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HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Commissioners Office DATE: 1/17/25 REQUEST SUBMITTED BY: g VaSCjU@Z PHONE: 292$ CONTACT PERSON ATTENDING ROUNDTABLE: B Vasquez CONFIDENTIAL INFORMATION: DYES BNO ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase []Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation ❑Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Commissioners 12/23/24 Minutes for approval. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 7 N/A Ed L REVIEW: -L� - ga r F"IlqW prior _tq sqOmissilon. If necessary, was this document reviewed by legal? ❑ YES ❑ NO FmO N/A DATE OF ACTION: /—e) f APPROVE: DENIED ABSTAIN D1: K, D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 GRANT COUNTY BOARD OF COMMISSIONERS MEETING MINUTES Week of December 23 —December 29, 2024 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings were held in person with a Zoom Conference Call/Video option available. (info below) Meetings were recorded via Zoom and posted to the YouTube channel Grant Countv,, WA: BOCC MONDAY, DECEMBER 23, 2024 The Grant County Commissioner's Session was called to order at 8:46 a.m. with Commissioner Stone in attendance. Commissioner Carter attended via Zoom, and joined in person at 8:53 a.m. 8:45 a.m. — 9:00 a.m. Development Services Weekly Update In attendance: Jim Anderson -Cook, Nathan Poplawski — Fire Marshal • Bureau of Reclamation Grant received o Potential budget extension needed. o C Carter and D Stone agree that the County should be available for accepting this grant. • Fire Marshal Poplawski spoke about issues in ,the county. 9:00 a.m. — 9:55 a.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items o Recommendations for appointment for the Board of Equalization ■ Jim Brakebill, Chair of the BOE spoke about the recommendations. o Walk-on Item from New Hope — Out of State Travel request to attend atraining in Maui, Hawaii to receive a courthouse facility dog. ■ D Stone and C Carter verbally approved request to purchase airfare. o Tom Gaines asked about a credit application with Apple. o Tom Gaines spoke with Decorah Anderson -Cook about switching to NeoGov o Discussion about Grant County Animal Outreach 2025 Contract. o Tom asked about the ARPA request — Consent No. 2. • Commissioner District Updates o D1: Ribbon Cutting at the Coulee City Library. Swearing in for a new Superior Court Judge. SkillSource Forum for County Commissioners. Going Away Party on Wednesday last week — D Stone said thank you. Clean Energy Property Tax Initiative — recommended to WSAC the second choice: Name Plate Excise Tax. D Stone gave a description of the Name Plate Excise Tax. o D3: GTA Meeting. Property assessments sent out. Error on the paperwork — 45-day window, due to the error on the date on the assessment value notices. Page 2 of 7 Grant County Commissioners Minutes Week of December 23, 2024 10:00 a.m. —11:00 a.m. BOARD OF EQUALIZATION ASSESSMENT ROLLS 11:00 a.m. —12:00 p.m. Commissioners, American Rescue Plan Act (ARPA) Discussion In attendance: Tom Gaines, Admin Director of Central Services, Karrie Stockton, Grants Administration Specialist and Sheriff Kriete. • Review of draft letter for Consent — ARPA allocations. • Review of ARPA requests potential allocations. • Tom Gaines discussed an email from the Treasurer about the bond for the morgue. o Does the BOCC want to use ARPA funds to reduce the bond amount? • Totals Discussed: $91.,000.00 to Central Services, $52.,770.44 to Coulee City Volunteer Fire Dept., $20,000.00 to Coulee City Senior Citizens, $56,000.00 to Boys & Girls Clubs of the Columbia Basin and $100,000.00 to Grant County Sheriff's Office. • A motion was made by Commissioner Stone, seconded by Commissioner Jones to approve $100,,000 for Grant County Animal Outreach and $150,,000.00 for Drumheller Road, with the rest of the funds to be applied towards the Coroner's Office. The motion passed unanimously. 12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting (Cancelled) 1:00 p.m. —1:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15-minute time limit) a. Jerome Wawers — Spoke about items on consent, and read Shel Silverstein poems to the Commissioners. • Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner Jones to approve the agenda as presented. The motion passed unanimously. • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) a. Request Random Acts of Kindness Day/Week Proclamation. • Commissioners Roundtable — Miscellaneous Discussion a. ARPA Final Plans—Jacob's Well Beneficiary Agreement has not been updated. Walk-on item with a statement about the funding. b. Walk -On Items: Title VI Plan for LPAs with Populations over 75,000 from Public Works, Out of State Travel Request from New Hope, Letter of ARPA distributions and Jacob's Well Beneficiary Agreement statement. c. Discussion was held about the board recommendations on consent. d. C Carter discussed virtual exchanges with Reina —potentially going to use Zoom or Teams to host student exchange with Sister City. e. D Stone suggested holding No. 23 to discuss at the Work Session. • Consent Agenda — (Items 1 through 30) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. Page 3 of 7 Grant County Commissioners Minutes Week of December 23, 2024 • A motion was made by Commissioner Stone to approve Consent Items 1 through 30, withdrawing item 7 and holding item 23 for one week. Commissioner Jones seconded. The motion passed unanimously. