Specialized teams provide direct response capacity to acts of terrorism. Improving training and purchasing equipment increases - this capacity. DHS-FEMA-HSGP-SHSP-FY23 Page 45 of 53 Grant County Sheriffs Office, E24-122 Attachment. .0-3 23SHSP NATIONAL PRIORITY AREA PROJECTS .rant County Sheriff's Office, Emergency Management National Priority Areas $80,$858 .In assessing the national risk profile for F'Y'.2023, six priority areas attracted the most concern, Due to the unique threats that the option faces in 2.023, DH:$/FEMA. has determined th.8tthese six priorities should, be addressed by allocating specific percentages of L ..H,S.(ap—.f-U'n-ds-t.o.ea.ch-o.Lth.e-5,.Ix-a*.r-eas.,-The-fol*,I.o,w.itig..'at-'e-tb.e-si.K.p.ro,r ea.sJor_F_Y..2023..,_ _____. 1) Enhancing the protection of soft targets/c'rowd ed places (ST/ CP) 2) Enharic"Ing information jan.d intelligence shari ng (IIS) Combating domestic -violent -extremism (DVE) 4) Enhancing cybersecur*ity-(CS) 5) Enhancing community -preparedness and resilience ni (CP&R) 6) Enhancing *election security .(ES) Washington State will meet the 23SHSP pilorities across , multiple state and local projects r m Investment #2: WA SHSP National Priority: -Soft Targets and Crowded Places Soft targets and crowded places (ST-CPs) are increasingly -terrorists and other viol-ent-e;�tr&nlst actors appealing to because of their relative accessibility and the large num;ber of potential. targets..This challenge Is complicated by the prevalent use of sirriple tactics and less. sophisticated att.-Ocks, Seg'i ents of our sbcloty'are inherently general public,. r'i open to the gene blic, and by nature of their p&pose do notincorporate strict security measures, QiVeb the increased emphasis byterrorists rbristS and other violent extremist mist sophisticated met.h.bds to Mflict-harmi- in public areas, it isvitalthat th'd OR' and t t actors to leverage lesssop p .. c a private sectors collaborate to enhance security of 16cations such as transportation centers, parks, restaurants, shopping centers, special event venues, and similar facilities.. P0 the. DH'S Soft Targets a.0 Crowded Places-S i 'rity ecu Plan Overvi'e ' "R�ducing.th W, rl,,�..k of bttac'kt against ST-CPs and 'reducing im'pacts'of attac'ksthat do occur is - *.a shared r Ission..." In the 2022 StateSPR. *, the following ni w g gaps were identified related to preventing., preparing for,, and responding to a terrorist attack. on a ST-CP: -On-Scone Security, Protection, & LE; Lack of local funding to maintain and replace aging and/or expiring equipment, lack of .. g equi.pm.. . equipment surge capability, need for more PPE, lack of training and exercises relating to Proteihg Response e Personnel, need. to exercise with local and federal partners, need UAV technology during large festivals and public events to identify and monitor r ers., og u n. n suspicious acti fty. -Screehing, Search, & Detection; Need to purchase specialized equipment for the continued. support.to- LE and the communities* they serve. -Mass SAR Operations: Lack of Mass Search and *Rescue equipment and PPE across the states local.jurlsdlctionsand need Up--.to- date training to ensure response readiness. -`Interdiction & Need to replace exp!rihg equipment and improve .electronic onic equipment,, ballistic protection, communication, and other equipment used in LE operations.. 8.hd -Physical Prot6ctive'Measures:- Need su rvpiHan'' cameras -and. .alarm 5ystehs. Through a,collbborativb ranking arid selection process, Washington has identified several. key projects to address gaps and sustain/enhance core capabilities directly related to the ST-CPs National Priority Area, PROJECT #1 SHSP: NPA STICP; Rescue Task Force (Investment 2, Project 2) 1 Note: FEMA has placed. a hold on ffi-e fUnding for this project Expenses for this pro ea will. not be reimbursed tintil FEMA deems the p r0i "e ct effective and re/ea-ses-the associated hold. BRIEF PROJECT DESCRIPTION This project will support continued training the developing Rescue.Task Force Teams ('RTF), A Rescue Task Force is a. team consisting of law enforcement and Fire/EMS,, This team has the skills and training to enter into a "warm zone" after -a mass casualty incident and render aid tothe hurt. Law enforcement deems the -area a'warm zone and then tontiriues to provide protection to Fire/EMS while they render aid. A "warm zone" is