HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of October 28 — November 3, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held person with a Zoom Conference Call/Video option available.
Meetings were recorded via Zoom and posted to the YouTube channel
GrantCountV. WA: BOCC
Click on the meeting name to view the recording of that meeting.
MONDAY. OCTOBER 28, 2024
The Grant County Commissioner's Session was called to order at 8:30 a.m. with Commissioners Carter
and Jones in attendance. Commissioner Stone is out and excused this week.
8:30 a.m. —8:45 a.m. T Gaines, Admin Director of Central Services Update
• Review of items on Consent: No. 16 and 28.
• Discussion was held about Professional Development courses in 2025.
• Offer has been extended to the Moses Lake School District —waiting for a response.
• New Maintenance 4 starting at the Fairgrounds today.
• Grant County Leaders Conference Update.
• Tom was contacted by District Court and Accounting regarding a grant for courthouse security.
Tom to follow-up.
Pursuant to RCW 42.30.110 (1)(b) Commissioner Carter called an Executive Session beginning at
8:37 a.m. to go until 8:44 a.m. regarding Real Estate Acquisition. In attendance were Commissioners
Carter and Jones, and Tom Gaines, Admin Director of Central Services. Commissioner Carter closed
the session at 8:44 a.m. No decisions were made.
8:45 a.m. —9:00 a.m. Development Services Weekly Update
In attendance: Jim Anderson -Cook
Comprehensive Plan Amendment Hearing: November 12, 2024 from 1:00 p.m. — 5:00 p.m.
o Review of agenda for the hearing —18 files to be presented to the Commissioners
Jim recommended a stop clock to ensure the public comment is kept on track.
o Proposal for changes to the appeal process for customers.
9:00 a.m. —9:25 a.m. K Eslinger, Admin Director of Organizational Services Update
In attendance: Kirk Eslinger, Barbara Vasquez
0 Tyler Tech Update
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Grant County Commissioners Minutes
Week of October 28, 2024
o Kirk asked if the Board had decided if they wanted a meeting with the Project Manager.
o Commissioner Carter suggested having this update during the Finance Update.
Commissioner Jones said that he thinks that's fine if they get a structured update.
• Comp. Consultant Project— Kirk asked C Carter if there was an RFP done for this? C Carter said
yes, she sent them to Decorah. Kirk will follow-up with Decorah.
• Training Program — Kirk wants the Board involved in creating the training program.
• Discussion was held about the process for re -banding an employee.
9:30 a.m. —9:55 a.m. B Vasquez, Clerk of the Board Update
• Pending Decisions Spreadsheet
• New Incident Claims Received (BL) (None)
• Public Records Officer — Update
o Emmalie has received WAPRO Certification
• Veteran Services Grand Opening— New Facility
o Proposed November 22, 2024— R Jones said that should work
• Meetings for WSAC Week
o D Stone will attend, R Jones will not be attending
• Grant County LEAD Summit— Registration
o Confirmed R Jones and Barbara registration
• City of Moses Lake —Sales of Animals Ordinance
Commissioners would like to discuss this with PAO
• Decorah asked if the board will be discussing requested positions at the budget meeting on Nov.
15 (PMRT)? Yes, they can discuss this.
o Barbara to follow up with the board after Budget and Finance meeting
• Museum budget to be discussed at 10:00 a.m. on Nov. 15
10:00 a.m. —10:25 a.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
o LTAC Applications reviewed and discussed
Tracking Software Discussed
• Commissioner District Updates
• RJ:
o Echo Glenn Update
o LTAC Meeting Update
o Fish and Wildlife ORV Concerns Meeting
Plan for Yellow and Red Zone at the Sand Dunes
o City of Moses Lake Sleep Center Update
o LEAD Summit Discussion
o Nov. 14 at the Fairgrounds
o County Planning
• CC:
o Working with Decorah on Risk Manager Position
o Ag. Update
A lot of accidents in District 3
Page 3 of 9
Grant County Commissioners Minutes
Week of October 28, 2024
10:30 a.m. —11:25 a.m. Budget and Finance Update AND Finance Committee Meeting (R Jones
attended at 10:32 a.m.)
