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HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS MEETING MINUTES Week of November 11—November 17, 2024 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings were held person with a Zoom Conference Call/Video option available. (info below) Meetings were recorded via Zoom and posted to the YouTube channel GrantCountV. WA: BOCC Click on the meeting name to view the recording of that meeting. MONDAY, NOVEMBER 11, 2024 OFFICE CLOSED IN OBSERVANCE OF THE VETERANS DAY HOLIDAY TUESDAY, NOVEMBER 12, 2024 The Grant County Commissioner's Session was called to order at 8:31 a.m. with Commissioners Carter and Stone in attendance. Commissioner Jones joined in person at 11:01 a.m. 8:00 a.m. —8:25 a.m. S Palacios, Chelan County Juvenile Court Contract Discussion (Cancelled) 8:30 a.m. —8:55 a.m. K McCrae, Prosecuting Attorney Update (Commissioner Jones was not in attendance) Due to a technical error, this meeting was not recorded. In attendance: Kevin McCrae, Prosecuting Attorney, Rebekah Kaylor, Deputy Prosecuting Attorney, Gina Saldana, Decorah Anderson -Cook Human Resources, Kirk Eslinger, Administrative Director of Organizational Services • Administrative Office of the Courts System is down. • Salary Structure Comparisons for Attorney Salaries. o Gina presented the salary comparable chart. o Discussion was held about the Prosecuting Attorney's Office wage proposal. • D Stone asked about the contract on Consent this week — should the PAO have looked that over? Rebekah said no. 9:00 a.m. —9:30 a.m. Commissioners Round Table — Miscellaneous Discussion Commissioner Jones was not in attendance. Due to a technical error, this meeting was not recorded. Page 2 of 20 Grant County Commissioners Minutes Week of November 11, 2024 • Review of Consent Agenda Items o Item 2 Coulee Creative was discussed. DS spoke of his concern on the use of taxpayer funds. o Item 3 — Lodging Tax Advisory Committee agreements contract amounts are not matching what was advertised. o Item 4— Request from Grant County Animal Outreach for an additional $100,000 for 2025. Was there a request for 2024? o Item 9 — DS is not ready to approve to approved. BOCC needs confirmation that they are a 501C3 non-profit. o Item 10 — Mattawa letter of support— DS would like this reworded. o Item 17 — Granicus contract was discussed. Contract is on hold, PAO will review, today is to move forward with the purchase only. • Commissioner District Updates — DS will attend a Columbia River Transboundary Symposium and CC attended a Mattawa City Council meeting. CC also mentioned that NuCor is "not off the table" and they can wait for power. • Tourism Update (CM) —The Tourism Advisory Committee discussed the lowered budget request approved by LTAC and their desire increase the contract amount for Coulee Creative. The BOCC requested PAO review of their contract and travel expenses. • Veterans Service Press Release (BV) —this was approved by the BOCC to send out. 9:30 a.m. —10:00 a.m. D Anderson -Cook, Human Resources Update In attendance: Decorah Anderson -Cook, Gina Saldana, Kirk Eslinger, Administrative Director of Organizational Services. O1. Policy 1600 Administrative Sign Signed 02. Teamsters/Correction Labor Relations Sign Signed Settlement 03. Tyler Update Administrative FYI No Action Recruitment 04. Schedule Administrative FYI No Action 05. Risk Coordinator Position Control Direct No action • Signing of HR paperwork — Policies o D Stone said that he thought Rob would want to sign this as well —Gina said she'd contact him. • Tyler Tech Update • Risk Manager Position Discussion Page 3 of 20 Grant County Commissioners Minutes Week of November 11, 2024 The Commissioners approved and signed an Arbitration Settlement Agreement by and between Grant County, Grant County Sheriffs Office, Teamsters Local 760. The agreement is related to Corrections Staff and holiday pay. The Commissioners approved and signed Grant County Policy 1600 titled "Other County Operations /Procedures." 10:00 a.m. —10:25 a.m. Superior Court Update In attendance: Crystal Burns, Kirk Eslinger, Administrative Director of Organizational Services • AOC System update • Temporary Fixes for Office Noise/Soundproofing. 10:30 a.m. —10:55 a.m. K Eslinger, Admin Director of Organizational Services Update • Emailed the board for direction about Technology Services (TS) working on email accounts/network access. o Tyler Tech • Tyler Tech Update o Discussion was held about the payment of Tyler Tech. o Clarification about the monthly update meetings. Pursuant to RCW 42.30.110 (1)(g) Commissioner Carter called an Executive Session to begin at 10:48 a.m. to go until 10:53 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter and Stone and Kirk Eslinger, Admin Director of Organizational Services. The session was continued to 10:58 a.m. Commissioner Carter closed the session at 10:58 a.m. 11:00 a.m. —11:30 a.m. T Gaines, Admin Director of Central Services Update (Commissioner Jones joined at 11:01 a.m.) • Facilities and Maintenance is looking for a new landscaper. • NACo High Performance Leadership course 2024 is complete. o Discussion was held about employees to attend in 2025. • Update on facilities work. o Acoustic coating goes into the courthouse next week. • Update on Fairgrounds capital projects. • Email sent to C Lewis about Moses Lake property for Coroner's Office. o Notice for receiving bids on the property goes to paper tomorrow. o Discussion was held about the County's offer on the property. Pursuant to RCW 42.30.110(1)(b), Commissioner Carter called an Executive Session beginning at 11:06 a.m. to go until 11:16 a.m. regarding Real Estate Acquisition. In attendance were Commissioners Carter, Stone and Jones, Tom Gaines, Admin Director of Central Services and Kirk Eslinger, Admin Director of Organizational Services. Commissioner Carter closed the session at 11:16 a.m. No decisions were made. Page 4 of 20 Grant County Commissioners Minutes Week of November 11, 2024 11:30 a.m. —12:00 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15-minute time limit) o Tim discussed the Rezone of Jones Vineyard property —will comeback at 1pm to discuss it this afternoon at the Comprehensive Plan Amendments. o Greg discussed the Moratorium on cannabis - CC discussed this with him last week. • Approval of Agenda —A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve the agenda as presented. The motion passed unanimously. • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) None • Commissioners Roundtable— Miscellaneous Discussion o RJ asked about the Animal Outreach request. Are they requesting $100,000 for 2024 or 2025? DS is recommending pulling the request to gather further information. DS is concerned with how this consent request. o LTAC administrative cost from today Item 3 —will be corrected in the motion. o DS pull item 9 — no affirmation that Jacob's Well is a 501C3. o Coulee Creative invoices —Caitlin reached out to accounting for clarification — Pay hotel in full, pay only the per diem rates on other items. RJ feels they should have to be held to the per diem standard as county employees are. Consent Agenda — (Items 1 through 18) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1-3, 5-8, 10-18 the consent agenda as presented. Item 2- pay only per diem rate on meals; Item 3 clarify that the admin costs are $36,324.00, withdraw items 4 and 9 because of previously considered concerns. The motion passed unanimously. