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HomeMy WebLinkAboutAgreements/Contracts - Public Works (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: PUBLIC WORKS REQUEST SUBMITTED BY: SHILO NELLIS CONTACT PERSON ATTENDING ROUNDTABLE: DAVE BREN CONFIDENTIAL INFORMATION: DYES It NO DATE: 1 2/1 2/24 PHONE: 509-754-6082 ©Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled [:]Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County Ell -eases ❑ MOA / MOU []Minutes ❑Ordinances ❑Out of State Travel El Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑Recommendation []Professional Serv/Consultant []Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB ATJ Noll of 0 il M- COOPERATIVE SERVICE AGREEMENT BETWEEN GRANT COUNTY EPHRATA LANDFILL AND THE UNITED STATES DEPARTMENT OF AGRICULTURE, ANIMAL AND PLANT HEALTH INSPECTION SERVICES AND WILDLIFE SERVICESNO 25-7353-5972-RA, FROM 01/01/25-12/31/25 FOR WILDLIFE CONTROL If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A DATE OF ACTION: APPROVE: DENIED ABSTAIN D1: D3: DEFERRED OR CONTINUED TO: 4/23/24 APHIS SALES ORDER REQUEST FORM State Office: Washington Date: 12/9/2024 Agreement Number: 125-7353-5972-RA Amendment: Np Number Cooperator Name: Grant County Dept of Public Works FMMI C0006002889 Customer # A/P Mailing Address: Ephrata Landfill (Billing address) 124 Enterprise Street SE Category: Human Health/Safety Ephrata, WA 98823 Cooperator Cooperator Financial POC: [J7ajairra Perez PO #: Sales order Type: ROWE -non federal reimbursable agreements, no advance, ie CSAs Budget Period: 125XX - No Year Funds FMMI PO (if a USDA Agency): E- WBS Element: IAP.RA.RX53.73.0094 TAS: Agreement Performance Period: 11/1/2025 - 12/31 /2025 Amount of This SO Request: $ 20,000.00 Total Amount to Date: $ 20,000.00 Overhead Rate: 16.15% WS Pooled Job Costs: 111% Frequency of Billing: Quarterly Previously on OSEC OSEC Date: Species Managed: Doves, P gulls, ig eons r Location of Work: E hrata WA an3 g , i p Additional Comments: Cooperator requesting WS signatures first CSA through 12/31 /2025 Received in WRO OSEC Report Overhead Calc. all Distribution Date ACMS Agr.Spec. u No. &State Routing Notes: �MIPR Agreement 1:1 CSA WFp 7600 W9 Mod Waiver � DEOB Attached MRP � SHC Scan Date: Updated 7/14/20 Sent to: WORK PLAN/FINANCIAL PLAN Cooperator: Ephrata Landfill — Grant County Public Works Dept. Contact: Jason Collings, (509) 754-6082, jcollings@grantcountywa.gov Cooperative Service Agreement No.: 25-7353-5972-RA WBS Element: AP.RA.RX5373.0094 Location: Ephrata, WA Dates: January 1, 2025 — December 31, 2025 In accordance with the Cooperative Service Agreement 25-7353-5972-RA (2021 signature year) between Grant County Public Works Dept. -Ephrata Landfill and the United States Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Wildlife Services (WS), this Work Plan sets forth the objectives, activities and budget of this project during the period of January 1, 2025 —December 31, 2025. Program Objective The program objective is to provide assistance to Ephrata Landfill when they experience conflicts with wildlife. This assistance may be in the form of technical information (habitat management or exclusion) or direct control (repulsion or selective removal). Overall, the objectives of wildlife damage management are to: • Reduce wildlife damage to a tolerable level, • Use methods that are low risk for people, non -target animals, and the environment • Implement habitat modifications, exclusion, and/or direct control diligently and economically, g Y • Use humane and ethical methods when capturing and/or removing wildlife. Concerns exist with Ephrata Landfill regarding wildlife that may negatively impact the health an g Y p d safety of landfill employees and users, in addition to causing property g � damage to adjacent landowners. The specific goal is to conduct a wildlife damage management program to protect buildings, equipment, and human health and safety. This will be accomplished primarily b p p Y Y reducing the presence of collared doves, gulls, pigeon, ravens, and starlings. Plan of Action The objectives and goals of the wildlife damage management activities will be accomplished in the following manner: 1. WS will assign Wildlife Specialist(s) on an intermittent basis up to 475 hours for the duration of this Work Plan. WS will provide the Wildlife Specialist(s) with a vehicle and the basic APHIS Agreement No.: 25-7353-5972-RA WBS: AP.RA.RX53.73.0094 supplies and equipment. Ephrata Landfill understands additional supplies and p eq ui ment may need to be purchased under this agreement to replace consumed, damaged or lost supplies/equipment or for specialized situations. Any items not consumed by the end of the agreement will remain in the possession of WS. 2. WS personnel will utilize a systematic approach to decision making referred to as the WS Decision Model (WS Directive 2.201). Specialists assess the problem, evaluate management methods, formulate management strategy, provide assistance, and monitor and evaluate results. 