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HomeMy WebLinkAboutGrant Related - BOCC (003)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: Karrie Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Karrl@ Stockton CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 12/11/2024 PHONE:2937 1111,1110�: ► ss - 1-1-1 WE W ❑Agreement / Contrac-------- -t - -- ❑AP Vouchers -- MOM LVInji ❑Appointment / Reappointment WIM ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget et[]Computer Related ❑Count Code []Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearin 9 ❑ Invoices / Purchase Orders ®Grants — Fed/State/Count y ❑ Leases ❑MOA/ MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant []Support Letter ❑ Sur lus Re p q ❑Tax Levies ❑Thank You's ❑Tax Title Property . ❑WSLCB Reimbursement request from New Hope on the Consolidated Homeless Grant (CHG) No. 24-46108-10 in the amount of $22,448.35 for October 2024 services. If necessary, was this document reviewed by accounting? ❑ YES ❑ N g O ❑ N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO • ❑ N/A DATE OF ACTION- DEFERRED OR CONTINUED TO- APPROVE: DENIED ABSTAIN D1: D2- D3-. WITHDRAWN - 4/23/24 t s E ARTNE T OF COMMERCE E.RCE iaX NJ ,t•i' streersF-POBar 42,525 oftmpiaM.shingluM 9853,y4..,d'' 3, M✓ ii d t 1 i J7 2 7.,;.,; Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 409390 COMMERCE VENDOR OR CLAIMANT (Warrant payable to:) INSTRUCTION TO VENDOR OR CLAIMANT: Grant County Submit this form to claim payment for materials, merchandise or DBA BOARD OF COMMISSIONERS services. Show complete detail for each item. PO BOX 37 EPHRATA, WA98823 Vendor's Certificate: The individual signing this voucher below Kerrie Stockton warrants they have the authority to do so as authorized and on behalf -- (Vendor Contact Person) of the entity identified in the Vendor/Claimant section. The individual signing below certifies under penalty of perjury that the items and (509) 754-2011 ext 2937 totals listed herein are proper charges for materials, merchandise or (Vendor Contact Phone) services furnished to the State of Washington, and that all goods furnished and/or services rendered have been provided without <kstockton angrantcountywa.gov> discrimination because of age, sex, marital status, race, creed, color, (Vendor Contact Email) national origin, handicap, religion or Vietnam era or disabled veterans 07/01 /23 - 06/30/25 status. (Contract Period) 10/01 /24 - 10/31 /24 Kerrie Stockton (Kstockton2) 12/11 /2024 9:09:22 AM (REPORT PERIOD) (SUBMITTED BY) (SUBMIT DATE) DESCRIPTION BUDGET REQUESTED EXPENDED TO AMOUNT THIS AWARD AMOUNT DATE INVOICE REMAINING $.00 $1,391.96 $52,685.86 Unassigned - Unassigned $.00 $.00 $.00 $.00 Admin - Unassigned $28,680.00 $.00 $27,288.04 $.00 Rent - Unassigned $2101275.00 $.00 $157,589.14 $.00 Facility Support - Unassigned $27,902.27 $.00 $18,600.00 $.00 $9,302.27 $33,175.26 $575.96 $25715.24 Operations - Unassigned $189,417.73 $.00 $156,242.47 $.00 HEN Admin 2024 - Unassigned $200000 ,. $.00 $1,424.04 $.00 HEN Rent/Fac Support 2024 - Unassigned $224,345.00 $.00 $198,629.76 $.00 HEN Operations 2024 - Unassigned $42,000.00 $.00 37 116 $ •30 $.00 $4,883.70 $4,666.64 HEN Admin 2025 - Unassigned $500000 ,. $.00 $333.36 $.00 HEN Rent/Fac Support 2025 - Unassigned $173,345.00 $.00 31 867.5 $ 0 $.00 $141,477.50 HEN Operations 2025 - Unassigned $50,000.00 $.00 14 472. $ 71 $.00 $35,527.29 Eviction Prevention Admin - Unassigned $10,000.00 $.00 $•00 $.00 $10,000.00 $633,489.15 $175,274.17 Eviction Prevention Rent - Unassigned $1,132,655.00 $.00 $499,165.85 $.00 Eviction Prevention Operations - Unassigned $350,000.00 $.00 $1747725.83 $.00 Inflation Increase 2024 - Unassigned $133,928.00 $.00 110 24 $ 2.00 $.00 $23,686.00 Inflation Increase 2025 - Unassigned $133,928.00 $00 33. $ 4 82.01 $.00 $1001445.99 $3,824.51 Local DRF Support 2024 - Unassigned $71,609.00 $.00 $67,784.49 $.00 Local DRF Support 2025 - Unassigned $292,624.0 0 $5,337.00 $14,504.18 $.00 $2781119.82 CHG FY 2025 Supplemental - Unassigned $263,243.00 $.00 $14,400.00 $.00 $248,843.00 $93,857.10 $209,160.80 $579,225.58 $27,213.39 $2,6921541.19 EHF FY 25 Admin - Unassigned $124,537.76 $2,460.70 $30,680.66 $.00 EHF FY 25 Facility - Unassigned $288,936.00 $.00 $79,775.20 $.00 EHF FY 25 Operations - Unassigned $736,772.24 $11,866.90 $157,546.66 $.00 EHF FY 25 Rent Assistance - Unassigned $30,000.00 $2,783.75 $2,786.61 $.00 Non - Match Total: $4,521,198.00 $22,448.35 $1,828,656.81 $.00 PROGRAM APPROVAL Date (The individual signing this voucher warrants they have the authority to sign this voucher.) DOC DATE CURRENT REFERENCE DOC NO. VENDOR NUMBER and SUFFIX DOC. NO. SWV0002426 03 VENDOR MESSAGE ACCOUNT NO. ASD NUMBER 45705 TRANS. REV MASTER SUB SUB MG MS GL ACCT SUB AMOUNT PROGRAM CODE CODE INDEX OBJ SUB SID INDEX OBJ 46A70111 NZ 46155 46114 46108 46151 465C 1211 NZ 465D0250 NZ 46A20212 NZ 46A20111 NZ 46151 46114 46108 46155 46108 465C2212 NZ 46B70712 NZ 46A70212 NZ 46AK0210 NZ 46ES0212 NZ 46150 READY to BATCH PREPARER DATE WARRANT TOTAL 12/11/2024 9:04:33 AM CREATED BY Karrie Stockton (Kstockton2) DATE CHG Standard PSH CHF Supp CHG FY 25 HEN SFY 2024 7/1/2023-6/30/202i HEN SFY 2025 7/1/2024-6/30/2025 Eviction Prevention HEN FCS Bridge 2024 7/1/2023-6/30/2024 HEN FCS Bridge 2025 7/1/2024-6/30/2025 Inflation Increase Local DRF Support EHF FY 25 Total • - • GC New Hope Invoice Month/Year Grantee Name List Sub Grantee Names October 1-3112024 Shelter Hotel Voucher I RRH Tntal Admin $0.00 Rent $0.00 Facility Support $0.00 Operations $0.00 CHG FY 2025 Supplemental $0.00 PSH CHF Rent/Fac Support $0.00 PSH CHF Operations $0.00 Supp CHG 2025 $0.00 HEN Admin 2024 HEN Rent/Fac Support 2024 $0.00 $0.00 HEN Operations 2024 $0.00 HEN Admin 2025 $0.00 HEN Rent/Fac Support 2025 $0.00 HEN Operations 2025 $0.00 Eviction Prevention Admin $0.00 Eviction Prevention Rent $0.00 Eviction Prevention Operations $0.00 HEN FCS Bridge Admin 2024 $0.00 HEN FCS Bridge Rent 2024 $0.00 HEN FCS Bridge Ops 2024 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 HEN FCS Bridge Admin 2025 HEN FCS Bridge Rent 2025 HEN FCS Bridge Ops 2025 Inflation Increase 2024 Inflation Increase 2025 Local DRF Support 2024 Local DRF Support 2025 $5,337.00 $5,3$0.00 EHF Admin $21460.70 $2,460.7Qe- $0.00 $111866.9 0�/ $2,783 7 EHF Facility EHF Operations $11,866.90 EHF Rent Assistance $21783.75 �1,L+,3L / .oU -)L, /u,5. /5 ��,�� /.uu W.uu 50.00 $0.00 $0.00 EHF Voucher Detail Code Invoice Documentation: Salaries Staff Name SuziFode 565501100 Elsa Borrego 565501100 Martha Galicia 565501100 Tara Dieng 565501100 Alyce Barrientoz 565501100 Ana Rivera 565501100 Sandra Cruz 565501100 Elsa Borrego Overtime 565501202 Alyce Barrientoz Overtime 565501202 Total Invoice Documentation: Benefits SuziFode 565502*** Elsa Borrego 565502*** Martha Galicia 565502*** Tara Dieng 565502*** Alyce Barrientoz 565502*** Ana Rivera 565502*** Sandra Cruz 565502*** Vendor: Devries Record Mgmt Lindsay Water GC Human Resources Tatum Lawn Care Mario Padilla Mario Padilla US Linen Century Link ATT First Net GC Tech Service Quality Inn Vyve Cascade Natural Gas Mario Padilla Office Depot Kelley Connect