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HomeMy WebLinkAboutAgreements/Contracts - Public WorksGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pr-n on Thursday) REQUESTING DEPARTMENT: PUBLIC WORKS REQUEST SUBMITTED BY: SHILO NELLIS CONTACT PERSON ATTENDING ROUNDTABLE: DAVE BREN CONFIDENTIAL INFORMATION: 0YES * NO DATE: 12/19/24 PHONE. 509-754-6082 jcd;j gmllol ju-mij so 1011 :4. VAG NU!VJI - ---------- MAgreement / Contract CAP Vouchers ElAppointment / Reappointment EIARPA Related MBids / RFPs / Quotes Award 013id Opening Scheduled 013oards / Committees DBudget DComputer Related DCounty Code DEmergency Purchase El Employee Rel, Cl Facilities Related 0 Financial 0 Funds OHearing 0 Invoices / Purchase Orders []Grants - Fed/State/County 0 Leases [I MDA / MOU 0 Minutes 11 Ordinances Cl Out of State Travel OPetty Cash [I Policies F-1 Proclamations 0 Request for Purchase []Resolution R Recommendation El Professional Serv/Consultant ©Support Letter E]Surplus Req. FITax Levies OThank You's E]Tax Title Property OWSLCB GEST8,Rl (W0 _6t Whe`n­11AGENDA., h' h I Term, CC3St,:6tc. REQUESTING TO EXTEND AMMENDMENT 17 WITH MOTT MCDONALD FOR THE EPHRATA REMEDIAL INVESTIGATION FEASIBILITY STUDY PROJECT FROM 12/31/24 TO 05/31/25 WITH NO CHANGE IN FUNDS If necessary, was this document reviewed by accounting? 11 YES F-1 NO R N/A If necessary, was this document reviewed by legal? R YES 1:1 NO 7 N/A DATE OF ACTION:/_3 -/ 2//2v , APPROVE-. DENIED ABSTAIN D1: D2: D3: 4/23/24 DEFERRED OR CONTINUED TO: Grant County Department of Public Works 124 Enterprise St. S.E. - -r _. ,... Ephrata, WA 98823 pubIicworks@grantcountywa. ov MEMO DATE: December 19th, 2024 TO: Honorable Board of County Commissioners FROM: Andy Booth Interim Public Works Director SUBJECT: Request an extension to Amendment 17 for the Ephrata Remedial Investigation Feasibility Study project Serial No. 24.115 Mott McDonald respectfully requests the Board's approval to extend the deadline for Amendment 17 (attached) from December 31, 2024, to May 31, 2025. At this time, no changes to the approved amount are being requested. AB:sn "To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful work environment." Andy Booth, Interim Public Works Director....... Ext. 3519 James Davis, Interim Supervisor Dist. No. 1.... Ext. 3504 Information ................................... (509) 754-6082 John Brissey, Interim Deputy Director ............... Ext. 3540 Mike DeTrolio, Supervisor Dist. No. 2 .......(509) 765-4172 FAX ................................................. (509) 754-6087 Bob Bersanti, Construction Engineer ................ Ext. 3503 Rusty Soelter, Supervisor Dist. No. 3 ........(509) 787-2321 Dave Bren, PE, County Road Engineer... Ext. 3502 Rod Follett, Supervisor Sign Shop ..................... Ext. 3579 John Spiess, Supervisor Central Shop ..... (509) 754-6086 Jajaira Perez, Finance Manager ............. Ext. 3555 Jason Collings, Supervisor Solid Waste...... (509) 754-4319 Tim Massey, Supervisor Bridge Crew .............. Ext. 3535 12/19124, 4:17 PM RE: Ephrata RIFS - Amendment Extension Request - Shilo Nellis - Outlook EW Outlook RE: Ephrata RIFS - Aryiendnient Extension Request From Rebekah M. Kaylor <rmkay1or@grantcountywagov> Date Thu 12/19/2024 12:53 PM To Andy Booth <abooth@grantcountywa.gov> Cc Shilo Nellis <sne11is@grantC0Untywa.9ov> I am fine with this. Regards, Rebekah Kaylor Chief Deputy Prosecuting Attorney (Civil/Appellate) Grant County Prosecuting Attorney's Office PO Box 37 Ephrata, WA 98823 Phone: 509.754,2011 x3950 Fax: 509.754.6574 rnikaylor PvgrantcouLitywa.gov The contents of this e-mail message, including any attachments, are intended solely for the use of the person or entity to whom the e-mail was addressed. It contains information that may be protected by attorney -client privilege, work -product, or other privileges, and may be restricted from disclosure