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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC DATE:12/19/2024 REQUEST SUBMITTED BY: CEMAN ELL PHONE: 2931 CONTACT PERSON ATTENDING ROUNDTABLE: CEMANELL CONFIDENTIAL INFORMATION: ❑YES *NO IMMILIAts - - - -M 11111111 11 I IWA r1d ffAj U 001 ❑Agreement / Contract ❑AP Vouchers - - -WWi ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds [:]Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County Ell -eases ❑ MOA / MOU ®Minutes ❑Ordinances El Out of State Travel ❑Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Commissioner's 12/09/2024 Minutes for approval. i If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑YES ❑ NO DATE OF ACTION: �� 7-'� Z DEFERRED OR CONTINUED TO- WITHDRAWN - APPROVE: DENIED ABSTAIN D1: D2: D3: C�fi 0 N/A 4/23/24 MEETING MINUTES Week of December 9 —December 15, 2024 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings were held in person with a Zoom Conference Call/Video option available. (info below) Meetings were recorded via Zoom and posted to the YouTube channel Grant County, WA: BOCC MONDAY, DECEMBER 09, 2024 The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Carter and Stone in attendance via Zoom. Commissioner Carter joined in person at 8:45 a.m. Commissioner Jones attended in person at 8:47 a.m. 8:30 a.m. — 8:45 a.m. T Gaines, Admin Director of Central Services Update Due to technical error, this meeting was not recorded. • Review of Consent Items. o GCTS Purchase Orders. o D Stone asked if they should hold Consent Item 2. Tom recommended holding or removing until discussions with the Port are completed. D Stone suggested withdrawal. • Update about Moses Lake School District property for sale. • Leadership Courses for 2025. • Easements and Notice of Intent for Annexation with City of Ephrata. • Dentist's Office — Complete set of plans. Tom is working on the bid documents — should be out to bid soon. • Ephrata Forward cards — Working with GCTS to put the Ephrata Forward survey request online. • Remind Danny to ask Michele about the County Administration for WSAC. 8:45 a.m. — 9:00 a.m. Development Services Weekly Update (Commissioner Jones joined in person at 8:47 a.m.) Due to technical error, this meeting was not recorded. In attendance: Chris Young, Director and Jim Anderson -Cook, Assistant Director. • Review of applicants for the Permit Tech 1 position. • Community Connect Event last week. • Development Services is hosting a visitor from the Department of Ecology. • Code Enforcement complaints — the requester is asking for names but cannot get that information. Page 2 of 12 Grant County Commissioners Minutes Week of December 09, 2024 9:00 a.m. — 9:25 a.m. K Eslinger, Admin Director of Organizational Services Update Due to technical error, the beginning of this meeting was not recorded. In attendance: Kirk Eslinger, Decorah Anderson -Cook Pursuant to RCW 42.30.140 (1)(a), Commissioner Carter called an Executive Session beginning at 9:00 a.m. to go until 9:15 a.m. regarding Negotiations. In attendance were Commissioners Carter and Jones, Commissioner Stone via Zoom, Kirk Eslinger, Administrative Director of Organizational Services and Decorah Anderson -Cook, Human Resources. Commissioner Carter closed the session at 9:15 a.m. • Discussion about the Risk and Safety Coordinator Position —to be posted soon. o Position to be under Tom Gaines or Decorah Anderson -Cook? o D Stone asked — Why didn't Kirk have the Risk Coordinator position under him? Pursuant to RCW 42.30.110(1)(g), Commissioner Carter called an Executive Session beginning at 9:21 a.m. to go until 9:26 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter and Jones, Commissioner Stone via Zoom, Kirk Eslinger, Administrative Director of Organizational Services and Decorah Anderson -Cook, Human Resources. Commissioner Carter closed the session at 9:26 a.m. 9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update In attendance: Caitlin Manell, Deputy Clerk of the Board and Kirk Eslinger, Admin Director of Organizational Services. • Pending Decisions Spreadsheet (No decisions made) • New Incident Claims Received (None) • Review of Upcoming Public Hearings o Public Works Engineering Services Fees Policy o Fairgrounds Declare Surplus Miscellaneous Items • Review of this week's meetings • Tourism Commission Update (CM) o Updated Coulee Creative Contract —Marketing Retainer Increase recommendation. 