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $1,308,366.91) COMMISSIONER'S OFFICE 2. Invoices from Coulee Creative in the amount of $23,074.16. 3. Lodging Tax Advisory Committee (LTAC) Grant Agreements; 2025-22 LTAC Administrative Costs, $95 ^^� e999-^9 orrected amount of $36,324.00; 2025-23 Grant County Tourism Year -Round Promotion, $300,000; Grant County Fairgrounds — 2025-19 90's Flannel Fest, $20,000.00, 2025- 20 Grant County Fair, $90,000.00, 2025-21 Moravida Festival, $15,000.00; 2025-16 Ephrata Chamber of Commerce Tourism Promotion, $35,000.00. 4. Request from Grant County Animal Outreach for an increase of funds for the 2025 contract in the amount of $100,000.00. The same request is being made to the City of Moses Lake. (Withdrawn) Page 5 of 20 Grant County Commissioners Minutes Week of November 11, 2024 5. Recommendation to award Beckwith Consulting for the Destination Marketing Organization Request for Proposals in the amount of $100,000.00 to be paid out of budgeted 2025 LTAC funds. 6. Special Occasion Liquor License for Habitat for Humanity of Greater Moses Lake for an event taking place at Big Bend Community College located at 7662 Chanute St. NE, Moses Lake, Washington 98837. Date of the event is December 7, 2024 to be held from 4:30 p.m. to 9:30 P. M. 7. Held from October29, 2024 Consent: Storage Rental Agreement with NLA Properties LLC Storage Units located at 205 West Coulee Blvd., Electric City, WA 99123 for storage of Tourism Promotion items. Term of the agreement is from signature until cancellation. Fee is $85.00 due on the first of each month. This storage unit would replace the unit in Moses Lake, Washington. 8. Reimbursement request from Royal Water District on the American Rescue Plan Act (ARPA) in the amount of $42,438.44 for expenses incurred March 2024 through September 2024. 9. American Rescue Plan Act (ARPA) reallocation request from Jacob's Well Transformation House. Term is March 3, 2021 through September 30, 2026. Current award amount is $72,000.00 for the transformation house. New request is $44,000.00 for transportation services for Grant County residents who struggle with opioid use disorder or substance abuse disorder. The deadline for obligating all ARPA funds is December 31, 2024. (Withdrawn) 10. Letter of Support for the Mattawa Area Food Bank Expansion Project application for funding from the Paul Lauzier Foundation. The Mattawa Area Food Bank is requesting $97,000.00 to fund improvements to accommodate the growth of the Food Bank. FAIRGROUNDS 11. Request for hearing to declare surplus and the sale thereof equipment that is no longer used and of little to no value to the Fairgrounds. Items will be sold via govdeals.com/was surplus. Items are: (Public hearing was set for December 10, 2024 at 3:50 p.m.) a. #101453, Massey Ferguson 383 Tractor, serial number B37520 b. #16689, 2002 F150, VIN #1FTRF17W9KC62130 c. #104299, 2012 Kawasaki Mule 600, serial number JKlAFEB14CB523563 PUBLIC DEFENSE 12. Requesting permission for Brett Hill, Director of Public Defense, to Adobe Sign Agreement No. ICA25017 with the Washington State Office of Public Defense awarding Grant County a grant in the amount of $87,946.50. The grant is for RCW 10.10 funds and has been received annually for several years. Term of the agreement is January 1, 2025 through December 31, 2025. RENEW 13. Contract between the Washington State Department of Corrections and Grant County dba Renew to provide Drug Offender Sentencing Alternative Assessments. Contract No. K13553, with a term of October 16, 2024 through October 15, 2025. Page 6 of 20 Grant County Commissioners Minutes Week of November 11, 2024 SHERIFF'S OFFICE 14. Out of State Travel Request Amendment for Interagency Narcotics Enforcement Team (INET), Mansford, Wentworth, Kottong, Judkins and West to travel from Spokane, Washington to Indian Wells, California from November 22, 2024 to November 26, 2024 to attend the California Narcotics Officer Association Conference. Cost Estimated ($18,600.00) is greater than the actual costs for this request. 15. Out of State Travel Request for Sergeants Coomes, Simon, Querin and Grubb to attend the Annual Jail and Prisoner Legal Issues Conference in Las Vegas, Nevada. Departing January 19, 2025, returning January 24, 2025. This conference provides up-to-date legal issues. Estimated total per person is $2,925.00. Total trip estimated cost is $11,700.00. 16. Out of State Travel Request for Jessica Olsen, Emergency Management Specialist to attend the 1' Responder Conference in Coeur D'Alene, Idaho. Conference dates are February 27, 2025 through February 28, 2025, and will travel to the conference the day before. Estimated cost of travel is $950.00. TECHNOLOGY SERVICES 17. Purchase Order No. 561 to Granicus for renewal of SG SMART Connect Doc Mgmt, SG SMART Connect Parcel, and SmartGov — Enterprise software used by Development Services in the amount of $41,673.57. Term is June 30, 2024 through June 30, 2025. Budgeted in Fund 501.179. 18. Purchase Order No. 562 to Kelley Create for budgeted QUAD replacement of MFP copier for use of the Building/Planning Departments in the amount of $13,001.77 to be paid out of Fund 501.179. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 12:30 p.m. —1:00 p.m. C Carter, Meeting with Lorraine Ralson (Scheduled for November 13, 2024) 1:00 p.m. — 5:00 p.m. Open Record Public Hearing, 2024 Comprehensive Plan Amendments The Commissioners held an Open Record Public Hearing to consider the 2024 Comprehensive Plan Amendments. Jim Anderson -Cook, Deputy Director of Development Services discussed the following applications: • File #P 24-0085 —GRANT COUNTY. Amendment to Chapter 25.32 of the Grant County Unified Development Code to designate the Hearings Examiner as the Grant County Building and Fire Board of Appeals and enforcement procedures per Grant County Code. GCC 14.04.070. The Planning Commission recommended APPROVAL of the Unified Development Code amendment to Chapter 25.32. Page 7 of 20 Grant County Commissioners Minutes Week of November 11, 2024 A motion was made by Commissioner Jones, seconded by Commissioner Stone, to uphold the recommendation of the Planning Commission and APPROVE the subject Unified Development Code amendment application (File # P 24-0085) updating Chapter 25.32 of the Grant County Unified Development Code to designate the Hearings Examiner as the Grant County Building and Fire Board of Appeals and enforcement procedures per GCC 14.04.070, with the eight (8) findings of fact in the affirmative. • Point of Order was called by Commissioner Stone about allowing time for Public Comment. Discussion was held about making a motion to close Public Comment periods. It was decided that no motions will be made to close public comment throughout the hearing. The motion passed unanimously. • File #P 24-0086 — GRANT COUNTY. Amendment to Chapter 25.12 of the Grant County Unified Development Code to include Administrative, Judicial and SEPA appeal processes and reconsiderations. The Planning Commission recommended APPROVAL of the Unified Development Code amendment to Chapter 25.12. Commissioner Stone asked Jim Anderson -Cook to give an overview of the current legislative and judicial processes. A motion was made by Commissioner Stone, seconded by Commissioner Jones, to uphold the recommendation of the Planning Commission and APPROVE the subject Unified Development Code amendment application (File # P 24-0086) updating Chapter 25.12 of the Grant County Unified Development Code to include Administrative, Judicial, and SEPA appeal processes and reconsiderations, with the eight (8) findings of fact in the affirmative. The motion passed unanimously. • File #P 24-0088 — GRANT COUNTY Miscellaneous text amendments to the Grant County Unified Development Code Chapter 22.04, cleaning up old code references and missed changes. The Planning Commission recommended APPROVAL of the Unified Development Code amendment to Chapter 22.04. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to uphold the recommendation of the Planning Commission and APPROVE the subject Unified Development Code amendment application (File # P 24-0088) updating the Grant County Unified Development Code Chapter 22.04 - cleaning up old code references and missed changes, Chapter 23.04, Table 3 - to reflect proposed changes to certain uses in the Public Facility zoning designation, Section 23.08.020 - to reflect proposed changes to Domestic Animal Maintenance and Residential Accessory Uses and Structures, Section 23.12.080 - to propose changes to Clearing, Grading, and Drainage standards, and Chapter 25.02 Definitions, with the eight (8) findings of fact in the affirmative. The motion passed unanimously. File #P 24-0082 —GRANT COUNTY Amendment to Chapters 23.04 and 25.02 of the Grant County Unified Development Code to define Adult Entertainment and Uses and only allow as a Commercial use in Urban Light Industrial (ULI) and Urban Heavy Industrial (UHI) zoning districts within Grant County via Conditional Use Permit. The Planning Commission recommended APPROVAL of the Unified Development Code amendment to Chapters 23.04 and 25.02. Page 8 of 20 Grant County Commissioners Minutes Week of November 11, 2024 A motion was made by Commissioner Stone, seconded by Commissioner Jones, to uphold the recommendation of the Planning Commission and APPROVE the subject Unified Development Code amendment application (File # P 24-0082) updating Chapters 23.04 and 25.02 of the Grant County Unified Development Code to define Adult Entertainment and Uses and only allow as a Commercial use in Urban Light Industrial and Urban Heavy Industrial zoning districts within Grant County via Conditional Use, with the eight (8) findings of fact in the affirmative. The motion passed unanimously. • File #P 24-0251(Comprehensive Plan Amendment) & P 24-0252 (SEPA) - Grant County. Update Chapter 7—Transportation Element, Appendix E and Chapter 8—Capital Facilities Element, Appendix F, of the Grant County Comprehensive Plan. The Planning Commission recommended APPROVAL of the proposed Six Year Mandatory Update 2025 — 2030. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to uphold the recommendation of the Planning Commission and APPROVE the subject annual Comprehensive Plan amendment (File # P 24-0251) updating Chapter 7—Transportation Element Appendix E and Chapter 8 — Capital Facilities Element Appendix F, of the Grant County Comprehensive Plan, with the five (5) findings of fact in the affirmative. The motion passed unanimously. • File #P 24-0253 (Comprehensive Plan Amendment) - Grant County. Annual update to Chapter 5 — Economic Development Element, Appendix J, of the Grant County Comprehensive Plan. The Planning Commission recommended APPROVAL of the annual Comprehensive Plan amendment. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to uphold the recommendation of the Planning Commission and APPROVE the subject annual Comprehensive Plan amendment (File # P 24-0253) updating Chapters - Economic Development Element, Appendix.), of the Grant County Comprehensive Plan. The motion passed unanimously. • File #P 24-0219 (Comprehensive Plan Amendment) & P 24-0220 (SEPA) - City of Ephrata. A Site -Specific Comprehensive Plan Amendment application to remove 168-acres of designated Rural Lands from the Ephrata UGA and replace with 86.9-acres (UGA swap) of designated Rural Recreational Commercial (LAMIRD) and Rural Residential lands in Unincorporated Grant County, previously designated as an Essential Public Facility. The Planning Commission recommended APPROVAL of this site -specific Comprehensive Plan Amendment and UGA re -designation. Commissioner Stone asked for clarification on the map provided in the PowerPoint. Staff elaborated on the zones depicted in the map. Ben Floyd from the Grant County PUD spoke in support of this amendment. A motion was made by Commissioner Stone, seconded by Commissioner Jones, to uphold the recommendation of the Planning Commission and APPROVE the subject re -designation (File # P 