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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Commissioners Office REQUEST SUBMITTED BY: g VaSCjU@Z CONTACT PERSON ATTENDING ROUNDTABLE: g Vasquez CONFIDENTIAL INFORMATION: DYES ® NO DATE: 10/31 /24 PHONE: 2928 UUMEMM111111 Zin Swil Lu Milli IW:22M []Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances []Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB Commissioners 10/21 /24, 10/28/24,11 /4/24, and 11 /11 /24 Minutes for approval. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO fm N/A DATE OF ACTION: DEFERRED OR CONTINUED TO- APPROVE: DENIED ABSTAIN M D2: D3: 4/23/24 WITHDRAWN - GRANT COUNTY BOARD OF COMMISSIONERS MEETING MINUTES Week of October 21— October 27, 2024 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings were held in person with a Zoom Conference Call/Video option available. Meetings were recorded via Zoom and posted to the YouTube channel GrantCountV. WA: BOCC Click on the meeting name to view the recording of that meeting. MONDAY. OCTOBER 21, 2024 The Grant County Commissioner's Session was called to order at 8:30 a.m. with all Commissioners in attendance. Commissioner Jones attended via Zoom. 8:30 a.m. —8:45 a.m. T Gaines, Admin Director of Central Services Update • Review of items on Consent. • Potential Walk-on Item: Developer's agreement. Contract has been approved by legal. • Moses Lake School District —Tom attended School Board Meeting with Commissioner Jones. • Interview scheduled for one applicant for Maintenance 4 position at the Fairgrounds. • Leader's Conference Update — Breakout session content being created. • Discussion was held about a previously approved purchase for security cameras. o The quote came in $20,000.00 higher than the amount approved by the Commissioners. o The Commissioners gave Tom approval to move forward with the purchase and memorialize the amount change through a letter. 8:45 a.m. —9:00 a.m. Development Services Weekly Update In attendance: Jim Anderson -Cook • Director Young attending Code Hearings • Contract Review Process Discussion re: Granicus Contract on Consent o Granicus purchased the SmartGov platform that is used by Development Services, Public Works and the Health District. o Amount due is $38,444.00 o Legal has concerns about contract language, but Development Services needs this platform for essential duties. The request is for the BOCC to waive the legal review. • Rentalscape — Plans to cancel their services and look for a replacement of services with Granicus. 0 Short term rentals— D Stone asked for an update. Page 2 of 11 Grant County Commissioners Minutes Week of October 21, 2024 9:00 a.m. —9:25 a.m. Department Head Review In attendance: Decorah Anderson -Cook, Human Resources Pursuant to RCW 42.30.110 (1)(f) Commissioner Carter called an Executive Session to begin at 9:01 a.m. to go until 9:25 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter and Stone, Commissioner Jones via Zoom, Decorah Anderson -Cook, Human Resources. Commissioner Carter closed the session at 9:25 a.m. 9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update (Commissioner Stone attended at 9:31 a.m.) • Pending Decisions Spreadsheet o Barb to reach out to Clerk in Moses Lake for a copy of the Ordinance re: Dog Sales in the City. • New Incident Claims Received (BL) (None) • BOCC appointments of members to boards/committees — Update (BL) o All Current Use Advisory Board appointments expire in December — all members that can be reappointed would like to be. • Records Request Update • Board of Equalization o Brittany and Caitlin to receive training from Department of Revenue in 2025. • Contracts —Renewals o Update and discussion about the potential contract renewals for 2025. • Phone call from former Kentucky Supreme Court Justice —Complaint against the County's Public Defender. C Carter to call back. • Columbia Basin Development League membership — budgeted for 2025 in Fund 133. • Discussion about corrections to the minutes on Consent. • New format for agendas discussed — listing the meetings that the Commissioners "may attend" rather than listing all the dates, locations and times. o Commissioners approved of the change discussed. o Change to be made when the Consent process switches to Laserfiche. • C Carter heard back from legal — discouraged the Commissioner from signing a letter of support. • D Stone asked about legal review for Consent item 5 — request from Coulee Creative to purchase Fox13 media campaign. 