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Resolution 24-132-CC
N GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: gOCC REQUEST suBnniTrED BY: Karrie Stockton CONTACT PERSON ATTENDING ROUNDTABLE: K81'fle Stockton CONFIDENTIAL INFORMATION: ❑YES ®NO DATE: 1 1 /27/2024 PHONE: 2937 ------------------------ ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award []Bid Opening Scheduled []Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ® Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase © Resolution El Recommendation ❑Professional Serv/Consultant El Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB INN Resolution for Strategic Infrastructure Program (SIP) Advisory Committee Recommendations for funding. Recommendations are for SIP 2024-06 Port District No. 8(Warden) in the amount of $100,000 SIP 2024-07 Grant County Hospital District No.1(McKay Healthcare) in the amount of $373,470. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO � N/A DATE OF ACTION. d �� " DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: N �, /�/ D2: D3: 4/23/24 WITHDRAWN: BOARD OF COUNTY COMMISSIONERS Grant County, Washington RESOLUTION FOR: STRATEGIC RESOLUTION No. 24- 152- -CC INFRASTRUCTURE PROGRAM ADVISORY COMMITTEE RECOMMENDATIONS FOR FUNDING WHEREAS, The Grant County (County) Board of County Commissioners (BOCC) approved a Strategic Infrastructure Program Prioritization Process; and WHEREAS, the BOCC found it in the best interest of the County to set up a committee to facilitate local coordination and communication; and WHEREAS, the Strategic Infrastructure Program (SIP) Committee (Committee) has submitted recommendations for funding; and WHEREAS, the BOCC has reviewed recommendation(s) submitted by the Committee; NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Grant County Board of Commissioners, APPROVE/ADOPT/ THE SIP ADVISORY COMMITTEE FUNDING RECOMMENDATIONS ON NOVEMBER 1, 2024 AS FOLLOWS: Grant County Port District No. 8, Port of Warden 2024-06 Port of Warden Truck Access and Bypass Road Project (1 & 2) $100,000 Grant Grant County Hospital District No. 1, McKay Healthcare 2024-07 Phase 1 Master Planning $373,470 Grant These funds shall be utilized within one year of this resolution or returned to the fund for use by other recipients. IN DATED this IC) C, ay of 1"- (L x "Id v I 2024. BOARD OF COUNTY COMMISSIONERS Yea Nay Abstain NT COUNTYl WASHINGTON F1 Cindy C_ er, Chair r )TTEST- ED/ F-1 F1 Dann Stone, Vice -Chair B rb ra J. Val u z I lie,; of the Boa F1 F-1 Rob Jo, e e er Grant County 6594 Patton Boulevard NE Moses Lake, WA 98837 Economic Ph:509.764.6579 Fax:509.762.5161 Development Council www.grantaclacom November 20, 2024 Board of Grant County Commissioners P. 0. Box 37 Ephrata, WA 98837 Subject: November 2024 Advisory Committee — Project Review/Recommendations Dear Commissioners: The SIP Committee met Friday, November 1st and reviewed 2 project applications. Committee members present for the meeting were Corinne Isaak, Chuck Allan, Curt Morris, Scott Hunter and Brant Mayo. SIP #2024-06: Grant County Port District #8 (requested $100,000 grant) Port of Warden Truck Access and Bypass Road Project (Phase 1 & 2) Applicant: Port of Warden Recommendation: The committee voted to recommend a $100,000 grant for The Port of Warden regarding their need for truck access and bypass road in Warden. Building this infrastructure is critical to help attract processors and manufacturing companies and increase the safety for the community neighborhoods in Warda. This project will also open industrial property to bring in additional jobs and economic opportunities to Warden. The committee recommend this amount, because it is enough for the Port of Warden to start the project and leverage the state and federal funds they have received while allowing the committee to recommend funding other projects in this round. We had recommended $100,000 last SIP round also. We have encouraged the Port of Warden to continue to apply for SIP funds in smaller amounts as the project moves forward. SIP #2024-7: Grant County Hospital District #1 (requested $373,470 grant) Phase 1 Master Planning Applicant: McKay Healthcare Recommendation: The committee voted to recommend a $373,470 grant for McKay Healthcare Center for the completion of Phase 1, this will complete the project's schematic design, design development and permit -ready and bid -ready construction documents of the assisted living and memory care facility and community clubhouse. Finalizing these documents will allow McKay to request State and Federal funds for the construction on this project moving forward. The committee recommended $381,000 previosly because of the limited balance in our SIP account at that time. This final grant will allow McKay to finish Phase 1 and access outside funds for their important project The recommendations were given a motion by Chuck Allen and seconded by Corrine Isaac. The remaining committee voted in unanimous favor of the recommendation. Please contact me if you have any questions regarding the recommendations of the committee. Sincerely, Brant Mayo Administrator Grant County SIP Advisory Committee Grant County Strategic Infrastructure Program Application Eligibility Requirements The Strategic Infrastructure Program fund is available because of a state program authorized by the legislature in 1997 (RCW 82.14.370). The legislature has established eligibility requirements for using these funds: FIRST: Funds can only be used to finance "public facilities" such as "bridges, roads, domestic and industrial water facilities, sanitary sewer facilities, earth stabilization, storm sewer facilities, railroads, electrical facilities, natural gas facilities, research, testing, training, and incubation facilities in innovation partnership zones designated under RCW 43.330.270, buildings, structures, telecommunications infrastructure, transportation infrastructure, or commercial infrastructure, and port facilities in the state of Washington." RCW 82.14.370(3) (c)(i). SECOND: The public facility must also serve "economic development purposes," which is defined as "those purposes which facilitate the creation or retention of businesses and jobs in a county." RCW 82.14.370(3)(a), (c)(ii). THIRD: Finally, to be eligible for funding: "The public facility must be listed as an item in the officially adopted county overall economic development plan, or the economic development section of the county's comprehensive plan, or the comprehensive plan of a city or town located within the county for those counties planning under RCW 36.70A.040. For those counties that do not have an adopted overall economic development plan and do not plan under the growth management act, the public facility must be listed in the county's capital facilities plan or the capital facilities plan of a city or town located within the county." RCW 82.14.370(3)(a). Eligibility Checklist: 1. Yes, this request is for a "public facility as described above. 2. Yes, the public facility facilitates the creation or retention of businesses and jobs in Grant County. 3. Yes, the public facility is listed as an item in the economic development section of Grant County's comprehensive plan. If the answer to all three questions is yes, please proceed with the application process. If the answer to any of the three questions is no, the project is not eligible to receive funding from this program. Grant County Strategic Infrastructure Program Application Grant County Strategic Infrastructure Program Application CoverSheet Date: October 10, 2024 Grant County SIP Number: Applicant: Address: Grant County Port District #8 (Port of Warden) PO Box 841 Contact Name: Pat Millard City: Warden Title: Port Manager State, Zip: WA 98857 Signature of person authorizing submittal: Phone: 509 349 2480 (,.0-oe Position of person authorizing submittal: Fax: Port Manager Email: Portofwarden@ifiber.ty Project Title: Port of Warden Truck Access and Bypass Road Project (Phases 1 & 2) Population of the community: 2730 Total area population served by the project: 4195 The County is required to report to the State Auditor's Office the estimated number of businesses and jobs that will be created and/or retained by this project. Retained businesses and jobs means businesses and jobs that will be lost if not for the completion of the project. How many businesses will be created and/or retained by this project? 6 large Industrial, 3 small industrial and approximately 30 commercial properties with potential for more. How many jobs will be created and/or retained by this project? Initial numbers reflect 6,000 direct jobs at full build out and even more indirect and temporary job opportunities. What comprehensive plan lists this project as an item in its economic development section? X Grant County Comprehensive Plan X Port of Warden Comprehensive Plan X RTIP X WSDOT STIP Type of Public Facility: (check all that apply) ❑ Bridge X Road ❑ Domestic Water Facility ❑ Industrial Water Facility ❑ Sanitary Sewer Facility ❑ Earth Stabilization ❑ Storm Sewer Facilities ❑ Railroads ❑ Electrical Facilities ❑ Natural Gas Facilities ❑ Buildings ❑ Structures ❑ Telecommunications Infrastructure X Transportation Infrastructure ❑ Port Facilities X Commercial Infrastructure Funding is needed for: (check all that apply) X capital facilities costs including acquisition, construction, rehabilitation, alteration, expansion, or improvements of public facilities X project specific environmental costs X costs of site plan and analysis X development and improvement for the public facilities X project design, including feasibility and marketing studies and plans, and debt revenue impact analysis X land use and permitting costs Total project cost: $ Total SIP request to date for project: $ Amount raised to -date: $5,000,000.00 Current SIP Grant Request: $100,000.00 Previous SIP Loan Request: $ Previous SIP Grant Request: $100,000.00 Is this a phased in Project? Yes If yes, how many phases? 3 During how many years? 