24-0219) removing 168-acres of designated Rural Lands from the Ephrata UGA and replacing them with 86.9-acres of designated Rural Recreational Commercial (LAMIRD) lands and Rural Residential lands in Unincorporated Grant County, with the nine (9) findings of fact in the affirmative. The motion passed unanimously. Page 9 of 20 Grant County Commissioners Minutes Week of November 11, 2024 File #P 24-0217 (Comprehensive Plan Amendment) & P 24-0218 (SEPA) - Riverstone Land Holdings LLC. A Site -Specific Land Use Re -designation application requesting an 85.89-acre parcel designated with a Mineral Resource Overlay (MRO) of approximately 75.00 acres. The proposal site is located at the 21700 Block of Hwy 243 S, Mattawa, WA. The Planning Commission recommended APPROVAL of the land use re -designation to a Mineral Resource Overlay (MRO). Jim Anderson -Cook requested that it be noted that MROs have 13 findings of fact. Commissioner Stone asked for clarification about the MRO designation. Jim Anderson -Cook gave a brief explanation. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to uphold the recommendation of the Planning Commission and APPROVE the subject re -designation (File # P 24-0217) designating approximately 75.00 acres of an 85.89-acre parcel with a Mineral Resource Overlay (MRO), with the thirteen (13) findings of fact in the affirmative. The motion passed unanimously. • File #P 24-0249 (Comprehensive Plan Amendment) & P 24-0250 (SEPA) - Capstone Realty. A Site -Specific Land Use Re -designation application requesting a 640.00-acre parcel(s) designated with a Mineral Resource Overlay (MRO) of approximately 40.00 acres. The location of the proposal is on Overen Road, % of a mile south from the intersection of Baird Springs Rd. NW. The Planning Commission recommended APPROVAL of the land use re -designation to a Minera Resource Overlay (MRO). Commissioner Stone asked about the designation for the road along this parcel, and if the road could handle higher traffic. Jim Anderson -Cook stated that these conditions would be examined with an application for a Conditional Use Permit (CUP). A motion was made by Commissioner Stone, seconded by Commissioner Jones, to uphold the recommendation of the Planning Commission and APPROVE the subject re -designation (File # P 24-0249) designating approximately40.00 acres of a 640.00-acre parcel area with a Mineral Resource Overlay (MRO), with the thirteen (13) findings of fact in the affirmative. The motion passed unanimously. File #P 24-0221(Comprehensive Plan Amendment/Rezone) & P 24-0222 (SEPA) -Azad Tarikian. A Site -Specific Land Use Re -designation application requesting 36.62-acres of the subject parcel be re -designated from Resource Lands— Rural Resource to Rural Lands, Rural Residential 1 along with an application for a rezone from Rural Resource (RRES) to Rural Residential 1 (11111). The proposed site is located at 22899 N Hwy 17, Soap Lake, WA. The Planning Commission recommended APPROVAL of this land use re -designation application as well as the zone change. Commissioner Carter noted that there will be two separate motions for this item. Jim Anderson -Cook noted that there are different numbers of findings of fact in the motions. Commissioner Stone asked how one parcel can be zoned separately. Jim Anderson -Cook explained that this zone is a split parcel. It was noted that the Code allows for the director of Development Services to Page 10 of 20 Grant County Commissioners Minutes Week of November 11, 2024 make this rezoning, but staff felt that it was appropriate to bring it before the Board of County Commissioners in a Public Hearing. Commissioner Stone noted that this parcel contains a privately owned canal. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to uphold the recommendation of the Planning Commission and APPROVE the subject re -designation (File # P 24-0221) from Resource Lands —Rural Resource to Rural Lands, Rural Residential 1, with the nine (9) findings of fact in the affirmative. The motion passed unanimously. A motion was made by Commissioner Stone, seconded by Commissioner Jones, to uphold the recommendation of the Planning Commission and APPROVE the subject rezone application (File # P 24- 0221) from Rural Resource to Rural Residential 1, with the ten (10) findings of fact in the affirmative. The motion passed unanimously. File #P 24-0257 (Comprehensive Plan Amendment/Rezone) & P 24-0258 (SEPA) -Central Terminals. A Site -Specific Land Use Re -designation application requesting 55.38 acres of the subject parcel be re -designated from Urban Lands - Residential, Low Density to Urban Lands —Open Space along with an application for a rezone from UGA— Urban Residential 2 (UR2) to UGA — Urban Open Space Recreation (OSR). The proposal site is located at 4524 NE Westshore Drive, Moses Lake, WA. The Planning Commission recommended APPROVAL of this land use re - designation application as well as the zone change. Commissioner Stone asked for a broader explanation of this request. Jim Anderson -Cook reviewed the map and gave further explanation of the owner's request. Jim Anderson -Cook said it should be noted that the center of the property is a well location for the City of Moses Lake; the well -head radius would not allow for development. Commissioner Jones noted that other portions of the parcel would be good property to develop. It was also noted in the staff report that the applicant and the planner have the right to amend this designation and zoning should the plans change. Bob Fancher of Central Terminals spoke more about this request and discussed plans for this parcel. Commissioner Jones asked him if the current driving range location is residential. Yes, it is. Gil Alvarado of GAG LLC, representing Central Terminals, attending via Zoom requested to speak, but had technical difficulties. Commissioner Carter asked Bob Fancher if he felt comfortable moving forward without Gil Alvarado speaking. Bob Fancher said yes. A motion was made by Commissioner Stone, seconded by Commissioner Jones, to uphold the recommendation of the Planning Commission and APPROVE the subject re -designation (File # P 24-0257) from Urban Lands - Residential, Low Density to Urban Lands — Open Space, with the nine (9) findings of fact in the affirmative. The motion passed unanimously. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to uphold the recommendation of the Planning Commission and APPROVE the subject rezone application (File # P 24- Page 11 of 20 Grant County Commissioners Minutes Week of November 11, 2024 0257) from UGA— Urban Residential (UR2) to UGA— Urban Open Space Recreation (OSR), with the ten (10) findings of fact in the affirmative. The motion passed unanimously. File #P 24-0247 (Comprehensive Plan Amendment/Rezone) & P 24-0248 (SEPA) - Royal Slope Solar, LLC. A Site -Specific Land Use Re -designation application requesting 160.00 acres of the subject parcel be re -designated from Resource Lands —Agriculture Irrigated to Rural Lands - Rural Resource along with an application for a rezone from Agriculture (AG) to Rural Resource (RRES). Represented by Tetra Tech, Paul Hicks, online. The Planning Commission recommends APPROVAL of the land use re -designation application as well as the zone change. Commissioner Stone asked why this application was not included in 2021— 2022. Staff responded that the current landowner did not own this parcel at the time. Commissioner Stone asked why the applicant is the leasing company rather than the landowner. Staff explained that it is common for the company leasing the land to fill out the application. Commissioner Stone asked staff how this application lines up with the Growth Management Act (GMA), and their designation of not removing Agricultural Land? Jim Anderson -Cook explain that the Department of Commerce opposes this application as it is in violation of the WACs and RCWs (removing production ag lands), however, it is not under irrigation or part of a farm unit. Jim Anderson -Cook spoke with the Department of Commerce on October 3, 2024 and mentioned that this parcel would be removed from the Agricultural Land during the County -Wide Ag Lands Analysis. Donette Miranda, the applicant via Zoom, mentioned that she is available to answer questions. Austin Hicks, Tetra Tech, LLC thanked the Commissioners for their consideration. This application is a cleanup measure to make the parcels consistent across the property. Austin Hicks confirmed that this was not included in the first phase of the project due to the ownership issues. Harold Crose, Columbia Basin Conservation District (CBCD) via Zoom, said that this would be considered prime irrigated land. From a Conservation District perspective, this is the kind of land that they try to maintain as agriculture. Commissioner Carter asked Austin Hicks for confirmation about his comment that there was no water available on this land. Austin Hicks said it is outside of the Columbia Basin Project, there is only well water there. A motion was made by Commissioner Stone to DENY the recommendation of the Planning Commission on the subject re -designation (File # P 24-0247) from Resource Lands —Agriculture Irrigated to Rural Lands, Rural Resource, with the nine (9) findings of fact in the negative. There was no second, so the motion died. A motion was made by Commissioner Jones, seconded by Commissioner Stone to remand the application to remand to the Planning Commission for further proceedings the subject re -designation (File # P 24- 0247) from Resource Lands —Agriculture Irrigated to Rural Lands, Rural Resource, with the nine (9) findings of fact. 0 Discussion was held about the future Agricultural Land Analysis. Page 12 of 20 Grant County Commissioners Minutes Week of November 11, 2024 Jim Anderson -Cook asked for clarification about the motion being made. Discussion was held about how to state the motion. o Commissioner Stone stated that he is willing to second the motion if Commissioner Jones amends his original motion to match what Jim Anderson -Cook is requesting. Commissioner Jones did not amend, as he was not positive about the correct way to state the motion. • A motion was made by Commissioner Carter to uphold the recommendation of the Planning Commission and APPROVE the subject re -designation (File # P 24-0247) from Resource Lands — Agriculture Irrigated to Rural Lands, Rural Resource, with the nine (9) findings of fact in the affirmative. o Commissioner Stone called a Point of Order —A motion is on the table and no vote has been taken on it. Commissioner Carter asked the Deputy Clerk for confirmation on the vote having been taken. Deputy Clerk responded that no vote has been taken on the original motion made by Commissioner Jones. o There was no second, so this motion died. • Discussion was held about the correct way to state the motion. The motion to remand passed unanimously. • File #P 24-0083 -Grant County. Amendment to Chapter 25.08 of the Grant County Unified Development Code to establish expiration and renewal criteria for Conditional Use Permits. Staff recommended APPROVAL, but the Planning Commission recommended DENIAL of this Unified Development Code amendment to Chapter 25.08. Commissioner Stone discussed the conversations held during the Planning Commission regarding this application. Commissioner Stone asked staff positions on this. Jim Anderson -Cook reiterated that staff recommended approval, which would allow Conditional Use Permits (CUPs) to be reviewed. Discussion was held about enforcement and expiration of CUPs. Commissioner Jones asked if previously approved permits would be grandfathered in or re -opened for review? Chris Young stated that they would be grandfathered in. Commissioner Jones asked if that meant they could not revisit permits that come from large complaint areas? Jim Anderson -Cook said no, they cannot. Commissioner Stone asked why not? Chris Young said that it would be deemed "Existing Non-Conformant". Discussion was held about when CUPs would be required. Jeff Gallacci spoke about this project. He has no interest in this but had questions about terms of objectivity. Jeff Gallacci suggested quantitative measurements to ensure conditions are being met, rather than "conditions on conditions". Staff responded with clarification about this application. A motion was made by Commissioner Stone, seconded by Commissioner Carter, to uphold the recommendation of the Grant County Planning Department and APPROVE the subject Unified Development Code amendment application (File # P 24-0083) updating Chapter 25.08 of the Grant County Unified Development Code to establish expiration and renewal criteria for Conditional Use Permits, with the eight (8) findings of fact in the affirmative. Page 13 of 20 Grant County Commissioners Minutes Week of November 11, 2024 • Commissioner Jones asked if putting this in Code in place could be subject for review at any time? Discussion was held about the review timeline and conditions for review. • A motion was made by