10:30 a.m. —11:25 a.m. A Kim, Accounting Update (Cancelled) 11:30 a.m. —11:55 a.m. J Kriete, Sheriffs Office Update In attendance: Sheriff Joe Kriete, Undersheriff John McMillan • Recruitment-15 vacancies, but 8 are in the process of getting ready to fill those vacancies. o Recruitment process and the staffing statistics. Page 3 of 11 Grant County Commissioners Minutes Week of October 21, 2024 • Corrections —10vacancies, but 3 candidates in the background process. • Statistical Data — Sheriff Kriete to share 4-week statistics at future updates. • 2025 Budget —Sheriffs Office funds and "buying ahead" items for the new jail. o Storage of new jail items was discussed. • Emergency Management Consent Requests —Sheriffs Office was told that legal does not need to see the contracts until after BOCC signs it. 12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting (Cancelled) 1:00 p.m. — 6:00 p.m. R Jones, Echo Glen Site Visit 1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items o Development Services Item 12 — Rebekah Kaylor recommended not to enter into contract with Granicus and renegotiate. This relates to their permit solution SmartGov and if they do not have it, they will not be able to issue building permits. Tom Gaines recommended paying the invoice but mitigate the contract— Invoice cannot be paid without also entering contract. o Emergency Management Item 14—Contract was signed off by Prosecuting Attorney and approved to move forward. o Emergency Management Item 15 —They need budget extension before the end of the yea r. • Commissioner District Updates o DS District 1—CEPTI meeting; budget meetings o CC District 3 —Attended leadership meeting at Renew; money was placed in the 2025 budget for training • Animal Outreach Funding o They are short funding and is requesting more funding from the City/County. Rebekah Kaylor gave legal advice about surplus of county property to the Animal Outreach (computers, vehicles, etc) • Letter of Support — Live Nation (CC): to discuss at the PAO update Tuesday. • Museum property next to Desert Church — county property would have to placed at public auction. Short Plat / change of the lease with the historical society? ADD TO BOCC WEEKLY SHEET • Jacob's Well ARPA grant reduction • Caitlin discussed Coulee Creative request for reimbursement on an invoice —to discuss at PAO update. 2:00 p.m. — 2:55 p.m. Public Works Update Draft Policy 25-01 Engineering Services Fee's Policy: They are also updating the fees for the Commissioners recording and advertising franchise applications. • Upcoming Hearings o 10/22/2024— Franchise Hearing for VyveBroadband Page 4 of 11 Grant County Commissioners Minutes Week of October 21, 2024 3:00 p.m. —4:00 p.m. Claims/Litigation (Anticipated Executive Session) Pursuant to RCW 42.30.110(1)(i) Commissioner Carter called an Executive Session to order at 3:04 p.m. to go until 4:00 p.m. regarding Litigation. In attendance were Commissioners Carter and Stone, Shane Heston, Frank Andrus, Colin Kearns, Carl Warring, and Tammy Wiersma. Commissioner Carter closed the session at 4:00 p.m. MISCELLANEOUS ITEMS The Chair of the Board was authorized to sign the Mark Gregson (Gregson Short Plat No. 2) File # P 24- 0293 (preliminary P 24-0051) Final Plat Submission and Review. The Commissioners approved and signed the Public Works County Payroll Salary Fund for their October 18, 2024 payroll. TUESDAY, OCTOBER 22, 2024 The Commissioners Session resumed at 8:30 a.m. with all Commissioners in attendance. 