3. When formulating a strategy and providing assistance, WS Specialists follow an Integrated Wildlife Damage Management Approach (IWDM) (WS Directive 2.105). The IWDM encompasses the integration and application of all approved methods of prevention and management to reduce wildlife damage. The selection of wildlife damage management methods and their application will consider the species causing damage, the magnitude, geographic extent, duration, frequency, and likelihood of recurring damage. 4. The techniques and methods may include, but are not limited to, the use of cage traps, EPA - registered registered toxicants, firearms, pyrotechnics, providing information on exclusion systems, and identifying long-term habitat modifications. All activities will be planned and coordinated with the Ephrata Landfill point of contact. 5. Work hours associated with these projects include, but are not limited to, direct control activities, providing technical assistance, mandatory training, annual leave, sick leave travel to and from official duty station, administrative duties, and WS District office supp ort.WS will provide District office support to maximize effort from the field specialists. District support includes, but is not limited to, time sheets, payroll, scheduling, supply procurement, data management, obtaining necessary permits, permit reporting, permit renewals and personnel management. 6. WS will cooperate with the Washington Department of Fish and Wildlife, the U.S. Fish and Wildlife Service, county and local city governments, and other entities to ensure compliance with Federal laws and regulations and applicable State and local laws and regulations. 7. Wade Carlson, District Supervisor, Moses Lake, (509) 765-7962, will supervise this project. p It will be monitored by Mike Linnell, State Director, Olympia, WA, (360) 753-9884. The financial point of contact for this Work Plan/Financial Plan is Michelle Rodriguez, Budget Analyst, (360) 742-5496. g g 8. Grant County Public Works Dept.- Ephrata Landfill will be billed quarterly Y Y b WS only for expenses incurred plus overhead and pooled job costs (combined on the bill as ro ram p g support). Salaries and benefits are defined as compensation for all hours worked, benefits differentials, hazardous duty allowances, annual leave, sick leave and award. Page - 2 Mailing Address: Grant County Department of Public Works Ephrata Landfill 124 Enterprise Street SE Ephrata, WA 98823 Billing Address: Same as Mailing Financial POC: APHIS Agreement No.: 25-7353-5972-RA WBS: AP.RA.RX53.73.0094 Address Jajaira Perez(509) 754-6082 jperez(crgrantcountywa.gov Tax ID# 91-6001319 The distribution of the budget from this Financial Plan may vary as necessary to accomplish the y y ry mplish purpose of this agreement, but may not exceed: $20,000.00 Page - 3 APHIS Agreement No.: 25-7353-5971-RA WBS-. ARRARX53.7-3.0094 Approval for Grant County Coll, 111issi oner5 s Office & Grant County Public Works - Ephrata Landfi 11: Cindy arter- C. C, CNair Date Grant County Commissioner's Office Danny E. one, Vice Chair/7 Z r � G C v Commissioner's Date - ----- ant County Commissioner's Office Ro b Der Date Grant Counq, Comm i ssioneC s Office Andy gooth, Interim Director Grant County Public Works Date 124 Enterprise St. S.E., Ephrata, WA 98823 UNITED STATES DEPARTMENT OF AGRICULTURE ANIMAL AND PLANT HEALTH INSPECTION SERVICE WILDLIFE SERVICES Mike Linnell, State Director, Washinerton t� Wendy Anderson, Director, Western Region Page - 4 C� Date Date Form W=9 Request for Taxpayer Give Form to the (Rev. October 2018) Identification Number and Certification requester. Department of the Treasury QO not Internal Revenue Service ► Go to www.irs.9ov/FormW9 for instructions and the latest information. send to the IRS, 1 Name (as shown on your income tax return). Name is required on this line: do not leave this line blank. Grant County Public Works Department 2 Business name/disregarded entity name, if different from above co ca o; c Q c ,c = �. ..w a o t� Q 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes. C] Individual/sole proprietor or ❑ C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate single -member LLC Q Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ► Note; Check the appropriate box in the line above for the tax classification of the single -member owner, Do not check LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S, federal tax purposes. Otherwise, a single -member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner. ❑ Other (see instructions) ► 5 Address (number, street, and apt. or suite no.) See instructions. 