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HomeMy WebLinkAboutAgreements/Contracts - Public DefenseIL GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Public Defense REQUEST SUBMITTED BY: Brett Hill) Director CONTACT PERSON ATTENDING ROUNDTABLE: Brett Hill CONFIDENTIAL INFORMATION: ❑YES iiNp oATE:11/7/2024 PHONE:ex- 4009 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO � ❑ N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO Q N/A t DATE OF ACTION: DEFERR ED OR CONTINUED TO. APPROVE: DENIED ABSTAIN D1: D2: D3: WITHDRAWN: 4/23/24 Agreement No. ICA25017 RCW 10.101.070 FUNDS -FACE SHEET 1NASHINGTON STATE OFFICE OF PUBLIC DEFENSE PURPOSE Chapter 10-101 RCW county distributions are statutory formula distributions for the purpose of improving the quality of public defense services in Washington State counties. The Office of Public Defense (OPD) and Recipient, as specified below, acknowledge and accept the terms of this Agreement and attachments and have executed this Agreement on the date below to start January 1,, 2025 and end December 31, 2025. The rights and obligations of both parties to this Agreement are governed by this Agreement and the following other documents incorporated by reference: Special Terms and Conditions, and General Terms and Conditions. RECIPIENT OFFICE OF PUBLIC DEFENSE (OPD) Grant County 711 Capitol Way South, Suite 106 PO Box 37 PO Box 40957 Ephrata, WA 98823 Olympia, WA 98504-0957 RECIPIENT REPRESENTATIVE OPD REPRESENTATIVE Brett Hill Geoffrey Hulsey Director of Public Defense Managing Attorney Grant County Department of Public Defense WA State Office of Public Defense Distribution Amount $87194 6.50 FOR THE RECIPIENT Signature Printed Name Title Date Use Period January 1, 2025 through December 31, 2025 Signature Geoffrey D. Hulsey Printed Name Managing Attorney Public Defense Improvement Program, OPD Title Date Grant County 1 of 5 Agreement No. |CA25O17 SPECIALTERMS ANDCONDITIONS AGREEMENT MANAGEMENT The Representative for each of the parties shall be the contact person and responsible for all communications regarding the performance of this Agreement. a. The Representative for OPD and their contact information are identified on the Face Sheet of this Agreement. b. The Representative for the Recipient and their contact information are identified on the Face Sheet of this Agreement. 2^ DISTRIBUTION AMOUNT The Distribution Amount is: Eighty-seven thousand, nine and S/1107Dollars. ($87,946.50) to be used for the purpose(s) described in the USE OF FUNDS below. 3, PROHIBITED USE OF FUNDS (as adopted !nOPDPolicy County/City Use ofState Public Defense Funding) e' Funds cannot be used to supplant local funds that were being spent on public defense prior to the initial disbursement ofRCVVlO.101O7Ofunds. b. Funds cannot bespent onpurely administrative functions orbilling costs. c Funds cannot beused for indi@encyscreening costs, d. Funds cannot be used for technology systems or administrative equipment intended for non-public defense county administrative staff, court staff, orjudicial officers. e. Funds cannot be used for county attorney time, including advice on public defense contracting. 4. USE OF FUNDS a Recipient agrees to use the RCW 10.101.070 funds to improve the quality of legal representation directly received by indigent defendants. (See Chapter 10.101 RCW and OPD Policy County/City Use of State Public Defense Funding for guidelines regarding permitted uses of state public defense funds.) b. Recipient agrees touse the funds for the following purpose(s): i. Adding attorneys toreduce public defense caseloads ii Adding investigator services Ui Increasing public defense attorney compensation iv. Providing social work services or sentencing mitigation as part of public defense representation « Providing interpreter services for attorney -client interviews and communications vl. Reimbursement oftraining costs vi). Investment in technological solutions Grant County 2 of 5 Agreement No. |CA25O17 c Recipient agrees touse the funds incalendar year 2O2S. IfRecipient |yunable touse the funds in2O25, the Recipient agrees to notify OPDto determine what action needs to be taken. � d. Recipient agrees to deposit the RCW 10-101.070 funds check within 14 days of receipt. 5, OVERSIGHT Over the duration of the grant term, DPIDmay conduct site visits for purposes of addressing improvements to public defense and ensuring the use of grant funds for their specified purposes. At OPD's request, Recipient will assist in scheduling such site visits and inviting appropriate attendees such as, but not limited to: public defense attorneys judicial officers, and county representatives. 