by applicable state and federal law. If you are not the intended recipient of this message, be advised that any dissemination, distribution, or use of the contents of this message is strictly prohibited.. If you received this message in error, please contact the sender by reply e-mail. Please also permanently delete all copies of the original e-mail and any attached documentation. Please be advised that any reply to this e-mail may be considered a public record and be subject to disclosure upon request. From: Andy Booth <a booth @gra ntcountywa.gov> Sent: Thursday, December 19, 2024 12:30 PM To: Rebekah M. Kaylor <rmkay1or@grantcountywa.gov> Cc: Shilo Nellis <sne11Is@grantcountywa.gov> Subject: FW: Ephrata RIFS - Amendment Extension Request Amendment 17 was signed on August 8, 2023. Mott Macdonald is requesting to extend this from December to May. They are not looking to increase the budget. I can find no proof Sam Castro had this reviewed by you. When you get a chance can you take a look at this for me? Happy Holidays, Andy From: Alla Skaskevych <A1 la Skaskev1/fcnhS(@u mottmac. com> Sent: Tuesday, December 17, 2024 11:08 AM To: Andy Booth <a booth (6)gra ntcou ntvwa.2ov> Cc: Janet Knox <Janet.Knox2mottmac.com> Subject: RE: Ephrata RIFS - Amendment Extension Request about -blank 1/3 12/19124, 4:17 PM RE: Ephrata RIFS -Amendment Extension Request - Shilo Nellis - Outlook "EXTERNAL EMAIL** This email originated from outside Grant County's network. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good morning Andy, Following up with you per below. Our Amendment 17 is due on December 31, 2024. We would like to confirm if you are ok with the proposed extension. Please let us know at your earliest convenience if this works for you and we will send you the draft Amendment 1.8 for review and approval? Best regards, Alla Alla Skaskevych Pronouns: she, her, hers Senior Project Manager - Hydrogeologist D 206-539-3765 C 816-642-7365 alla.ska5kevych@rnottmac.c_orn Mott MacDonald Restricted From: Alla Skaskevych Sent: Monday, November 11, 2024 5:49 PM To: Andy Booth <a grantcouaty booth (@ Aa.gov> Cc: Janet Knox <Janet.I<nox(@Mottrnaccom> Subject: Ephrata RIFS - Amendment Extension Request Dear Andy, I hope this email finds you well, I am writing to give you an update on our remaining budget for the Ephrata RIFS project and to request an extension of our Amendment 17 (attached). It expires at the end of this year, on December 31, 2024. While we are waiting for Ecology to approve the IAWP, we suggest that we extend the end date of our amendment until May 31, 2025. As of this writing and before we receive Ecology comments, we do not estimate the need for a change in the total amount, We wish to update the Mott MacDonald hourly billing rates to 2025. Once the IAWP is fully approved by Ecology, we will understand Our scope of work better and can, at that time, plan our efforts for the next year more effectively. As of last week, our remaining budget on the project is approximately $85,000, and we believe this budget will be sufficient to sustain the work through the first quarter of 2025. Please let us know if you have any comments or suggestions, We would be happy to discuss it over the call if needed, Best regards.. Janet & Alla Janet Knox, LG Pronouns: she, her, hers Senior Vice President D 206.329,1893 C 206,375.5432 janet.knox,P_rnottmac.com Alla Skaskevych Pronouns: she, her, hers Senior Project Manager - Hydrogeologist D 206-539-3765 C 816-642-7365 a I I a. s ka s kevyqh_ E-0 m ottrn a c. co m about:blank 2/3 12/19/24, 4:17 PM RE: Ephrata RIFS - Amendment Extension Bequest - Shilo Nellis - OLItlook M M M Mott MacDonald M1601 5th Avenue MOTT Suite 800 MACDONALD Seattle WA 98101 United States of America Website I LinkedIn I Instagram I Facebook I YouTube The information contained in this e-mail is intended only for the person or entity to which