In attendance: Darryl Pheasant, Treasurer, Carrie Heston, and Mandy Kim, Chief Financial Officer
• Discussion was held about:
o PACS Update
o Interest rates
o Revenue figures
o Purchases
o Taxes and Fees
• Mandy discussed the Harris payments— up to date
• Transfers have been processed for Grants funds
• Discussion about Elections budget
• Federal Audit Update —Grants Administration had a finding
• Mandy Kim to ask the Health Board for updates made to the Commissioners.
11:30 a.m. —11:55 a.m. Law & Justice — New Jail 311 Fund Stakeholder
In attendance: Tom Gaines, Admin Director of Central Services, Mandy Kim, Chief Financial Officer,
Sheriff Joe Kriete, Chief Deputy Phil Coats, Kevin McCrae, Prosecuting Attorney, Kim Allen, County Clerk
and Darryl Pheasant, Treasurer
• Future —117 Fund, not 311
• Tom asked, what would the Commissioners like to focus on for this meeting in the future?
o R Jones would like to know the dollar amounts, and any big things that are changing
• Discussion was held about the Morgue bond funds.
• Ratings presentation —to be done in the future
12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting (Cancelled)
1:00 p.m. —1:55 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15-minute time limit)
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed with 2 Commissioners in
attendance.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.)
o Caitlin informed the BOCC of a Ribbon Cutting event in Coulee City.
• Commissioners Roundtable— Miscellaneous Discussion
o Caitlin informed the BOCC there are only 27 items, not 28 for approval today due to an
error.
o Walk-on from BOCC relating to the LTAC recommendation to include the DMO $100,000
for the cost.
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Grant County Commissioners Minutes
Week of October 28, 2024
o Barbara asked if position coordination will be discussed at the 11/15/24 budget
meeting. Commissioners stated no, it will not be.
o Tom Gaines asked about the ADA path at the fairgrounds.
o Tom Gaines asked about the PMRT position process.
o Item 12 —Coulee Creative request to move their storage unit to Coulee City. This will be
held for 2 weeks until 11/12/24.
• Consent Agenda — (Items 1 through 27) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Jones, seconded by Commissioner Carter, to approve the consent
agenda, holding item 12 until 11/11/12/24 and noting that items 17 and 18 are ONE item
(combined for these minutes). The motion passed with 2 Commissioners in attendance.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing, and made available to the Board. (In the amount of $8,142,061.04)
COMMISSIONER'S OFFICE
2. Commissioner's October 4, 2024 minutes for approval.
3. Cannabis Retailer License Application for The Green Seed, Amy Dalluge Enterprise L.L.C. located
at 261 State HWY 28 West, Soap Lake, Washington 98851.
4. Interagency Agreement Contract No. K5556 between Washington State Department of
Agriculture and Grant County. The purpose of the grant is to fill continued gaps in emergency
food resources. Total award amount is $75,054.29, with a term of December 1, 2024 through
June 30, 2025. (Resolution No. 24-106-CC)
5. Reimbursement request from Hopesource on the Consolidated Homeless Grant/Emergency
Housing Fund Grant (CHG/EHF) No. 24-46108-10 for September 2024 in the amount of
$26,175.30.
6. Reimbursement request from Big Bend Community College on the American Rescue Plan Act
(ARPA) for the month of September 2024 in the amount of $37,621.84.
7. Reimbursement request from City of Moses Lake on the Consolidated Homeless
Grant/Emergency Housing Fund Grant (CHG/EHF) No. 24-46108-10 for September 2024
expenses in the amount of $49,373.66.
8. Reimbursement request from Housing Authority of Grant County on the Consolidated Homeless
Grant (CHG) No. 24-46108-10 for September 2024 expenses in the amount of $144,539.51.