7 Project is currently in phase: 1 Please complete this form on your computer using Microsoft Word. Please email application to: Brant@grantedc.com to: Grant County EDC, 6594 Patton Blvd. NE, Moses Lake, WA 98837; Phone: 509-764-6579 Please include attachments and supplemental materials Grant County Strategic Infrastructure Program Application 1. What economic goals and/or objectives (identified in the comprehensive plan) does this project help the community achieve? Increase the economic vitality of the Port of Warden through the retention, expansion, and recruitment of businesses and industries (primarily food processors and food manufacturers) to the Port of Warden. The primary focus will be to support agriculture and food processing businesses located in the Port of Warden, while helping to attract new food processing businesses to help further diversify the local economic base. 2. How will this project foster economic growth, development, and address future economic needs? In recent months, there has been ongoing/continued interest with the City of Warden and the Port District for additional industrial, commercial and residential development. Though most of the new development has been in the residential sector, it is anticipated that this growth with spur opportunities in commercial and industrial development and expansion projects. In the past few years, a great deal of economic development and freight growth have occurred at the Port of Warden, including canola crushing and canola oil refining facility, a new fertilizer distribution facility, additional fresh produce packing and frozen and dehydrated food processing, and the associated warehousing for these products. As a result of the growth and expansion of these industries in the Port of Warden, industrial road infrastructure in Warden is near capacity and now more industrial grade roads are needed to allow for the related growth in truck freight coming from and going to Port of Warden to service the above industries, and also to attract new industries. More importantly, this project will help the Port to build a truck bypass road so that trucks will not have to travel through socio-economically disadvantaged residential neighborhoods in Warden in the future. In particular, the Port of Warden has received significant recent interest by some large food processing projects that would create hundreds of family wage jobs and would result in hundreds of millions of dollars of positive economic impact and investment in the Warden community. As a result, building a truck bypass/access road is critical to help attract these large food processing projects, increasing safety for disadvantaged neighborhoods, as well as bringing more jobs and economic opportunities to the Warden community. 3. How will this project improve local infrastructure capacity? The Port of Warden Truck Access and Bypass Road Project is expected to enhance local infrastructure capacity in several ways: Reduced_ Congestion: - By providing an alternative route for industrial trucks, the bypass road will alleviate congestion on existing roads. This reduction in traffic will improve overall traffic flow and reduce delays. Enhanced Connectivity: Please email application to: Brant@grantedc.com to: Grant County EDC, 6594 Patton Blvd. NE; Moses Lake, WA 98837; Phone: 509-764-6579 Please include attachments and supplemental materials Grant County Strategic Infrastructure Program Application - The new road will connect Washington State Route 170 to Port -owned industrial -zoned properties in southwest Warden. This improved connectivity will facilitate efficient movement of goods, benefiting businesses and the local economy. Increased Accessibility: - The bypass road will enhance accessibility to industrial areas, making it easier for trucks to transport goods to and from Warden. - Projects receiving FHWA or WSDOT funds are required to be in compliance with the Americans with Disabilities Act (ADA) to make the completed project accessible to all patrons. Safety Improvements: - Separating industrial truck traffic from residential areas will enhance safety for both residents and drivers. Fewer trucks passing through neighborhoods will reduce the risk of accidents and improve overall road safety. Support for Economic Growth: - The project aims to unlock the potential of industrial -zoned properties by providing a direct route. As businesses establish operations in the area, economic growth is expected, leading to job creation and increased revenue for the community. Efficient Freight Movement: - The bypass road will streamline the movement of freight, allowing trucks to reach their destinations faster. This efficiency will benefit businesses by reducing transportation costs and delivery times. Long -Term Planning: - Investing in infrastructure like the bypass road demonstrates a commitment to long-term planning. It ensures that Warden will be well -prepared for future growth and development. In summary, the Port of Warden Truck Access and Bypass Road Project will enhance local infrastructure capacity by improving connectivity, safety, and accessibility for industrial traffic. 4. Will the project result in training or other opportunities for the local workforce? No 5. Will the project build and/or strengthen strategic alliances or partnerships? Yes The Port of Warden has a strategic alliance with Columbia Basin Railroad relating to this project, as many of the food processing or agricultural projects looking to expand or locate in Warden have either large inbound truck or rail volumes, with large outbound rail or truck volumes, respectively. This project will complement Columbia Basin Railroad's rail service to/from Warden, as it will provide road infrastructure that will support or complement the rail infrastructure in Warden. Additionally, this project will help to strengthen alliances and partnerships with the City of Warden, Grant County, BNSF, Warden School District (Safe Routes), and the Warden Development Council as we work to provide for transportation networks to address long-range planning objectives for all parties in the greater Warden area. 6. How many full-time, permanent jobs will be created and/or retained as a direct result of this project? a) Retained? Please email application to: Brant@grantedc.com to: Grant County EDC, 6594 Patton Blvd. NE; Moses Lake, WA 98837; Phone: 509-764-6579 Please include attachments and supplemental materials Grant County Strategic Infrastructure Program Application None. This would open up previously landlocked properties, making new opportunities for employment. b) Created in 1-3 years? This window is within the design development and construction phases of the project. It is anticipated that 2 full-time engineering positions will be created within Grant County to manage and deliver the project. During the construction phase, additional opportunities to employ people are anticipated, but will be on a temporary basis. It is also anticipated that it could increase support positions in the short term by approximately 50 people. c) Additional created in 3-5 years? Prior SIP funding allowed for an economics analysis to look into projections of what the landlocked properties will provide in industrial development opportunities. That analysis is preliminary and ongoing as additional master planning has occurred. However, based on early information these target markets will likely be in agribusiness and/or food related manufacturing and warehousing. While the project is anticipated to take longer than 3-5 years fortotal build out, this overall project could provide more than 6,000 direct jobs and indirect jobs, with the potential for even greater projections. Additional and final numbers will be provided as part of the delivery of this project. Generally, this project opens up approximately 95 acres of Port property, 38 commercially zoned properties and approximately 17 residential properties that could be converted to commercial and all that are previously landlocked properties. d) Wage rates for jobs created and/or retained? Unknown at this time. 7. What is the size of the population that will benefit from this project? The City of Warden has a population of over 2,700, while the Port of Warden has a population of about 4,100. Additionally, over 2,400 cars and trucks go through Warden per day. Furthermore, WSDOT has classified SR 170 from Warden to SR 17 and Rd U SE from Warden to 1-90 as T-2 Freight Corridors, which means that 4 million to 10 million tons per year move over those above roads to and from Warden. 8. What quantifiable outcomes are you going to track to measure the success of this project? Reduced Truck Traffic Through Residential Areas: The primary purpose of the bypass road is to divert truck traffic away from residential neighborhoods. A key success metric would be a significant reduction in truck traffic passing through these residential areas. Improved Traffic Flow and Efficiency: Measure the average travel time for trucks using the bypass road compared to the previous route. Success would be demonstrated by faster travel times and reduced congestion. Increased Industrial Development: The bypass road is intended to open up industrial -zoned properties in the south side of Warden for development. Success can be gauged by the number of new industries or businesses that establish operations in the area after the road's completion. Please email application to: Brant@grantedc.com to: Grant County EDC, 6594 Patton Blvd. NE; Moses Lake, WA 98837; Phone: 509-764-6579 Please include attachments and supplemental materials - Grant County Strategic Infrastructure Program Application Cost Savings for Businesses: Quantify the cost savings for businesses using the bypass road. (e.g., reduced fuel costs, shorter delivery times). Success would be demonstrated by tangible financial benefits including reduced fuel costs, shorter travel and delivery times, and lower emissions. Safety Improvements: Track accident rates and safety incidents related to truck traffic. Success would involve a decrease in accidents and improved safety for both residents and truck drivers. Completion Timeline Adherence: Measure the project's progress against the estimated timeline. Success would be meeting or exceeding milestones within the projected timeframe. Federal Funding Utilization: Monitor the utilization of the $5 million in Federal Highway Administration funding awarded so far for the project. Success would involve efficient use of awarded funds. Please email application to: Brant@grantedc.com to: Grant County EDC, 6594 Patton Blvd. NE; Moses Lake, WA 98837; Phone: 509-764-6579 Please include attachments and supplemental materials Grant County Strategic Infrastructure Program Application Project Readiness 1. When did or will you start work on the project? The current phase 1 project is still in the consultant agreement, working with Local Projects at WSDOT. Since the last SIP request, the project has completed updates to scoping needs and is working through the WSDOT certification process. It is anticipated that Project Definition and Beginning Professional Engineering (PE) will begin in fall of 2024. It is anticipated that NEPA compliance will begin approximately the same time period and will last until about June of 2025. Most design and permitting is anticipated to occur in 2025 with construction occurring in 2026 for phase 1 work. At this time, we are working to align the Phase 1 and Phase 2 project schedules to complete all work within the same time period, if determined practical. The Phase 2 portion of the project was awarded on May 20, 2024, and is currently being worked into the WSDOT schedule for local projects. 