Commissioner Stone, seconded by Commissioner Carter to close discussion on the main motion and call for a vote. The motion passed unanimously. The motion does not pass, with Commissioner Stone voting in favor, and Commissioners Carter and Jones voting against. Jim Anderson -Cook clarified the motion needed for this application. Commissioner Jones asked about the process should this application be remanded. Jim Anderson -Cook recommended not remanding. Commissioner Carter asked staff if they would like a new motion to uphold the Planning Commission's recommendation. Staff said no but Commissioner Stone disagreed. A motion was made by Commissioner Jones, seconded by Commissioner Carter, to uphold the recommendation of the Planning Commission and DENY the subject Unified Development Code amendment application (File # P 24-0083) updating Chapter 25.08 of the Grant County Unified Development Code to establish expiration and renewal criteria for Conditional Use Permits, with the three (3) findings of fact in the affirmative and five (5) in the negative. The motion passed, with Commissioner Carter and Jones voting in favor, and Commissioner Stone voting against. File #P 24-0081 -Grant County. Amendment to Chapters 23.04, 23.08, 25.02 of the Grant County Unified Development Code to continue to allow Cannabis Production and Processing in the Urban Light Industrial (ULI), Urban Heavy Industrial (UHI), Rural Light Industrial (RLI), and Rural Heavy Industrial (RHI) Zones while discontinuing to allow Cannabis Production and Processing in the Rural Resource (RRes), Rural Remote (RRem), and Agriculture (AG) Zones. The Planning Commission recommended APPROVAL of this Unified Development Code amendment to Chapters 23.04, 23.08, 25.02. Commissioner Carter asked when the current Cannabis Moratorium end. Jim Anderson -Cook said he believes it ends January 16, 2025, but will confirm. (Staff later confirmed the actual end date is January 25, 2025) Commissioner Jones asked if existing non -conforming be sold and continue operations? Chris Young said no, unless the zone changes. Discussion was held. Greg Haynes, owner of parcels of land approved by Grant County and Washington State Liquor and Cannabis Board to process and produce cannabis. Greg Haynes requested clarification about the licensure in Grant County and the Moratorium. A motion was made by Commissioner Stone, seconded by Commissioner Jones, to uphold the recommendation of the Planning Commission and APPROVE the subject Unified Development Code amendment application (File # P 24-0081) updating Chapters 23.04, 23.08, 25.02 of the Grant County Unified Development Code to continue to allow Cannabis Production and Processing in the Urban Light Industrial, Urban Heavy Industrial, Rural Light Industrial, and Rural Heavy Industrial zones while discontinuing to allow Cannabis Production and Processing in the Rural Resource, Rural Remote, and Agriculture zones, with the eight (8) findings of fact in the affirmative. The motion passed unanimously. Page 14 of 20 Grant County Commissioners Minutes Week of November 11, 2024 • File #P 24-0087 - Grant County. Amendment to the Grant County Unified Development Code Chapters 23.04, 23.08, 25.02 to allow for the siting of Energy Storage Systems (ESS) in certain zoning districts. Staff recommended APPROVAL WITH MODIFICATIONS. The Planning Commission recommended APPROVAL of this Unified Development Code amendment to Chapters 23.04, 23.08, 23.02. Commissioner Jones asked for more information about the modifications that staff recommended. Discussion was held about this. Commissioner Stone asked about agricultural lands, and how this amendment would affect this. Discussion was held about GMA conditions. Commissioner Carter asked about farmers that use solar power storing batteries on their farms. Harold Crose, of the Columbia Basin Conservation District, via Zoom, asked for clarification about the term "certain" in this application. Jim Anderson -Cook gave a brief description. Commissioner Stone asked if the Planning Commission recommended approval with modifications. Yes, they did. Commissioner Jones asked if the motion needed to note the modifications. No, they don't. A motion was made by Commissioner Jones, seconded by Commissioner Carter, to uphold the recommendation of the Planning Department and APPROVE the subject Unified Development Code amendment application (File # P 24-0087) updating Chapters 23.04, 23.08, 25.02 to allow for the siting of Energy Storage Systems (ESS) in certain zoning districts, with the eight (8) findings of fact in the affirmative. The motion passed unanimously. File #P 24-0084 - Grant County. Amendment to Section 23.08.357(b) and Chapter 25.02 of the Grant County Unified Development Code to further define the limitations on parcel conversions of nonagricultural uses on lands with a zoning designation of Agriculture (AG) and a Comprehensive Plan designation of Dryland or Rangeland within Grant County. Amend Section 23.08.357(h) to be consistent with proposed amendments to Chapter 24.08. Amend Section 23.08.357(i) to establish baseline soils testing and monitoring for solar development decommissioning agreements. The Planning Commission recommended DENIAL of this Unified Development Code amendment application. Commissioner Stone asked for elaboration about the amendment and the desire to follow the GMA. Jim Anderson -Cook gave a summary of the proposed code and explained that this amendment would open Grant County up for the possibility of being taken to the Growth Management Act Board of Appeals, due to being further in violation of the GMA. Jim Anderson -Cook reviewed GCC 23.04.560(e) and RCW 36.70A.177(3)(b)(ii). Staff and Planning Commission recommend denial. Kirsten Hansen asked if this amendment protected agricultural lands. Jim Anderson -Cook answered with a brief explanation. Commissioner Stone disagrees with staff and thinks they should work to get in compliance with the GMA on the protection of agricultural lands. Page 15 of 20 Grant County Commissioners Minutes Week of November 11, 2024 A motion was made by Commissioner Jones, seconded by Commissioner Carter, to uphold the recommendation of the Planning Commission and DENY the subject Unified Development Code amendment application (File # P 24-0084) updating Section 23.08.357(b) and Chapter25.02 of the Grant County Unified Development Code to further define the limitations on parcel conversions of nonagricultural uses on lands with a zoning designation of Agriculture and