8:30 a.m. —8:55 a.m. K McCrae, Prosecuting Attorney Update • Opioid Abatement • App My Community —Tourism Contract o Rachelle to move forward as signing authority on app contract o Amend Coulee Creative Contract in the future to include verbiage if she were to leave then all contracts would be moved over to the County. • Direction on Gonzaga Education/Training/Recruitment o Can utilize training funds for food • Museum Lease Agreement Discussion o Next step is to notify and discuss with the museum Pursuant to RCW 42.30.110(1)(i) Commissioner Carter called an Executive Session to order at 8:42 a.m. to go until 8:55 a.m. regarding Litigation. In attendance were Commissioners Carter, Stone, Jones as well as Kevin McCrae and Rebekah Kaylor. Commissioner Carter closed the session at 8:55 a.m. 9:00 a.m. —9:55 a.m. D Anderson, Renew Update (D Stone not present) • Suhail Palacios also present • Software to track attendance, appointments and no-show rates. Page 5 of 11 Grant County Commissioners Minutes Week of October 21, 2024 • Expanding SLID services discussion o Telehealth Option • Bilingual Stipend o Contact accounting to discuss the barrier • Reimbursement Discussion for: o CPR o Strengthening Families o De-escalation Training o Dell will discuss options with Human Resources consultant • Leadership Training discussion and debrief 10:00 a.m. —10:30 a.m. S Palacios, Juvenile Court and Youth Services Update (D Stone not present) Due to a technical error, this meeting was not recorded. • Financial • Intakes • Courts o Offender/Diversion o Truancy o Dependency • Chelan County • Administration • Needs of the Department • Echo Glen tour discussion 10:30 a.m. —10:55 a.m. K Allen, Clerk's Office Update (D Stone not present) • Budget discussion • Leadership training discussion 11:00 a.m. —11:55 a.m. T Gaines, Jail and Morgue Monthly Update (D Stone not present) • Darryl Pheasant also in attendance • PowerPoint reviewed • Dentist Building Update • Possible Grant Funding for WSU Extension Building 12:00 p.m. —1:00 p.m. R Jones, Rotary Presentation 1:00 p.m. — 2:00 p.m. C Carter, Grant County Suicide Prevention Taskforce Meeting (Did not attend) Page 6 of 11 Grant County Commissioners Minutes Week of October 21, 2024 1:00 p.m. —1:55 p.m. D Anderson -Cook, Human Resources Update Commissioner Jones attended via Zoom at 1:01 p.m. and attended in person at 1:13 p.m. Topic Category Request Action 01. Tyler Update Recruitment Administrative FYI No Action 02. Position Control Administrative Direct Direction not provided 03. BOCC— PRO Step Increase Position Control Direct Directed 04. Teamster Renew— Retro Bench Pay Labor Relations Sign Signed 05. Mediation — Deputy Sheriff Labor Relations FYI No Action In attendance: Gina Saldana and Dan Seitz • Tyler Tech update • Position Control • Position Management Request — Public Records Officer increase of duties. • Teamsters Renew for bench pay — Memorandum of Understanding Retroactive Bench Pay for Designated Crisis Responders due to a grievance. (Commissioners Carter and Jones approved and signed the MOU) • Deputy Sheriff's negotiations scheduled for 10/24/24. • Renew PMRT issue discussed. Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at 1:14 p.m. to go until 1:24 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter and Jones, Gina Saldana and Dan Seitz, Human Resources and Barbara J. Vasquez, Clerk of the Board. Commissioner Carter closed the session at 1:24 p.m. Pursuant to RCW 42.30.140(4)(a) Commissioner Carter called an Executive Session to order at 1:34 p.m. to go until 1:44 p.m. regarding Negotiations. In attendance were Commissioners Carter and Jones, Gina Saldana and Dan Seitz, Human Resources. Commissioner Carter closed the session at 1:44 p.m. 2:00 p.m. — 2:55 p.m. Commissioner's Meeting Commissioner Stone attended this meeting via Zoom. • Call to order • Open Forum for Citizen Input (3 minutes per person, 15-minute time limit) NONE • Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner Stone, to approve the agenda as presented. The motion passed unanimously. • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) Page 7 of 11 Grant County Commissioners Minutes Week of October 21, 2024 o Caitlin stated that the BOCC received a 12/12/24 invite to Civil Air Patrol ceremony. She sent the BOCC an email relating to it. o CC received a request for a letter of support from Legends • Commissioners Roundtable— Miscellaneous Discussion o CC received email from Reina for another Japanese youth exchange. Port of Moses Lake members will be going to Japan in March. o Emmalie brought to the BOCC's attention regarding the 2024 Museum budget, their payroll is over budget. o RJ LTAC meetings tomorrow. 