2. How many months will the work on this project take to complete? It is currently estimated that this project will take approximately 36 months to complete for both phase 1 and phase 2. It is undetermined at this point the timing of phase 3 of the project. This phase? It is anticipated that Phase 1 and Phase 2 will be completed during the same time period, approximately 36 months that began in September of 2023. 3. Please describe what steps are necessary to begin this project or this phase if you are proposing a multi- phase project: (Please be specific) Generally, within each Local Programs (WSDOT) project that are utilizing FHWA funds, the following overall phases, more fully defined below, is authorized for the project: 1) Preliminary engineering 2) right of way acquisition and 3) construction. A. Project Added to Local Agency TIP: Completed in September of 2023. B. Project Added to Regional TIP: Completed in September of 2023. C. Project Added to STIP: Completed in September of 2023 and Updated in June of 2024. D. Project Definition / Begin PE: Currently expected to begin fall of 2024. E. NEPA Kick Off: Currently WSDOT is working to define and provide support to NEPA compliance. F. Environmental Documents Approved: Currently expected to begin fall of 2024. G. Right of Way Start: Currently expected to begin August of 2025. H. Right of Way Complete: It is currently expected that right-of-way can be completed within about a 4-month window but has the biggest potential to change based on right-of-way needs. I. Geometric/ 30% Design Complete: Currently estimated to be completed in March of 2025. J. General Plan / 60% Design Complete: Currently estimated to be completed in October of 2025. K. Advertisement: Currently estimated to be completed in November of 2025. L. Contract Awarded: Currently estimated to be completed in January of 2026. M. Construction: Currently estimated as a 5-month window, ending in June of 2026. N. Substantial Completion: Currently estimated in July of 2026. 0. Project Close out: Currently estimated in August of 2026. 4. Summarize efforts taken to date in terms of project funding: a) Amount and source of funds? The project has received $5,000,000 in funding by FWHA for Truck Access and Bypass Road Project. $2,500,000 came from the FFY2023 Congressionally Directed Spending (Earmarks) Please email application to: Brant@grantedc.com to: Grant County EDC, 6594 Patton Blvd. NE; Moses Lake, WA 98837; Phone: 509-764-6579 Please include attachments and supplemental materials Grant County Strategic Infrastructure Program Application Federal Funding. $2,500,000 came from the FFY2024 Congressionally Directed Spending (Earmarks) Federal Funding. b) Matching funds? Funds require (for both FFY funds) a 13.5% non-federal match. Funds must be obligated by September 30, 2026 (FFY2023) and September 30, 2027 (FFY2024) or they expire. Also, funds must be expended by September 30, 2031(FFY2023) and September 30, 2032 (FFY2024) or the funds shall be cancelled and no longer available. The requested funds are to support the required match funding requirement. c) If conditions are attached to any of these funds, please describe. In order to meet state and federal requirements, the following are required: ■ Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. ■ Reference to the Local Programs web page for detailed information, including: o Local Agency Guidelines (LAG) manual for the requirements regarding programming, authorization, reimbursement, etc. o Projects utilizing federal funds must be included in your current Transportation Improvement Program (TIP) as a complete programmed project. Once your TIP amendment is approved, WSDOT will amend the Statewide Transportation Improvement Program (STIP). o Funding and billing forms. o Local Project Report is required to be completed by the end of June and December each year. If the project is not actively pursued, or becomes inactive (23 CFR 630), the project is at risk of being cancelled and funds repaid. FHWA requires that all projects are ADA compliant upon completion or the federal funds must be repaid. Additional requirements are outlined in the June 29, 2023 WSDOT letter, attached. 5. What engineering reports and feasibility studies have prepared? This project began in 2020 with SIP planning funding. During that time period ■ Project stakeholder(s) were identified and consulted (Columbia Basin Railroad, City of Warden, Grant County Public Utility District). ■ A Local Improvement District (LID) was evaluated for funding options. ■ The Port of Warden Comprehensive Plan and Future Project List was amended to update the Capital Improvement Plan (CIP) to include this project. ■ 30% Design was completed an alternate that was ultimately determined to not be favored by project stakeholders and required value engineering analysis. ■ A Traffic Alternatives Analysis was performed to show various options for transportation routes and a SWOT analysis for the overall project goals conducted. a) When? This initial work effort was performed from 2020 — 2023, initiating at the beginning of the COVID pandemic. b) With what recommendations? The analysis conducted and the consultation with project stakeholders led to the current recommendation of building out Wilson Avenue and Taft Avenue S, which would provide access Please email application to: Brant@grantedc.com to: Grant County EDC, 6594 Patton Blvd. NE; Moses Lake, WA 98837; Phone: 509-764-6579 Please include attachments and supplemental materials Grant County Strategic Infrastructure Program Application to Port landlocked properties, bypass most residences and provide for future growth an expansion opportunities. 6. What permits are necessary for the project? (Please list with approval dates) The following permits are known or will be realized during the project. In general, this project must be in compliance with local, state, and federal permit requirements, which are still being analyzed. All permits must be obtained prior to the construction phase of the project and is anticipated within the first 30 months of the project. ■ City of Warden — o Development Agreement and/or Interlocal Agreement for R/W Construction o Building Permit o SEPA/NEPA Local Adoption o Critical Areas Review and Documentation to support ■ WSDOT / FHWA o NEPA Compliance, including Section 106 NHPA o WSDOT Phasing Funding Authorization o SWPPP, CWA Section 402 NPDES Construction General Permit ■ Other o BNSF at -grade crossing authorization and permit o CBRW concurrence ■ Permits not expected but will be evaluated as part of the project o Clean Water Act (CWA) Section 404 Permit o Hazardous Materials Coordination (CERCLA) o Hydraulic Project Approval (HPA) o JARPA 7. Are there other factors significant to this project that we should be aware of? a) Emergency declarations? None known b) Regulatory compliance issues? None known c) Inability to secure alternate funds? None known at this time. d) Other? See #10 below for additional information. 8. If your project receives a commitment for an SIP grantor loan, when will you need the funds? Funds for match at the 13.5% would be needed as soon as authorization of tasks has been received and would anticipate to begin in fall of 2024 for the prior $100,000 and presumably quarter 1 of 2025 for this request or once the consultant agreement has been executed and funding for PE activities authorized by WSDOT Local Programs. Each monthly invoice would include a 13.5% funding request from the SIP funds. Once PE has been authorized through WSDOT, monthly invoicing will be prepared by the consultant, reviewed by the Port District, and sent to WSDOT for final approval of the invoiced amount. Once WSDOT has approved the amount invoiced, the Port would submit to SIP for match contribution Please email application to: Brant@grantedc.com to: Grant County EDC, 6594 Patton Blvd. NE; Moses Lake, WA 98837; Phone: 509-764-6579 Please include attachments and supplemental materials Grant County Strategic Infrastructure Program Application amount which would equal 13.5% of the total invoice. We anticipate approximately a 45-day turnaround for that and the Port District anticipates they will need to cut the full payment to the consultant once approved and provided from WSDOT and that the SIP match contribution will be a reimbursement to the Port District. This would be the same pattern until the match contribution amount has been exhausted. A schedule and level of effort will be refined and updated once funding has been released from WSDOT for PE activities. 9. Identify funds (General Fund, Utility Fund, Property taxes, etc.) that are eligible to repay a SIP loan. The current request is for a SIP grant, however if the project were to receive a SIP loan, it would be paid back utilizing general Port funds. 