124 Enterprise St. S.E. 6 City, state, and ZIP code Ephrata, WA 98823 7 List account numbers) here (optional) 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3); Exempt payee code (if any) Exemption from FATCA reporting code (if any) (Appites to accounts maintained outside the U.S.) Requester's name and address (optional) Taxpayer Identification Number 'IN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part 1, later. For other entities, it is your employer identification number (ElN). If you do not have a number, see How to get a TIN, later. Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter. Social security number or Employer identification number 9 1 — b 0 0 1 3 1 9 " M1 Certification Under penalties of perjury, I certify that; 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2.1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or c no longer subject to backup withholding; and the IRS has notified me that 1 am 3. 1 am a U.S, citizen or other U.S. person (defined below); and 4, The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement IRA and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TiN. See the instructions for Part II, later, rgn Signature of Here I U.S. person Do - General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs,gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (iTiN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. * Form 1099-INT (interest earned or paid) Date ► ////(0 Z C.) Z * Form 1099-DiV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) * Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) * Form 1099-S (proceeds from real estate transactions) * Form 1099-K (merchant card and third party network transactions) * Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later, Cat. No. 10231X Form W-9 (Rev. 10-2018) 12/11/24, 2:55 PIVI RE, Renewal Agreement - Shilo Nellis - Outlook I M W s Outlook RE: Renewal Agreement From Rebekah M. Kaylor <rrnkaylor@grantcountywa.gov> Date Wed 1211112024 1:27 PM To Andy Booth <abooth@grantcountywa.gov> Cc Shilo Nellis <snellis@grantcountywa,gov> I am fine with this. Regards, Rebekah Kaylor Chief Deputy Prosecuting Attorney (Civil/Appellate) Grant County Prosecuting Attorne-y's Office PO Box 37 Ephrata, WA 98823 Phone: 509.754-2011 x39,50 Fax: 509-754.6574 rmkayj2rAgLan.t,countvwa. ov 9 — L L The contents of this e-mail message, including any attachments, are intended solely for the use of the person or entity to whom the e-mail was addressed, It contains Information that may be protected by attorney -client privilege, work -product, or other privileges, and may be restricted from disclosure by applicable state and federal law, If you are not the intended recipient of this message, be advised that any dissemination, distribution, or use of the contents of this message is strictly prohibited. If you received this message in error, please contact the sender by reply e-mail. Please also permanently delete all copies of the original e-mail and any attached documentation. Please be advised that any reply to this e-mail may be considered a public record and be subject to disclosure upon request. From: Andy Booth <a booth @gra ntcountywa.gov> Sent: Wednesday, December 11, 2024 11:52 AM To: Rebekah M. Kaylor <rmkaylor@grantcountywa.gov> Cc: Shilo Nellis <snellis@grantcountywa.gov> Subject: FW: Renewal Agreement Rebekah, This is our contract with Wildlife Services for migratory bird control at the landfill. I have included 2024's contract, our solid waste supervisor has reviewed it. There is a time crunch on this, if we do not have this done by the end of the year we will have to reapply for our migratory bird permit. I apologize for this; wildlife services sent it to us on Monday. Please let me know if it possible for you to meet this deadline. abouttlank 1/5 12/11/24, 2:55 PM Thanks, From: Kollings <j gs_@grantcouLnty a.gov> . Sent: Tuesday, December 10, 2024 9:09 AM To: Andy Booth <abooth _grantC0Untvwa.gov> Cc: Shilo Nellis <sneLlis _OgrantCQUot �y�ya.gov> Subject: FW: Renewal Agreement RE, Renewal Agreement - ship Nellis - Outlook I have attached the new agreement for the fiscal year 2025 and the last year agreement for your review. I have reviewed them and they language appears to be identical. The final cost figures are identical also. Can we get this on the boards agenda for next week? This is important to get done ASAP so I can fill out the take report for last year and the upcoming permit by Jan 1, 2025 or they will pull our permit. They don't leave us much time for this. Respectfully, Jason Collings Supervisor Grant County Solid Waste jcol►ings�7a grantcountyL.Aia .,gov (509)754-431 9 ext.3532 From: Rodriguez, Michelle - MRP-APHIS <michelle.l. rod rigqez_@usda.ggv> Sent: Tuesday, December 10, 2024 7:50 AM To.: Carlson, Steven - MRP-APHIS <steven.w.carlson-@qsda.ggv>; Kollings <j!