an area where a potential threat exists but there Is no direct or immediate threat. Traditionally an area must be considered a "cold zone" prior Fire/ EMS entry. This causes. a delay in immediate life-saving treatment for victims. . y Currently, we have two teams, one in Ephrata and one in Moses Lake, A train the trainer course was attended and resulted in 9 Rescue Task Force Instructors, We need continued training to have instructors teach other FIRE/EMS and LAW, Rescue Task Force DHS-FEMA-HSGP-SHSP-FY23 Page 46 of 53 Grant County Sheriffs Office, E24-1*22 " Techniques, Additional 'equipment will need . to. ' be purchased fortraining as well as equipment to respond to mass casualty and active shooters. To sustain -skills and readiness, RTF skills and operations should be taught annually and.pr 'cticed regularly. larly. a gy CORE CAPABILITIES Operational Coordination Core Capability #1 Sustaining or Enhancing? Sustaining On -Scene Security, Protect - lon, & Law Enforcement Core Capability #2 (optional) Sustaining or Enhancing? Sustaining ----------- .SOLUTION AREAS PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL $0..00 -,$0.00 $13,000.00 00000 $1,000-0_6_%8,000.00 GAP(S) IDENTIFIED "While we do have capability in Operational Coordination, our personnel resources are insufficient to support optimum effective capability in this area. in short, ' we can bring some capability to bear but there Is significant opportunity to enhan.ce* capability WA 2022SPR 'pg. 40. Two teams would - n ot be sufficient to 'respond to amass . casualty or active -'shooter incident. m. o WA'2022 SPR 486 "Ag encies need more special hazard peirsonal protective equipment. RTF Ballistic Protection, Multi -Threat Hazmat Suits" WA*2022 SFIR pg. 507 Identify, purchase, and distribute specialized tactical teams' equipmentsuch as: ballistic helmets, shields, and vests in local jurisdictions, ACTIVITIES TO BE PERFORMED - Purchase equipment -that 1s-.neededto continue to build Rescue Task Force. It may include ballistic shield vests, helmets, and medical go kits. - Training for New Rescue. Task Force members Osvell'l as a refresher for those who have prior RTFtraihlngjr;'imay include instructor development classes OTC PER-266) or other related instructor development courses for mb me ers who b' ecame RTF instructors, Purchase supplies fort'rainings Plan, coordinate, and execute a tabletop exercise to improve operational coordination among local responders (L . AW, FIRE, EMS, and hospitals). COLLABORATION Ephrata Fire Department,. *City of Moses Lake Fire Department, Grant County Sheriff's Office, City of .Moses Lake Police Pepartment, Training opportunities will be open to region 7. Collaboration with region ?will continue to promote Res.cue Task Force techniques. Our last localIV. hosted RTF -training had attendees from allover the state, The RTF teams will work with local tactical teams as.they work to'locate and neutralize threats.. a ASSOCIATED DELIVERABLESIOUTPUTS (IMM EDIATE) Trained RekUo Task Force ' ' e bl 5 will be ii�nhiedia m rn er tely available and able to cooldihate With oth'er FIRE/EMS grid Law to better respond to rh.;assi-casupity or active sh.66t&'inc1de',nts. Cur'rent RTF Instructors are able to teach other LAW'and FIRE/EMS RTF techniques and expand this capability,. Purchased equipment will be available for response. DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM) This equipment and associated training will result in a reduction in loss of life during incident's because the RTF team will have the capability to respond to acts of terrorism. Response time after mass casualty incidents or acts of terrorism that result in "injuries will be I * greatly reduced. With training and equipment available the long-term outcome is for more RTF teams to be'built and available for response throughout the county. NEXUS TO TERRORISM This special team, Rescue. Ta.sk Force, will increase its capacity to respond to acts of terrorism, An RTF response may be deployed to work in an, active shooter scenario in a school, business, shopping mall, church, conference, special pe� r any other scene P cial event, o' that has the 'potential of being an on -going ballistic g g or explosive threat. This project will help prepar6 and.respond to acts of terrorism. PROJECT #2 SHSP; NPA STICP: Regional Tactical Team Equipment ('Investment 2, Project 