a Comprehensive Plan designation of Dryland or Rangeland within Grant County. Amend Section 23.08.357(h) to be consistent with proposed amendments to Chapter 24.08. Amend Section 23.08.357(i) to establish baseline soils testing and monitoring for solar development decommissioning agreements, with the eight (8) findings of fact in the affirmative. • Discussion was held about the compliance issue, and potential repercussions of denying this amendment. The motion passed, with Commissioners Carter and Jones voting in favor, and Commissioner Stone voting against. • File #P 24-0246 -Grant County. Amendment to Article II and Article IV of the Grant County Unified Development Code Chapter 24.08, Critical Areas and Cultural Resource Lands, Chapter 25.02 Definitions, and Chapter 25.24 Mitigation Requirements & Impact Fees to reflect proposed changes in the General Mitigation Requirements and Fish and Wildlife Habitat Conservation Areas and to establish a Mitigation Bank, In -lieu Fee, and Permitee-responsible mitigation program to offset development impacts to Shrubsteppe habitat. The Planning Commission recommended APPROVAL WITH MODIFICATIONS of this Unified Development Code amendment. Commissioner Carter stated that the Planning Commission modifications of the Shrubsteppe Critical Areas 1-to-1 would be illegal. It would need to be 2-to-1. Christopher Allen Sharp asked Jim Anderson -Cook about the energy crisis. Jim Anderson -Cook and Commissioner Carter responded about the power delivery problem in Grant County. Christopher Allen Sharp spoke about the power distribution and the solar farms. Kirsten Hansen asked about the proposed changes mentioned in the summary of the application. Commissioner Carter gave a brief explanation of this. Discussion was held about mitigation banking. Commissioner Stone apologized to Jim Anderson -Cook for not interrupting the citizen speaking off topic. Commissioner Stone spoke about his service the Washington Shrubsteppe Restoration Initiative (WSSRI) and discussed the mitigation bank. Harold Crose, of the Columbia Basin Conservation District (CBCD), via Zoom spoke on this —the mitigation bank would allow CBCD to do many things that are valuable to the land. Commissioner Stone asked Chris Young for comment. Chris Young gave a brief comment. Commissioner Jones discussed the conflict about this topic. Kirsten Hansen asked who pays for the mitigation bank. Commissioner Carter responded that it would be the developer or landowner. Page 16 of 20 Grant County Commissioners Minutes Week of November 11, 2024 A motion was made by Commissioner Stone, seconded by Commissioner Jones, to deny the recommendation of the Planning Commission on the subject Unified Development Code amendment application (File #P 24-0246) amending Article II and Article IV of the Grant County Unified Development Code Chapter24.08, Critical Areas and Cultural Resource Lands, Chapter25.02 Definitions, and Chapter 25.24 Mitigation Requirements & Impact Fees to reflect proposed changes in the General Mitigation Requirements and Fish and Wildlife Habitat Conservation Areas and to establish a Mitigation Bank, In - lieu Fee, and Permitee-responsible mitigation program to offset development impacts to Shrubsteppe habitat with eight (8) findings of fact in the affirmative. The motion passed unanimously. File #P 24-0255 (Comprehensive Plan Amendment/Rezone) & P 24-0256 (SEPA) - Big River Vineyards, LLC. A Site -Specific Land Use Re -designation application requesting 283.38 acres of the subject parcels be re -designated from Rural Lands, Rural Residential 1 to Resource Lands — Rural Resource along with an application for a rezone from Rural Residential 1 (RR1) to Rural Resource (RRES). The proposal site is located north of Rd. 13 NW between Rd M.5 NW and Adams Rd NW, Quincy, WA. The Planning Commission recommended APPROVAL of this land use re -designation application as well as the zone change. Tim Moore spoke on behalf of a group of residents on three sides of this parcel. He stated that the down zone would allow for industrial uses rather than residential uses. Residents are concerned about reduction of property value and solar farms on the property. Commissioner Carter asked Jim Anderson - Cook for a response. Jim Anderson -Cook replied that solar would be one of the allowed uses of the property with this re -zoning, with the issuance of a CUP. Commissioner Carter reviewed a letter submitted by Big River Vineyards, LLC. Jim Anderson -Cook stated that some information in the letter is inaccurate. Jeremy McCreary asked about permitting solar farms, and solar farm permits already issued. He felt that taking away residential property will cause a ripple effect. Jeremy McCreary stated that it is already hard to find residential property in Quincy, and that rural residents are concerned about being surrounded by industrial land. Chris Realme, reiterating what Jeremy said. He feels that the rezone would be moving backwards. Gil Alvarado, GAG Planning LLC, via Zoom spoke as the agent for the applicant. He stated that this is a non -project action, just a land -use matter. Permitting for solar is not the case, just setting the purpose of the different types of uses for the zone. Gil Alvarado asked Jim Anderson -Cook if a solar farm would need a CUP? Yes, it would. Discussion was held about potential planned uses for this property. Jeremy McCreary asked if a new CUP would be needed if a new solar farm is going in? Jim Anderson - Cook said that it depended on the applicant and explained the requirements for CUPs. Commissioner Carter asked if the public would have the opportunity to comment and participate should a CUP be applied for? Jim Anderson -Cook said yes, the public is notified in advance for these opportunities. Page 17 of 20 Grant County Commissioners Minutes Week of November 11, 2024 Commissioner Jones spoke about "spot zoning" and is confused on why staff would be supportive of that, when Grant County is wanting contiguous zonings. Jim Anderson -Cook explained the current zonings of this area. Jeremy McCreary commented on the section of land that is zoned as Rural Residential. Commissioner Stone asked for elaboration of what Rural Resource zoning lands are used for? A table was presented for land uses in certain zones. Commissioner Stone asked staff if there have been applications or potential applications for solar on this property? Jim Anderson -Cook confirmed that there has been an inquiry and active conversations about parcels to