��olhngs @grantco�Lnty a.g > Subject: RE: Renewal Agreement L_0 _ _ly__ oy "EXTERNAL EMAIL** This email originated from outside Grant County's network. Do not click links or open attachments unless you recognize the sender and know the content is safe, Good Morning Jason, Attached is the signed document. Thank you, Michelle Rodriguez I Supervisory Budget Analyst USDAAPHIS Wildlife Services I Washington 360.742.5496 Office ,360,968.4697 Mobile From: Carlson, Steven - MRP-APHIS <steven-w-carlson(@usda,aov> Sent: Monday, December 9, 2024 8:02 AM To: JCollings <jcollingL@grantcountywa.gov> Cc: Rodriguez, Michelle - MRP-APHIS <michelle.l.rodr-iggez@usda.,Rov> Subject: Re: Renewal Agreement Let me check with our State Office. abouttlank 2/5 12/11/24, 2:55 PM RE: Renewal Agreement - Shilo Nellis - Outlook Get Outlook for iOS From: JCollings <jcollings_@grantcountywI.ggv> Sent: Monday, December 9,2024 7:34 AM 'To: Carlson, Steven - MRP-APHIS <steven.w-carlsan@.gsda.gov> Cc: Rodriguez, Michelle - MRP-APHIS <michelle.l.rodrigueL@u5c�a_.gov> Subject: RE: Renewal Agreement Is it possible to have your superiors sign this first? We have to get this on the agenda for the commissioner meeting and I think last year they wanted the amounts approved on your end before they would sign it. To make next week agenda I Would need it back by this Thursday morning. Respectfully, Jason Collings Supervisor Grant County Solid Waste jcoliings@grarltcoLintyvva.gov (509)754-4319 ext.3532 From: Carlson, Steven - MRP-APHIS <steven.w.cad.on usda.gov> Sent.- Monday, December 9, 2024 7:26 AM To: Kollings <j��ollingsk@grantcoun!yNya.ggv> Cc: Rodriguez, Michelle - MRP-APHIS <.michelle].rodriguez@usda, ov> Subject: RE: Renewal Agreement * *EXTERNAL EMAIL** This email originated from outside Grant County's network. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Jason, I made the change for your interim director. Here is the 2025 agreement for you to review. If everything looks in order, please send on for signatures and return back to Michelle and myself. Thank you. Wade Carlson District Supervisor Wildlife Services — Northeast Washington 3060 Bell Road NE Moses Lake, WA 98837 (509) 765-7962 (Office) (509) 770-0721 (Cell) Steven.W.CarIson5usd_a.aoy abouttlank M 12/11/24, 2:55 PM RE: Renewal Agreement - Shilo, Nellis - Outlook From:.Collings <jcollings@grantcountywa.gov> Sent: Monday, December 9, 2024 6:41 AM To: Carlson, Steven - MRP-APHIS <steven Subject: RE: Renewal Agreement w-car1s2n@.Usdagov> The Public Works Director has changed. We now have And Booth as Interim Public Works Director. If this is completed before the new year then the rest is correct. If not, Dann Kevin Burgess. y stone is being replaced with Respectfully, Jason Collings Supervisor Grant County Solid Waste jcolling�@grantcountywa,gov (509)754-4319 ext.3532 From: Carlson, Steven - MRP-APHIS <steven.w.cad5Qn@_usda.gov> Sent: Friday, December 6, 2024 3:39 PM To: JCollings o <j gaftrantcountywa. p —9— Subject: Renewal Agreement "EXTERNAL EMAIL** This email originated from outside Grant County's network. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Jason I have your 2025 renewal agreement almost completed. I just wanted to confirm the board members that will be signing so I can get them entered correctly. This is who I have currently: Approval for Grant County Commissioner's Office & Grant County Public Works - Ephrata Landfill: Cindy Carter, Chair Grant County Commissioner's Office Date Danny E. Stone, Vice Chair Grant County Commissioner's Office Date abouttlank 519 12/11/24, 2:55 PM Rob Jones, Member RE Renewal Agreement - Shilo Nellis - Outlook Grant County Commissioner's Office Date Sam Castro, Director Grant County Public Works Date 124 Enterprise St. S.E., Ephrata, WA 98823 Let me know if I need to make any changes. Wade Carlson District Supervisor Wildlife Services — Northeast Washington 3060 Bell Road NE Moses Lake, WA 98837 (509) 765-7962 (Office) (509) 770-0721 (Cell) Steven.W.Carlsoni Msaa. -@usd ggv This electronic message contains information generated by the USDA solely for the Intended recipients, Any unauthorized interception of thi's message or the use or disclosure of the information it contains may violate the law and subject the violator to civil or criminal penalties. If you believe you have received this message in error, please notify the sender and delete the email immediately. abouttlank 5/5