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $9,522,188.80) CENTRAL SERVICES 2. Central Services is requesting ARPA funds in the amount of $91,000.00. These funds are for AVIDEX equipment and installation for the large Public Works meeting room. COMMISSIONER'S OFFICE 3. Commissioner's December 2, 2024 Minutes for approval. 4. Resolution 24-135-CC in the matter of establishing the effective date of salaries and benefits for non -union and non -association personnel. 5. 2025 Animal Shelter Contract with Grant County Animal Outreach to provide shelter services for animals for which impounding or quarantine is authorized by Grant County. Amount is for $100,000 per year with a term of January 1, 2025 through December 31, 2025. 6. Special Occasion Liquor License Application for Big Bend Community College Foundation for an event taking place on March 15, 2025 in the ATEC Building located at 7611 Bolling St., Moses Lake, WA from 5:00 p.m. to 10:00 p.m. 7. Recommendations of appointment to the Grant County Board of Equalization, and recommendation of promotion for an Alternate Member to Member. (Withdrawn) 8. Recommendation for reappointment from the Housing Authority of Grant County. (The BOCC re -appointed Bob Bernd to another five-year term beginning December 2, 2024 — December 1, 2029) 9. LTAC Grant Agreements as follows: a. LTAC Grant Agreement 2025-36 to Ridge Riders Saddle Club for Colorama Pro Rodeo in the amount of $20,000.00., b. LTAC Grant Agreement 2025-37 to Ridge Riders Saddle Club for Ridge Riders Jr. Rodeo in the amount of $5,000.00,, and c. LTAC Grant Agreement 2025-35 to Ridge Rider Saddle Club for The Cleatis Lacy Memorial Bull Event in the amount of $5,,000.00. 10. 2025 Grant County Travel Planner Contract with Grant County by and through Grant County Tourism Advisory Committee and Columbia Basin Publishing for 40,000Grant County Travel Planners in the amount of $40,000.00. Contract term is January 1, 2025 through December 31, 2025 to be paid out of fund 114.156. 11. Subrecipient Agreement between Community Services of Moses Lake and Grant County. Alternative USDA Farmers to Food Box Program, WSDA Contract No. K5556 in the amount of $75,054.29. Term is December 17, 2024 through June 30, 2025. Page 4 of 7 Grant County Commissioners Minutes Week of December 231 2024 12. Reimbursement request from New Hope on the American Rescue Plan Act (ARPA) in the amount of $33.,713.43 for October expenses. 13. Reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $9,697.68 for October 2024 Suicide Prevention Services. 14. Reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) No. 24- 46108-10 in the amount on $32,976.06 for November 2024 services. 15. Reimbursement request from Big Bend Community College on the American Rescue Plan Act (ARPA) in the amount of $4,670.00 for November services. 16. Reimbursement request from Hopesource on the Consolidated Homeless Grant (CHG/EHF) No. 24-46108-10 in the amount of $24.,526.86 for November services. 17. Reimbursement request from Opportunities Industrialization Center (OIC) on the Community Development Block Grant (CDBG) No. 20-6221C-111 in the amount of $12,586.59 for services in August 2023. 18. Reimbursement request from Opportunities Industrialization Centre (OIC) on the Community Development Block Grant (CDBG) No. 20-6221C-111 in the amount of $10,.529.20 for services in September 2023. 19. Reimbursement request from Opportunities Industrialization Centre (OIC) on the Community Development Block Grant (CDBG) No. 20-6221C-111 in the amount of $16,289.98 for services in October 2023. 20. Reimbursement request from Opportunities Industrialization Centre (OIC) on the Community Development Block Grant (CDBG) No. 20-6221C-111 in the amount of $2,471.09 for services in November 2023. 