HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of November 25 —December 1, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings are in arson with a Zoom Conference Call Video option available.
(info below)
Meetings will be recorded via Zoom and posted to the YouTube channel
Grant County, WA: BOCC
MONDAY, NOVEMBER 25, 2024
The Grant County Commissioner's Meeting was called to order at 8:30 a.m. with Commissioner Jones
and Stone in attendance. Commissioner Carter was excused for the morning, and attended in person at
10:30 a.m.
8:30 a.m. — 8:45 a.m. T Gaines Admin Director of Central Services U date
• Consent Item review.
o Tom asked to have a walk-on item — Out of State Travel for 2025 NACo Legislative
Conference.
o Commissioners asked him to put it on Consent next week
• County Leaders Conference Update
o Discussion was held about the Legislative Steering Committee (LSC).
o D Stone recommended having Kirk and Tom be part of the LSC.
• Discussion about a Commerce Grant awarded to Grant County and a WSAC grant
o Clean Building Act Audit — EECBG Grant
• Meeting with Kevin McCrae regarding INET building from Canfield
• V Lombardi asking about Grant County Animal Outreach (GCAO)
8:45 a.m. — 9:00 a.m.. Development Services Weeklv Update
In attendance: Chris Young, Director.
• Washington State Association of Planning Directors session during the Leadership Conference.
ADU bill came from this group.
o D Stone said that he has heard that Grant County will be reached out to regarding this
bill.
o That bill originated in the Planning Director's Group —They will be proposing several
bills.
• Discussion about Legislative Session.
• Discussion about Energy Codes.
• Energy Efficiency and Conservation Block Grant (EECBG) — Sent to Chris, forwarded to Danny,
Danny sent to Tom Gaines and Karrie Stockton (Grants Administration)
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Grant County Commissioners Minutes
Week of November 25, 2024
9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update
In attendance: Michael Sperline and Emmalie Eckhart, Public Records Officers.
• Pending Decisions Spreadsheet
o Coordinated Entry 5-Year Plan (RFQ Needed)
o DMO —Payment.
• New Incident Claims Received
o One new — to be presented next week.
• Public Records Office —Update
o AXXON Al Redaction Update
o Review of current Public Records request numbers.
• BOCC Staff/Commissioner Training Budget Review 2025.
o Review of changes made to the budget.
o D Stone encouraged participation from another Commissioner to attend LSC.
o NACo Leadership Course 2025.
0 2025 Budget Meeting Dates
o Nov 3 through 7 and 10 through 14
■ County LEAD Summit to be held on November 13 or 14, 2025.
• Veteran Services Office Grand Opening last week.
• 2025 Weekly Meetings.
o R Jones wants a weekly GCSO update.
10:30 a.m. —12:30 p.m. C Carter, Canvassing Board Pre -Certification
10:30 a.m. —11:25 a.m. Budget and Finance Update AND Finance Committee Meeting (C Carter
at Canvassing Board Pre -Certification)
In attendance: Carrie Heston, Accounting Officer, Mandy Kim Chief Financial Officer, Darryl Pheasant,
Treasurer.
• Finance Committee Number Review
• Discussion about PILT — Public Records Request.
o Discussion was held about the potential use of funds
11:30 a.m. — 11:55 a.m. Law&Justice — New Jail 117 Fund Stakeholder
In attendance: Tom Gaines, Admin Director of Central Services, Mandy Kim, Chief Financial Officer,
Kevin McCrae, Prosecuting Attorney.
• Tom Gaines gave an update on the 117 fund and the progress of the new jail.
• Review of transfers out of the fund.
• D Stone asked if there will be funds saved for the soft costs?
o Tom gave a description of the revenues and bonds.
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Grant County Commissioners Minutes
Week of November 2% 2024
12:00 P.M. —12:55 p.m. R Jones, Position Management Review Team Meeting
1:00 p.m. —1:55 p.m. Commissioners Round Table _-- Miscellaneous Discussion
• Review of Consent Agenda Items
o DS- Item 5: schedule another ARPA meeting? Or move on Crossroads/Jacob's Well
applications? Suzi Fode asked if current ARPA recipients can request for more? Funds
must be spent by September 2026.
o DS Item 8 — BOCC to sign last. Caitlin to bring forth to Tourism at their next meeting.
o DS Item 11— Deny cannabis
o DS Item 18 — GCSO put the incorrect dates of 2024 and should be 2025.