10. In the context of the local government's overall annual budget, explain the need for SIP assistance. If the applicant has reserve funds or budget reserves, please explain why these funds are not available for the project. The Port District does not have the cash flow or capital required to cover the project match contribution outright. It is anticipated that cash flow will be limited due to the size and scale of the total project that are currently on the books for the projected project window. Until the Port District is able to fully obligate the match contribution with readily available monies, the project is at a funding risk. This request for match contribution helps the Port District leverage its own capital to maintain its existing facilities and ensures project completion. Please email application to: Brant@grantedc.com to: Grant County EDC, 6594 Patton Blvd. NE; Moses Lake, WA 98837; Phone: 509-764-6579 Please include attachments and supplemental materials Grant County Strategic Infrastructure Program Application Local and Regional Support & Investment for the Project 1. Are Cities, Port Districts, the County, Schools, or other entities involved in funding the project? Yes, the Port of Warden (Grant County Port District No. 8) is sponsoring the project and anticipate assisting in providing match funding for this project (pending SIP funding), including unanticipated costs and overruns, as/if necessary. 2. Are there any regional, State, or Federal funds being used for the project? Yes, the Port of Warden received $2.5 million in Federal Highway Administration (FHWA) funds in 2023 from a Federal CDS funding request for Phase 1 of this project and then $2.5 million in Federal Highway Administration (FHWA) funds in2024 from a Federal CDS funding request for Phase 2 of this project. 3. What is the private sector investment in the project? 1 Not applicable, though it is anticipated that public involvement opportunities will be required throughout the project development. 4. What is the local investment in the project from clubs and other organizations (non -government)? Not applicable, though coordination with the Warden Development Council and City of Warden City Council is anticipated during project development. 5. Is there other support or investment in the project not covered above? Yes. The Columbia Basin Railroad (CBRW) has supported this project from inception and has agreed to act as a liaison between the Port and Burlington Northern Railroad (BNSF). Please email application to: Brant@grantedc.com to: Grant County EDC, 6594 Patton Blvd. NE; Moses Lake, WA 98837; Phone: 509-764-6579 Please include attachments and supplemental materials Grant County Strategic Infrastructure Program Application Attachments 1. Economic Development Section of the Comprehensive Plan listing the public facility 2. Project Budget: Please attach a copy of your complete project budget. See attached. Attach or include your specific budget for use of SIP funds. Please list all identified revenue sources and the dollar amounts and list whether they are committed or requested. Committed: The Port of Warden received $2.5 million in Federal Highway Administration (FHWA) funds in 2023 from a Federal CDS funding request for Phase 1 of this project and then $2.5 million in Federal Highway Administration (FHWA) funds in 2024 from a Federal CDS funding request for Phase 2 of this project. Requested: For FY 2025, the Port of Warden is requesting $2.5 million in funding for the final phase (Phase 3) of this important job creating, economic development, safety, environmental, and freight mobility project. Specifically, Phase 3 would finish the Port of Warden Road Project following Phases 1 and 2. 3. Property Plat, Building Plans: Please attach copies of a property plat with project location clearly shown on the plat. See attached. Please attach engineer's drawings or at least a good drawing of the project for committee review. See attached. 4. Letters of support: If applicable please include any letters of support for this project from partners or other entities in the community. See attached. Please email application to: Brant@ gran tedc.com to: Grant County EDC, 6594 Patton Blvd. NE; Moses Lake, WA 98837; Phone: 509-764-6579 Please include attachments and supplemental materials Grant County Strategic Infrastructure Program Application Eligibility Requirements The Strategic Infrastructure Program fund is available because of a state program authorized by the legislature in 1997 (RCW 82,14.370), The legislature has established eligibility requirements for using these funds: FIRST: Funds can only be used to finance "public facilities" such as '(bridges., roads, domestic and industrial water facilities, sanitary sewer facilities, earth stabilization, storm sewer facilities, railroads, electrical facilities, natural gas facilities, research, testing, training, and incubation facilities in innovation partnership zones designated under RCW 43.330,270, buildings, structures., telecommunications infrastructure, transportation infrastructure, or commercial infrastructure., and port facilities in the state of Washington." RCW 82,14.370(3) (c)(i). SECOND: The public facility must also serve "economic development purposes," which is defined as "those purposes which facilitate the creation or retention of businesses and jobs in a county." RCW 82.14.370�3)(a), (c)(fl). THIRD: Finally, to be eligible for funding: "The public facility must be listed as an item in the officially adopted county overall economic development plan, or the economic development section of the counter's comprehensive plan, or the comprehensive plan of a city or town located within the county for those counties planning under RCW 36.70A.040. For those counties that do not have an adopted overall economic development plan and do not plan under the growth management act, the public facility must be listed In the county's capital facilities plan or the capital facilities plan of a city or town located within the county." RCW 82.14.370(3)(a). Eligibility Checklist: 1. Yes X No 0 This request is for a "public facility" as described above. 2. Yes X No 0 The public facility facilitates the creation or retention of businesses and jobs in Grant County, 3. Yes X No D The public facility is listed as an Item in the economic development section of Grant County's comprehensive plan OR Yes U No X the public facility is listed as an item in the economic development section of the comprehensive plan of a City or Town located within Grant County. If the answer to all three questions is yes please proceed with the application process. If the answer to any of the three questions is no, the project is not eligible to receive funding from this program. Grant County Strategic Infrastructure Program Application Cover Sheet Date-, October 15, 2024 EGrant County SIP Number: Applicant: Grant County Public Hospital District #4 Address: 127 2 nd Ave SW d/b/a McKay Healthcare and Rehabilitation Center Contact Name: Victor Odiakosa, MHA, LNHA City: Soap Lake Title: Administrator/Superintendent State, Zip: Washington, 98851 Signature of person au izing submittal-, Phone: (509) 593-8684 or (509) 540-8654 Position cif pars oriing submittal: Fax: Administrator/Superintendent Email-, Vodiakosa@mckavheaIthcare.orP, Project Title: Phase 1 Master Planning (Continued) and Phases 2 — 6 Master Planning Population of the community-, 1,551 (U.S.C.B., 2020) Total area population served by the project-, Grant County The County is required to report to the State Auditor's Office the estimated number of businesses and jobs that will be created and/or retained by this project. Retained businesses and jobs means businesses and jobs that will be lost if not for the completion of the project. How many businesses will be created and/or retained by this project? 25 locally retained How many jobs will be created and/or retained by this project? 74 at McKav; 20+ locally What comprehensive plan lists this project as an item in its economic development section? I X Grant County Comprehensive Plan 0 Comprehensive plan of the city or town of Type of Public Facility: (check all that apply) 11 Bridge 1:1 Road El Domestic Water Facility 0 Industrial Water Facility C1 Sanitary Sewer Facility 11 Earth Stabilization 0 Storm Sewer Facilities 1:1 Railroads 11 Electrical Facilities 0 Natural Gas Facilities X Buildings 11 Structures D Telecommunications Infrastructure 13 Transportation Infrastructure 11 Port Facilities El Commercial Infrastructure Funding is needed for: (check all that apply) El capital facilities costs including acquisition, construction, rehabilitation, alteration, expansion, or improvements of public facilities 0 project specific environmental costs X costs of site plan and analysis Q development and improvement for the public facilities X project design, including feasibility and marketing studies and plans, and debt revenue impact analysis 0 land use and permitting costs Total project cost: $823,,520 Total SIP request to date for project: $764,000 Amount raised to -date: $381,000 Current SIP Loan Request: Current SIP Grant Request: $373,470 Previous SIP Loan Request: $0 Previous SIP Grant Award: $381, 000. 00 Is this a phased in Project? Yes X No 0 If yes, how many phases? 3 During how many years? 10 Project is currently in phase: 1 Please complete this form on your computer using Microsoft Word. Economic Impact of the Project 1. What economic goals and/or objectives (identified <nthe comprehensive plan does this project help the community ooheve� This is the last SIP request necessary to develop construction ready documents before McKay seeks funding for construction from government and non -government agencies. Accordingly, in one sense,,this is the most important grant to seethis project through to fruition, This isthe critical step toward realizing the strategic vision to support all members of our aging community with necessary healthcare facilities close tohome* After contracting with GS|Research and Consulting, LLCand Rice Fergus MU\er(NFM), an architecture firm, Public Hospital District No. 4of Grant County(d/b/a McKay Healthcare and Rehabilitation Center (hereafter McKay Healthcare) devoted 10months \n2023—Z024 to develop aMaster Plan that considered arange ofalternative programs, designs, community needs, and phasing of several different possible outcomes for a skilled nursing facility replacement versus renovation, assisted living, memory cane, and buy -in model independent living homes, Overall costs, financial models, and funding options were explored for each model. In June 2024, the McKay Planning Committee decided to prioritize the phasing of the project to reflect the community and facility needs and the internal priorities of the Hospital District for future development. The current focus of this grant request is for Phase 1, a new wing consisting of 32-unit assisted living/memory care facility (16 units each, all single occupancy rooms) plus a community