0 11/15/24 — Budget meetings. We are not inviting any elected officials or department heads. o RJ-NACO breakout group Zoom meeting Thursday. o RJ-ORV/Sand Dunes meeting Thursday o Barb informed the BOCC that Congressman Newhouse will be at the Veteran Services Coordinator office for a visit. o Item 12 Development Services —the BOCC would like to proceed with paying the Granicus invoice. o HAVA grant Item 13 - proceed • Consent Agenda — (Items 1 through 22) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to approve the consent agenda as presented. The motion passed unanimously. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (None) CENTRAL SERVICES 2. Approval of Contract with Joe's Tree Service (Job No. CSD2411fg) for the removal of dead and dying trees at the Grant County Fairgrounds in the amount of $21,099.00. COMMISSIONER'S OFFICE 3. Commissioner's September 30, 2024 Minutes for approval. 4. Resolution No. 24-102-CC rescinding Resolution No. 11-029-CC and setting the Return Check Fee (formerly NSF verbiage) for county offices and departments and updating the resolution for 2024 and beyond. The current fee is $30.00 per returned check. 5. Request from Coulee Creative to purchase Fox13 Media Campaign in the amount of $10,000.00 to run from November through December 2024. 6. Special Occasion Liquor License for the Grant County Fairgrounds Commercial Building located at 3953 Airway Dr. NE, Moses Lake, WA 98837 for an event taking place on February 1, 2025 from 5:00 p.m. to 11:30 p.m. Page 8 of 11 Grant County Commissioners Minutes Week of October 21, 2024 7. Reimbursement request from Renew on the American Rescue Plan Act (ARPA) in the amount of $23,344.97 for July 2024 Suicide Prevention, and August 2024 Suicide Prevention in the amount of $10,159.89 for a total of $33,503.86. 8. Request for the Chair to DocuSign the Community Development Block Grant Program (CDBG) Public Service Grant Interagency Agreement No. 24-62210-005. Grant amount is $128,000.00 with a term of July 1, 2024 through June 30, 2025. (Resolution No. 24-103-CC) 9. Reimbursement request from Renew on the Community Development Block Grant (CDBG) CV2 No. 20-6221C-111 in the amount of $6,439.34 for August 2024 expenses. 10. Reimbursement request from Grant County Fire District No. 8 on the American Rescue Plan Act (ARPA) Grant in the amount of $59,888.34, with a remaining balance of $40,111.66. 11. Request for a budget extension on Resolution No. 24-076-CC for the approved Strategic Infrastructure Program Projects: Port District 8 Warden, $100,000.00 (SIP 2024-02); City of Ephrata, $200,000.00 (SIP 2024-03); City of George, $200,000.00 (SIP 2024-04); McKay Healthcare, $381,000.00 (SIP 2024-05). Total amount is $881,000.00. (The public hearing was set for November 18, 2024 at 3:00 p.m.) DEVELOPMENT SERVICES 12. Request to pay the annual invoice to Granicus for software services known as SmartGov. Both Development Services and Public Works utilize this platform for their permitting and inspection programs. Details of costs and terms in memo provided by Development Services. ELECTIONS 13. Help America Vote Act (HAVA) Grant Amendment No. 1 Intergovernmental Grant Agreement IG- 6932-1 between the State of Washington, Office of the Secretary of State and Grant County. Term of the contract is January 1, 2024 to June 30, 2029. Balance of Grant is $7,635.42 for Election Security. (Resolution No. 24-104-CC) EMERGENCY MANAGEMENT 14. Request approval for 2024 Emergency Management Performance Grant for $48,494.00. Agreement Number E25-081. The agreement ends September 30, 2025. 15. Request for a budget extension for the 23-35 Spill Prevention, Preparedness and Response Equipment Grant from the Washington State Department of Ecology Grant No. SPPREG-2325- GrCoCO-00070 in the amount of $175,000.00. Emergency Management was awarded this grant after the current budget was finalized. (The public hearing was set for November 18, 2024 at 3:15 p.m.) FACILITIES & MAINTENANCE 16. Contract with Basin Refrigeration and Heating (Job No. FM2418) to replace FCU6 HVAC unit at Youth Services in Ephrata. The bid from Basin is for $13,146.21 and was budgeted for $17,500.00 in the 2024 Capital Outlay budget. This unit is at the end of life and the project will be completed this fiscal year. 17. Contract No. FM2417 with Basin Refrigeration and Heating to replace AHU3 HVAC unit at Youth Services in Ephrata, and request to use the remaining completed REET 1, 126 project funds to Page 9 of 11 Grant County Commissioners Minutes Week of October 21, 2024 pay the amount not budgeted. The bid from Basin with tax is $30,867.98 and was budgeted for $17,500.00. There is $25,207.00 in unused funds from other REET 1, 126 completed projects. PUBLIC WORKS 18. Authorization to call for bids for 2025 Crushing and Stockpiling. The 2025 crushing for road materials quantity is 160,000 tons with an estimated cost of $1,300,000.00 to $1,700,000.00. Bid opening is scheduled for November 19, 2024 at 1:00 p.m. at Public Works. 