• Commissioner District Updates
o DS District 1— WSAC Leaders Conference; Legislative Steering Committee/Caucus
meetings; Veteran Services Grand Opening
o RJ District 2 — WSAC Leaders Conference; Veteran Services Grand Opening; complaint on
Sand Dunes Homelessness issue (posting no trespass signs, and will force them on
County Dunes Property); discuss with PAO at their Tuesday update; Update on long
term employee anniversary's in the County.
o CC District 3 — Open Enrollment reminder; BOCC Hearing room seating arrangement
discussion (in case of public with weapons); update on Health Board meeting last week.
• D Dormier — Purchase of Museum Property
• Request for Final Decision on Comprehensive Plan Amendment Docket No. P24-0247: Do
commissioners need to respond directly? Rebekah Kaylor sent the link to the YouTube video,
stating there WAS a unanimous vote to remand.
• Gina Saldana, Human Resources requested to hold the position management budget discussion
until after their Director returns.
• Rebekah Kaylor recommends signage on the table notifying public of recording/YouTube.
• Potential to move the table in the hearing room for safety.
2:00 p.m.-2:55 p.m. Public Works Update
In attendance: Andy Booth, Interim Director, Dave Bren, County Engineer, John Brissey, Road Supervisor
• Quadco Representative, per Danny Stone
o Discussion was held about the 2025 Commissioner for Quadco
o Transportation Policy Board
• Dave Bren presented the Draft ER&R Policy on the County Site.
• Consent Items
• Pending
o Notice of Hearing for School Zones — Bren
o Notice of Hearing for Walkway Surface Maintenance — Bren
o ER&R Operational Policy Resolution 12.03.24
3:00 p.m. — 3:25 p.m. M Jaderlund, Tyler Tech Program Manager Update
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Grant County Commissioners Minutes
Week of November 25, 2024
In attendance: Michele Jaderlund, Auditor, Tom Gaines, Admin Director of Central Services, Gina
Saldana, Human Resources, Mandy Kim, Chief Financial Officer, Rachel Jorgenson and Felycite Guerra,
Accounting, Kirk Eslinger via Zoom, Admin Director of Organizational Services.
• Michele gave an overview of the Tyler Tech Implementation progress.
• Discussion was held about the modules offered through Tyler Tech.
• The issues with recruitment were discussed.
3:30 p.m. — 5:30 p.m. 2025 Budget Meeting (cont'd from 11/15/2024)
In attendance: Sheriff's Office
• No job positions will be discussed until HR is available to meet.
• 2025 Budgets were discussed.
TUESDAY, NOVEMBER 26, 2024
The Grant County Commissioner's Session continued at 8:30 a.m. with Commissioners Stone and Jones
in attendance. Commissioner Carter attended via Zoom, and joined in person at 10:00 a.m.
8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update
In attendance: Kevin McCrae, Prosecuting Attorney, Rebekah Kaylor, Chief Deputy Prosecuting Attorney
• Rebekah reiterated the need for a sign for the table regarding the recording. Staff informed that
the sign is ordered.
• Homeless encampment at Sand Dunes.
o Property owner has put "No Trespassing" signs. What does the County want to do?
o Discussion was held about camping in Sand Dunes.
o Kevin said they can help write an ordinance, just need direction from Commissioners.
• Weapons not allowed in the Hearing Room/Courthouse.
o Rebekah reviewed the statute and is concerned that there is no signage stating that no
weapons are allowed in the courthouse. Language in the statute is that the County
"must" have signage.
o Signage at entrances: suggested wording found on MRSC.
o Discussion was held about open/concealed carry of firearms in the courthouse.