0 2024 Budget/Marketing Manager Spending. • 2025 Commissioner Boards/Committees Resolution for review o To be decided in January. • Animal Outreach Contract Renewal Amount o 2025 additional funding request to be put on Consent next week. • Review of 2025 meeting schedule o Move the Pending Decisions Spreadsheet discussion to Commissioner's Roundtable and shorten the Clerk of the Board Update ■ Discussion was held about the content of the Roundtable discussions. o Request for meetings with the Sheriff's Office to happen every other week. o Kirk asked the Commissioners what they want to hear during the updates. • Eastern Washington Council of Governments (EWCOG) Clerk Page 3 of 12 Grant County Commissioners Minutes Week of December 09, 2024 o Discussion was held about the compensation plan. o D Stone to send the contract with the current Clerk of EWCOG. 10:30 a.m. —10:55 a.m. Commissioners Work Session (Anticipated Executive Session In attendance: Tom Gaines, Admin Director of Central Services and Kirk Eslinger, Admin Director of Organizational Services. Pursuant to RCWs 42.30.110(1)(b)and 42.30.110(1)(c), Commissioner Carter called an Executive Session beginning at 10:31 a.m. to go until 10:41 a.m. regarding Real Estate Acquisition and Sale. In attendance were Commissioners Carter and Jones, Commissioner Stone via Zoom, Tom Gaines, Admin Director of Central Services and Kirk Eslinger, Admin Director of Organizational Services. No decisions were made. • Discussion about the Eastern Washington Council of Governments Clerk. • ARPA funds from the Moses Lake Pallet Shelters. o New Hope does not need more funds. o Animal Outreach, Coroner's Office. • Department Head/Director pay increase discussed. o Review of the request and the comparable wage rates. o The Board asked Kirk's opinion. 12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting 1:00 p.m. —1:55 p.m. Commissioners Round Table —Miscellaneous Discussion (Commissioner Jones joined in person at 1:03 p.m.) • Review of Consent Agenda Items o Items No. 4 and 5 —Tourism Marketing Manager Contracts o Item No. 9 — Potential conflict of interest. Commissioners feel confident in the legal review despite the potential conflict. o Item No. 11— D Stone asked what fund this would be paid from. Desiree explained that it would still come from the ARPA funds for AV. o Bookmarks for No. 18 and 19 to be corrected on the online pdf. • Commissioner District Updates o District 1: Center Senior Living; Senior Center to go in Center Grade School building in Grand Coulee —they will be moving forward on getting funding. Pumped Storage Hydropower Meeting, Greater Team Monthly Check -in, Ephrata Forward, Cave B Community Connect Event. o District 2: R Jones spoke with Jim McKiernan for future Point of Sale options. Toured Chelan County Juvenile Center — discussed the plans for the future, and costs. Homeless Housing Task Force Meeting; Plan to have Work Session among Task Force members, and a meeting with service providers/grant recipients for how to spend funds. o District 3: Moving forward with Tyler Tech. George Wastewater meeting; Department of Ecology is not permitting solid waste lagoons. Live Nation; happy with the road widening. Complaints about the cell service in the Gorge area when there are a lot of people there. New complaints about campgrounds around the Gorge. Page 4 of 12 Grant County Commissioners Minutes Week of December 09, 2024 • Moses Lake Irrigation and Rehabilitation District Board of Directors Applications o Application and appointment letter to be on consent next week. Sam Castro spoke about the applicant and his recommendation. • Washington State Department of Transportation (WSDOT) Surplus Property o Dave Bren discussed the parcels. Could be used for Shrubsteppe mitigation bank. o D Stone asked if Public Works had spoken with Development Services about this? Development Services is aware of this area. o Staff to reach out to WSDOT to ask about the cost of the property —Grant County might be interested. 