clubhouse. Phase l also includes integrating site p(ann|ngw|th construction of Phase 1within the existing environment and planned development. The projected cost of Phase I is $15-16 million with funds to be raised over the next 2 years. The projected economic benefit is to employ 1B0construction workers 1nyear 3and l6new FTEonapermanent basis. Additional neap -term phases (within 10years) include Phase Z: 10 new buy -in unit homes; and Phase 3 - o new 32-bed oN(|ed nursing facility, support facilities" and lO unit memory cans addition, Future phases 4-6 (to be constructed potentially between years 10 — 20) are more fully described in the update to the comprehensive plan filed with the County and City of Soap Lake, WA. Acopy is filed herewith for ease of reference as Attachment 1u The future phases reflect the Internal priorities of the Hospital District but are mostly broad development stretch goals at this time and subject tochange. The new "'Appendix J —StnaLeg[c Infrastructure Program Eligible Projects" includes phases 1' 6 which supports the directives in Goal 3.3.6 "'Economic Development" of the Grant County Comprehensive Plan, aswell msChapter 5"Economic Development E\ement"|nits entirety. (See Attachment I.Aj However, the report includes potential construction costs and employment projections for Phases I through 3. This includes development of 89,000 square feet of construction, 74 living units, a budget of $36 million dollars and employment of 73 FTEs and 435 construction workers. Subsequent phases are outlined 'in the Attachment l.A. The economic benefits from Phase 1alone are summarized above. Previous SIP grants have funded those absolutely necessary steps to get us to where we are today. Those include funding the master plan for the site needs assessment studies a survey and and lastly., schematic design and design deve|o�rnent for the actual Assisted Living and Memory Core wing. Because of this support, McKay is ready to move to the fina|stage-developinQ construction ready documents for the Phase 1wing. This work includes: 1)final site planning that must be done concurrently with schematic design and design development work for the Phase 1 wing atacost of$8%J2lOO and, 2)complete construction documents for the Phase 1wing soit is bid ready at a cost of $353,300 for a total of $442,520.00,, McKWls requesting a grant to support this work in the amount of $37 70 of the total cost, McKay -plans to fund the remainder of $�2 from its own resources. (See Attachment 2 for full scope of work and budget). McKay recently relinquished $73.,470 in funds from SIP 2023-06 so they would be available for this project. In one sense, McKay is only asking for $300,000 of new funding. The economic impact of this project will be felt bythe number of jobs directly ma1ntalned and those that will be created through MoKa/s continuous operations and future expansion in capacity and services. Currently, McKay employs SO FTE staff (65 total staff including part time employees) within several departments including nursing, business., housekeeping, facilities, activities, soda} services., and odmin!mtretion. After construction, McKay vW1| be the \arget employer in Soap Lake and is already a we|i'estehUshed p\||mr in the community. In addition to retaining existing staffthispnojectvvU)employ approximately 1G0construotionworkersforPhase 1 and 16 new FTS. With Phases 1-3 combined, McKay expects to employ 73full-time employees and435 construction workers. This project bacritical step lnMcKay's vision to expand their efforts \nproviding essential long- term mndskiUednursing care services to severely underservedand rural aging and disabled populations in Grant County. 2. How will this py����e�o���d��m���d�������c needs? Beyond meeting urgent healthcare needs, the completed senior living community and rural health infrastructure project will bring important economic growth tothe region. Soap Lake,esmall rural community in Grant County is home to an estimated 1,551 residents; 26.8% of the population is 85 or older, 11% are veterans, 663% are white, and 30.396 Hispanic The region maintains a unique history and geology and attracts visitors duringthe summer monthsfor its healingwaters, outdoor recreation, and proximity to other tourist and wine destinations. Completion of McKay's Master Planning and the dynamic senior living community that will entice retirees, seniors, and their families to move to the area for its affordable housing, wonderful weather, and sense of community, small-town annenmes,and continuum ofcare services, 3.H��D�p��\��|�(���� W���Ph��|\i���m� ready construction documents for McKay"snew 16unit assisted living and 16unit memory care facility and community clubhouse, all of the essential infrastructure to supportthis project will be included in the construction cost. Previous grant funding for the master plan has included civil engineednQforroads and walkways, electrical, structural, water, sewer and lighting infrastructure elements for the overall comprehensive project plan. While the infrastructure development will be phased along with the future phases of the site plan, the current Phase 1 development is not anticipated to require 'increased capacities to the City of Soap Lake^a water and sewer systems, The precise dimensions of pipe sizes and capacity needs are currently being designed bvRFyW's civil and mechanical subcontractors. 4 This project is designed to 'improve physical capacity for the aging population residing in Grant County. New assisted living, memory care, and skilled nursing facilities will increase the number of private rooms available. As McKay's senior living community expands to facilitate a continuum of care model, residents here will be able to transition seamlessly to other types of residences, have timely access to care appropriate for their specific health conditions, improving their overall quality of life. GS1 identifies core unmet demand for the services to be provided as part of the Phase 1 project within a 20-mile radius of McKay Healthcare and with 'income levels that could support the services at a range of costs to be provided-. Assisted living — 278 - age 75 > who meet minimum annual income levels-, 6% to be captured initially. Memory Care: 267 - age 75 > who meet minimum annual income levels: 6% to be captured initiat'ly. The foregoing identifies high unmet demand for the services to be provided by McKay Healthcare I. in the Phase 1 wing and a very achievable capture rate to fill the facilities and services to be constructed. Increased private rooms and private pay residents will also positively influence McKay's revenue, ensuring organizational financial sustainabillity and peace of mind for locals currently or prospectively seeking medical and/or senior housing close to home and all that is familiar. 4. Will the project result in training or other opportunities for the local workforce? X Yes 0 No If yes, please describe.- McKay's long-term vision to expand low-income senior [living infrastructure and capacity is expected to have a direct impact on local workforce. McKay Healthcare plans to develop a work-study program with the local high school to create opportunities for work-study and future employment. The proposed senior living community project will support employment growth locally and county-w1de that will result in the need for approximately 75 full-time trained, certified,, and licensed personnel including nurses, certified nurse assistances, and certified medication aides, as well as operations and managerial staff. Additionally, each phase of the project is expected to employ local construction workers: 160 construction workers for Phase 1, 100 for Phase 2, and 175 for Phase 3. S. Will the 1 pr0"ect build and/or strengthen strategic alliances or partnerships? X Yes 13 No if yes, please describe the alliance and/or partnerships: (agencies, volunteers, etc..): McKay currently collaborates with Team Health who provides McKay with a Medical Director who oversees clinical operations, Rehab Visions contracts a nurse practitioner to provide telehealth visits bi-weekly to each patient and physical, speech, and occupational therapists for specialized resident care. This project will enable McKay to build strategic alliances with the City of Soap Lake, to integrate services and infrastructure consistent with the Community's standards. Development of the Assisted Living and Memory Care services that will support and anchor the larger senior living community project is the critical next step in McKay"s long-term strategy. These new services will provide efficient and sustained care to residents \nareas that are largely unmet \nthe community. it will also strengthen existing strategic alliances established between McKay and leaders from other skilled nursing facilities, assisted living, memory care and continuing cmna retirement communities as they seekto find ways to improve the quality and availability of services for aging populations, low-income senior housing resources, and rural community health needs. SIP funding has allowed McKay to contract with some of the top architects, project planners and developers in the industry. Additional design development by RFM will provide McKay with shovel -ready documents that will support the board and stuffs efforts to build, leverage, and strengthen funding partnerships for the next phases of the overall project. They are also contributing to McKay/s experience, knowledge, and relationships working with professional engineering firms and several local contractors. Moreover, McKay has partnered with the Columbia Basin Foundation (C8F)ond Paul Lauz\er Foundation to assist with fundrab)ng with measureaNe success toward Phase 1 of McKm/s Master Plan. These funding rdationshipsvvU| be key in raising new dollars and support for the larger senior living community project. 6. How many full-time, permanent jobs will be created and/or retained as m direct result of this project? a) Retained? 50 full time equivalent (FTE) at McKay; dozens 'in other local businesses as McKay continues tooperate. b) Created? in 1-3 years? 