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HomeMy WebLinkAboutAgenda - BOCCDRAFT MEETING AGENDA AMENDED ,zoom Informat on Added o ,. 61 Week of October 21-- October 27, 2024 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a Zoom Conference Call/Video option available. (info below) Meetings will 'be re orded via Zoom and posted to the Yo ube channel Grant County, A: iBOCC MONDAY, OCTOBER 21, 2024 Event address for https://grantcountywa-zoom.us/V98001389996?pwd=FaYaPKC6zGKfCOKQV8uUatcDmG3hAr 1 attendees: Event number: 9800 138 9996 Event password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 9800 138 9996 Password: 26229323 International Numbers: https://grantcountywa.zoom.us/u/aZU9yOeNu 8:30 a.m. — 8:45 a.m. T Gaines, Admin Director of Central Services Update 8:45 a.m. — 9:00 a.m. Development Services Weekly Update • Contract Review Process Discussion re: Granicus Contract 9:00 a.m. — 9:25 a.m. Department Head Review 9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update • Pending Decisions Spreadsheet • New Incident Claims Received (BL) • BOCC appointments of members to boards/committees —Update (BL) • Records Request • Board of Equalization • Contracts — Renewals 10:30 a.m. —11:25 a.m. A Kim, Accounting Update NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 6 Grant County Commissioners Agenda Week of October 21, 2024 11:30 a.m. —11:55 a.m. J Kriete, Sheriff's Office Update 12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting 1:00 p.m. — 6:00 p.m. R Jones, Echo Glen Site Visit 1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items • Commissioner District Updates • Animal Outreach Funding • Letter of Support —Live Nation (CC) 2:00 p.m. — 2:55 p.m. Public Works Update • Draft Policy 25-01 Engineering Services Fee's Policy • Upcoming Hearings o 10/22/2024 — Franchise Hearing for Vyve Broadband 3:00 p.m.-4:00 p.m. TUESDAY, OCTOBER 22, 2024 Claims/Litigation (Anticipated Executive Session) Event address for https://grantcountywa.zoom.us/i/98001389996?pwd=FaYaPKC6zGKfCOKQV8uUatcDmG3hAr.1 attendees: Event number: 9800 138 9996 Event password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 9800 138 9996 Password: 26229323 International Numbers: https://grantcountywa.zoom.us/u/aZU9y0eNu 8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update • Opioid Abatement • App My Community —Tourism Contract 9:00 a.m.-9:55 a.m. DAnderson, Renew Update ` Page 3'of 6 Grant County Commissioners Agenda Week of October 21, 2024 10:00 a.m. —10:30 a.m. S Palacios, Juvenile Court and Youth Services Update • Financial • Intakes • Courts o Offender/Diversion o Truancy o Dependency • Chelan County • Administration • Needs of the Department 10:30 a.m. —10:55 a.m. K Allen, Clerk's Office Update 11:00 a.m. —11:55 a.m. T Gaines, Jail and Morgue Monthly Update 12:00 p.m. —1:00 p.m. R Jones, Rotary Presentation 1:00 p.m. — 2:00 p.m. C Carter, Grant County Suicide Prevention Taskforce Meeting 1:00 p.m. —1:55 p.m. D Anderson -Cook, Human Resources Update 2:00 p.m. — 2:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion • Consent Agenda — (Items 1 through 22) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. CENTRAL SERVICES 2. Approval of Contract CSD2411fg with Joe's Tree Service for the removal of dead and dying trees at the Grant County Fairgrounds in the amount of $21,099-00. Page 4 of 6 Grant County Commissioners Agenda Week of October 21, 2024 COMMISSIONER'S OFFICE 3. Commissioner's September 30, 2024 Minutes for approval. 4. Resolution rescinding Resolution No. 11-029-CC and setting the Return Check Fee (formerly NSF verbiage) for county offices and departments and updating the resolution for 2024 and beyond. The current fee is $30.00 per returned check. 5. Request from Coulee Creative to purchase Fox13 Media Campaign in the amount of $10.,000.00 to run from November through December 2024. 6. Special Occasion Liquor License for the Grant County Fairgrounds Commercial Building located at 3953 Airway Dr. NE, Moses Lake, WA 98837 for an event taking place on February 1, 2025 from 5:00 p.m. to 11:30 p.m. 7. Reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $23344.97 for July 2024 Suicide Prevention, and August 2024 Suicide Prevention in the amount of $10,159.89 for a total of $33,503.86. 8. Request for signature via DocuSign on the Community Development Block Grant Program (CDBG) Public Service Grant Interagency Agreement No. 24-62210-005. Grant amount is $128,000.00 with a term of July 1, 2024 through June 30, 2025. 