4)' Note: FEW has placed a hold on the funding for this project Expenses for this proy'act will not be reimbursed unffl FELLA. deems the project effective and releases the associJated hold. DHS-FEMA-HSGP-SHSP-FY23 Page 47 of *53 Grant County Sheriffs 'Office, E24-122 BRIEF PROJECT DESCRIPTION R . egion 7'Con8ists of -five counties and the Colville Confederated tribes. The counties have tactical - tearns,that support and train with each other, Chelan/Douglas. have the East Cascade SWAT team, Grant Coun'ty has the Moses Lake Tactical Response Team (MLTRT), Kittitas County has the Kittitas County Regional Tactical Response Team, and Okanogan County.has a Special Response Team.. The Region 7 goal is. to standardize our tactical equipment, Through this process, we will be standardizing specialized equipment to include ballistic shl'elds. and night vision goggles. This will allow the tactical teams to be able to train with the.same equipment therefore allowing the counties to leverage specialized equipment for high -risk- operations no matter the jurisdiction. No. one county can -afford to equip their entire team with this critical piece of equipment, through this grant we will be able to assign the.,ea.s'i'ly"p.br*tableeq'Ui' mie t'thro ghoutthehQgion. The -equipme equipment's, easily transferable from 'ur sdi6tion.to jurisdiction n i J risdiction o-j"d—cf, _�_a c c 0 u hUy w I w �asei. TFr6-Ug`IT7tF6--ffP ame equ1`pme_n_t-__'__— pr COPE CAPABILITIES Interdiction & D*ls.ruption--- Core Capability #1 Sustaining or �nhantlng�i Enhancing Ope.rati.on'.al Coordination Core Capability 42 (optional) Sustaining or Enhancing? Enhancing SOLUTION AREAS PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL GAP(S) IDENTIFIED $ $0.00 800-00 $0.00 .$28, WA 202.2 SPR,pg. 506 "31% out .of 17 Local RespondentS have gaps in equip'tent, supplies, and.systems that comply with relevaht standards in: Law Enf6e '"ceme WA2.0.22 SPR pg. 76 "There is'a need to replace expiring equipment and improve electronics, ballistic protection, communication, and other equipment used in law enforcement operatio'ns.11 WA 2022 SPR. pg. 507 "Identify, purc'hase, and distribute specialized tactical teams equipment such as: baillis''tic helmets, shields .and vests in local jurisdictions" ACTIVITIES TO BE PERFORMED Purchase Qual Tube (vs, monocular) Night.Vision Goggles and ballistic shields, COLLABORATION The tactical commander's of each 'U ty. co n s.tea.m have agreed to start standardizing tactical equipment. This will allow operators from different jurisdictions the ability to utilize specialized equipment from their partners. . Regional teams will be equipped with W the.same equipment and attend th.e same training. All five count ies.in Region 7 Will benefit from this NPA project. Since we will all be trained on the same equipment, -all Region *7 tactical teams will benefit by being able to borrow the standardized equipment on high -risk missions as needed, The specialized equipment will be spread out throughout the region with the ability to easily c I transfer the assets .quickly, MLTRT has had multiple mutual training days with the Kittitas County Sheriff's Office 'Special Response Team SRT) throughout the last couple of years. SRT has also assisted MLTRT on multiple high risk search warrant operations', After speaking with SRT, they have also identified a need for ballistic shields. Collaboration within Grant County'. Grant County Sheriff's Office, Grant Co*unty Fire District (s), Moses Lake Police Department, Ephrata Fire Department, Mose.s Lake Fire Department ASSOCIATED DELI VERA BLESIOUTPUTS (IMMEDIATE) This. project will immediately expand the operational. capabilities of all of Region TS tactical teams and the teams will be better prepared to address high -risk incidents. This project will . . also allow the tactical teams the ability to share critical mission specific equipment, DESIRED 0 UTCOIWES (INTERMEDIATE AND LONG-TERM) For the intermediate and long-term outcomes, this project will allow Region 7 tactical teams the ability to assist one another with both manpowerandequipment. Since the specialized equipment is standardized, the teams will already have training in its use DH.S-FEMA.