Kelley Connect UPS Store UPS Store UPS Store Animal Crackers (Visa) Pioneer Vet Clinic (Visa) Elliott Bay (Visa) Walmart (Visa) Walmart (Visa) CDSI (Visa) Minute Keys (Visa) Ace Hardware (Visa) Vivint (Visa) Loc Citizen (Visa) Walmart (Visa) ATT Business Phone (Visa) Staples (Visa) Amazon (Visa) Amazon (Visa) Total Amount charged Salaries Calculation to the grant 9851.72 25% $ 2,462.93 Shelter Ops 4470.5 54% $ 2,414.07 Shelter Ops 4176.31 11% $ 459.39 Shelter Ops 5404.64 20% $ 1,080.93 Shelter Ops 5280.44 23% $ 1,214.50 Shelter Admin 4582.46 6% $ 274.95 Shelter Ops 3864.58 9% $ 347.81 Shelter Admin 61.64 54% $ 33.29 Shelter Ops 297 23% $ 68.31 Shelter Admin $ 8,356.18 2650.73 1885.28 1725.39 2071.2 2354.47 1825.48 2283.01 Code Description 565503100 Document Shredding 565503100 Office Supplies 565501124 HR Service Fee 565504100 Shelter Lawn Care 565504100 HVAC Maintenance 591657001 Office Lease 565504107 Janitorial 565504201 Office Phone 565504202 On Call Phone 565504202 On Call Phone 565504502 Emer.Shelter 565504260 Shelter Internet 565504700 Shelter Utilities 565504700 Office Utilities 565503100 Office Supplies 591657000 Copier Lease 565504100 Copier Maintenance 565503100 Outreach Supplies 565503100 Business Cards 565503100 Thank You Cards 565504100 Fac. Dog Expense 565504100 Fac. Dog Expense 565SO3100 Outreach Supplies 565503180 Shelter Groceries 565503160 Shelter Supplies 565504100 Shelter Trash Disposal 565503100 Office Supplies 565503100 Office Supplies 56550410 Shelter Security 565504100 Shelter Security 565503100 Office Supplies 565504201 Office Phone 565503100 Office Supplies 565503100 Office supplies 565504107 Janitorial Supplies 25% $ 662.68 Shelter Ops 54% $ 1,018.05 Shelter Ops 11% $ 189.79 Shelter Ops 20% $ 414.24 Shelter Ops 23% $ 541.53 Shelter Admin 6% $ 109.53 Shelter Ops 9% $ 205.47 Shelter Admin $ 3,141.29 Total Amt Total Amt Billed Billed to EHF Program Billed $ 14.90 $ 1.03 Shelter Ops--' $ 166.38 $ 16.32 Shelter Ops,,.,00 $ 2,709.34 $ 186.42 Shelter Ops,i $ 353.61 $ 353.61 Shelter Ops✓" $ 1,497.30 $ 85.79 Shelter Ops $ 8,059.26 $ 461.78 Shelter Ops $ 184.26 $ 10.56 Shelter Ops -' $ 409.37 $ 203.32 Shelter Ops,---* $ 1,236.70 $ 76.30 Shelter Ops,-- $ 290.39 $ 30.20 Shelter Ops,--* $ 2,783.75 $ 2,783.75 Rent -Hotel Vouchers $ 420.18 $ 420.18 Shelter Ops ,.�. $ 15.54 $ 15.54 Shelter Ops ...�► $ 591.39 $ 33.89 Shelter Ops ,... $ 583.87 $ 40.18 Shelter Ops $ 631.26 $ 36.16 Shelter Ops ..� $ 637.26 $ 36.53 Shelter Ops ...-� $ 644.28 $ 44.33 Shelter Ops ..-•► $ 74.87 $ 5.15 Shelter Ops $ 432.82 $ 29.78 Shelter Ops -+ $ 95.00 $ 44.53 Shelter Ops ----" $ 422.16 $ 102.90 Shelter Ops---► $ 426.32 $ 29.34 Shelter Ops ---» $ 159.36 $ 159.36 Shelter Ops ... $ 117.56 $ 117.56 Shelter Ops --�+ $ 15.84 $ 15.84 Shelter Ops ---- $ 17.34 $ 2.43 Shelter Ops $ 25.97 $ 3.64 Shelter Ops ...� $ 56.47 $ 56.47 Shelter Admin --.. $ 26.61 $ 26.61 Shelter Admin $ 125.05 $ 8.60 Shelter Ops ,_.. $ 72.08 $ 4.13 Shelter Ops ...• $ 32.54 $ 2.24 Shelter Ops ..._.. $ 1,177.48 $ 160.57 Shelter Ops $ 63.05 $ 8.84 Shelter Ops-_.. Total $ 24,569.56 $ 5,613.88 TOTAL EHF Billing: $ 17,111.35 Local DRF Breakdown Vendor: Guadalupe Haven Joel Salas Cabrera Chad Lindstrom WA Square Apartments Total Amount charged to the Code Salaries Calculation grant Total Amt Total Amt Billed Code Description Billed to DRF 565504580 Client EFA - Rent $ 881.00 $ 881.00 565504580 Client EFA - Rent $ 3,000.00 $ 3,000.00 "` 565504580 Client EFA - Rent $ 1,300.00 $ 1,300.00 565504580 Client EFA - Rent $ 156.00 $ 156.00 $ 5,337.00 $ 5,337.00 TOTAL EHF Billing: $ 5,337.00