19. Request for hearing to declare surplus: Camera, Vertical File Clamps, Brackets and Metal Wall Mounts. Items are being surplused due to lack of use and age and will be sold via eBay. (The public hearing was set for November 18, 2024 at 3:30 p.m.) 20. Request for the surplus and sale of a 2007 York Rock Rake to Grant County Fairgrounds for $1,500.00. (Resolution No. 24-105-CC) RENEW 21. Out of State Travel request for Darci Alamos to attend the Rx and Illicit Drug Summit in Nashville, Tennessee from April 21 through April 24, 2024. Estimated cost is $2,768.00 from Fund 108.150. SHERIFF'S OFFICE 22. Cooperative Memorandum of Agreement with BlueBridge Alliance to enable law enforcement officers to assist vulnerable members of the community. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Walk-on: A motion was made by Commissioner Jones, seconded by Commissioner Stone, to approve the walk-on as presented. The motion passed unanimously. o Request for Rachelle Baughman of Coulee Creative to sign the contract for the My Community Tourism Promotion App. The amount is $15,000.00. • Adjournment 3:00 p.m. — 3:30 p.m. Open Record Public Hearing, Northland Cable Television (Vvve Broadband) Franchise The Commissioners held an Open Record Public Hearing to consider a franchise application from Northland Cable dba Vyve Broadband as follows: Dave Bren, County Engineer gave a description and review of the franchise application. This is a 50-year franchise agreement for Northland Cable, doing business as Vyve Broadband. The franchise application used is a standard template that has been approved by the Grant County Prosecuting Attorney's Office. The franchise agreement will cover areas in and around the Cities of Moses Lake, Ephrata and Soap Lake, along with other sections of Grant County. Dave Derting, Page 10 of 11 Grant County Commissioners Minutes Week of October 21, 2024 Engineer Tech 4 stated that this is a renewal of service areas, as well as potential new customer areas. The franchise application was not uploaded to the Grant County site, only the notice of hearing. Future applications will be posted online for the public to view prior to the hearing. A motion was made by Commissioner Jones, seconded by Commissioner Carter, to close the public comment portion of the hearing. The motion passed with 2 Commissioners in attendance. A motion was made by Commissioner Jones to approve the franchise for 50 years as presented. Commissioner Carter seconded and the motion passed with 2 Commissioners in attendance. The hearing adjourned. (The Commissioners approved and signed the Grant County Franchise Agreement and it was recorded with the Auditor's Office) WEDNESDAY, OCTOBER 23, 2024 9:00 a.m. —11:00 a.m. C Carter, Washington Counties Risk Group (WCRG) Board of Directors Meeting 10:00 a.m. —4:00 p.m. R Jones, Lodging Tax Advisory Committee Meeting MISCELLANEOUS ITEM Commissioner Carter signed a letter of support for Legends and their proposal to serve ready to drink canned cocktails and pre -batched cocktails at the Gorge Amphitheater. THURSDAY, OCTOBER 24,202 1:00 p.m. —4:00 p.m. R Jones, Off -Road Vehicle (ORV) Park Concerns Discussion Page 11 of 11 Grant County Commissioners Minutes Week of October 21, 2024 FRIDAY, OCTOBER 25, 2024 9:00 a.m. —10:00 a.m. R Jones, National Association of Counties (NACo) Leadership Academy Signed this day of nh 2024. �,11016 1111111iltlttj��ff .."N COUNTY ma's • � .-" Cn cc•EA L • �� .� co ....••�'�� `o ox At t: Barbara J. Vasquez, CMC � Clerk of the Board BOARD OF COUNTY C M ISSIONERS /�ra t u ty, shi Ito CinIdCa rter Chair Danny E. Sne, Vice -Chair Rob Jo.mber