-HSGF`-SHS'P-FY23 Page 48 of 53 Grant 'County Sheriffs Office, E24-122 therefore a'I.IoWih*g'the teams9 a ` to share the night vision and shields throughout Region 7 needed, resulting in better, safer .s e .outcomes for t.h.e teams and the community. NEXUS TO TERRORISM All of Region 7's tactical teams are trained in responding to acts of terrorism. This project will enhance the operational capabilities of the regional teams to respond to terrorist acts. more safely and effectively. Invest.merit #5: WA SHSP National Priority: Community Preparedness -a qd Resilience --Cam-rnun-ity-orga-n-izatioTTs-a,re*,th-e-ba-ckb-on-e-of-Civi-c-l-ife-a'rydth-erefor-e-m-ctst-'h-av-e-th-e-capab-ilit4i-Es-t-o-with*starfd--a-cts-of-terrorlsin-- and -provide essential sorvicest.-Ospecially to members of underserVedcomm unities,1n the aftermath of an attack.. Focus on -equit' and investing in strategies that meet the need's of underserVed communities will strengthen the wholeho-l-0 emmonity. sy emergency management. The whole community includes s . te�rn of y .Ihcludes children; oldei�a adults; individuals With -a.nd .others with *access'an'd fuhttional needs; those from religious, racial, and -ethnically dilveirsebackgfounds; arid 0qbpIe with limited English ptofici0ticy, Additionally, equity inemergency manage merit iies ptoattiVely prioritizing actions that reinforce 'c'u Itur8l competency, accessibility, and inclusion, as well as reflect the historical context of specific groups of people. As communicated in .bilit .Y... 2-022 State SPR, the Community Preparedness & Resilience (C . P&R).capability gaps that will be addressed are: - Public'Information'& Warning.: A need for continued funding for Mass'Notificafion System; - Community Resilience: Need for additional staff for community resiliency outreach to local neighborhoods and a need to provide hands-on training and drills for mass care at a community level; and —Logistics &Supply Chain Management: A lack of developed policies, ollcles, plans, procedures, mutual aid agreements -strategies, and .other publications, including the collection and analysis of 'intelligence: and -Information, in Supply Chain Restoration. Through a collaborative ran.king and selection process, Washington 5tate has identified* -several key projects within thisInvestment to -address gaps and sustain./enhance core capabilities directly related to the CP&R National Priority Area, PROJECT #3' S.HSP: NPA. CP&R: Regional Public Alert dn d Waihin* g.SystL�m (Inv ' trije It S., Prpject 33) e§ n B.PIEF.PROJECTOEStRIPTION Public Warning System for Region 7. Chelan, an, Douglas, Grant, Kittitas, Okanogan, and the Colville Tribe.. CORE CAPABILITIES Public Information & Warning Core Capability #1 Susta.1ning Enhancing? .? Sustaining . -_ J 'Operational Communications -I— Core Capability #2 (optional) .:Sustaining or Enhancing? Enhancing SOLUTION AREAS PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL GAP(S) IDENTIFIED $34j058-Q0 .$0.00 .$O.00F $0.00 .J$341058.00 - "The region lacks a unified plan to summarize and interpret public emergency communications on government res ponse, community Preparedness, pandemics, and other relevant emergencV messages for all 13 identified Ian I guages. This has a cascading effect on reaching a broader demographic, causing 'Information delays when time is critical," WA�022 SPR page 13 - "The basic Emergency Alert and Warning System isn't able to notify specific, targeted areas or transient populations within the county. Extra functionality -and access to ]PAWS is critical. There is a need to establish a process for.promptly distrilbut"ing emergency communications in multiple languages throughout the county in a timely manner so individuals can take appropriate action during an emergency." The vast differeht geographic Ieograph" c terrain in Region 7 makes. emergent public notification impossible without a mass a,lert and warning system. Region 7 is susceptible to natural disasters, domestic terrorist threats, and criminal activity; a sustained mass notification syste. is '&itic'I gap for the communities, ..rn a critical a ACTIVITIES 'TO BE PERFORMED Renew annual Emergency Alert and Warning System contracts for 2024 for the counties in Region 7 (Chelan, Douglas, Grant, Kittitas, Okanogan). COLLABORATION This is a regional project that will benefit all of the Region 7 communities. DHS-FEMA-HSGP-SHSP-FY23 Page 49 of 53 Gran't County Sheriffs Office, E24-122 ASSOCIATED DELIVERABLESIOUTPUTS (IMMEDIATE) This projectwill allow all of Region 7 to have the abilityto