2:00 p.m. — 2:55 p.m. Public Works Update (Commissioner Jones attended at 2:03 p.m.) In attendance: Andy Booth, Interim Director, Dave Bren, County Engineer and John Brissey, Road Supervisor. • Tech Equipment for PW Meeting Room Funding o Tom and Keith to contact Avidex about the cost of the upgrades and to get back to Public Works soon. o Discussion was held about using ARPA funds for the cost. ■ Tom to put in an ARPA request. • Form to be created for those that want to use the Meeting Room next year. o D Stone and R Jones discussed the closure of the Meeting Room to the public. • Accounts Receivable (Motorpool, Fuel, Non ER&R) Billing Delays o Finance Manager has not been available, office has been working on this. o C Carter and D Stone supported the idea of estimating costs. o D Stone asked about the comparison of fuel prices between 2023 to 2024. • Consent Items o Request to Purchase (10) Reader Boards, Silica Rd Widening Project o LAA CRP 23-02, Bridge #247 W-SE Replacement o Authorization to Call for Bids, Phase 4 Landfill ■ Andy described the work being done during the Phase 4 Landfill. • Upcoming Hearings o 12/10/24 — Public Works Service Fee's • Pending o Notice of Hearing for School Zones — Bren o Notice of Hearing for Walkway Surface Maintenance — Bren TUESDAY, DECEMBER 10, 2024 The Grant County Commissioner's session continued at 8:30 a.m. with all Commissioners in attendance. Commissioner Stone attended via Zoom. Page 5 of 12 Grant County Commissioners Minutes Week of December 09, 2024 8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update In attendance: Kevin McCrae, Chief Civil Deputy Prosecuting Attorney and Rebekah Kaylor, Chief Civil Deputy. Pursuant to RCW 42.30.110(1)(i) Commissioner Carter called an Executive Session to order at 8:30 a.m. to go until 8:40 a.m. regarding Litigation. In attendance were Commissioners Carter and Jones, Commissioner Stone (via Zoom), Karl Waring, Kevin McCrae and Rebekah Kaylor, Prosecuting Attorneys Office. Commissioner Carter closed the session at 8:40 a.m. Pursuant to RCW 42.30.110 (1)(i) Commissioner Carter called an Executive Session to order at 8:41 a.m. to go until 8:45 a.m. regarding Litigation. In attendance were Commissioners Carter and Jones, Commissioner Stone via Zoom, Kevin McCrae and Rebekah Kaylor, Prosecuting Attorneys Office. Commissioner Carter closed the session at 8:45 a.m. • Discussion was held about the adopted COLA for 2025 at 2.88%. It is now being discussed that the amount should be lower, 2.59%. Should there be another public hearing? 9:00 a.m. — 9:25 a.m. Museum 2024 Budget Discussion In attendance: John Carranco, Museum, Mandy Kim, Chief Financial Officer • Discussion was held about their 2024 budget to make payroll for the end of the year. • They could use assistance with payroll functions and processing taxes. • He would like to purchase a reader board. Potentially use LTAC funds? • Church request to purchase a portion of the museum parking lot. They informed John that this idea is being discussed. 9:30 a.m.-9:55 a.m. Department Head Review In attendance: Suhail Palacios, Juvenile Court and Youth Services Administrator. Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at 9:33 a.m. to go until 9:55 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter and Jones, Commissioner Stone via Zoom and Suhail Palacios,luvenile Court and Youth Services Administrator. Commissioner Carter closed the session at 9:55 a.m. 10:00 a.m. —10:55 a.m. Sand Dunes Homeless Camp Discussion In attendance: Joe Kriete, Josh Sainsbury, Kevin McKrae, Dave Bren • Discussion was held about the homeless issues currently at the sand dunes. Photos have been received. • Dave Bren suggested creating a recreation district. • WA State Department of Transportation has offered property to the County for the amount of $17, 600.00. Page 6 of 12 Grant County Commissioners Minutes Week of December 09, 2024 • Discussion about potential solutions 11:00 a.m. —11:55 a.m. T Gaines, Central Services Update (R Jones attended at 11:14 a.m.) In attendance: Tom Gaines, Admin Director of Central Services. Pursuant to RCW 42.30.110(1)(b) Commissioner Carter called an Executive Session to order at 11:14 a.m. to go until 11:18 a.m. regarding Real Estate Acquisition. In attendance were Commissioners Carter and Jones, Commissioner Stone via Zoom and Tom Gaines, Admin Director of Central Services. Commissioner Carter closed the session at 11:18 a.m. 11:00 a.m. —12:30 p.m. R Jones, 2025-2030 Local Homeless Housing Plan —Technical Assistance (TA) Launch Meeting 1:00 p.m. —1:55 p.m. D Anderson -Cook, Human Resources Update (Commissioner Jones joined in person at 1:04 p.m.) In attendance: Decorah Anderson -Cook, Gina Saldana, and Dan Seitz, Kirk Eslinger Topic Category Request Action 01. Personnel Matters RCVI/42.30.110 1 ) (f) Personnel Direct Directed 02. Risk Manager Position control Direction Directed 03. Deputy Contract Labor Relations Direction Directed RCW42.30.140(4)(a) 04. Vacation time — Rollover J. Brissey Administrative Direct/Sign Directed D. Anderson -Cook Directed — A special meeting will be scheduled 05. Positions/Reclassification (2025 after the first of the year. y Budget Requests) Position Control Direct BOCC will send a notice to Process for the review the Department head and Elected Officials. 06. COLA (2.59%) Budget Discuss Discussion 07. FSLA and Min. wage threshold Position FYI No Action Manaement 8 08. Auditors position offer request Direct — Request denied. Administrative Direct payroll assist Standard process. 09. Recruitment Software Deadline Administrative FYI No Action 10. Retention Policy Administrative FYI No Action Pursuant to RCW 42.30.110(1)(f), Commissioner Carter called an Executive Session beginning at 1:04 p.m. to go until 1:14 p.m. regarding Personnel Disciplinary Matters. In attendance were Commissioners Carter and Jones, Commissioner Stone via Zoom, Decorah Anderson -Cook, Director Page 7 of 12 Grant County Commissioners Minutes Week of December 09, 2024 of Human Resources, Gina Saldana and Dan Seitz, Human Resources and Kirk Eslinger, Admin Director of Organizational Services. The session was continued to 1:30 p.m. The session was continued again to 1:35 p.m. Commissioner Carter closed the session at 1:35 p.m. No decision was made. • Discussion was held about the Risk Manager Position — also discussed during Kirk's update. o C Carter asked Kirk if he'd be willing to have the Risk Manager position under him. o Commissioners agreed to have the position under Kirk. Pursuant to RCW 42.30.140(4)(a), Commissioner Carter called an Executive Session beginning at 1:40 p.m. to go until 1:45 p.m. regarding Negotiations. In attendance were Commissioners Carter and Jones, Commissioner Stone via Zoom, Decorah Anderson -Cook, Director of Human Resources, Gina Saldana and Dan Seitz, Human Resources and Kirk Eslinger, Admin Director of Organizational Services. Commissioner Carter closed the session at 1:45 p.m. • Discussion about PM RT requests o Kirk to write a letter to the Department Heads/Elected Officials 2:00 p.m. — 2:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15-minute time limit) o Jamie Eddie discussed the soon to be old Samaritan Hospital and wondered if the county could use it for the future Coroner's Office. CC stated she has talked to state legislators who would like to potentially use it for behavioral health. He suggested putting an article in the newspaper. He also discussed traffic