16 FTEs including registered nurses and certified nursing assistants at McKay following the expansion of servicesas part of Phase 1. Employment projections include 160 new construction workers for phase 1 Assisted Living and Memory Care facility and up to 100 construction workers for Phase 2, independent living cottage construction. o) Additional created in 3-5 years? Up to 73 FTE for McKay through Phases l- 3, including new and existing licensed and certified roles, accounting staff, maintenance staff, activities and social services, kitchen staff and contractors following project completion and expansion services. One hundred seventy-five (175) new construction jobs will be used 'in future phases. d\ Wage rates for jobs created and/or retained? Licensed nursing positions can earn between $32 and $60 per hour depending on licensure, skill, and experience. SI&I'lar compensation Is available to accounting professionals and entry level management staff. To attract top performers to an updated and expanded facility, wage rates could increase by 10% - 20% over 7\ What 'is the size mfthe population that will benefit from this Grant County., Washington is home to 97,733 residents, of which 14%o/13,682people are age 65orolder, In addition, 8.9%or8,69Opeople are under age 65and living with adisabUit/|nSoap Lake, acommunity of1,S51 279Gofthe population b8Sorolder and the median age |s42.5.The project is curmant[y designed to capture 6% of the unmet demand for the assisted living and memory care services needed within a 20 mile radius, according to our consultant GS|.This reflects a very realistic and achievable goal, with the potential to expand to meet the remaining need infuture phases. 8. What quantifiable outcomes are you going to track to measure the success of this project? Completion of additional Phase 1 construction ready documents is the next step in McKay's development of a comprehensive senior living community. Schematic design, design development and construction documents are required for construction. These projects will directly and 'Indirectly support staff, leaders, and partner efforts to secure additional funding necessary for the project's final design which is expected to have the following anticipated outcomes: 1. An increase in longAerm care, skilled nursing, assisted living, and memory care options for residents in Grant County. a. Measured by the number of beds, rooms, and types of services available at McKay. 2. An enhanced quality of life for residents at McKay. a. Measured by pre- and post- construction surveys that gauge current resident satisfaction with privacy, their physical environment, and their health and well- being among other things. b. Also measured by McKay's ability to effectively prevent and/or mitigate the spread of infectious disease and virus outbreaks. Progress will be tracked by McKay's Licensed Nursing Home Administrator (Administrator) and evaluated by the Board of Commissioners on a periodic basis. III. Project Readiness 1. When did or will you start work on the projects? The grant funds will be put to immediate use. The project will bring to fruition the Phase I project which has been in planning for the past 3 years. RFM, the architect, has staff available to work on this project as soon as funding is available. 2. How many months will the work on this project take to complete? This phase? RFM has provided the following schedule for additional Phase 1 Master Planning: Schematic Design: August — December 2024 (5 months) Design Development,, January — March 2025 (3 months) Construction Documents Phase: April —July 2025 (4 months) Additional master planning will occur simultaneously with Phase I Schematic Design and Design Development. (December 2024). 3. Please describe what steps are necessary to begin this project or this phase if you are proposing a multi phase project: (Please be specific) All contracts have been awarded and work is underway. McKay has selected RFM as the architecture firm to provide architectural services for the master plan per Ch. 39.80 RCW. Once funding is approved, the next step is to sign a change order to include the scope of work described in Attachment 2, Project Budget. McKay Healthcare is prepared to fund $69,050 of the project cost. These funds are currently available. 4. Summarize efforts taken to date in terms of project funding,-, 7 a) Amount and source of funds? McKay, its staff, leadership, and nonprofit partners have diligently and successfully secured over $1.5 million in funding for other components of Phase I facility improvements and modernization including grants and contributions to purchase an emergency generator and bus, upgrade kitchen equipment, Install entrance signage, improve the resident's outdoor area, paint the exterior of the facility, add a new roof, and launch a redesigned website and branding. Funding for these projects has been provided by the Paul Lauzier Foundation, Confluence Health Community Partnership Grant, BNSF Railway Foundation,, Ephrata Rotary Club Grant, Grant County ARPA), and Grant County SIP, More recently, Grant County SIP has provided significant funding towards Phase 1 Master Planning of the senior living community. In May 2023,, SIP funding (SIP 2023-01 for $400,000) allowed McKay to retain Rice Fergus Miller as architects and GSI, LLC to assist with development of a Master Plan for the site. McKay also retained Western Pacific Engineering and Survey from Moses Lake, WA to complete a survey of the property which is necessary for development of site plans and zoning approval. All grant funds from SIP 2023-01 are planned to be expended by the end of December 2024. in October 2023, SIP funding funded two additional engineering studies (traffic study ($11,300,00) and a geotechnical, study ($11,845,00)) necessary for site planning and zoning approval and 3 additional projects to promote safety and modernization of the existing site ($166.,643.00 in total), However, McKay has elected to relinquish $73,470 of unspent funds in SIP 2023-06 that would not be used for the intended purpose (traffic study that wasn't needed at the time and removal of the rock wall in front of McKay, a safety and beautification project). McKay is reapplying for $73,470 to help fund the completion of this project. In July 2024, McKay requested and received $381,000for Phase I schematic design and design development scope of work. We are currently under contract with RFM with an expected completion date of March 2025, The last remaining piece of the pre -financing portion of this project is the cost to prepare construction ready documents in the amount of $353,300. McKay has requested $300.,000 of this amount in this grant request for a total of $373,470. b) Matching funds. None. McKay has not secured additional funding matches for this project, however the organization Is poised to provide $69,050 from its own financial resources to support the project budget. See attachment 2. 0 If conditions are attached to any of these funds, please describe N/A What engineering reports and feasibility studies have prepared? a) When? • McKay worked with Critical Data Strategies,, LLC to conduct a market feasibility study and needs assessment for organization expansion. The study was completed in August 2021, 0 McKay consulted with ZBA Architecture to complete a feasibility and capital needs assessment. That study was completed in April 2023. • McKay contracted with Western Pacific Survey and Engineering, Inc. for a site survey and boundary line adjustment which Is scheduled for completion by October 31, 2024. • McKay contracted with GSI, LLC to develop a Master Plan which was completed in April 2024. • McKay is currently working with Rice Fergus Miller Inc. for architectural and engineering services including working with the City of Soap Lake for zoning / site plan approval. The portion of the project for zoning approval is proceeding and is scheduled for completion in December 2024, b) What recommendations? 6 Critical Data Strategies, LLC determined the four following options are viable for McKay to pursue: 1) expansion of current facility,. 2) low-income senior housing, and 3) memory care center in the current McKay facility. 0 GSI, LLC took a second look at the recommendations by Critical Data Strategies to see which of the recommendations or other projects can be developed into a viable business that is additive to McKay's revenues, Based on GSI's findings, the Master Planning Committee decided to update the project and sequence the phasing of the project as follows: Phase 1- build a new 32-unit assisted living/memory care facility (16 units each, all single rooms) plus a community clubhouse,: Phase 2 - build 10 new buy -in homes; and Phase 3 - build a new 32-bed skilled nursing facility. 0 GSI-'s research on core unmet demand discussed infra also supports development of the project. 6 Rice Fergus Miller has developed a detailed scope of work for professional design services including Master Planning that considers the architectural, interiors, civil, landscape, structural, mechanical, electrical, plumbing, and fire protection needs of the project. The scope of work covered under this grant request includes Phase 1 site plan development that must be done concurrently with the schematic design and design development work that is currently underway and development of construction ready documents. 6. What permits are necessary for the project? (Please list with approval dates). There are no permits required as part of this request, The goal of this request is to develop permit - ready and bid -ready construction documents. Permits will be required for future phases of the project. 