Pursuant to RCW 42.30.110(1)(i), Commissioner Stone called an Executive Session beginning at 8:48
a.m. to go until 8:53 a.m. regarding Litigation. In attendance were Commissioners Stone and Jones,
Commissioner Carter via Zoom, Kevin McCrae, Prosecuting Attorney, and Rebekah Kaylor, Chief
Deputy Prosecuting Attorney. Commissioner Stone closed the session at 8:53 a.m. No decision was
made.
• Recommendation from MLIRD Board Opening
o Recommendation from the Executive Manager
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Grant County Commissioners Minutes
Week of November 25, 2024
o Rebekah looked into this — no official process. Cindy said advertising and interviewing
applicants.
o Commissioners decided to wait to appoint until they know how many applications they
got. D Stone to reach out to Sam Castro about his recommendation.
9:00 a.m. — 9:55 a.m. D Anderson, Renew Update
• Directions in Community Living (DCL)
o State Audit was completed —Renew is the first agency in 2024 to have no corrective
actions needed after the surprise State Audit.
• Opioid Abatement Council (OAC) and Grant County Request for Proposal (RFP)
o Review of the last OAC meeting. Fund distribution chosen, and contract updates made.
o Carelon has offered to prepare the RFP for Grant County at no additional cost. Dell and
C Carter to meet about this and send the RFP to Prosecuting Attorneys Office.
o Committee is needed to review the proposals.
• Office Space
o Building does not have the capacity to expand. Kevin Schmidt is getting an engineer in to
confirm if it is possible to expand the office.
• On call
o Dell gave a summary of this program.
o Renew has money in the 2024 budget for the purchase of this program.
10:00 a.m. —11:00 a.m. C Carter, Canvassing Board
10:00 a.m. —10:25 a.m. B Hill, Public Defense Update (C Carter at Canvassing Board)
• End of Year Budget update
• Caseloads are decent — review
o R Jones asked if Superior Court was backlogged. Brett said no.
• Discussion about Controlled Substance Cases.
• Trespass notices/enforcement.
• Contract renewals
• Interpreter renewals
11:00 a.m. —11:55 a.m. T Gaines, Jail and Morgue Monthly Update
In attendance: Tom Gaines, Admin Director of Central Services, Shane Heston, WCRG Insurance, Darryl
Pheasant, Treasurer, Chief Deputy Phil Coats, Grant County Sheriff's Office.
• Future 311 Fund Stakeholder meeting to be merged with Jail and Morgue Update
• Tom presented current pictures of the site.
• Change orders discussed.
• Discussion about the new location for the Morgue.
o Commissioners agreed to move on from the purchase of property from the Moses Lake
School District.
o Review of parcel location and boundary.
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Grant County Commissioners Minutes
Week of November 25, 2024
• Discussion was held about the Grant County Animal Outreach building
12:00 p.m. —1:00 p.m. PUD Luncheon (Tequilas)
1:00 p.m. —1:25 p.m. 2025 Current Expense Levy Discussion (cont'd from 11/19/24)
In attendance: Gina Saldana, Human Resources, Melissa McKnight, Assessor, Darryl Pheasant, Treasurer,
Barbara J. Vasquez, Clerk of the Board, Mandy Kim, Chief Financial Officer.
• Discussion about the Current Expense Levy rate.
• Discussion was held about the motions needed to be made.
• C Carter discussed budget cuts in 2025.
A motion was made by Commissioner Stone to take Banked Capacity and New Construction for the
2025 year as presented in the worksheet submitted by the County Assessor. Also, to set the Mental
Health levy at $460,000.00 and Veterans Relief at $210,000.00 and take all three refunds amounts as
presented by the Treasurer. Seconded by Commissioner Jones. Discussion was held about the
amounts. The motion passed unanimously.
2:00 p.m.-2:55 p.m.
• Call to order
Commissioner's Meeting
• Open Forum for Citizen Input (3 minutes per person, 15-minute time limit)
o Jerome Wawers discussed homelessness at the Sand Dunes.
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Stone, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc. None
• Commissioners Roundtable — Miscellaneous Discussion
o Caitlin Manell told the BOCC that she ordered a sign for the main table in the BOCC
hearing room
o Wenatchee World invoice for annual subscription — does the BOCC want to renew?