the east of the applicant. Jim Anderson -Cook stated that there are no guarantees of future permits. Lyle Floyd said the "rumors" about solar farms are not rumors anymore since Jim Anderson -Cook just confirmed that there are active conversations about the solar farms being built. A motion was made by Commissioner Stone, seconded by Commissioner Jones, to deny the recommendation of the Planning Commission on the subject re -designation (File # P 24-0255) from Rural Lands, Rural Residential 1 to Resource Lands — Rural Resource, with the nine (9) findings of fact in the negative. • Commissioner Jones discussed that he would have chosen to remand this recommendation, rather than deny. He does not necessarily approve or deny. Commissioner Carter said he could vote against and make a new motion to remand. • Commissioner Stone spoke to his main motion. • Discussion was held about the upcoming Lands Analysis. The motion failed, with Commissioner Stone voting in favor, and Commissioner Jones and Carter voting against. A motion was made by Commissioner Jones, seconded by Commissioner Carter, to remand the application to the Planning Commission for further proceedings the subject re -designation (File # P 24- 0255) from Rural Lands, Rural Residential 1 to Resource Lands — Rural Resource, with the nine (9) findings of fact in the negative. Commissioner Jones discussed that he understands the timeline of the Lands Analysis but does not approve or deny the spot change. The motion passed, with Commissioner Carter and Jones voting in favor, and Commissioner Stone voting against. A motion was made by Commissioner Jones, seconded by Commissioner Carter, to remand the application of the Planning Commission on the subject rezone application (File # P 24-0255) from Rural Residential 1 (RRI) to Rural Resource (RRES), with the ten (10) findings of fact in the affirmative. The motion passed, with Commissioner Carter and Jones voting in favor, and Commissioner Stone voting against. A motion was made by Commissioner Stone, seconded by Jones to close the public comment portion of the hearing. The motion passed unanimously. Page 18 of 20 Grant County Commissioners Minutes Week of November 11, 2024 Commissioner Carter asked for a motion to adopt the Comprehensive Plan Amendment in its entirety. Commissioner Stone called a Point of Order, asking if a blanket motion was necessary, as each application was acted on individually. Commissioner Carter said that she didn't know but it has always been done in the past. A motion was made by Commissioner Stone to close the hearing with a statement that the motions made during the hearing were authoritative. There was no second, so the motion died. 5:00 p.m. — 6:00 p.m. C Carter, Quincy Valley Regional Parks Meeting WEDNESDAY, NOVEMBER 13, 2024 The Grant County Commissioners Session was continued at 10:30 a.m. with Commissioners Carter and Jones in attendance. Commissioner Stone attended via Zoom. D Stone, Columbia River Transboundary Symposium 9:30 a.m. —10:25 a.m. LEOFF-1 DISABILITY BOARD MEETING 10:00 a.m. —10:25 a.m. R Jones, Grand Coulee Star Meeting 10:30 a.m. —12:00 p.m. Commissioners, Executive Session — Real Estate Sale (RCW 42.30.110(1)(c) / Acquisition (RCW 42.30.110(1)(b) Pursuant to RCW 42.30.110(1)(b), Commissioner Carter called an Executive Session beginning at 10:31 a.m. to go until 12:00 p.m. regarding Real Estate Sale and Acquisition. In attendance were Commissioners Carter, Jones and Commissioner Stone via Zoom, Tom Gaines, Admin Director of Central Services, Larry Schaapman, Alicia Reynolds, Ray Towry, Ron Sell, and Bruce Reim. Commissioner Stone left the session at 11:48 a.m. Commissioner Carter closed the session at 12:00 p.m. No decisions were made. 11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session 12:30 p.m. —1:00 p.m. C Carter, Meeting with Lorraine Ralson 4:00 p.m. — 5:00 p.m. VETERANS ADVISORY BOARD (VAB) MEETING 6:30 p.m. —8:00 p.m. D Stone and C Carter, Grant County Health Board Meeting Page 19 of 20 Grant County Commissioners Minutes Week of November 11, 2024 THURSDAY, NOVEMBER 14, 2024 VA1111F.Wi57W:191•JF.ir1 9:00 a.m. — 4:00 p.m 9:00 a.m. —10:00 a.m. 1:30 p.m. —4:00 p.m. 6:00 p.m. — 7:00 p.m. FRIDAY, NOVEMBER 15, 2024 D Stone, Columbia River Transboundary Symposium Breakfast Commissioners, Grant County LEAD Summit R Jones, Multi -Agency Communications Center (MACC) Meeting C Carter, Area Aging/Council of Governments Meeting FAIR ADVISORY COMMITTEE MEETING The Grant County Commissioners Session was continued at 10:00 a.m. with Commissioners Stone and Jones in attendance. Commissioner Carter attended via Zoom at 10:02 a.m., and joined in person at 10:05 a.m. 9:00 a.m. —10:00 a.m. R Jones, National Association of Counties (NACo) Leadership Academy 10:00 a.m. —10:15 a.m. Grant County Museum — Budget Update (Continued) In attendance: Mandy Kim, Chief Financial Officer, John Caranco, Grant County Museum Director, Emmalie Eckhart, Public Records Officer and Budget • John spoke about the Museum Crew wages spent. o Working on Grant Applications to assist with funding • D Stone said that anything said in the meeting is strictly business • D Stone asked what the Museum is doing to cut costs o Discussion was held about staff responsibilities • R Jones asked what is done Nov — Feb. o John discussed the work done during those months • Review of 2025 budget. o D Stone asked what funding the Museum is requesting from Ephrata LTAC. o Discussion was held about grant applications being done. o Review of 2024 budget • Discussion was held about getting volunteers. Page 20 of 20 Grant County Commissioners Minutes Week of November 11, 2024 10:15 a.m. — 2:15 p.m. Commissioners Budget Meetings In attendance: Michele Jaderlund, Auditor, Mandy Kim, Chief Financial Officer, Darryl Pheasant, Treasurer • Discussion was held about moving funds out of reserves to balance the budget • Meeting between the BOCC and the Assessor to be scheduled to discuss Levy • Review of 2025 budget o Discussion was held about ARPA fund allocation/obligation • Discussion about Levy o Due by November 30 o No increase, 1% increase, 1% + Last Year Banked with New Construction added to all of them. Staff to work with Assessor to get all options to present to Commissioners. Signed this da of �, 2024. y �y C,pU SEAL®. . CP Co\j�--- Attest. Barbara J. Vasquez, CIVIC Clerk of the Board BOARD OF COUNTY COMMISSIONERS rya -rat Cclunty, ash'ngton Cindy Carter, Chair Danny E. Sto, e, Vice-Ch it ,. x' Rob J Q ne=s;1V &ryife r