9. Reimbursement request from New Hope on the Consolidated Homeless Grant/Emergency
Housing Fund Grant (CHG/EHF) No. 24-16408-10 in the amount of $21,965.04 for September
2024 expenses.
10. Reimbursement request from New Hope on the American Rescue Plan Act (ARPA) in the amount
of $23,236.88 for September 2024 expenses.
11. Appointment letter for the Solid Waste Advisory Committee. (The BOCC appointed Sara Smith
to the Committee. There is no term)
Page 5 of 9
Grant County Commissioners Minutes
Week of October 28, 2024
12. Storage Rental Agreement with NLA Properties LLC Storage Units located at 205 West Coulee
Blvd., Electric City, Washington 99123 for storage of Tourism Promotion Items. Term of the
agreement is from signature until cancellation. Fee is $85.00 per month due on the first of each
month. This storage unit would replace the unit in Moses Lake, Washington. (Item placed on
hold until the 11/12/24 Consent Agenda)
13. Request to approve recommendations from the Lodging Tax Advisory Committee for 2025 Grant
County Tourism Promotion Applications for events and year-round promotion. The total amount
recommended to be funded for the 2025 year is $874,574.00.
ORGANIZATION
TYPE
NAME
AMOUNT
Best of Barrels Only, LLC
Event
Producers Gone Wild
$ 5,000
Best of Barrels Only, LLC
Event
Sand Cup Futurity
$ 10,000
Best of Barrels Only, LLC
Event
Spring Warm Up
$ 5,000
Best of Barrels Only, LLC
Event
Team Challenge = YBC Finals
$ 5,000
Central Basin Community Concert
Association
Event
Gonzaga Symphony
Orchestra
$ 2,000
Central Basin Community Concert
Association
Event
The Hall Sisters
$ 2,000
Central Basin Community Concert
Association
Event
Undecided Concert Fall #1
$ 2,000
Central Basin Community Concert
Association
Event
Undecided Concert Fall #2
$ 2,000
Columbia Basin Allied Arts
Event
A Room With A View
$ 1,750
Columbia Basin Allied Arts
Event
Premier Series Fall
Performance #2
$ 3,000
Columbia Basin Allied Arts
Event
UMANI
$6,000
Columbia Basin Allied Arts
Event
Sphinx Virtusoi
$ 1,750
Columbia Basin Allied Arts
Event
Premier Series Fall
Performance #1
$ 1,750
Columbia Basin Rodeo
Association
Event
Moses Lake Roundup and
Demo
$ 40,000
Coulee City Rodeo Association
Event
Coulee City PRCA Last Stand
Rodeo
$ 10,000
Ephrata Chamber of Commerce
Year -Round
Promotion
Tourism Promotion
$ 35,000
Friends of the Lower Grand
Coulee
Event
Soap Lake Food and Folk
Festival
$ 5,000
Grand Coulee Dam Area
Chamber of Commerce
Year -Round
Promotion
Tourism Promotion
$ 30,000
Grant County Fairgrounds
Event
90's Flannel Fest
$ 20,000
Grant County Fairgrounds
Event
Grant County Fair
$ 90,000
Grant County Fairgrounds
Event
Moravida Festival
$ 15,000
Grant County Lodging Tax
Advisory Committee
Year -Round
Administrative Costs
$ 36,324
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Grant County Commissioners Minutes
Week of October 28, 2024
Grant County Lodging Tax
Advisory Committee
Marketing
Destination Marketing RFP
$100,000
Grant County Tourism
Year -Round
Promotion
Tourism Promotion
$300,000
Greater Crescent Bar Association
Event
Opening Day of Boating
Parade
$ 5,000
Masquers Theater of Grant
County
Event
Clue: On Stage
$ 3,000
Masquers Theater of Grant
County
Event
Firebringer
$ 3,000
Masquers Theater of Grant
County
Event
The Fall Musical
$ 7,000
Masquers Theater of Grant
County
Event
The Holiday Show
