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HomeMy WebLinkAboutGrant Related - BOCC (006)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: Kettle Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Kat"I"I@ Stockton CONFIDENTIAL INFORMATION: ❑YES BNO DATE: 1 2/1 8/2024 PHONE: 2937 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders *Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB ------- - ----- - --- - - ------ !. w a 1111111a a lllii i Reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $32,976.06 for November 2024 services. If necessary, was this document reviewed by accounting? ❑ YES If necessary, was this document reviewed by legal? ❑ YES ❑ NO DATE OF ACTION: I2-/-r-23/�24 APPROVE: DENIED ABSTAIN D 1: D2: D3: A j ❑NO ON/A DEFERRED OR CONTINUED TO: WITHDRAWN: 0 N/A 4/23/24 CHG Standard PSH CHF Supp CHG FY 25 HEN SFY 2024 7/1/2023-6/30/2024 HEN SFY 2025 7/1/2024-6/30/2025 Eviction Prevention HEN FCS Bridge 2024 7/1/2023-6/30/2024 HEN FCS Bridge 2025 7/1/2024-6/30/2025 Inflation Increase Local DRF Support EHF FY 25 Total • � " " �� • GC New Hope Invoice Month/Year Grantee Name List Sub Grantee Names November 1-301 2024 Shelter Hotel Voucher I RRH Total Admin $0.00 Rent $0.00 Facility Support $0.00 Operations $0.00 CHG FY 2025 Supplemental $0.00 PSH CHF Rent/Fac Support $0.00 PSH CHF Operations $0.00 Supp CHG 2025 $0.00 HEN Admin 2024 $0.00 HEN Rent/Fac Support 2024 $0.00 HEN Operations 2024 $0.00 HEN Admin 2025 $0.00 HEN Rent/Fac Support 2025 $0.00 HEN Operations 2025 $0.00 Eviction Prevention Admin $0.00 Eviction Prevention Rent $0.00 Eviction Prevention Operations $0.00 HEN FCS Bridge Admin 2024 $0.00 HEN FCS Bridge Rent 2024 $0.00 HEN FCS Bridge Ops 2024 $0.00 HEN FCS Bridge Admin 2025 $0.00 HEN FCS Bridge Rent 2025 $0.00 HEN FCS Bridge Ops 2025 $0.00 Inflation Increase 2024 $0.00 Inflation Increase 2025 $0.00 Local DRF Support 2024 $0.00 Local DRF Support 2025 $15,366.1 $15,366.13 EHF Admin $924.73 $924.73 EHF Facility $0.00 EHF Operations $15,878.66 $15,878.66 EHF Rent Assistance $806.54 $806.54 .51.618U3.39 �806.54 515,366.13 50.00 50.00 50.00 $0.00 Invoice Total: $32,976.06 EHF Voucher Detail Code Invoice Documentation: Salaries Staff Name Suzi Fode 565501100 Elsa Borrego 565501100 Martha Galicia 565501100 Tara Dieng 565501100 Alyce Barrientoz 565501100 Ana Rivera 565501100 Sandra Cruz 565501100 565501202 565501202 Total Invoice Documentation: Benefits SuziFode 565502*** Elsa Borrego 565502*** Martha Galicia 565502*** Tara Dieng 565502*** Alyce Barrientoz 565502*** Ana Rivera 565502* * * Sandra Cruz 565502*** Vendor: Devries Record Mgmt Lindsay Water Tatum Lawn Care Mario Padilla Mario Padilla US Linen Done Right Service GC Tech Service Quality Inn Best Western Rama Inn Quincy Quality Inn (Visa) Mario Padilla Kelley Connect Walmart (Visa) Staples (Visa) Walmart (Visa) Walmart (Visa) Leprekon (Visa) McDonalds (visa) Staples (Visa) ATT Business Phone (Visa) Vivint (Visa) Loc Citizen (Visa) Amazon (Visa) Amazon (Visa) Amazon (Visa) Tota I Amount charged Salaries Calculation to the grant 14777.58 21% $ 3,103.29 Shelter Ops 6894.14 55% $ 3,791.78 Shelter Ops 6264.42 11% $ 689.09 Shelter Ops 8106.96 17% $ 1,378.18 Shelter Ops 7920.66 20% $ 1,584.13 Shelter Ops 6873.69 5% $ 343.68 Shelter Ops 5796.87 10% $ 579.69 Shelter Admin $ 11,469.84 3486.7 2315.34 2121.94 2534.89 2757.82 