7. Are there other factors significant to this project that we should be aware of? a) Emergency declarations? N/A b) Regulatory compliance issues? N/A c) Inability to secure alternate funds. N/A d) Other? N/A R. If your project receives a commitment for a SIP grant or loan, when will you need the funds? Funding is needed by December 15, 2024 to finish master planning for the site to ensure the Phase I wing fits within the overall context of the project 9. identify funds (General Fund, Utility Fund, Property taxes, etc.) that are eligible to repay a SIP loan. N/A. Because McKay serves a predominantly low-income resident mix, Medicaid is insufficient to pay anything more than basic costs of daily services. The deficit to cover capital expenses is currently made up from residents who pay from private resources, Medicare, a small amount of property taxes and ProShare funds. As a result, there are no operating revenues available for loan repayment, 9 10. In the context of the local government's overall annual budget, explain the need for SIP assistance. It the applicant has reserve funds or budget reserves, please explain why these funds are not available for the project. Considering the Medicaid reimbursement rate is substantially below the costs of providing 24-hour skilled nursing services, the high variability among Medicare, private pay, and other income sources, McKay cannot effectively budget for capital facilities projects. It has no budget reserve from its operating budget. The projected 2024 budget is essentially breakeven. McKay has received other grant funds that comprise a small percentage of the overall cost of the Phase I project and will be dedicated to other aspects of the Project. Even with these other grants, available resources are currently insufficient to meet the anticipated project costs. In this regard, for example, the costs for professional services such as architecture, civil and structural engineering, and consulting work necessary to develop construction ready plans have dramatically increased and exceed existing resources, making it even more necessary to secure support from private and public philanthropic sources. 10 Local and Regional Support & Investment for the Project 1. Are Cities Port Districts, cts, the County, Schools, or other entities involved in funding the project? No. 2. Are there any regional, State, or Federal funds being used for the project? Not at this time, however, McKay is in the process of developing its financing plans for the larger project. 3. What is the private sector investment In the project? There are currently no private sector funds secured for the projects identified in this application. Other funds have been raised as part of the capital stack for funding the larger development project. 4. What is the local investment in the profect from clubs and other organizations (non - government)? McKay has ongoing project plans and some funding for interior improvements that are not part of the application. McKay plans to continue to develop its financing plans including local and regional private, public, and community nonprofit foundations and/or individual donors for grants and contributions. 5. Is there other support or investment in the project not covered above? No 11 Attachments 1. Economic Development Section of the Comprehensive Plan listing the public facility. See Attachment I., Grant County Comprehensive Plan Amendment and Public Notice of Application, Note: McKay has provided the attached update to Phases 1 — 3 of the Master Plan for the County Comprehensive Plan update. Attachment I.A 'Includes the 2024 Comprehensive Plan Update for McKay Healthcare, 2. Project Budget-, Please attach a copy of your complete project budget. Attach or include your specific budget for use of SIP funds. Please list all identified revenue sources and the dollar amounts and list whether they are committed or requested. See Attachment 2, Project Budget. 3, Property Plat, Building Plans: Please attach copies of a property Plat with project location clearly shown on the plat. Please attach engineer's drawings or at least a good drawing of the project for committee review. See Attachment 3., McKay Project Boundary and Building Plans. 4, Letters of support: if applicable please include any letters of support for this project from partners or other entities in the community. See Attachment 4. 12 McKay Healthcare & Rehabilitation Center Grant County SIP Application Project Budget October 15, 2024 Project Income Grant County SIP Grant No. 2024-05 (Received July 2024) 38100 Grant County SIP Grant No. 2023-06 (Received/requested to be repurposed October 2024) 739470 Grant County SIP Grant (Requesting October 2024) 30000 McKay Resources 695050 Total Project Income 823,520 Project Expenses Phase 1 - Master Planning Schematic Design & Design Development 387,500 Phase 2 - 6 Master Planning Architectural, Structural and Mechanical 829720 Construction Documents Phase 3539300 Total Project Expenses 8239520 Net Ric§(erguAILLER 275 Fifth Street, Suite 100 Bremerton, WA 98337 ARCHITECTURE INTERIORS PLANNING VIZLAB (360) 377-8773 rfmarch.com September 9, 2024 (Updated) Cliff Sears General Counsel McKay Healthcare & Rehabilitation Center 127 2nd Ave SW Soap Lake WA 98851 Re: McKay Healthcare Master Planning RFM Project Number 2023052 — Change Order 3 Dear Cliff, Rice Fergus Miller is pleased to present the following Letter of Proposal to provide additional professional design services for architectural, interiors, civil, landscape, structural, mechanical, electrical, plumbing and fire protection for the above referenced project. We are excited to continue the work we began with you from our Master Planning Services where we established the phases for your future expansion into a Continuing Care Retirement Community. For reference, attached is the last Owner approved phasing plan dated June 11, 2024 with added redline notes clarifying the site and building scope limits for each phase. This proposal is for Schematic Design through Construction Documents of Phase 1 plus to further develop our Phases 2 to 6 Master Planning for the entire site. Project Description The project is located in the City of Soap Lake at the existing property of the McKay Healthcare & Rehabilitation Center at 127 2nd Avenue SW, currently licensed as a Skilled Nursing Facility. Phase 1 of our Master Plan is a new building containing (16) Assisted Living and (16) Memory Care units plus, associated common and support spaces, and a Community Clubhouse. The location of this new building will require the relocation of an existing generator and the demolition of an existing shack and incinerator. A Memory Care Court will be provided as part of the outdoor landscaped areas. A new loop road, beginning and ending at 2nd Avenue SW is proposed as part of this phase to provide the necessary access to the new building. Phase 2 includes (8) to (12) new Buy -In Homes for Independent Living plus community parks and the necessary road and landscape extensions. Phase 3 includes a new (32) unit skilled nursing building plus a new Support Building. This involves working around the existing McKay Skilled Nursing building. Upon completion of the new buildings, existing residents will be moved to the new building and the existing building will be demolished. This phase includes necessary site improvements to connect Phases 1 and 3 and the demolished building footprint into a cohesive landscaped area with potential outdoor amenities such as a Rehab Court, Healing Gardens and Healing Waters. Letter of Proposal — Change Order 3 McKay Healthcare & Rehabilitation Center September 9, 2024 Page 2 of 6 Phases 4 to 6 include additional market rate rental homes, workforce housing and affordable housing for independent living per the attached phasing plan. II. Scope of Services 0 Phase 1 Scope of Services: The following Phase 1 Scope of Services are based on the attached phasing plan dated June 11, 2024 with added redline notes clarifying the site scope limits for each phase. Additional Services may be required for changes to the Phase 1 buildings and site scope limits. A. Schematic Design Phase (SD) 1. Update and finalize assisted living and memory care program with Owner's input including evaluation of food service approach between the existing kitchen and the new Phase 1 buildings. We've included consultation with a Food Service Consultant for this scope. However, full design and construction documentation for a new commercial kitchen and other support services not shown in the attached Phase 1 plan is excluded from this proposal and can be provided as an Additional Service. 2. Further develop the conceptual floor plan to meet Owner's program, fire and life safety code plus accessibility requirements 3. Develop the building fagade design, including compliance with applicable local municipal code design standards and ordinances 4. We are planning a 4-month timeline to complete this phase simultaneously with Phases 2to6 Master Planning to coordinate the overall master site plan design. 5. Design meetings will be every other week to be conducted virtually with up to (2) maximum in -person meetings including travel time plus reimbursables. 6. A sustainability workshop is included in this phase to establish the Owner's sustainable goals and select design elements and certification path. NOTE: Full sustainable design, documentation and certification is excluded from this proposal. Once the desired criteria is established, we will provide a future proposal for this scope of work as an Additional Service. 7.. Deliverables include the following for each building: a. Programming Summary b. Preliminary Code Compliance Summary c. SD Phase 1 Site Plan d. SD Floor Plans e. SD Building Elevations f. SD Perspective Views —this is only a sketch -like format to illustrate the 3D views. Fully developed and/or photo realistic renderings are excluded but can be provided as an Additional Service. g. Narratives and/or sketches from Civil, Landscape, Structural, Mechanical, Electrical and Plumbing consultants. See their attached proposals for further details on their scope. h. SD Unit Plans. NOTE: This proposal revises the original contract scope item A.4 noted as "Design and budget for individual room furnishings — January Letter of Proposal — Change Order 3 McKay Healthcare & Rehabilitation Center September 9, 2024 Page 3 of 6 2023" previously intended for modifications to the skilled nursing units in the existing building. We will instead provide unit plans showing a typical furniture layout and a schematic rendering for the new Assisted Living and Memory Care units as part of this Phase 1 Schematic Design effort. B. Design Development Phase (DD) 1. Further develop the building design including coordination with and layout of the necessary site and building systems 2. Finalize floor plans and building elevations including selection of finish materials and color palettes. 3. We are planning a 3-month timeline to complete this phase. 4. Design meetings will be every other week,to be conducted virtually. In -person meetings are excluded from this phase but can be provided as an Additional Service at the Owner's request. 