on Northlake Road and placing a bridge over Rocky Ford to get to Hiawatha Road. CC explained that the cost was very high and the State would need to make it a State Highway. Dave Bren, County Engineer, discussed what Public Works is working on now. • Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner Stone, to approve the agenda as presented. The motion passed unanimously. • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) o WSDOT parcel is available in the amount of $17,600. Public Works is interested. Dave Bren will look into this and will discuss at their next Public Works meeting and he will respond to the .email. o CC Royal Knights sports team went to state — discussion was held about teams that went to state. o Christmas cards • Commissioners Roundtable — Miscellaneous Discussion o DS remove items 4 and 5 from agenda, and put them into the discussion at the end of the meeting. o BV — BOCC can fully attend remote o Year End Budget Extension proposed by Accounting is $4,282,000.00. Mandy Kim explained. o DS discussed items 4 and 5. He is concerned for the increase being requested by Tourism for their Marketing Manager. RJ agrees with DS. CC reached out to Tourism Page 8of12 Grant County Commissioners Minutes Week of December 09, 2024 Committee and they are in support of Coulee Creative and increasing the wage. The BOCC voted to hold items 4 and 5 for • Consent Agenda — (Items 1 through 29) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve the consent agenda as presented but pulling item 2, deny item 4, hold item 5 for 1 week until 12/27/24, and not pay item 8 until 1/1/25. Discussion — Caitlin will give the BOCC the phone numbers to the Tourism Advisory Committee members in their districts. The motion passed unanimously. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $1,377,169.89) CENTRAL SERVICES 2. Held from December 3, 2024 Consent: Request to proceed with planning and design of the new Coroner's Office on aCounty-owned parcel on Randolph Road in Moses Lake. Grant County owns this property and can begin right away. This site has already been studied, is zoned correctly and the entire team is on board. (Withdrawn) COMMISSIONER'S OFFICE 3. Resolution No. 24-132-CC for Strategic Infrastructure Program (SIP) Advisory Committee Recommendations for funding. Recommendations are for SIP 2024-06 Port District No. 8 (Warden) in the amount of $100,.000 and SIP 2024-07 Grant County Hospital District No. 1 (McKay Healthcare) in the amount of $373,.470. 4. Held from November 26, 2024 Consent: Recommendation from the Tourism Advisory Committee to renew the Marketing Manager Contract with Coulee Creative. The Committee recommends increasing the Marketing Retainer to $42,768.00 for the cost of Cola, plus estimated loss of marketing commission. (Denied) 5. Amended recommendation from the Tourism Advisory Committee to renew the Marketing Manager Contract with Coulee Creative. The Committee recommends increasing the Marketing Retainer to $87,000.00 for the cost of Cola, plus loss of marketing commission. Term of the contract is January 1, 2025 through December 31, 2025. (Held until the 12/17/24 Consent Agenda) 6. Approval of Invoice from Economic Development Council (EDC) in the amount of $37,500.00 for Membership Dues. 7. Approval of invoices from Coulee Creative for reimbursement up to $44,.823.21, which is the remainder of funds allocated for Tourism Advisory Committee's Professional Services and Tourist Advertising. 8. Held from December 3, 2024 Consent: Contract with Potts &Associates for legislative representation in Olympia during the legislative sessions. The amount is $5,280.00 with a term of January 1, 2025 through December 31, 2026. No change in the dollar amount from 2024. Page 9 of 12 Grant County Commissioners Minutes Week of December 09, 2024 9. American Rescue Plan Act (ARPA) Beneficiary Agreement between Crossroads Resource Center and Grant County in the amount of $75.,000. Term is March 3, 2021 through September 30, 2026. 