BOCC stated cancel.
o Caitlin asked what the BOCC would like to purchase as LTAC swag?
o RJ has been discussing the ARPA funds with the City of Moses Lake received from Grant
County.
o Sand dunes / homeless issues were discussed.
o Holding 5 and denying 11 in the motion for the consent agenda. Holding item 8
(approving increase and holding the contract for Tourism signature first)
• Consent Agenda — (Items 1 through 19) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Jones, to approve item 1-4, 6 and 7,
9 and 10, 12-19, holding 5 and 8, denying item 11 on the agenda. The motion passed
unanimously.
AUDITOR'S OFFICE
Page 7 of 10
Grant County Commissioners Minutes
Week of November 2% 2024
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing, and made available to the Board. (In the amount of $7,253,606.39)
COMMISSIONER'S OFFICE
2. Reimbursement request from Hopesource on the Consolidated Homeless Grant/Emergency
Housing Fund (CHG/EHF) Grant No. 24-46108-10 in the amount of $24,166.83 for October
expenses.
3. Reimbursement request from Big Bend Community College on the American Rescue Plan Act
(ARPA) Grant in the amount of $7,506.34.
4. Reimbursement request from Grant County Fire District 8 on the American Rescue Plan Act
(ARPA) Grant in the amount of $401111.66. All funds have been expended.
5. Held from November 19, 2024 Consent: Application for Funding from Crossroads Resource
Center on the American Rescue Plan Act (ARPA) in the amount of $75,000.00. Remaining
funding amount in the Non -County Allotment is $426,770.44. (Item held until the December 3,
2024 consent agenda)
6. Recommendations of reappointment for the Grant County Mosquito Control District #2. (The
Commissioners re -appointed Dennis Carlson (term December 6 2024 — December 5, 2026) and
Jerry Kennedy (term November 26, 2024 — November 26, 2026).
7. Recommendations of appointment from the Grant County Health District For Seats No. 4, 6 and
the Alternate for Seat No. 6. (The Commissioners appointed Deanna Martinez representing
Seat #4 — City/Town Elected Official; term January 1, 2025 — December 31, 2026; Jessica
Poulos representing Seat #6 — Consumer of Public Health; term is January 1, 2025 — December
31, 2026; and Megan Diamond as alternate to Seat #6 — Consumer of Public Health; term is
January 1, 2025 — December 31, 2026)
8. Recommendation from the Tourism Advisory Committee to renew the Marketing Manager
Contract with Coulee Creative. The Committee recommends increasing the Marketing Retainer
to $42,,768.00 for the cost of Cola, plus estimated loss of marketing commission. (The BOCC
approved the increase in Marketing Retainer. The contract will be presented to the BOCC at a
later date)
9. Request from Coulee Creative to sign on behalf of Grant County for the purchase of a Video
Production Proposal by Voortex Productions in the amount of $33,500.00 to be paid out of Fund
114.156.
10. LTAC Grant Agreements as follows:
• LTAC Grant 2025-09 to Columbia Basin Allied Arts for A Room With A View in the amount of
$1,1750.001
• LTAC Grant 2025-10 to Columbia Basin Allied Arts for Premier Series Fall Performance #2 in
the amount of $3.,000.00.,
• LTAC Grant 2025-11 to Columbia Basin Allied Arts for UMANI in the amount of $6,000.00,
• LTAC Grant 2025-12 to Columbia Basin Allied Arts for Sphinx Virtuosi (Scrivener's Error
Corrected) in the amount of $1,750.00.,
• LTAC Grant 2025-13 to Columbia Basin Allied Arts for Premier Series Fall Performance #1 in
the amount of $1.750.00,
Page 8 of 10
Grant County Commissioners Minutes
Week of November 25, 2024
• LTAC Grant 2025-34 to Quincy Valley Chamber of Commerce for Year -Round Tourism
Promotion in the amount of $30,.000.00,
• LTAC Grant 2025-33 to Othello Sandhill Crane Festival for the Othello Sandhill Crane Festival
in the amount of $10,000.00,
• LTAC Grant 2025-40 to Strengthening the Heart of Our Community for Tourism Promotion in
the amount of $2,000.00,
• LTAC Grant 2025-03 to Best of Barrels Only, LLC for Spring Warm Up in the amount of
$5,000.00;
• LTAC Grant 2025-02 to Best of Barrels Only, LLC for Sand Cup Futurity in the amount of
$10, 000.00;
• LTAC Grant 2025-01 to Best of Barrels Only, LLC for Producers Gone Wild in the amount of
$5,000.00,, and
• LTAC Grant 2025-04 to Best of Barrels Only, LLC for Team Challenge = YBC Finals in the
amount of $5,000.00.