5. Deliverables include the following for each building: a. Updated Code Compliance Summary b. DD Phase 1 Site Plan c. DD Floor Plans d. DD Building Elevations and Exterior Finish Schedule e. Updated DD Perspective Views — limited to updating the sketch -like 3D views to match the approved design. Fully developed and/or photo realistic renderings are excluded but can be provided as an Additional Service. f. DD Finish Floor Plans and Interior Finish Schedules g. DD Roof Plans h. DD Enlarged Unit Plans plus Unit Interior Elevations to illustrate bathroom and kitchen casework and fixtures i. DD Building Sections & Wall Sections to illustrate typical structures and assemblies j. Consultant Plans and Schedules to illustrate proposed design and systems from Civil, Landscape, Structural, Mechanical, Electrical and Plumbing consultants. See their attached proposals for further details on their scope. k. Outline Specifications C. Construction Documents Phase (CD) 1. Further develop DD documents and provide additional details for permit -ready and bid - ready Construction Documents. NOTE: We are designing Phase 1 based on the current WA State codes and assume all building permits will be submitted prior to the next code cycle change, currently projected for November 1, 2026. Additional Services may be required to redesign for future code versions should submittal be delayed at no fault of the Architect. 2. We are planning a 4-month timeline to complete this phase. 3. Progress meetings will be held once a month or as needed for specific coordination and shall be conducted virtually. In -person meetings are excluded from this phase but can be provided as an Additional Service at the Owner's request. 4. Deliverables include the following for each building: a. Building Permit Submittals Letter of Proposal — Change Order 3 McKay Healthcare & Rehabilitation Center September 9, 2024 Page 4 of 6 b. Construction Drawings c. (1) 3-Part Specification Manual combined for entire Phase 1 scope • Site Plan Integration with Phase 1- Scope of Services: (Updated section per McKay Healthcare) Continue our Master Planning Services for all phases simultaneously with Phase 1 Schematic Design and Design Development, as noted above. We will further develop the design for Phases 2 & 3 buildings so we can integrate the overall Master Site Plan with Civil and Landscape and Phase 1. The following are the proposed scope and deliverables for this work: A. Integrate Phase 2 & 3 Planning with Phase 1: 1. Further develop the skilled nursing and support facilities program 2. Review code for general design compliance. NOTE: We are designing based on current WA State codes. The next WA code cycle change is currently projected for November 1, 2026. Since the timeline for future phases is undetermined at this time, Additional Services may be required to redesign for future code versions. 3. Conceptual Phase 2 & 3 Site Plans 4. Conceptual Floor Plans 5. Narratives and/or sketches from Civil, Landscape, Structural, Mechanical, Electrical and Plumbing consultants. See their attached proposals for further details on their scope. 6. Meetings for this scope are included in Phase 1 SD design B. Overall site plan (all phases) integration with Phase 1: 1. Further develop the general master program 2. Further develop the conceptual design of the Master Site Plan 3. Review code for general design compliance of each phase • Permitting, Bidding and Construction Administration Services Excluded: These phases are currently excluded from this proposal. Our Construction Documents scope includes preparation of permit -ready documents. Owner's timeline for when they will be ready to submit for permits to the jurisdiction and move forward with bidding and construction is unknown at this time. We can provide a future proposal to address these phases as an Additional Service. NOTE: We assume all Phase 1 building permits will be submitted prior to the next code cycle change, currently projected for November 1, 2026. Additional Services may be incurred to redesign for future code versions should submittal be delayed at no fault of the Architect. III. Additional Services In addition to the exclusions mentioned above, the following services, though they could be provided by RFM, are not included in our Scope of Basic Services and, if requested, will be billed as Additional Services. Food Service Design and Construction • Photo Realistic Renderings, 3-D Physical Documentation Modeling • BIM / CAD Coordination Letter of Proposal — Change Order 3 McKay Healthcare & Rehabilitation Center September 9, 2024 Page 5of6 • Marketing Materials and Collateral • LEED or other sustainable certification, • Photography planning and documentation • Branding • Furniture, Fixtures & Equipment Design • Jurisdictional Reviews & Permits & Specifications • Other Design Consultants not listed in • Survey and/or Record Drawings to our scope of work verify existing conditions • Contractor Selection & Procurement • Cost Estimating IV. Owner Responsibilities It is our understanding that the Owner will provide full information, including a program, setting forth its design objectives, constraints and criteria; a legal description and certified land survey showing boundary and topography of the site; dimensioned drawings describing all existing improvements; and the services of soil engineers, hazardous materials surveyors, or other consultants when such services are deemed to be necessary. V. Schedule Assuming this proposal is approved and a formal contract executed by the end of July, we can start this work in August. The following is our proposed estimated schedule. The actual start date and completion dates will be adjusted based on the date of Owner's approval of our contract: • Phase 1 o SD: September — December 2024 (4 months) o DD: January — March 2025 (3 months) o CD: April —July 2025 (4 months) • Phase 2 to 6 Master Planning o Simultaneous with Phase 1 SD VI. Compensation For the Phase 1 Scope of Services outlined above, compensation shall be a Fixed Fee as follows: • Schematic Design $174,500.00 • Design Development $213,000.00 • Construction Documents Phase $353,300.00 TOTAL PHASE 1 Fixed Fees $740,800.00 For the Phase 2 to 6 Master Planning Scope of Services outlined above, compensation shall be as follows: • Architectural $43,800.00 Fixed Fee • Structural and Mechanical $38,920.00 Hourly Not -To -Exceed TOTAL PHASE 2-6 Master Planning $82,720.00 NOTE: Civil and Landscape services for this phase is covered under our original contract scope and Fixed Fee. Letter of Proposal — Change Order 3 McKay Healthcare & Rehabilitation Center September 9, 2024 Page 6 of 6 Reimbursable expenses and any applicable taxes are in addition to the above fees. Consultant fees include Rice Fergus Miller's standard 12% markup. All fees listed are in addition to the existing fees under our original contract. Additional Services, when requested, will be billed on an hourly basis at our standard hourly rates, as listed in the attached Hourly Billing Rate Sheet, or as agreed to prior to commencement of the Additional Services. V11. Terms of Agreement The enclosed Hourly Billing Rates Sheet is, by reference, included as a part of this Proposal. Upon acceptance of this proposal, please provide us with a formal Change Order contract before we begin this work. V111. Summary Thank you again for the opportunity to continue the work that we started with you and to provide you with this proposal. If this Letter of Proposal is acceptable, please sign in the space provided below. We look forward to discussing our proposal further and working with you. Sincerely, Rice Fergus Miller, Inc. Approved for Rice Fergus Miller by, Dean Kelly, Principal Attachments: RFM Hourly Billing Rates Sheet McKay Phasing Plan & Scope Limits Authorized per Change Order for Owner by: Name Title TerraScan MapSifter - Grant County Washington https://grantwa-mapsifter.publicaccessnow.com/defaultHTML5.aspx U6;!Iii .. 1p" liol ; ;M-"L 0 _,� nd Ave SW AdAve SW 2nd Afire SW 2nd Ave SW nd ve .,4 1 r. ` �M►1 t � �- Y N'y A d 4 40 t '` a f 2nd AV c ' ,. 2nd Ave SE 'i �� -, ! f F�r d Ave IL 3rd Ave Sr qw 1 IIL r , ... w -#h Ave. ��` .� i f -AWL :k.I : , T ' r 4th Ave SE ,h, ,�� M � . , --..--- :_ ;- s fin► wt 5th Avw SE 5th A49 SE JL a,- •� _ Ok woo 66* � _ ..._ ..► . �a.:..:�.aillada.r.�r f 4 �4. Z 1 of 1 4/ 13/23 , 11:57 AM PHASING SUMMARY I NEW CONSTRUCTION PHASINq PHASES 1-3 During the initial development stages, priority is given to the construction of new Assisted Living, while simultaneously preserving the existing skilled nursing building. Following these phases, there are plans to build a new Skilled Nursing, to provide a less healthcare -forward luring option for aging people. 2ND AVE SW PHASE 1 • Relocate Generator • Demo I ish existing shack & remove incinerator *Build new (16) Assisted Living, Building and (1.6) Memory Care units. & Build new Community Clubhouse PHASE *(8) Buy -in Homes (see master plan) PHASE 3 * Build new (32) unit Skilled Nursing Building at north of site *Current residents remain in existing building during phase & Relocation/temporary removal of Existing Memorial &Build new Support Building &Current residents remain in Existing Building *Current residents move to New Skilled Nursing Building * Demolition ,of Existing Building M S K A Y V)GS1 PjMf81gU,1&M MCKANHEALTHCARE MASTER PLANNING I CONCEPTUAL DESIG3N OPTIONS I MARCH 25.2024 ASTER SITE PLAN I W WNW 2No AVE sw no COMMUNITY �� � � ` �•_ EYISTIMG APARTMENTS ' ,,��••^^y Ig�},py�+ p� ; t MMAY ; o1 Gc COMMU/iIITY OEVELOPMENT t PARK MAXI . a Q OVING AND MEMORY CARE t r _ PNASi lWY4H NOMEU COMMUNTY PARK ,ram 1/ 1i13"'�riil''' do WORKFORCE "OEM tNIIS Ant*smoapi :aX#�'>;�•. yin;tn -� G" I fee 40 at 4pr lI I •, MARKET RATE RENTAL. %.SOO !/ W 6AR 461 su .,,, - • �' a sr .T 1 , '• � 1 AF tOROADU "OV506 ti• uaT�rc.ccA ,�A't'dY'+L.urei� f«1blUCM$409F !io) ISD: I"If 4F i _J 005TING POST FUTURE z OFFICE 1 OEVELOPMEN'T J �tr—tr"Ir�r'r►T►—fr- �r „ ., ,� ., r, , �, rt ff f• fr tf It If r1 to of .f If of RD 20 NW it It If of MEKAY S- I 1� N M h,: e HEALTHCAPE M,k'.a ER PLANt- it R CONCE.FTLAAL DESIGN OPTIONS I NIARCCH 25, 2024 MASSINGVIEWS Ar��• r •J iP p �T 'r, F� b { •'fr e 1130 I R13 N+ 1 r M c K A fit' PHASE ASSISTED LIVING/MEMORY CARE/COMMUNITY CLUBHOUSE PHASE2 BUY -IN INDEPENDENT LIVING PHASE3 NEW SKILLED NURSING i ..gip •+, �I� �'_�F�� �o. id3+_,j`:AY! ii '',1-.! I'VAIAw.0 u N G VIEWS \y'aEWS f Assisted Living / Memory Care / Community Clubhouse AM K A Y 11,sNSM