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Home My WebLink AboutAgreements/Contracts - Central ServicesGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Central Services REQUEST SUBMITTED BY: Tom Gaines CONTACT PERSON ATTENDING ROUNDTABLE. Tom Gaines CONFIDENTIAL INFORMATION: ❑YES MNO DATE: 10/31/24 PHONE: 3276 ---------------------------- A ► ®Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment -- --------- ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget El Computer Related ❑County Code El Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation ❑Professional Serv/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies [--]Thank You's ❑Tax Title Property ❑WSLCB Amendment to CRA's (Jail Architect) contract. The value of the project is higher than originally contracted. This reflects the higher value and the firms lower percentage. (lowering from 6.84% to 5.5%) Reviewed By. K. McCrae If necessary, was this document reviewed by accounting? ❑ YES ❑ NO Fw-1 N/A If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A DATE OF ACTION. DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN �-�- D2: tOCT 3 1 2024 D3: x 4/23/24 K24-260 Document G802� 2017 Amendment to the Professional Services Agreement PROJECT: (hame and address) Grant Co. Jail./Judicial Complex Ephrata, Washington CRA .a 420063.01 OWNER: (naive and acldi-ess) Grant Co. Board of County Commissioners P.O. Box 37, Ephrata, Washington 98823 AGREEMENT INFORMATION: Date: April 10, 112021 AIA B 101 - 2017 ARCHITECT: (name and address) Clemons, Rutherford & Associates, Inc. 2027 Thomasville Road, Tallahassee, Florida 32.308 AMENDMENT INFORMATION: Amendment Number: 001 Date: June 18, 20214 The Owner and Architect amend the Agreement as follows: 1. Update "Initial Infon-nation" in the Agreement and Replace ExhibitA'with updated Exhibit'A'dated 6/18/2024 attached. ' ) Revise Section 1. 1. 3 "The 0�Amer's Budget" to: S 132,000,000. The Architect's compensation and schedule shall be adjusted as folloNvs, Compensation Adjustment: 3. Revise Section. 11. 1.2 — Percentage Basis. Reduce Fee Percentage from 6,84% to 5.5q.,'O'. Z2 Schedule Adjustment: N I /A. SIGNATURES: Clemons, Rutherford & Associates, Inc. A HIT . '771 NO R.CHIT nai -ze) 'OtIGNATURE William D. Rutherford, President PRINTED NAME AND TITLE r, / z fil Z--� DATE Grant Co. Board of County Commissioners gi-in nai".), SIGNATURE Cindy Carter, Chair PRINTED NAME AND TITLE DATE AIA Document G802 — 2017. Copyright 0E 2000, 2007 and 2017. All rights reserved. "The American Institute of Architects,' "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 13:33:45 ET on 06/1812024 under Order No.3104239823 which expires on 11/1312024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents`Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3139ADA50) Exhibit ' A' To Owner - Architect Agreement Between Grant Co and CRA List of Add Services and Reimbursables - New Jail Only - Separate Exhibit to be provided for the Judicial Complex Description Responsibility (CRA-Architect, Est. Billing 6-18-24 Jail Owner or NP-Not Provided) schedule Estimates 1. Programming - narrative or plan form CRA No additional charge 1 a. Multiple preliminary designs NP lb. Concept plans not used for schematics NP 2. Land Survey Services - topo, boundary, etc. CRA* Included in Item # 11 3. Geotechnical Services - soil boring, perk, foundation CRA* Included in Item # 11 4. Utility Location Services - Such as GPR CRA* TBD 5. Existing Architectural As -Built Drawings - Convert NP Existing Prints to CAD Files. Verify Existing Conditions. 5a. Structural review or study of existing building. NP 6. Economic Feasibility Studies - Review the Financial NP Viability of a project. 7. Site Analysis and Selection - evaluating a site(s) for Not provided in this scope - See project viability separate contract for site analysis 8. Permitting Application Fees of AHJ's - Water Owner Management, Local Site, DEP, DOT 8a. Planning and Zoning - Completing Conditional Use CRA* Included in Permit Application. Item # 11 8b. Permit Fees - Impact Fees - and Similar Owner 9. Owner- Equip. / Consultant Coordination: Reviewing and NP Coordinating with Owner supplied equipment/vendor. 10. Schedule and Monitoring - Detailed Scheduling and NP Monitoring of Contractors Forces is not provided. 11. On Site Civil Design - Grading, Staking, and Utility CRA* Plans, as Required for building pad, parking, and stormwater $ 764,220.26 construction. 12. Off Site Civil Design - design outside the immediate CRA* project site such turn lanes and utility extensions TBD 12a. Landfill Gas Connection for Heating - Study NP 12b. Landfill Gas Connection for Heating - Design. NP 13. Civil, Permitting Asst. - Preparing Documents and CRA* Included in Completing Forms for Necessary Site Plan review Item # 11 14. Environmental Reports - Phase I & II Environmental Site CRA* Assessments $ 32,575.20 14a. Cultural Resources survey. CRA* Included in Item # 11 15. Landscape Design and irrigation design, limited scope. CRA* $ 25,000.00 16. Traffic Stud y - CRA* Included in Item # 11 17. Ground penetrating Radar - NP 18. USGBC LEED - Designing building to LEED standards, NP of Other Prescriptive Standard. 18a. Commissioning - As required by code only for CRA* $ 258,720.00 Mechanical to be com leted b third arty. 18b. Enhanced Commissioning. NP 18c. Commissioning Support - Support/coordination from CRA* $ 62,916.00 FOR with Commissioning agent. 