2210.13 2619.6 Code Description 565503100 Document Shredding 565503100 Office Supplies 565504100 Shelter Lawn Care 565504100 Office Door Repair 591657001 Office Lease 565504107 Janitorial 565504107 Janitorial 565504202 On Call Phone 565504502 Emer.Shelter 565504502 Emer.Shelter 565504502 Emer.Shelter 565504700 Office Utilities 591657000 Copier Lease 565503100 Office Supplies 565503100 Office Supplies 565503160 Shelter Supplies 565503180 Shelter Groceries 565503180 Shelter Groceries 565503180 Client Food 565503100 Office Supplies 565504201 Office Phone 565504100 Shelter Security 565504100 Shelter Security 565503100 Office Supplies S65503100 Facility Dog Supplies 565503316( Shelter Supplies 21% $ 732.21 Shelter Ops 55% $ 11273.44 Shelter Ops 11% $ 233.41 Shelter Ops 17% $ 430.93 Shelter Ops 20% $ 551.56 Shelter Ops 5% $ 110.51 Shelter Ops 10% $ 261.96 Shelter Admin $ 3,594.02 Total Amt Total Amt Billed Billed to EHF Program Billed $ 22.35 $ 1.54 Shelter Ops $ 197.24 $ 18.36 Shelter Ops -" $ 417.73 $ 417.73 Shelter Ops $ 72.30 $ 4.14 Shelter Ops $ 8,059.26 $ 461.78 Shelter Ops --• $ 280.58 $ 16.08 Shelter Ops $ 21625.00 $ 150.42 Shelter Ops $ 290.43 $ 21.57 Shelter Ops $ 565.45 $ 565.45 Rent -Hotel Vouchers $ 99.17 $ 99.17 Rent -Hotel Vouchers �.• $ 141.92 $ 141.92 Rent -Hotel Vouchers --* $ 526.85 $ 30.19 Shelter Ops $ 163.32 $ 9.36 Shelter Ops -� $ 45.71 $ 6.40 Shelter Ops -� $ 95.59 $ 13.39 Shelter Ops $ 76.56 $ 76.56 Shelter Ops $ 259.93 $ 259.93 Shelter Ops $ 19.06 $ 19.06 Shelter Ops $ 25.22 $ 25.22 Shelter Ops ®• $ 233.19 $ 16.05 Shelter Ops --+ $ 57.52 $ 3.30 Shelter Ops �-.,,► $ 56.47 $ 56.47 Shelter Admin -�► $ 26.61 $ 26.61 Shelter Admin $ 326.12 $ 22.44 Shelter Ops $ 54.20 $ 25.41 Shelter Ops--* $ 57.52 $ 57.52 Shelter Ops ---,* Total $ 14,795.30 $ 2,546.07 TOTAL EHF Billing: $ 17,609.93 Amount charged to the Local DRF Breakdown Code Salaries Calculation grant Total Amt Total Amt Billed Vendor: Code Description Billed to DRF Salvador Feliz Cruz 565504580 Client EFA - Rent $ 2,356.00 $ 2,356.00 Windermere Property 565504580 Client EFA - Rent $ 4,054.99 $ 4,054.99 Th Patchee LP 565504580 Client EFA - Rent $ L904.00 $ 1,904.00 Joanne Peters 565504580 Client EFA - Rent $ 1,800.00, $ 1,800.00 Chad Lindstom 565504580 Client EFA - Rent $ 1,300.00 $ 1,300.00 Carmelo Solano 565504580 Client EFA - Rent $ 2,400.00 $ 2,400.00 Birch Street Apartments 565504580 Client EFA - Rent $ 1,551.14 $ 1,551.14 Total $ 15,366.13 $ 15,366.13 TOTAL EFIF Billing: $ 15,366.13 STATF OF WASHINGTON DEPARTMENT OF COMMERCE �01 I Flh$mft rr k� '. PO B a 5, a, Olympia, Viashir 04-2 • j 775.fix`° Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 410202 COMMERCE VENDOR OR CLAIMANT (Warrant payable to:) INSTRUCTION TO VENDOR OR CLAIMANT: Grant County Submit this form to claim payment for materials, merchandise or DBA BOARD OF COMMISSIONERS services. Show complete detail for each item. PO BOX 37 EPHRATA, WA98823 Vendor's Certificate: The individual signing this voucher below warrants they have the authority to do so as authorized and on behalf Kerrie Stockton ------------- ------------------- - -------------- of the entity identified in the Vendor/Claimant section. The individual (Vendor Contact Person) signing below certifies under penalty of perjury that the items and totals listed herein are proper charges for materials, merchandise or (509) 754-2011 ext 2937 = = (Vendor Contact Phone) services furnished to the State of Washington, and that all goods furnished and/or services rendered have been provided without discrimination because of age, sex, marital status, race, creed, color, <kstocktan an�grantcountywa.gov> (Vendor Contact Email) national origin, handicap, religion or Vietnam era or disabled veterans status. 