$ 4,000
Masquers Theater of Grant
County
Event
The Revlon Girl
$ 3,000
Moses Lake Airshow
Event
Moses Lake Airshow
$ 35,000
Moses Lake Chamber of
Commerce
Year -Round
Promotion
Tourism Promotion
$ 25,000
Moses Lake Spring Festival
Event
Moses Lake Spring Festival
$ 50,000
Othello Sandhill Crane Festival
Event
Othello Sandhill Crane
Festival
$ 10,000
Quincy Valley Chamber of
Commerce
Year -Round
Promotion
Tourism Promotion
$ 30,000
Ridge Rider Saddle Club
Event
Cleatis Lacy Memorial Bull
Event
$ 5,000
Ridge Rider Saddle Club
Event
Colorama Pro Rodeo
$ 20,000
Ridge Rider Saddle Club
Event
Ridge Riders Jr. Rodeo
$ 5,000
Royal City Summerfest
Event
Royal City Summerfest
$ 6,000
Soap Lake Police Department
Event
Soap Lake Soap Box Race
$ 10,000
Strengthening the Heart of Our
Community
Promotion
Tourism Promotion
$ 2,000
Sun Lakes Park Resort Inc.
Event
Cinco De Mayo Festival
$ 5,000
Sun Lakes Park Resort Inc.
Event
Decades of Distinction Car
Show
$ 5,000
Sun Lakes Park Resort Inc.
Event
Fall Festival
$ 8,000
Sun Lakes Park Resort Inc.
Event
Family Fun Days
$ 5,000
Columbia Basin Allied Arts
Event
Art on Third
Denied
D'Vines Professional Basketball
Group
Denied
Greater Crescent Bar Association
Event
Fourth of July Fireworks
Spectacular and Concert
Denied
Greater Crescent Bar Association
Event
Labor Day Concert
Denied
Reel Recreation
I Event
I Triple Fish Challenge
Denied
Page 7 of 9
Grant County Commissioners Minutes
Week of October 28, 2024
14. Liquor License Application for O'Neill Vintners & Distillers located at 795 Beverly Burke Rd. N.,
Quincy, Washington 98848 for Domestic Winery Privileges <250,000 Liters.
DEVELOPMENT SERVICES
15. Cannabis Processor Application for Assumption from L&P LLC dba NERD14 Processing, Five Leaf
Enterprise LLC located at 6994 Road 10 NE Ste. T, Moses Lake, Washington 98837. DENIED
under Moratorium (Ordinance No. 24-066-CC) Section 1— Re -location or licensure.
(Recommendation to deny was approved)
FACILITIES AND MAINTENANCE
16. Request to approve contract with Harver Co. to apply acoustic coatings to reduce noise in Old
Courthouse public spaces. Contract amount is $182,973.78, budgeted amount is $205,000.00.
This is a budgeted project in the 2024 Capital Outlay. Project is targeted to be completed this
yea r.
NEW HOPE
17. Out of State Travel Request for eight (8) staff members to attend the San Diego International
Conference on Child and Family Maltreatment from January 26 through January 31, 2025.
PUBLIC WORKS
18. Request to surplus and the sale of Equipment No. 3880, a 2000 Rock Rake to Franklin County in
the amount of $1,500.00 through Interlocal Agreement 2009 225. (Resolution No. 24-107-CC)
19. Washington State Department of Transportation Local Agency Agreement for the West Canal
Bridge at George No. 426 Deck Repair for $15,000.00
20. Request for Andy Booth to sign Grant Agreement No. TCPRA-1921-GrCoPW-00052 Amendment
No. 3 with the State of Washington Department of Ecology on behalf of Grant County Landfill
and related to the Ephrata Landfill Remediation Project. Funding expiration date is June 30,
2025.
21. Authorization to call for bids for Westshore Drive Overlay and Sidewalks. Bid opening date to be
November 26, 2024 at 1:00 p.m. at Public Works. Project includes new pavement and sidewalks
for 2.12 miles with an estimated cost of $2,600,00.00 to $2,900,000.00.