9. Reimbursement request from Renew on the Community Development Block Grant (CDBG) CV2 No. 20-6221C-111 in the amount of $6,439.34 for August 2024 expenses. 10. Reimbursement request from Grant County Fire District No. 8 on the American Rescue Plan Act (ARPA) Grant in the amount of $59,888.34, with a remaining balance of $40,.111.66. 11. Request for a budget extension on Resolution No. 24-076-CC for the approved Strategic Infrastructure Program Projects: Port District 8 Warden, $100,000.00 (SIP 2024-02); City of Ephrata, $200.,000.00 (SIP 2024-03); City of George, $200,000.00 (SIP 2024-04); McKay Healthcare, $381,000.00 (SIP 2024-05). Total amount is $881,,000.00. DEVELOPMENT SERVICES 12. Request to pay annual invoice to Granicus for software services known as SmartGov. Both Development Services and Public Works utilize this platform for their permitting and inspection programs. Details of costs and term in memo provided by Development Services. IIWGWOU0 13. Help America Vote Act (HAVA) Grant Amendment No. 1 Intergovernmental Grant Agreement IG- 6932-1 between the State of Washington, Office of the Secretary of State and Grant County. Term of the contract is January 1, 2024 to June 30, 2029. Balance of Grant is $7.,635.42 for Election Security. EMERGENCY MANAGEMENT 14. Request approval for 2024 Emergency Management Performance Grant for $48.,494.00. Agreement Number E25-081. Agreement ends September 30, 2025. Page 5 of 6 Grant County Commissioners Agenda Week of October 21, 2024 15. Request for a budget extension for the 23-35 Spill Prevention, Preparedness and Response Equipment Grant from the Washington State Department of Ecology Grant No. SPPREG-2325- GrCoCO-00070 in the amount of $175,000.00. Emergency Management was awarded this grant after the current budget was finalized. FACILITIES & MAINTENANCE 16. Contract No. FM2418 with Basin Refrigeration and Heating to replace FCU6 HVAC unit at Youth Services in Ephrata. The bid from Basin is for $13,,146.21 and was budgeted for $17,,500.00 in the 2024 Capital Outlay budget. This unit is at the end of life and the project will be completed this fiscal year. 17. Contract No. FM2417 with Basin Refrigeration and Heating to replace AHU3 HVAC unit at Youth Services in Ephrata, and request to use the remaining completed REET 1, 126 project funds to pay the amount not budgeted. The bid from Basin with tax is $30,867.98 and was budgeted for $17,500.00. There is $25,207.00 in unused funds from other REET 11 126 completed projects. PHRI IC x1/nRK� 18. Authorization to call for bids for 2025 Crushing and Stockpiling. The 2025 crushing for road materials quantity is 160,000 tons with an estimated cost of $1,,300,,000.00 to $1,700,000.00. 19. Request for hearing to declare surplus: Camera, Vertical File Clamps, Brackets and Metal Wall Mounts. Items are being surplused due to lack of use and age and will be sold via eBay. 20. Request for the surplus and sale of a 2007 York Rock Rake to Grant County Fairgrounds for $1,500.00. RENEW 21. Out of State Travel request for Darci Alamos to attend the Rx and Illicit Drug Summit in Nashville, Tennessee from April 21 through April 24, 2024. Estimated cost is $2,768.00 from Fund 108.150. SHERIFF'S OFFICE 22. Cooperative Memorandum of Agreement with BlueBridge Alliance to enable law enforcement officers to assist vulnerable members of the community. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment Page 6 of 6 Grant County Commissioners Agenda Week of October 21, 2024 3:00 p.m. — 3:30 p.m. Open Record Public Hearing, Northland Cable Television (Vyve Broadband) Franchise Northland Cable Television, Inc. d/b/a Vyve Broadband filed with the Board of County Commissioners of Grant County, Washington, an application for a franchise to enter upon, construct, operate and maintain certain facilities upon County Roads within the County of Grant, State of Washington. WEDNESDAY, OCTOBER 23, 2024 9:00 a.m. —11:00 a.m. C Carter, Washington Counties Risk Group (WCRG) Board of Directors Meeting 10:00 a.m. — 4:00 p.m. R Jones, Lodging Tax Advisory Committee Meeting Event address for https://grantcountywa.zoom.us/i/96745129772?pwd=zg4vcixe0ibWU59aEPEzIgZkyZCd2r.1 attendees: Event number: 967 4512 9772 Event password: LTAC2024 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 967 4512 9772 Password: 85661476 International Numbers: https://grantcountywa.zoom.us u/aZU9yOeNu TH U RSDAY, OCTOBER 24, 2024 