HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
DRAFT MEETING AGENDA
Week of November 11—November 17, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings are in person with a Zoom Conference Call/Video option available.
(info below)
Meetings will be recorded via Zoom and posted to the YouTube channel
Grant County, WA: BOCC
MONDAY, NOVEMBER 11, 2024
OFFICE CLOSED IN OBSERVANCE OF THE HOLIDAY
TUESDAY, NOVEMBER 12, 2024
Event address for https://grantcountywa.zoom.us/i/98001389996?pwd=FaYaPKC6zGKfCOKQV8uUatcDmG3hAr 1
attendees:
Event number: 9800 138 9996
Event password: 26229323
To Join via Audio: United States:
+1-253-205-0468
Meeting ID: 9800 138 9996
Password: 26229323
International Numbers: https://grantcountvwa.zoom.us/u/aZU9vOeNu
8:00 a.m. — 8:25 a.m. S Palacios, Chelan County Juvenile Court Contract Discussion
8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update
9:00 a.m. — 9:30 a.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
• Commissioner District Updates
• Tourism Update (CM)
• Veterans Service Press Release (BV)
9:30 a.m. —10:00 a.m. D Anderson -Cook, Human Resources Update
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA)
ACCOMODATIONS PROVIDED UPON REQUEST.
Page 2 of 6
Grant County Commissioners Agenda
Week of November 11, 2024
10:00 a.m. —10:25 a.m. Superior Court Update
10:30 a.m. —10:55 a.m. K Eslinger, Admin Director of Organizational Services Update
11:00 a.m. —11:30 a.m. T Gaines, Admin Director of Central Services Update
11:30 a.m. —12:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15-minute time limit)
• Approval of Agenda
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.)
• Commissioners Roundtable —Miscellaneous Discussion
• Consent Agenda — (Items 1 through 18) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing, and made available to the Board.
COMMISSIONER'S OFFICE
2. Invoices from Coulee Creative in the amount of $23,,074.16.
3. Lodging Tax Advisory Committee (LTAC) Grant Agreements; 2025-22 LTAC Administrative Costs,
$35,000.00; 2025-23 Grant County Tourism Year -Round Promotion, $300,000; Grant County
Fairgrounds — 2025-19 90's Flannel Fest, $20,000.00, 2025-20 Grant County Fair, $90.,000.00,.
2025-21 Moravida Festival, $15.,000.00; 2025-16 Ephrata Chamber of Commerce Tourism
Promotion, $35,000.00.
4. Request from Grant County Animal Outreach for an increase of funds for the 2025 contract in
the amount of $100,,000.00. The same request is being made to the City of Moses Lake.
5. Recommendation to award Beckwith Consulting for the Destination Marketing Organization
Request for Proposals in the amount of $100,000.00 to be paid out of budgeted 2025 LTAC
funds.
6. Special Occasion Liquor License for Habitat for Humanity of Greater Moses Lake for an event
taking place at Big Bend Community College located at 7662 Chanute St. NE, Moses Lake,
Washington 98837. Date of the event is December 7, 2024 to be held from 4:30 p.m. to 9:30
p.m.
7. Held from October29, 2024 Consent: Storage Rental Agreement with NLA Properties LLC Storage
Units located at 205 West Coulee Blvd., Electric City, WA 99123 for storage of Tourism
Promotion items. Term of the agreement is from signature until cancellation. Fee is $85.00 due
on the first of each month. This storage unit would replace the unit in Moses Lake, Washington.
8. Reimbursement request from Royal Water District on the American Rescue Plan Act (ARPA) in
the amount of $42,438.44 for expenses incurred March 2024 through September 2024.
Page 3 of 6
Grant County Commissioners Agenda
Week of November 11, 2024
9. American Rescue Plan Act (ARPA) reallocation request from Jacob's Well Transformation House.
Term is March 3, 2021 through September 30, 2026. Current award amount is $72,000.00 for
the transformation house. New request is $44,,000.00 for transportation services for Grant
County residents who struggle with opioid use disorder or substance abuse disorder. The
deadline for obligating all ARPA funds is December 31, 2024.
10. Letter of Support for the Mattawa Area Food Bank Expansion Project application for funding
from the Paul Lauzier Foundation. The Mattawa Area Food Bank is requesting $97,,000.00 to
fund improvements to accommodate the growth of the Food Bank.
FAIRGROUNDS
11. Request for hearing to declare surplus and the sale thereof equipment that is no longer used
and of little to no value to the Fairgrounds. Items will be sold via govdeals.com/wasurplus. Items
are:
a. #101453, Massey Ferguson 383 Tractor, serial number B37520
b. #16689, 2002 F150, VI N #1FTRF17W9KC62130
c. #104299, 2012 Kawasaki Mule 600, serial number JKlAFEB14CB523563
PUBLIC DEFENSE
12. Requesting permission for Brett Hill, Director of Public Defense, to Adobe Sign Agreement No.
ICA25017 with the Washington State Office of Public Defense awarding Grant County a grant in
the amount of $87.,946.50. The grant is for RCW 10.10 funds and has been received annually for
several years. Term of the agreement is January 1, 2025 through December 31, 2025.
RENEW
13. Contract between the Washington State Department of Corrections and Grant County dba
Renew to provide Drug Offender Sentencing Alternative Assessments. Contract No. K13553,
with a term of October 16, 2024 through October 15, 2025.