quickly and effectively notifythe public of threats or hazards in the area. The alert system. is also the conduit to IPAWS. The systems ems can also provide Operational Coordination through the notification to key first responders such as law enforcement, fire personnel, mayors, commissioners, emergency dispatch, and utilitle's, Douglas County currently has the same alert system as its partner agency, Chelan County. This ensures the dispatch center can effectively issue an alert in either -county without having to switch between programs. ams. We plan to continue to maintain the same system, it be AlerltSe*tnse, W or 0 we move to briother.syste'in, such EV btridge which is used by at le'bst-2 other counties in our reg�on.111/'e a Ever bridge qofftacfl*fists wtK1b-*the sy�tem of "most df rfWg7�.p�nd.er agencies �l sFireP—li-be—, �eri 4_ county officials (co'mmiss * jo ners., mayors, ett.), Which allows fdr rapid notification to all such groups duri ng an emergeht event. DESIRED OUTCOMES (INTERMEDIATE AND LONG-TtRM) The Region 7 Public.A.lert and Warning project will sustain the ability to alert.'.the community of dangers and what to do to remain in safe. This -system is th.e conduit to communicate with a vast -area of the Region 'through one rapidM*echanism. The system will . also help translate em ergency messaging into other languages to assist limit English proficiency populations to 'remain safe, NEXUS TO TERRORISM This project has the ability to quickly warn or alert the pop4lation of:any threats or dangers. from foreign or domestic acts of -terrorism. The Emergency Alert and Warning System will enable the messaging to: give out current information, tell people what to do to be safe, where to go to be safe, and /or what dangers to look out forr DHS-FEMA-HSGP-SHSP-FY23 Page 50 of 53 Grant County Sheriffs Office, E24-122 Attachment E 23SHSP Budget Grant county Sheriff's Office, Emergency Management AGREEMENT AMOUNT $121,065 AMOUNT LETPA $78,820,00 PERSONNEL .$411.631..00 .. of the agreement total M&A $1,207,00. 11-06 of the agreement total Enduring Needs Subproject(s) AMOUNT SUBPROJECT#1 Mobile Operations Command Center (MOCC) Updates and Response Vehicle Supplies SUBPROJECT #2 Training $7"000, -0 ,0 8UBPROJECT#3 Search and Rescue Support $1-1.1500.00 SUBPROJECT #4 EOC Technology Equipment $4.100'0.00 SUBPROJECT#5 Special Equipment for Specialleam's $11'.000.60 'M&A 1,207.00 SUBTOTAL $40,207.00' INDI.RE . C . T $0.00 TOTAL $40,F267i.00 National Priority Area- Projects ) AMOUNT PROJECT#1 SHSP.-, NPA ST/CP: Rescue Ta'sk Force (In'V6stment 2, Project 2) A%006.00 FR OJ E CT #2 'S'HSP: NPA Sf/C;P: Regional tactica*l Team Equipment (investment 2,. Project 4) $28,800.00 PROJECT#3 SHSP,.- NPA CP&' R: Regional Public.Alert and Warning System (investment 5, Project 3.) $341.058.00 M&A $0.00 SUBTOTAL $80)858.00 INDIRECT $0.00 TOTAL $80,858.00 DHS-FEMA-HSGP-SHSP-FY23 Page 51 of 53 Grant County Sheriffs Office, E94-122 Attachment F 23-SHSP Time' line Gront County Sheriff's Office, Emergency Management DAT TASK September 1, 2023 Grant Agreement Start Date —E-sti mated A ate-wo-rk-s ch ed.u.1 ed -fo r--o n e-o r-m o.re'-s u-b p rQ.j e-c-t-s' / ro' e c s._.____.._.. ...�..___ ,_. _._...._._._ ._.�_. NLT January y. 31., 2024 _ .._.�,_____ SOrhit proof of completion of Nationwide, Cyber�, curity Review.'N S e C R) Iv SR systi?rb ......... 2024 March 3 11 2024 .. .... ....... ...... Submit required equipment waiver requests, EHP Screening form(s), and/or other required forms April 30, 2024 Submit Reimbursement Request and Progress Report 24 Submit Relm*bursernent Request and Progress Report .... .... . . ........ ........... ....... October 31, 2024 Submit Reimbursement Request and Progress Report January 31, 2025 Submit Reimbursement Request and Progress Report Apr!130,2025 Submit Reimbursement -__ u.e.s.t ... a-rid-Progres.s.-RePo-rt j u ly .3 1,.202S Submit Reimbqrse'rhent Reouest, and Prbgrets Report . ....... ......... . . ............... October 31 2025 Submit Reim'bdrseroerit Request and Progress Report Januar 3112026 Gra.nt.N.'Neerne-nt End Date March 17, 2026. Submit Final Reimbursement and Closeout Report . . .. . ....... ............. HSGP Performahce Pere d.