RENEW
22. Held from October15, 2024 Consent: Contract Design Proposal for cubicles/office furniture for
the Moses Lake Office. Omnia Contract No. R191803. Total including sales tax is $34,725.80 paid
out of Fund 108.150.
23. Agreement between Eleos Health Inc. and Grant County dba Renew to implement and deploy
Eleos, including configuration and training. Effective October 29, 2024.
Page 8 of 9
Grant County Commissioners Minutes
Week of October 28, 2024
24. Out of State Travel Request for Dell Anderson to attend the Baldrige Performance Excellence
Program and Quest for Excellence Conference in Los Angeles, California from January 22 and 23,
2025 and Baltimore, Maryland from March 29 through April 2, 2025. Estimated cost is $3,976.72
from Fund 108.150.
25. Out of State Travel Request for Juan Padilla to attend Manager Skills Workshop in Escondido,
California from January 23 to 24, 2025. Estimated cost is $1,630.68 from Fund 108.150.
SHERIFF'S OFFICE
26. Pursuit Intervention Technique (PIT) Training use agreement with Nine Mile Hill Properties LLC.
to conduct an Emergency Vehicle Operator Course. Dates of training are between October 15,
2024 and December 15, 2024 and of their airport for the training is at no cost.
TECHNOLOGY SERVICES
27. Out of State Travel Request for Keith Conley, Evan Little and Seth Sampson to attend the 2025
Laserfiche Empower Conference in Las Vegas, Nevada. Dates will be April 14 through 17, 2025.
This is funded through the Grant County Technology Services travel budget.
Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
Walk-on item: A motion was made by Commissioner Jones, seconded by Commissioner Carter,
to approve the walk-on item as presented. The motion passed with 2 Commissioners in
attendance.
o Lodging Tax Advisory Committee (LTAC) addition of $100,000 for the Destination
Marketing Organization (DMO) project / RFP for services.
• Adjournment
3:00 p.m. — 3:30 p.m. A Gilbert, Columbia Basin Dispute Resolution Center Update
Commissioner Carter attended at 3:06 p.m. via Zoom
In attendance: Ara Gilbert, CBDRC Executive Director, Rusty Hunt, Chairman of the CBDRC Board, and
Donna Pierce.
o Ara Gilbert went through the Annual Report she presented. 2023 profit of $29,140.92.
o They can mediate everything but criminal cases.
TUESDAY, OCTOBER 29, 2024
8:30 a.m. —4:30 p.m. R Jones, Columbia Basin Development League Conference
3:00 p.m. — 5:00 p.m. C Carter and R Jones, Community Court Resource Meet and Greet
Page 9 of 9
Grant County Commissioners Minutes
Week of October 28, 2024
MISCELLANEOUS ITEM
The Chair of the Board was authorized to sign the Anthony Jenks (Saddle Creek Estates Major Plat) file #
P 24-0275 (preliminary P 21-0069) Final Plat Submission and Review.
WEDNESDAY, OCTOBER 30, 2024
8:30 a.m. — 9:30 a.m. CENTRAL SAFETY COMMITTEE MEETING
10:00 a.m. —12:30 p.m. D Stone, Pumped Storage Hydropower (PSH) Meeting
TH U RSDAY, OCTOBER 31, 2024
No Meetings Scheduled
FRIDAY, NOVEMBER 1, 2024
9:00 a.m. —10:00 a.m. R Jones, National Association of Counties (NACo) Leadership Academy
12:00 p.m. —12:30 p.m. C Carter and R Jones, Samaritan Hospital New Site Tour
Signed this day Da2024.
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Attest:
Barbara J. Vasquez, CIVIC
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Clerk of the Board
ARD OF COUNTY COMMISSIONERS
G ant C unty, ashIng on
Cindy Cart r, Chair
Danny E. S ne, Vice -Chair
Rob Jon- s, Member