1:00 p.m. — 4:00 p.m. R Jones, Off -Road Vehicle (ORV) Park Concerns Discussion FRIDAY, OCTOBER 25, 2024 9:00 a.m. —10:00 a.m. R Jones, National Association of Counties (NACo) Leadership Academy GRANT COUNTY BOARD OF COMMISSIONERS DRAFT MEETING AGENDA Week of October 21—October 27, 2024 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a Zoom Conference Call/Video option available. (info below) Meetings will be recorded via Zoom and iposted to the YouTube channel Grant County WA: BOCC MONDAY, OCTOBER 21, 2024 Event address for https://grantcountywa.zoom.us/i/98001389996?pwd=FaYaPKC6zGKfCOKQV8uUatcDmG3hAr.1 attendees: Event number: 9800 138 9996 Event password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 9800 138 9996 Password: 26229323 International Numbers: https:/Zgrantcountywa.zoom.us/u/aZU9yOeNu 8:30 a.m. — 8:45 a.m. T Gaines, Admin Director of Central Services Update 8:45 a.m. — 9:00 a.m. Development Services Weekly Update • Contract Review Process Discussion re: Granicus Contract 9:00 a.m. — 9:25 a.m. Department Head Review 9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update • Pending Decisions Spreadsheet • New Incident Claims Received (BL) • BOCC appointments of members to boards/committees —Update (BL) • Records Request • Board of Equalization • Contracts —Renewals 10:30 a.m. —11:25 a.m. A Kim, Accounting Update NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 6 Grant County Commissioners Agenda Week of October 21, 2024 11:30 a.m. —11:55 a.m. J Kriete, Sheriff's Office Update 12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting 1:00 p.m. — 6:00 p.m. R Jones, Echo Glen Site Visit 1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items • Commissioner District Updates • Animal Outreach Funding • Letter of Support —Live Nation (CC) 2:00 p.m.-2:55 p.m. Public Works Update • Draft Policy 25-01 Engineering Services Fee's Policy • Upcoming Hearings o 10/22/2024 — Franchise Hearing for Vyve Broadband 3:00 p.m. — 4:00 p.m. TUESDAY, OCTOBER 22, 2024 Claims/Litigation (Anticipated Executive Session) Event address for https://.Rrantcountywa.zoom.us/i/98001389996? r)wd=FaYaPKC6zGKfCOKQV8uUatcDmG3hAr 1 attendees: Event number: 9800 138 9996 Event password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 9800 138 9996 Password: 26229323 International Numbers: https://grantcountywa.zoom.us/u/aZU9yOeNu 8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update • Opioid Abatement • App MyCommunity—Tourism Contract 9:00 a.m. — 9:55 a.m. DAnderson, Renew Update Page 3of6 Grant County Commissioners Agenda Week of October 21, 2024 10:00 a.m. —10:30 a.m. S Palacios, Juvenile Court and Youth Services Update • Financial • Intakes • Courts o Offender/Diversion o Truancy o Dependency • Chelan County • Administration • Needs of the Department 10:30 a.m. —10:55 a.m. K Allen, Clerk's Office Update 11:00 a.m. —11:55 a.m. T Gaines, Jail and Morgue Monthly Update 12:00 p.m. —1:00 p.m. R Jones, Rotary Presentation 1:00 p.m. — 2:00 p.m. C Carter, Grant County Suicide Prevention Taskforce Meeting 1:00 p.m. —1:55 p.m. D Anderson -Cook, Human Resources Update 2:00 p.m. — 2:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion • Consent Agenda — (Items 1 through 22) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. CENTRAL SERVICES 2. Approval of Contract CSD2411fg with Joe's Tree Service for the removal of dead and dying trees at the Grant County Fairgrounds in the amount of $21,,099.00. r Page°4 of 6 Grant County Commissioners Agenda Week of October 21, 2024 COMMISSIONER'S OFFICE 3. Commissioner's September 30, 2024 Minutes for approval. 4. Resolution rescinding Resolution No. 11-029-CC and setting the Return Check Fee (formerly NSF verbiage) for county offices and departments and updating the resolution for 2024 and beyond. The current fee is $30.00 per returned check. 5. Request from Coulee Creative to purchase Fox13 Media Campaign in the amount of $10,000.00 to run from November through December 2024. 6. Special Occasion Liquor License for the Grant County Fairgrounds Commercial Building located at 3953 Airway Dr. NE, Moses Lake, WA 98837 for an event taking place on February 1, 2025 from 5:00 p.m. to 11:30 p.m. 7. Reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $23,344.97 for July 2024 Suicide Prevention, and August 2024 Suicide Prevention in the amount of $10,159.89 for a total of $33,503.86. 