- September 1,2023 to August 31., 2 02 6 DHS-FEMA-HSGP-SHSP-FY23 Page 52 of 53 Grant County Sheriffs Office, E24-122 Attachment G BUILD AMERICA, BUY AMERICA ACT SELF -CERTIFICATION The undersigned certifies, to the best of their kno'wledge and belief, that: The Build America, Buy America Act (BABAA) requires that no federal financial assistance for "infrastructurell projects is provided "unless all of the iron, steel, manufactured' products, and construction rhaiterials used in the project are produced in the United States." Section 7041A of Public Law No. 1 17-58t --5§ 70901-52. The undersigned certifies 9 1. that for the 1 h80rt Project Name and Location that the iron, steel, Manufactured products, and construction materials used in this contract are in, full compliance r. ct e pliance with th the BABAA teq'uire* ments -1 All iron and steel used in the project are produced in the United States. This means' all manufacturing processes, from the initial melting stage through the application of -coatings, o ' ccurred in the United States, 2, All manufactured products purchased with FEMA financial assistance must be produced in the United States, For 8 manufactured product to be considered produced in the United. Statet, the cost of the components of the manufactured. d. product that are mined, produced, or manufactured 'in the United States is greater than 55% of the total cost of all components of the manufactured product, unless another standard- for determining the mini mum amount 'of domestic content of the manufactured d product has been established uh.clet.d.pplicable law or' regulation. 3. All construction materials are manufactured in the United States. This means that all manufactu ring processes for the construction material occurred in the United States.. "The (Contractor or Subcontractor], _0 certifies or affirms the truthfulness and .accuracy of each statement of its certification and disclosure, if any.. In addition , the [Contractor or S.u.bcontractor] understands and agrees -that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statemehits, apply to this certification and disclosure,. if any.." bignature of (Controcto'r's 'or Subcontractor's] Authorized Official Enter dame and Title Name and Title of [Contractor's or Subcontractors] Authorized Official DHS.-FEMA-HS G P-S HS P-FY23 Page 53 of 53 Grant County Sheriffs Office, E24-122 SIGNATURE AUTHORIZATION FORM WASHINGTON STATE MILITARY DEPARTMENT Camp Murray, Washington 98430-5122 Pleaso -read 10structions on reverse side before completing this forin. NAME OF, ORGANIZATION DATE SUBMITTED Grant Co'unty Sheriff s Offi0e, Eme' r1g.ency Mahagement _0 115/2023 PROJECT DESCRIPTION CONTRACT -NUMBER WA. St., Military Dept -and U,S Department of Hol elan -.Security John McMillan Undersheriff � INSTRUCTIONS FOR SIGNATURE AUTHORIZATION FORM This form identifies the persons who have the authority to sign contracts, amendments, and requests for reimbursement. It is required for the management of your contract with the Military Department (MD). Please complete all sections. One copy with on signatures is to be sent to IVID with the signed contract, and the other should be kept with your copy of the contract. When a request for reimbursement is received, the signature is checked to verify that it matches the signature on file. The payment can be delayed if the request is presented without the proper signature. It is important that the signatures in IVID's files are current. Changes in staffing or responsibilities will require a new signature authorization form. I. Authorizing Authority. Generally, the person(s). signing in this box heads the governing body of the organization, such as the board chair or mayor. In some cases, the chief executive officer may have been delegated this authority. 2. Authorizod to Sign Contracts/Contract Amendments. The person(s) with this authority should sign , in this space. Usually, it is the county commissioner, mayor, executive director, city clerk, etc. 3. Authorized to Sign Requests for Reimbursement. Often the executive director, city clerk, treasurer, or administrative assistant have this authority. It is advisable to have more than one person authorized to sign reimbursement requests. This will help prevent delays in processing a request if one person is temporarily unavallableN .If you have any questions regarding this form or to request new forms, please call your MD Program Manager. Washington Military Department Contract Number: Debarment-, Suspension, ineligibility Or Voluntary Exdlusion Certification For m NAME Doing business as (DB.A.) Grant County Sheriffs Office Emergency Management ADDRESS Applicable Procurement ent WA Uniform Business Federcil Erhployer Tax P.O Box-37 or solicitation #, if any: Identifier (UBI) IdentificaCion #,.. Ephrata, WA 98823 136000784 916001319 This certification is submitted as part of a request to contract. Instructions For Certification Regardi.ng Debarment', S'u speh.g.ion., Ineligibility and Voluntary Exclusion --Lower Tier Csactiovered Trans READ CAREFULLY BEFORE SIGNING THE CERTIFICATION.. 