19. Interior Design, Mat'ls Specs - Custom, one of a kind, NP ornate, or detailed finishes 20. FF&E Furniture, Fixtures, and, Equipment typical items not physically part of the building for example, desks, CRA* $ 6000.00 and chairs. Not included is Owner Technolo . 21. Special Bidding (re -bidding) or Negotiation - Example, NP Procuring Individual Bids From Each Subcontractor. 21 a. Early release packages, fast tracking NP 21b. CM Consultant CRA* $ 64,997.52 22. Value Analysis - preparing cost comparisons between NP multiple systems or products. 23. Detailed Cost Estimating - Estimate in a Higher Detail CRA* $ 70,560.00 than Order of MaaEitudde 24. Grounding test. NP 25. Total Project Management/CM - An Enhanced Level of NP Support During Document Production, Bidding and Construction. 25a. Clerk of the Works, On -site project representation, NP Owners Representative 25b. Prolonged contract administration NP 26. Start-up Assistance - Enhanced support to help with the CRA* start up, maintenance, and operation training. Specific to $ 11,760.00 Mechanical systems 27. Record Drawings of New Construction - CAD Drawings CRA* Representing the recorded As -Built Condition of primary $ 2000.00 finished New Work as recorded by the contractor. 27a. Conformed Documents for construction CRA* $ I0,000.00 27b. As -designed record drawings NP 28. Post -Contract Evaluation/Warranty Inspection CRA* $ 259000.00 29. Tenant Related Services - Assistance With Tenant NP Relations and Contracts. 30. Hazardous Material Study/Abatement Drawings - Survey NP $ For Hazardous Materials at existing building 31. Abatement plan. NP $ _ 32. Abatement monitoring & clearance testing. NP $ _ G:\1400 Miscellaneous Proposals - 6-26-02\2020\Grant Co Jail\Revised Proposals $131 M MACC\Exhibit A - Services 6-18-24 33. Energy Forms - Energy Forms Required by AHJ for CRA* $ 11,760.00 Approval. ELCCA 34. Life Cycle Cost Analysis NP 35. Energy Modeling - WSEC (limited scope) CRA* $ 35,280.00 36. 3-D Model - Graphic Image, Three Dimension Model of CRA* $ 5000.00 ro' ect. ' 37. Model Animation - Animated View of 3-D Model. NP 38. Kitchen Consultant - Specialty Consultant to Select and CRA* $ 31,987.20 Specify Commercial Equipment. 38a. Laundry Consultant - Specialty Consultant to Select and CRA* $ 4,704.00 Specify Commercial Equipment. 39. Travel - to client/project site. Expenses (gas, food, CRA* rental, airfare, and lodging) and labor when traveling for the $ 165,000.00 Pro'ect. 39a. Printing - Review and permitting sets at SD, DD, CD, CRA* $ 15,000.00 and Record Drawings. 40. Data Cabling - Providing Conduit and Junction Boxes in CRA Walls. Design of Wiring System's and Cabling. Does not No additional include computers and equipment. charge 40a. Audio/Video - Flat Screens, projectors, smart boards. NP 41. Construction AHJ Permitting Plans Review, Permitting, NP and Inspections - Providing third party AHJ services. 41 a. Auditing ECCM and MCCM contracts. CRA* $ 77,145.60 41b. Special Code Reviews including AHCA NP 42. Special Inspections/testing , Geotech, earthwork, conc., CRA* masonry, steel, asphalt, material testing, fire materials $ 129,360.00 43. Acoustical Consultant(s) Specialty Consultant to study NP acoustics. 44. Physicist for lead shielding design NP 45. Detention/Security Electronics - Inhouse or Sub- CRA* $ 70,000.00 consultant providing specialized design and CA. 46. Photo Documentation of Primary Elements - Example: NP photos of completed buildings and facilities. 47. Smoke control - Design - CA CRA* $ 85,260.00 47a. Smoke control - Special Evaluation and Inspection CRA* $ 45,000.00 48. BIM - Develop architectural model in a Building CRA* Information Model format, Low Level $ 425000.00 49. Threat Risk Analysis NP 50. Test and Balance - Review of existing mechanical NP system. 51. 30 Day Electrical Study - Panel study typically required NP by AHCA. 52. Signage Graphics - Graphics for egress maps, directional NP and informational signs 53. Advertisement for Bid - Placement of legal Owner advertisement for bidding/CM in local paper GA1400 Miscellaneous Proposals 6-26-02\2020\Grant Co Jail\Revised Proposals $131 M MACC\Exhibit A - Services 6-18-24 54. Fire Flow Test. Owner 55. Historic Preservation NP 56. Site Lighting CRA No additional charge 57. Master Planning NP 58. Redesign, Changes in scope NP 59. Marketing graphics for Referendum - Brochure, NP Rendered exterior and interior 2D and 3D images (two of each) 60. Constructability Review - In-house or third party CRA* (individual(s) not part of design team intimately involved in the design) review of documents with an eye towards $ 17,640.00 obstacles, challenges, conflicts and errors. 61. FAA consultant - CRA* $ 2500.00 62. Roundabout Engineer - Nat Washington Way - SR282 CRA* roundabout $ 525 455.70 ' 63. PEMB consultant - CRA* $ 67,267.20 Estimated Total Add Services and Reimbursables $ 25758,608.68 Estimated Basic Services $ 131,541,997.00 5.50% $ 752345809.84 Total Estimated Fees $ 95993,418.52 *Items marked above are required or anticipated for the project and will be compensated as additional services or reimbursable per Owner - Architect agreement. All other items above, if requested or required, and approved in writing will be provided as an add service or reimbursable. JTBD - To Be Determined GA1400 Miscellaneous Proposals - 6-26-02\2020\Grant Co Jail\Revised Proposals $131 M MACC\Exhibit A - Services 6-18-24