DEVELOPMENT SERVICES
11. Washington State Liquor and Cannabis Board change of location license application for Green
Island Organics, LLC Tier 3 Cannabis Producer to be located at 13055 Road 2 NE Unit 3 Moses
Lake, WA 98837. Recommend DENIAL under Moratorium (Ordinance No. 24-066-CC) Section 1—
Relocation — Licensure.
EMERGENCY MANAGEMENT
12. Request to surplus equipment purchased with State Homeland Security Grant Funds to the
Moses Lake Regional Tactical Response Team. The equipment was purchased for the team and
is still in working condition. The grants that funded the equipment have now closed.
(Resolution No. 24-124-CC)
13. Request to approve Washington Military Department Homeland Security Program Grant
Agreement number E25-205. Grant period is from September 1, 2024 through February 28,
2027 in the amount of $112,078.00. This is a reoccurring grant.
FAIRGRnlINnC.
14. Request to surplus Case 1190 Tractor, Equipment No. 101442 and cancel the request to surplus
MF383 Tractor, Equipment No. 101453. Equipment No. 101442 will be added to the surplus
hearing scheduled for December 10, 2024 at 3:50 p.m., and the MF383 Tractor will be removed
from this list.
JUVENILE
15. Interlocal Agreement between Grant County and Chelan County for Juvenile Detention Services.
This agreement supersedes and completely replaces the agreement previously entered into by
the parties dated January 9, 2023. Term of Contract is upon signature to December 31, 2030.
(Resolution No. 24-125-CC)
Page 9 of 10
Grant County Commissioners Minutes
Week of November 25, 2024
16. Recommendation to award the 2025 Crushing and Stockpiling Contract to DeAtley Crushing
Company for $1,404,550.00.
RENEW
17. Staffing Agreement with Express Employment Professionals to hire two temporary employees
for Office Services —Light Administrative. The duration is three to six months at $27.50 per hour.
SHERIFF'S OFFICE
18. Out of State Travel Request for Sheena Ohl and Tonya Steele to attend 2025 Laserfiche
Empower Conference in Las Vegas, Nevada. Travel Dates are April 13, 2025 through April 17,
2025 Spokane to Las Vegas direct flight. Estimated cost is $3,400.00.
19. Request to pay Chase Bank for the payoff of a 2024 Subaru Impreza that was seized by Grant
County Sheriff's Office. The amount is $20,745.28 to be paid out of the 109 State Drug Seizure
fund.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Adjournment
3:00 p.m. — 4:00 p.m. R Jones, Homeless Discussion with L Marillo
WEDNESDAY, NOVEMBER 27, 2024
8:30 a.m. — 9:30 a.m. CENTRAL SAFETY COMMITTEE MEETING
THURSDAY, NOVEMBER 28, 2024
OFFICE CLOSED IN OBSERVANCE OF THE HOLIDAY
Page 10 of 10
Grant County Commissioners Minutes
Week of November 25, 2024
FRIDAY, NOVEMBER 29, 2024
OFFICE CLOSED IN OBSERVANCE OF THE HOLIDAY
9:00 a.m. —10:00 a.m. R Jones, National Association of Counties (NACo) Leadership Academy
Signed this day of �, 2024.
Atte
Barbara 1. asquez, CMC
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
rant nty, Was gt
Cindy Carter, air
Danny E. S ne, Vice -Chair
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Rob Jo , ember