07/01 /23 - 06/30/25 (Contract Period) Karrie Stockton Kstockton2) 12/18/2024 9:37:16 AM / 11 /01 /24 - 11 /30/24 (REPORT PERIOD) (SUBMITTED BY) (SUBMIT DATE) DESCRIPTION BUDGET REQUESTED EXPENDED TO AMOUNT THIS AWARD AMOUNT DATE INVOICE REMAINING Unassigned - Unassigned $.00 $.00 $.00 $.00 $.00 Admin - Unassigned $28,680.00 $.00 $27,702.89 $.00 $977.11 Rent - Unassigned $210,275.00 $.00 $168,972.35 $.00 $41,302.65 Facility Support - Unassigned $27,902.27 $.00 $18,600.00 $.00 $9,302.27 Operations - Unassigned $189,417.73 $.00 $1757452.89 $.00 $13,964.84 HEN Admin 2024 - Unassigned $2,000.00 $.00 $1,424.04 $.00 $575.96 HEN Rent/Fac Support 2024 - $224,345.00 $.00 $1987629.76 $.00 $25,715.24 Unassigned HEN Operations 2024 - Unassigned $42,000.00 $.00 $37,116.30 $.00 $4,883.70 HEN Admin 2025 - Unassigned $5,000.00 $.00 $1,496.75 $.00 $3,503.25 HEN Rent/Fac Support 2025 - $173,345.00 $.00 $41,365.00 $.00 $131,980.00 Unassigned HEN Operations 2025 - Unassigned $50,000.00 $.00 $17,274.55 $.00 $327725.45 Eviction Prevention Admin - $10,000.00 $.00 $.00 $.00 $10,000.00 Unassigned Eviction Prevention Rent - Unassigned $1,132,655.00 $.00 $542,857.70 $.00 $589,797.30 Eviction Prevention Operations -Unassigned $350,000.00 $.00 $186,047.18 $.00 $163,952.82 Inflation Increase 2024 - Unassigned $133,928.00 $.00 $110,242.00 $.00 $23,686.00 Inflation Increase 2025 - Unassigned $133,928.00 $.00 $44,642.68 $.00 $89,285.32 Local DRF Support 2024 - Unassigned $717609.00 $.00 $67,784.49 $.00 $33824.51 Local DRF Support 2025 - Unassigned $292,624.00 $.00 $29,170.18 $.00 $263,453.82 CHG FY 2025 Supplemental - Unassigned $263,243.00 $15,366.13 $19,200.00 $.00 $244,043.00 EHF FY 25 Admin - Unassigned $124,537.76 $924.73 $35,800.00 $.00 $88,737.76 EHF FY 25 Facility - Unassigned $288,936.00 $.00 $101,596.00 $.00 $187,340.00 EHF FY 25 Operations - Unassigned $736,772.24 $15,878.66 $195,999.97 $.00 $540,772.27 EHF FY 25 Rent Assistance - Unassigned $30,000.00 $806.54 $5,570.36 $.00 $247429.64 Non - Match Total: $4,521,198.00 $32,976.06 $2,026,945.09 $.00 $2,494,252.91 PROGRAM APPROVAL (The individual signing this voucher warrants they have the authority to sign this voucher.) Date DOC DATE CURRENT DOC. NO. REFERENCE DOC NO. VENDOR NUMBER and SUFFIX SWV0002426 03 ACCOUNT NO. ASD NUMBER 45705 VENDOR MESSAGE TRANS CODE REV CODE MASTER INDEX SUB OBJ SUB SUB OBJ MG MS GL ACCT SUB SID AMOUNT PROGRAM INDEX 46A70111 NZ 46155 465C1211. NZ 46114 465DO250 NZ 46108 46A20212 NZ 46151 46A20111 NZ 46151 465C2212 NZ 46114 46B70712 NZ 46108 46A70212 NZ 46155 46AK0210 NZ 46108 46ES0212 NZ 46150 READY to BATCH PREPARER DATE WARRANT TOTAL CREATED BY Karrie Stockton (Kstockton2) DATE 12/18/2024 9:34:16 AM Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 410202 COMMERCE El All Expenses under $1,000 Paid by UBI Paid by Organization Name Paid to Contractor Paid to UBI Paid to Organization Name Paid to Org Type Expense Type Amount Type Subcontractor Total Sub Subcontractor Total