6, ORDER OF PRECEDENCE � In the event of an inconsistency in this Agreement, the inconsistency shall be resolved by giving � precedence inthe following order: a Applicable federal and state of Washington statute� regulations, and court rules � b. Special Terms and Conditions � c. General Terms and Conditions Grant , ' 3ofS Agreement No. ICA25017 GENERAL TERMS AND CONDITIONS 1. ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 2. AMENDMENTS This Agreement may be amended by mutual agreement of the parties. Such amendment shall not be binding unless it is in writing and signed by personne'l authorized to bind each of the parties. 3. AMERICANS WITH DISABILITIES ACT -(ADAJ OF 1990, PUBLIC LAW 101-336, also referred to as the "ADA," is rr:D Dnr+ 2C The Recipient must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. 4. ASSIGNMENT Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by the Recipient without prior written consent of OPD. 5. ATTORNEY'S FEES Unless expressly permitted under another provision of the Agreement, in the event of litigation or other action brought to enforce Agreement terms., each party agrees to bear its own attorney fees and costs. 6. CONFORMANCE If any provision of this Agreement violates any statute or rule of law of the state of Washington., it is considered modified to conform to that statute or rule of law. 7. ETHICS/CONFLICTS OF INTEREST In performing under this Agreement, the Recipient shall assure compliance with the Ethics in Public Service, Chapter 42.52 RCW and any other applicable court rule or state or federal law related to ethics or conflicts of interest. S. GOVERNING LAW AND VENUE This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9. INDEMNIFICATION To the fullest extent permitted by law, the Recipient shall indemnify, defend, and hold harmless the state of Washington, OPD, all other agencies of the state and all officers, agents and employees of the state, from and against all claims or damages for injuries to persons or property or death arising out of or incident to the performance or failure to perform the Agreement. Grant County 4 of 5 Agreement No. ICA25017 10. LAWS The Recipient shall comply with all applicable laws, ordinances, codes, regulations, court rules, policies of local and state and federal governments, as now or hereafter amended. 11. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS During the performance of this Agreement, the Recipient shall comply with all federal, state, and local nondiscrimination laws, regulations and policies. In the event of the Recipient's non-compliance or refusal to comply with any nondiscrimination law, regulation or policy, this Agreement may be rescinded, canceled or terminated in whole or in part. 12.RECAPTURE In the event that the Recipient fails to perform this Agreement in accordance with state laws, federal laws, and/or the provisions of the Agreement, OPD reserves the right to recapture funds in an amount to compensate OPD for the noncompliance in addition to any other remedies available at law or in equity. 13. RECORDS MAINTENANCE The Recipient shall maintain all books, records, documents, data and other evidence relating to this Agreement. Recipient shall retain such records for a period of six (6) years following the end of the Agreement period. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been finally resolved. 14. RIGHT OF INSPECTION At no additional cost all records relating to the Recipient's performance under this Agreement shall be subject at all reasonable times to inspection, review, and audit by OPD, the Office of the State Auditorand , state officials so authorized by law, in order to monitor and evaluate performance, compliance, and quality assurance under this Agreement. The Recipient shall provide access to its facilities for this purpose. 15. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement that can be given effect without the invalid provision, if such remainder con -forms to the requirements of law and the fundamental purpose of this Agreement and to this end the provisions of this Agreement are declared to be severable. 16. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Contract and prior to normal completion, OPD may terminate this Contract, OPD shall in good faith provide as much notice as possible of such termination. 17. WAIVER Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Agreement unless stated to be such in writing. Grant County 5 of 5