10. American Rescue Plan Act (ARPA) Beneficiary Agreement between Moses Lake School District/Early Learning Preschool and Grant County in the amount of $60,000. Term is March 3, 2021 through September 30, 2026. 11. Destination Marketing Organization Marketing and Promotion Contract for Hotel/Motel Lodging Tax Revenues with Beckwith Consulting for the development of a county -wide, 10-Plus-Year Sustainable Tourism Master Plan. Term of the contract is January 1, 2025 through December 31, 2026 in the amount of $100,.000 for Calendar Year 2025 to be paid from allocated LTAC funds. 12. LTAC Grant Agreements as follows: a. LTAC Grant Agreement 2025-25 to Masquers Theater of Grant County for Clue: On Stage in the amount of $3,000.00, b. LTAC Grant Agreement 2025-26 to Masquers Theater of Grant County for Firebringer in the amount of $3,000.00, c. LTAC Grant Agreement 2025-27 to Masquers Theater of Grant County for The Fall Musical in the amount of $7,000.00, d. LTAC Grant Agreement 2025-28 to Masquers Theater of Grant County for The Holiday Show in the amount of $4,000.00, and e. LTAC Grant Agreement 2025-29 to Masquers Theater of Grant County for The Revlon Girl in the amount of $3,000.00. 13. Reimbursement request from Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $124,774.08 for October expenses. 14. Reimbursement request from McKay Healthcare & Rehabilitation Center on the Strategic Infrastructure Program (SIP) No. 2023-01 in the amount of $48,974.16. 15. Reimbursement request from Renew on the Community Development Block Grant (CDBG) CV2 No. 20-6221C-111 in the amount of $20,,234.16 for September and October expenses. 16. Reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $49,330.51 for Uninsured Services provided. DISTRICT COURT 17. Request to pay the overage to Avidex for the AV Upgrades to the Moses Lake Courtroom in the amount of $176-06. PUBLIC DEFENSE 18. Request for signature of a Professional Services Agreement with Licensed Investigator Robert Gaines. The agreement will start upon signature and end December 31, 2025. Cost is part of the normal department budget. Pl IRI IC \A/nRIN 19. Local Agency Agreement between Grant County Public Works and Washington State Department of Transportation for the replacement of Bridge No. 247 W-SE for a total cost of $4,860,000. Page 10 of 12 Grant County Commissioners Minutes Week of December 09, 2024 20. Request to purchase ten (10) Wanco Solar/Cellular Reader Board signs for CRP 23-07 Silica Road Widening Project from Northwest Construction Supply for $173,641.05. 21. Authorization to call for bids for the Ephrata Landfill Phase 4 Construction Project. Bid opening scheduled for January 9, 2025 at 1:00 p.m. RFNFXA/ 22. Amendment to Memorandum of Understanding (MOU) between North Central Accountable Community of Health dba Thriving Together and Grant County dba Renew to extend the original MOU from December 31, 2022 through December 31, 2024. Additional funds of $51,262.35. 23. Statement of Work with Cities Digital, Inc. (CDI) and Grant County dba Renew to onboard Renew to Grant County's Laserfiche System. Laserfiche will be used for a referral process and contract management. 24. Service Change Form for Qualifacts and Grant County dba Renew to add a client portal to the electronic health record system. Effective January 1, 2025 through June 30, 2027. TECHNOLOGY SERVICES 25. Purchase Order No. 1005 to Aumentum for TST2 Taxsifter System Support -Including BEET used by the Treasurer in the amount of $16,219.90. Term is January 2025 to December 2025. This is a budgeted 2025 budgeted software expense to be paid from Fund 501.179. 26. Purchase Order No. 1006 to Harris Govern for annual renewal of the PACE Collections MA and E- Reet Web Portal used by the Treasurer's Office, $39,495.54. Term is January 2025 through December 2025. 2025 budgeted software maintenance of $29,495.54 to be paid from Fund 501.179, and $10,000.00 to be billed to the Treasurer's Office. 