It is addressed and may contain confidential andlor privileged material. If you are not the intended recipient of this e-mail,. the use of this information or any disclosure, copying or distribution is prohibited and may be unlawful. If you received this In error, please contact the sender and delete the material from any computer. about. -blank 3/3 GRANT COUNTY COMMISSIONERS A0155NOA MEETING REQUEST FORM (Must be submitted to the Clark of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT,: Public Works ED, DATE: 08/0212023 REQUEST SUBMITTED l3Y:,Sh11_o Nollis. WA*bftWftft*.&." PHONE: x 3501' CONTACT PERSON ATTENDING MEETING',' Sam Castro CONFIDENTIAL INFORMATION: OYES NO WAgreement / Contract nAP Vouchers CAppointment. / Reappointment DARPA Related OBIds / RFPs I Quotes Award CIBId Opening Scheduled 0Boards I Committees 0Budget 0 Computer Related 00ounty Code DEmergency Purchase DEmployee Rol, OFacilitles Related OFinancial []Funds [11-learinn 0invoices I Purchase Orders FlMlnutes 0policies ORecommendation DTax Levies []Grants — FedlStatelCounty 13Leases 00rdinances El Out of State Travel 013roclamations n Request for Purohase OProfessional Serv/Consultant M$Upport Letter 0ThankYou's OTax `title Property' I $29411res 1­11 11 ­11 M10 Mail MoDanatd,Amendmerft 17 to the SubcontradAgroament, Exp1ras on Decamber 31, 2024, Amendment IS asplMdJoly 3.1,120230 No [AP .1 ILI= 11MOA I MOU []Potty Cash DResolution []Surplus Req. DWSLCB "LEGAL REVIIEWAPPROVAL' (COMD10te,for CogtractsAaroei ilts-,Leiases.,Ord'itiaiices,.Etct Signature: Date'.. (Prosecutor/Doputy Prosecutor) APPROVED DATE OF ACTION4 0DENIED DTABLEWDEFERREDINO ACTION TAKEN DCONTINUED TO DATE: 110THIFER vnlu I MEMO Grant County Department of Public Works 124 Enterprise St, S.E. Ephrata, WA 98823 ,publicworks@grantcountvwa.gov Serial No. 23.098 To: Honorable Board of County Commissioners Grant County From: Samuel Castro Public Works Director Date: August 8th, 2023 Re: Amendment 17 to the Subcontract agreement with Mott McDonald This is the Seventieth Amendment to the subcontract agreement for Ephrata Landfill Remedial Investigation (RI), Feasibility Study (FS), and Clean Up Action Plan (CAP). Amendment 16 expired July 31, 2023. Grant County Public Works and Mott McDonald would like to memorialize the schedule change only through Amendment 17. The scope is unmodified from Amendment 16. There is no change to the total authorization. The revised subcontract term date will expire on December 31, 2024. The Department of Ecology Grant was extended through 2025 to complete the Final Cleanup Action Plan. I am respectfully requesting the Board authorize the Chair Commissioner to sign and approve Amendment 17. D,ated th]5 day of 2023; Boa,rd of County Comm i s5ltone rs Grant County, Washington, Approved D[sappro-Ve. Abstain D15t #1 'Dist #1 :Di5t #1 Dist #2 :Dist #2 Dist #2 %r.A?WV% %NWWVWN %roVoWk Dist #3 Dist #3 Dist #3 "To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful work environment." Information .........................................................(509) 754-6082 Rob Harris, Assistant Engineer ................................ Ext, 35:17 John Brissey, Supervisor -Dist. No. I ............................ Ext. 3539 FAX ....................................................................... (509) 754-6087 Bob Bersanti, Construction Engineer ...................... Ext. 3503 Mike DeTrolio, Supervisor -Dist. No. 2..............(509) 765-4:172 Sam Castro, Public Works Director ... .......................... Ext..3504 Karen Maedke, Admin. Support Manager .............. Ext. :3551 Rusty Soelter, Supervisor -Dist. No. 3...............(509) 787-2:321 Andy Booth, Assistant Public Works Director ............ Ext. 3519 Rod Follett, Foreman -Sign Shop .............................. Ext, 3579 John Spiess, Supervisor -Central Shop ............. (509) 754.6086 Dave Bren, PE, County Road Engineer ........................ Ext. 3502 Jason Collings, Solid Waste ............................ (509) 754-4319 Tim Massey, Bridge Supervisor .................................... Ext. 3535 DocuSign Envelope ID: DCC33C42-FE42-4602-93CE-CD8F5B66C47E K23-194 SEVENTEENTH AMENDMENT TO SUBCONTRACT AGREEMENT FOR Ephrata Landfill Remedial Investigation (RI), Feasibility Study (FS), and Clean Up Action Plan (CAP) This is Amendment No. 17 ("Amendment") to the Subcontract Agreement dated as of the 6th day of August, 2007 ("Subcontract"), made effective as of the 13th day of July, 2023 ("the Effective Date"), by and between Grant County ("COUNTY"), with offices at 124 Enterprise Street SE, Ephrata, WA 98823, Mott MacDonald, LLC (successor in interest to Pacific Groundwater Group), having a principal office at 1601 5th Avenue, Suite 850, Seattle, WA 98101 ("CONSULTANT"). COUNTY and CONSULTANT are collectively referred to herein as the "Parties" and individually as a "Party." WHEREAS, the Parties entered into the Subcontract and sixteen (16) amendments to date; and WHEREAS, the Parties desire to amend the Subcontract to memorialize certain scope, fee and/or schedule changes and/or modifications to certain services to be provided by SUBCONTRACTOR under the Subcontract. NOW, THEREFORE, in consideration of the representations set forth above, the Parties agree as follows: (1) All capitalized terms hereunder shall have the same meaning as those set forth in the Subcontract unless specifically defined hereunder. (2) SUBCONTRACTOR's scope of work is modified as follows; Scope is unmodified fi°onz Amendment #16. Any additional items required can be added by mutual agreement through contract amendment. (3) SUBCONTRACTOR's fee for the change(s) to its Services shall be as follows: No change to total authorization. Original Subcontract fee: $707,984 Mast recent amendment (#16): $546,861 This Amendment increase/decrease: $0 (no change) Total Authorization: $4,449,976 See Exhibit A for revised hourly billing rates. Seventeenth Subcontract Amendment from Grant County, Washington to Mott MacDonald, LLC for the Ephrata Landfill Project DocuSign Envelope ID: DCC33C42-FE42-4602-93CE-CD8F5B66C47E (4) .SUBCONTRACTOR'S schedule for performing its Services shall be as follows: Current contract expiration: July 31, 2023 This Amendment time increase: 519 calendar days Revised subcontract term date: December 31, 2024 (5) The changes to the Services to be performed hereunder, and fees for such Services, shall be in accordance with all of the terms and conditions of the Subcontract, except as specifically modified in this Amendment. (6) The Subcontract shall remain in full force and effect except as specifically modified by this Amendment. (7) By executing this Amendment, the Parties agree to modify the Subcontract scope of work, price and term date as stated above. Upon execution, this Amendment becomes part of the Subcontract. (8) Each party signing below represents and warrants that the individual signing on its behalf has full authority to bind the party to the terms of this Amendment. IN WITNESS WHEREOF, the Parties to this Seventeenth Amendment have executed same as of the Effective Date. GRA►.NT COUNTY BY: Name: Title: Rob Jones, Chair MOTT MACDONALD, LLC DocuSigned:bY.- BY:-- Name: i an et Knox Title: senior vice President Seventeenth Subcontract Amendment from Grant County, Washington to Mott MacDonald, LLC for the Ephrata Landfill Project 4 DocuSign Envelope ID: DCC33C42-FE42-4602-93CE-CD8F5B66C47E EXIIIBIT A BILLING RATES T M.1, ACDONAL'u" Billing Rates Table —Grant County 2023 Classification Principal (Technical Director) Sr. Project Manager Sr. Technical Staff Technical Administrative Billing RateLhr $3io.00 $195.00 $180.00 $140.00 $110.00 Seventeenth Subcontract Amendment from Grant County, Washington to Mott MacDonald, LLC for the Ephrata Landfill Project 3