'Federal regulations require contractors and bidders to sign and abide by the terms of this *Ceitifi 'ation Wthbut modificationin order' t C I , o participate, in certain 'transactions d1rectly indirectly involving federal funds. or 1. By signing and submitting this Pr*opo'sal, the prospective lower tier participant is pr'ovidiing the certificatio'n set out below. 2. The certification in this clause au ' se is -a material representation of fact upon which reliance was placed when this transaction was catered into.. If it is later determined' that the prospective lower tier participant knowingly rendered an 'erroneous certification, 'in addition to other remedies available to the Federal Government the departme' nt. or-agenty with which this transaction originated may pursue available remedies, including sus pension and/or debarment. 3, The prospective lower tier participant shall provide 'immediate written notice to the department., institution or Office to which 'this proposal is submitted if at any time the prospective lbwer' tier participant learn's 'that its 'certification was p ive erroneous when submitted or had.become erroneous by .reason. of changed circumstances. 4. The terms covered transaction., debarred, suspended, ineligible:, lower tier covered transaction, participant, person, primary covered transaction.., principa*11, proposal, and voluntarily excluded., as used in this clause, have the meaning .s.et out in the' De ' fihitlons and Coverage sections of rules "impleimenti ' ng Executive Order 12549.,You may contact the O&son'to which this J u proposal is submitted for as*sist.a*hce in bt' e regulations. Q. aining a copy of re ul''tions.. 5.. The prospective I 's' proposal that, should the proposed cov -red. ower tier particip*aht -agrees by submittin'g thi 'transaction be entered into., it shall not. knowingly enter into any lower tier covered. transaction with a person who is proposed for debarment under the applicable CFR, debarr'd suspended, declared ineligibleor voluntarily e , 5uspen , , y excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clausetitled Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction;" without modification in all lower tier covered transactions and in all.solicitations for lower tie r covered transactions, 7. A partic'ipant'in a, covered transaction may rely upon a certification of a prospective ,participant I �n a lower tier covered transaction that it I's 'no't.'p r o' posed. forde b arm ent under applicable CFR, debarred, suspended, ineligible, or voluntarily excluded from covered transact. unless it knowsthat thb ceftificatibn' is erroneous. A participant may decide the method and frequency by *W'hic*h it t determines the eligibility of its . principals. Each participant may, but is not, required y to, check the List. of Parties Excluded from .Fed e*ral'Procur ement.8nd Non -procurement Programs., 8. Nothing contained in the foregoing shall be construed *to 'require establishment of a system* of records in order to render in good faith the certification required by this clause. The knowledge and information of a participiant is not tequired to exceed that which is normally possessed b y q -prudent person in the ordinary course of business activity, 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in -a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under applicable t CFR, suspended, debarred, ineligible, or volun'tarily.excluded from, participation in this transaction, in addition -to other remedies available to the Federal Government the department or gpnGy , * with which this transaction originated may a. pursue available remedies, including suspension and/or debarment. Certification Regarding Debarment., Suspension, Ineligibility -and Voluntary Exellusion—Lower Tier Covered Transactions The prospective l6wer tier participant certifies, by submission of this proposal or contract, that neither it nor its P M n principals is presently debarred, susperided, proposed for debarment, declared ineligible, or Voluntarily excluded from participation in this transaction by any Federal' d' . . epartment or agency. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this form. Bidder or Contractor Signature: Date: kk l12OZ13 Print Name and Title: Joe Klriet S eriff Washington Military Department Contract Number: FEDERAL DEBARMENT, SUSPENSION INELIGIBILITY and VOLUNTARY EXCLUSION (FREQUENTLY ASKED QUESTIONS) What is "Debarment ,-Sus eension, IneligibilitV,. and Voluntpr Exclusion""? y These terms refer to the status of a person or company that cannot contract with or receive grants from a federal 8 gency. In order'to be debarred, suspended, ineligible, or voluntarily excluded , you must have: have: had a contract or grant with a federal' agency, and P gone.through some process where the federal agency notified or attempted to notify you that you could not contract with the federal -agency. Gen6rally, this process occurs where you, the contractor, are not qualified or are not adequately performing under a contract., or have violated a regulation or law perta"ining to the contract. Why am-1 rewired to sign this certification? You are requesting a contract or grant with the Washington Military Department. Federal law (Executive Order 12549) requires Washington Military Department ensure that persons or companies 'that contract 'with Washington Military Department are not prohibited from having federal contracts. What 'is Executive Order 12549? Executive cutive Order 12549 refers; to Federal Executive Order Number 12540. The executive order Was signed by'the President and directed *federal agencies to ensure that federal agencies, and any state or other agency receivin g federal funds were not contracting or awarding grants to persons, organizations, or companies who have been excluded luded from partici0atih, in federal contracts or grants., Fed ' 9 era[ agencies have codified this requirement in their individual agency Code of Federal Regulations (GFR�). What is the purpose of this certification? The purpose of the certification is for you to tell Washih'ton Military Department in writing that you have not been 9 a prohibited by federal agen*cies from entering into a federal contract. What does the word "Proposal" mean when referred to in this certification? Proposal means a solicited or unsolicited* bid, application, request, invitation-- to consider or similar communication from. 'You to Washington Military Department. What or who is a "lower tier participant".? Lower tier participants means a person or organization ization that submits a proposal, enters into contracts with, or rece.. ives a .grant from Washington Military Department, CAR any subcontractor of ' contract with Washington Military Department. If p rn �a. a you hire subdohtrac"tors, you should require h l. them sign a certification and keep it with your subcontract. What is a covered transaction when referred to in this certification? Covered Transaction means a contract, oral or written agreement, grant, or any other arrangement where you contract with or receive money from Washington Military Department. Covered Tran saction does not 'include mandatory .entitlements and individual benefits. Sample Debarment, Suspension, Ineligibility, Voluntary Exclusion Contract Provision Debarment Certification. The Contractor certifies that the Contractor ctor is not presently debarred, sus ended proposed for debarment, declared ineligible, or voluntarily excluded from* participating in this Contract . ract . by an Federal department or agency.. If r_equ'e8b4d by Washington Military Department, the Contractor shall . . c*omplete* a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form, Any such form completed by the Contractor for this Contract shall be incorporated into this Contract by reference.' Washington Military Department Homeland Security Grant Program Agreement Date:_ P -0 'X ATTEST: B rb a rea J. s ue e r of k of the,14ar APPROVED AS TO FORM: Ikebekah M. kaor, SBA #53257 q;;;;;;;; W"" Grant County Prosecutor's Office Chief Civil Deputy Prosecuting Attorney Date: I° g BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON Rob do.,,A>,rair .,.Cindy C4`ter'Vfc(:- air Danny St6ne, Member