27. Purchase Order No. 1007 to Harris Govern for annual renewal of PACE AppraisalMA, Matrix MA, Internet Property Search Hosting & Administration, and Marshal & Swift API and MA used in Assessor's and Treasurer's Offices in the amount of $72,634.27. Term date is January 2025 through December 2025. 2025 budget software main expense to be paid from Fund 501.179. 28. Purchase Order No. 1004 to TeamViewer for annual software renewal, $15,492.50. 2024 budget software renewal to be paid from Fund 501.179. 29. Purchase Order No. 1003 to Granicus for annual renewal of software in the amount of $17,895.00 for Redaction Licenses, PST Email Extractor, FOIA Module Non -Enterprise and WA State JLARC Reporting. This is used by Public Records/BOCC. 2025 Budgeted Expense to be paid out of Fund 501.179. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:00 p.m. — 3:30 p.m. Department Head Review In attendance: Dell Anderson, Renew Page 11 of 12 Grant County Commissioners Minutes Week of December 09, 2024 Pursuant to RCW 42.30.110(1)(g), Commissioner Carter called an Executive Session beginning at 3:02 p.m. to go until 3:20 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter and Jones, Commissioner Stone via Zoom and Dell Anderson, Renew. Commissioner Carter closed the session at 3:20 p.m. 3:30 p.m. — 3:45 p.m. Open Record Public Hearing, Public Works Engineering Services Fees Policy The Commissioners held an Open Record Public Hearing for the adoption of the Public Works Engineering Services Fees Policy #25-01. Dave Bren, County Engineer gave an overview of their request. A motion was made by Commissioner Carter, seconded by Commissioner Stone, to close the public comment portion of the hearing. The motion passed unanimously. A motion was made by Commissioner Stone to approve the policy as presented. Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. 24-133-CC) 3:50 p.m. — 4:00 p.m. Open Record Public Hearing, Fairgrounds Declare Surplus Miscellaneous Items The Commissioners held an Open Record Public Hearing to declare surplus certain county - owned equipment. Jim McKiernan, Fairgrounds Director, discussed the request. A motion was made by Commissioner Carter, seconded by Commissioner Stone, to close the public comment portion of the hearing. The motion passed unanimously. A motion was made by Commissioner Stone to approve the surplus as presented. Commissioner Carter seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. 24-134-CC) 5:00 p.m. — 6:00 p.m. C Carter, Quincy Valley Regional Parks Meeting WEDNESDAY, DECEMBER 11, 2024 10:00 a.m. —10:55 a.m. LEOFF-1 Disability Board Meeting 11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session 11:30 a.m. — 2:00 p.m. HEARINGS EXAMINER 4:00 p.m. — 5:00 p.m. VETERANS ADVISORY BOARD (VAB) MEETING 4:00 p.m. — 6:00 p.m. R Jones, City of Moses Lake — Manager Interview Introductions Page 12 of 12 Grant County Commissioners Minutes Week of December 09, 2024 6:30 P.M. — 8:00 P.M. D Stone and C Carter, Grant County Health Board Meeting THURSDAY, DECEMBER 12, 2024 9:00 a.m. —10:00 a.m. R Jones, Multi -Agency Communications Center (MACC) Meeting 10:00 a.m. —12:00 p.m. R Jones at Human Resources 11:00 a.m. —12:00 p.m. R Jones, National Association of Counties (NACo) Breakout Group 12:00 p.m. — 5:00 p.m. R Jones, City of Moses Lake — City Manager Interviews 1:30 p.m. — 3:00 p.m. D Stone, City of George Wastewater Facility Plan/Meeting 1:30 p.m. — 4:00 p.m. C Carter, Area Aging/Council of Governments Meeting 6:00 p.m. —7:00 p.m. FAIR ADVISORY COMMITTEE MEETING (Cancelled) FRIDAY, DECEMBER 13, 2024 9:00 a.m. —10:00 a.m. R Jones, National Association of Counties (NACo) Leadership Academy 9:30 a.m. —10:00 a.m. R Jones, Senate Environment, Energy and Technology Committee Presentation Signed this � day of )6i'm2025. BOARD OF COUNTY COMMISSIONERS Grant County, ton Rob 16nes air Cindy Carter, Vice -Chair Attest: A -WIZ Kevin R. Burgess ember r�!arbara J. Vasquez, CIVIL. Clerk of the Board