8. Request for signature via DocuSign on the Community Development Block Grant Program (CDBG) Public Service Grant Interagency Agreement No. 24-62210-005. Grant amount is $128,000.00 with a term of July 1, 2024 through June 30, 2025. 9. Reimbursement request from Renew on the Community Development Block Grant (CDBG) CV2 No. 20-6221C-111 in the amount of $6,439.34 for August 2024 expenses. 10. Reimbursement request from Grant County Fire District No. 8 on the American Rescue Plan Act (ARPA) Grant in the amount of $59,888.34, with a remaining balance of $40,111.66. 11. Request for a budget extension on Resolution No. 24-076-CC for the approved Strategic Infrastructure Program Projects: Port District 8 Warden, $100,000.00 (SIP 2024-02); City of Ephrata, $200,000.00 (SIP 2024-03); City of George, $200,000.00 (SIP 2024-04); McKay Healthcare, $381,,000.00 (SIP 2024-05). Total amount is $881,000.00. DEVELOPMENT SERVICES 12. Request to pay annual invoice to Granicus for software services known as SmartGov. Both Development Services and Public Works utilize this platform for their permitting and inspection programs. Details of costs and term in memo provided by Development Services. FLFCTInNS 13. Help America Vote Act (HAVA) Grant Amendment No. 1 Intergovernmental Grant Agreement IG- 6932-1 between the State of Washington, Office of the Secretary of State and Grant County. Term of the contract is January 1, 2024 to June 30, 2029. Balance of Grant is $7,635.42 for Election Security. EMERGENCY MANAGEMENT 14. Request approval for 2024 Emergency Management Performance Grant for $48,494.00. Agreement Number E25-081. Agreement ends September 30, 2025. Page -5 of 6 Grant County Commissioners Agenda Week of October 21, 2024 15. Request for a budget extension for the 23-35 Spill Prevention, Preparedness and Response Equipment Grant from the Washington State Department of Ecology Grant No. SPPREG-2325- GrCoCO-00070 in the amount of $175,000.00. Emergency Management was awarded this grant after the current budget was finalized. FACILITIES & MAINTENANCE 16. Contract No. FM2418 with Basin Refrigeration and Heating to replace FCU6 HVAC unit at Youth Services in Ephrata. The bid from Basin is for $13,,146.21 and was budgeted for $17.,500.00 in the 2024 Capital Outlay budget. This unit is at the end of life and the project will be completed this fiscal year. 17. Contract No. FM2417 with Basin Refrigeration and Heating to replace AHU3 HVAC unit at Youth Services in Ephrata, and request to use the remaining completed REET 1, 126 project funds to pay the amount not budgeted. The bid from Basin with tax is $30,867.98 and was budgeted for $17,.500.00. There is $25,207.00 in unused funds from other BEET 11 126 completed projects. Pl 1R1 IC \A/nRKq 18. Authorization to call for bids for 2025 Crushing and Stockpiling. The 2025 crushing for road materials quantity is 160,000 tons with an estimated cost of $1,,300,000.00 to $1,,700,000.00. 19. Request for hearing to declare surplus: Camera, Vertical File Clamps, Brackets and Metal Wall Mounts. Items are being surplused due to lack of use and age and will be sold via eBay. 20. Request for the surplus and sale of a 2007 York Rock Rake to Grant County Fairgrounds for $1.,500.00. RENEW 21. Out of State Travel request for Darci Alamos to attend the Rx and Illicit Drug Summit in Nashville, Tennessee from April 21 through April 24, 2024. Estimated cost is $2,768.00 from Fund 108.150. SHERIFF'S OFFICE 22. Cooperative Memorandum of Agreement with BlueBridge Alliance to enable law enforcement officers to assist vulnerable members of the community. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) 0 Adjournment Rage 6 of 6 Grant County Commissioners Agenda Week of October 21, 2024 3:00 p.m. — 3:30 p.m. Open Record Public Hearing, Northland Cable Television (Vyve Broadband) Franchise Northland Cable Television, Inc. d/b/a Vyve Broadband filed with the Board of County Commissioners of Grant County, Washington, an application for a franchise to enter upon, construct, operate and maintain certain facilities upon County Roads within the County of Grant, State of Washington. WEDNESDAY, OCTOBER 23, 2024 9:00 a.m. —11:00 a.m. C Carter, Washington Counties Risk Group (WCRG) Board of Directors Meeting 10:00 a.m. — 4:00 p.m. R Jones, Lodging Tax Advisory Committee Meeting THURSDAY, OCTOBER 24, 2024 1:00 p.m. — 4:00 p.m. R Jones, Off -Road Vehicle (ORV) Park Concerns Discussion ERIDAY, OCTOBER 25, 2024 9:00 a.m. —10:00 a.m. R Jones, National Association of Counties (NACo) Leadership Academy