21. Reimbursement request from Opportunities Industrialization Centre (OIC) on the Community Development Block Grant (CDBG) No. 20-6221C-111 in the amount of $2,965.50 for services in December 2023. DEVELOPMENT SERVICES 22. SaaS Subscription and Service Agreement between Granicus and Development Services for the continued use of their permitting platform known as SmartGov. Contract amended to add a Transient Residence Module to manage this program. PUBLIC DEFENSE 23. Renewal Contract for 2025 to 2026 Juvenile with Peter Hibbard — Professional Service Agreement (PSA). (Held to December 31, 2024 Consent) W-061101YER 24. Amended Interlocal Agreement between Grant County and the Regional Board of Mayors (RBOM)., Award Sub -Grant for the reimbursement of costs incurred from oil and organic waste recycling. (Resolution 24-136-CC) 25. Requesting permission for Andy Booth to sign Grant Agreement No. SWMLSWFA-2325-GrCoPW- 0013 Amendment No. 1 with Washington State Department of Ecology, Local Solid Waste Financial Assistance. Purpose of the agreement is to amend the task budgets and slightly decrease total grant funds by $1,336.00. Term is July 1, 2023 to June 30, 2025. Page 5of7 Grant County Commissioners Minutes Week of December 23, 2024 26. Request for Board Chair to sign additional RAP Grant Match of $185,000.00 for Road H-SE Bridge. Signature will be online via Adobe DocuSign. TECHNOLOGY SERVICES 27. Purchase Order No. 1010 to L-Corn Connectivity for miscellaneous equipment related to the Fairgrounds Camera/Safety project in the amount of $16,899.04. To be paid out of GCTS 2025 budgeted fund 501.179. 28. Purchase Order No. 1009 to Ubiquiti for miscellaneous equipment related to the Fairgrounds Camera/Safety project in the amount of $12,394.46. To be paid out of GCTS 2025 budgeted fund 501.179. 29. Purchase Order No. 1008 to Motorola Solutions for annual software maintenance in the amount of $42,793.34. This software is used by the Sheriff's Office. Term is January 1, 2025 through December 31, 2025. To be paid out of GCTS 2025 budgeted fund 501.179. 30. Purchase Order No. 1012 to Guardian RFID for annual software renewal in the amount of $16,944.00. This software is used by the Sheriff s Office. Term is January 12, 2025 through January 11, 2025. To be paid out of GCTS 2025 budgeted fund 501.179. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) A motion was made by Commissioner Jones to approve the four (4) walk on items as presented. Commissioner Stone seconded. The motion passed unanimously. 1. Title VI Plan for LPAs with Populations over 75,000 from Grant County Public Works 2. Out of State Travel request for Trisha Glenn and Elisa Adolphsen to attend the Courthouse Facility Dog Training Camp in Maui, Hawaii. Travel dates are January 19, 2025 through January 25, 2025. (This item was withdrawn via email from the Director on 12127124) 3. ARPA allocation of funds in the amount of $319,770.44 to Central Services, Coulee City Volunteer Fire Department, Coulee City Senior Citizens, Boys and Girls Clubs of the Columbia Basin and the Grant County Sheriff's Office. 4. ARPA allocation adjustment for Jacob's Well from $72,000 to $44,000. • Adjournment 3:00 p.m. — 3:30 p.m. Commissioners Work Session (Anticipated Executive Session) In attendance: Decorah Anderson -Cook, Director of Human Resources, Tom Gaines, Admin Director of Central Services, Felycite Guerra, Accounting and Mandy Kim, Chief Financial Officer. • Tom Gaines sent a PowerPoint to the Commissioners about the Port property. Pursuant to RCW 42.30.110(1)(g), Commissioner Carter called an Executive Session beginning at 3:04 p.m. to go until 3:15 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter, Stone and Jones and Decorah Anderson -Cook, Director of Human Resources. Commissioner Carter closed the session at 3:15 p.m. Page 6 of 7 Grant County Commissioners Minutes Week of December 23, 2024 • Salary Survey RFP discussion. • Commissioners were asked to do a Proclamation for Random Acts of Kindness Day/Week. They declined. • Mandy Kim —Growth Retention Training. Can the County Training Fund be used for this? o Commissioners asked Mandy to put the request in writing and have it on Consent. 3:30 p.m. — 4:00 p.m. Washington State Auditor's Office — 2023 Federal/Financial Audit Exit Conference In attendance: Mandy Kim, Chief Financial Officer • PowerPoint Presentation • Review of Financial Statement Preparation — Findings 4:00 p.m. — 4:30 p.m. R Jones, Swearing In TUESDAY, DECEMBER 24, 2024 OFFICE CLOSED IN OBSERVANCE OF THE HOLIDAY WEDNESDAY, DECEMBER 25, 2024 OFFICE CLOSED IN OBSERVANCE OF THE HOLIDAY THURSDAY, DECEMBER 26, 2024 No Meetings Scheduled Page 7 of 7 Grant County Commissioners Minutes Week of December 23, 2024 FRIDAY, DECEMBER 27, 2024 9:00 a.m. — 10:00 a.m. R Jones, National Association of Counties (NACo) Leadership Academy 4:00 p.m. — 4:30 p.m. K Burgess, Swearing In Meeting Minutes for the week of December 23, 2024 were approved this day of =rwt�-�S, 2025. BOARD OF COUNTY COMMISSIONERS Grant County, Washington b Kevin Burgess, Me�. ber Attest: arbara J. Vasquez, CC� Clerk of the Board