SHERIFF'S OFFICE
14. Out of State Travel Request Amendment for Interagency Narcotics Enforcement Team (INET),,
Mansford, Wentworth, Kottong, Judkins and West to travel from Spokane, Washington to Indian
Wells, California from November 22, 2024 to November 26, 2024 to attend the California
Narcotics Officer Association Conference. Cost Estimated ($18,,600.00) is greater than the actual
costs for this request.
15. Out of State Travel Request for Sergeants Coomes, Simon, Querin and Grubb to attend the
Annual Jail and Prisoner Legal Issues Conference in Las Vegas, Nevada. Departing January 19,
2025, returning January 24, 2025. This conference provides up-to-date legal issues. Estimated
total per person is $2,325.00. Total trip estimated cost is $11.,700.00.
16. Out of State Travel Request for Jessica Olsen, Emergency Management Specialist to attend the
11t Responder Conference in Coeur D'Alene, Idaho. Conference dates are February 27, 2025
through February 28, 2025, and will travel to the conference the day before. Estimated cost of
travel is $950.00.
Page 4 of 6
Grant County Commissioners Agenda
Week of November 11, 2024
TECHNOLOGY SERVICES
17. Purchase Order No. 561 to Granicus for renewal of SG SMART Connect Doc Mgmt, SG SMART
Connect Parcel, and SmartGov — Enterprise software used by Development Services in the
amount of $41,673.57. Term is June 30, 2024 through June 30, 2025. Budgeted in Fund 501.179.
18. Purchase Order No. 562 to Kelley Create for budgeted QUAD replacement of MFP copier for use
of the Building/Planning Departments in the amount of $13,001.77 to be paid out of Fund
501.179.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Adjournment
12:30 p.m. —1:00 p.m. C Carter, Meeting with Lorraine Ralson
1:00 p.m. — 5:00 p.m. Open Record Public Hearing, 2024 Comprehensive Plan Amendments
5:00 p.m.-6:00 p.m. CCarter, Quincy Valley Regional Parks Meeting
WEDNESDAY, NOVEMBER 13, 2024
DStone, Columbia River Transboundary Symposium
9:30 a.m. —10:25 a.m. LEOFF-1 DISABILITY BOARD MEETING
Event address for
https://grantcountywa.zoom.us/i/98642455222?pwd=RliYzNlxrOoPUoJJ5HSQE7iNuynpZ8.1
attendees:
Event number:
986 4245 5222
Event password:
LEOFF2024
To Join via Audio:
United States:
+1-253-205-0468
Meeting ID: 986 4245 5222
Password: 253223307
International Numbers: https://grantcountywa.zoom.us/u/aZU9yOeNu
10:00 a.m. —10:25 a.m. R Jones, Grand Coulee Star Meeting
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Grant County Commissioners Agenda
Week of November 11, 2024
10:30 a.m. —12:00 p.m. Commissioners, Executive Session —Real Estate Sale (RCW
42.30.110(1)(c) /Acquisition (RCW 42.30.110(1)(b)
Event address for https://grantcountywa.zoom.us/i/95095266582?pwd=EXQzSIXVQOgVTFWd8vWXbtixA8iZbL.1
attendees:
Event number: 950 9526 6582
Event password: 26229323
To Join via Audio: United States:
+1-253-205-0468
Meeting ID: 950 9526 6582
Password: 26229323
International Numbers: https://grantcountVwa.zoom.us/u/aZU9V eNu
11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session
4:00 p.m. — 5:00 p.m. VETERANS ADVISORY BOARD (VAB) MEETING
Event address for
https://grantcountywa.zoom.us/i/95630753151?pwd=eN51AKD5ORiRr3OtgsKc8uk2ZbVEOT.1
attendees:
Event number:
956 3075 3151
Event password:
VAB2024
To Join via Audio:
United States:
+1-253-205-0468
Meeting ID: 956 3075 3151
Password: 7287129
International Numbers: https://grantcountVwa.zoom.us/u/aZU9yOeNu
6:30 p.m. — 8:00 p.m. D Stone and C Carter, Grant County Health Board Meeting
THURSDAY, NOVEMBER 14, 2024
7:00 a.m. — 8:30 a.m. DStone, Columbia River Transboundary Symposium Breakfast
9:00 a.m. — 4:00 p.m. Commissioners, Grant County LEAD Summit
9:00 a.m. —10:00 a.m. R Jones, Multi -Agency Communications Center (MACC) Meeting
1:30 p.m. —4:00 p.m. C Carter, Area Aging/Council of Governments Meeting
6:00 p.m. —7:00 p.m. FAIR ADVISORY COMMITTEE MEETING
Page 6 of 6
Grant County Commissioners Agenda
Week of November 11, 2024
FRIDAY, NOVEMBER 15, 2024
9:00 a.m. —10:00 a.m. R Jones, National Association of Counties (NACo) Leadership Academy
Zoom Information for the Following Budget Meetings:
Event address for
https://grantcountywa.zoom.us/i/97430539703?pwd=XgoxnNlY8AaaKDZnzazYnambyaiYAc.1
attendees:
Event number:
974 3053 9703
Event password:
26229323
To Join via Audio:
United States:
+1-253-205-0468
Meeting ID: 974 3053 9703
Password: 26229323
International Numbers: https://grantcountywa.zoom.us/u/aZU9yeNu
10:00 a.m. —10:15 a.m. Grant County Museum —Budget Update (Continued)
10:15 a.m. — 2:15 p.m. Commissioners, Budget Meetings