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Home My WebLink AboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS DRAFT MEETING AGENDA Week of October 7 —October 13, 2024 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a Zoom Conference Call Video o tion available. info below MONDA I YO OCTOBER 7 2024 Event address for htt s: rantcount wa.zoom.us ' 9800138999 ? - attendees: 6. wd-FaYaPKC6zGKfCOK V8uUatcDmG3hAr.1 Event number: 9800 138 9996 Event password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 9800 138 9996 Password: 26229323 International Numbers: htt s: rantcount wa.zoom.us u aZU9v OeNu 8:00 a.m. — 8:25 a.m. Adoption of 2025 Preliminary Budget 8:30 a.m. —12:00 p.m. Budget Meetings • Board of County Commissioners —Current Expenses (CE) C' • District Court —CE • Superior Court — CE • Auditor — CE • Clerk — CE • Assessor — CE • Treasurer— CE 12:00 p.m. —1:00 P.M. Washington State Association of Counties (WSAC) Virtual Assembly 1:00 P.M. —1:55 p.m. Commissioners Roun d Table — Miscellaneous Discussion • Review of Consent Agenda Items • Commissioner District Updates NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD 1VIAy,�DD AI•JD OR DELETE AND TAKE t1NyACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MA'I-I'ER IS STATED ON THE AGENDA MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT ADA ACCOMODATIONS PROVIDED UPON RE UEST. Page 2 of 7 Grant County Commissioners Agenda Week of October 7, 2024 2:00 p.m. — 2:55 p.m. Public Works Update • Parametrix Exhibit A: Amendment Nine Change No. 1 (Andy) • 2025 Annual Road Program (C2) • Ordinance for School One Draft (Dave) • Ordinance for Walkway Surface Maintenance Draft (Dave) • Request for Out of State Travel (0) • City of Quincy Emergency Bridge Repair Request (Dave) • Upcoming Hearings 0 10/15/24 — 3:00 p.m. Declare Surplus • Pending o Notice of Hearing for School Zones o Notice of Hearing for Walkway Surface Maintenance 3:00 p.m.-3:25 p.m. District Court Update • Technology Update o Courtroom Technology 3:30 p.m. — 4:25 p.m. Juvenile Stakeholder Meeting 4:30 p.m. — 5:00 p.m. B Vasquez, Clerk of the Board Update • Tourism Commission Update (CM) • LEAN/Agenda Process Consultant Update TUESDAY, OCTOBER 8, 2024 Event address for https://grantcountywa.zoom.us/i/98001389996?pwd=FaYaPKC6zGKfCOKQV8uUatcDmG3hAr.1 attendees: Event number: 9800 138 9996 Event password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 9800 138 9996 Password: 26229323 International Numbers: https://grantcountywa.zoom.us/u/aZU9y0eNu Page 3 of 7 Grant County Commissioners Agenda Week of October 7, 2024 8:30 a.m. —12:30 p.m. Budget Meetings • Planning —Current Expenses (CE) • Central Services —CE • Treasurer — CE: Current Expense Revenue • Sheriff — CE • Jail — CE 1:00 p.m. —1:55 p.m. D Anderson -Cook, Human Resources Update 2:00 p.m. — 2:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion • Consent Agenda — (Items 1 through 16) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. CENTRAL SERVICES 2. Request to perform safety/security/fairgrounds enhancement projects utilizing excess revenue from completed projects. COMMISSIONER'S OFFICE 3. Approval of invoices from Coulee Creative in the amount of $25,,913.02 for September expenses. 4. Out of State Travel Request for WSU Faculty to travel to the Oregon State University Hermiston Agricultural Research & Extension Center, and Moscow, Idaho in the conduct of their jobs. Request is for permission for the next year, to October 1, 2025 to travel without submitting a request for each individual trip. 5. Request from McKay Healthcare and Rehab Services to relinquish the remaining funds of Strategic Infrastructure Plan (SIP) No. 2023-06, Engineering and Outdoor Facilities Projects in the amount off $73,470.39. 6. Resolution to amend Resolution 89-93-CC to clarify the roles and responsibilities of the Grant County Tourism Commission. This will designate Tourism to be an advisory only Committee and change the name to "The Grant County Tourism Advisory Committee". Page 4 of 7 Grant County Commissioners Agenda Week of October 7, 2024 FAIRGROUNDS 7. Request for rate approval for 2025 Fairgrounds rates. 8. Request to waive the rental fees for the upcoming Grant County Summit to be held November 14, 2024 in the 4H, Commercial and Ag buildings. This is a County Commissioner supported event. EMERGENCY MANAGEMENT 9. Request to update the Signature Authorization Form for the Homeland Security Grant Program Agreement No. E23-094, approved by the BOCC on January 17, 2023. This would update the Signature Authorization Form to include the BOCC and Jessica Olsen. 10. Request to update the Signature Authorization Form for the Homeland Security Grant Program Agreement No. E24-122, approved by the BOCC on December 11, 2023. This would update the Signature Authorization Form to include the BOCC and Jessica Olsen. 11. Held from October 1, 2024 Consent: Request to accept Washington State Military Department Grant No. E25-049 in the amount of $54,700.00. The term is July 2024 to June 2025. This is a reoccurring grant for radiological emergency preparedness. 12. Held from October 1, 2024 Consent: Request to accept Washington State Department of Ecology Grant Agreement No. SPPREG-2325-GrCoSO-00070 for spill prevention, preparedness, and response equipment. Grant awarded in the amount of $175,000 to fund a Hazmat team. The term of this grant is July 1, 2023 through June 30, 2025. f a I I owl IrdIU 6118% I 13. Grant County Maple and Grape Drive Reconstruction Project Easements of Parcels 2, 3, 14 and 17. 14. Out of State Travel Request for Spiess, Spencer and Mead to travel to the Freightliner Plant in Portland, Oregon for training on the new Western Star 49X Truck. 15. Resolution adopting the 2025 Annual Road Program. This sets the following for the 2025 Road Fund: Road Fund Budget; Annual Construction Program; Maintenance Management Program; Equipment Rental and Purchasing. VETERAN SERVICES 16. Thank you letter to the Civil Air Patrol for helping with the Veteran Stand Down on September 21, 2024. Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) 0 Adjournment Page 5 of 7 Grant County Commissioners Agenda Week of October 7, 2024 3:00 p.m. — 4:30 p.m. Human Resources/Public Works Discussion 5:00 p.m. — 6:00 p.m. I C Carter at Quincy Valley Regional Parks District Board Meeting WEDNESDAY, OCTOBER 9, 2024 Event address for https://grantcountywa.zoom.us/i/98547013431?pwd=eC590VeyS8npMsXaARlzZigYox2fgY.1 attendees: Event number: 985 4701 3431 Event password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 9800 138 9996 Password: 26229323 International Numbers: https://grantcountVwa.zoom.us/u/aZU9yOeNu 8:30 a.m. —12:00 p.m. Budget Meetings • Juvenile —Current Expenses (CE) • Human Resources —CE • Public Defense — CE • Coroner— CE • Museum — CE • Prosecuting Attorneys Office 10:00 a.m. —10:55 a.m. LEOFF-1 Disability Board Meeting (Sun Lakes Conference Room) Event address for https://us04web.zoom.us/i/6880175795?pwd=STApiCKaRUgt9aMA90fS4yRbrixRuT.1&omn=749075 attendees: 45786 Event number: 688 017 5795 Event password: LEOFFI To Join via Audio: United States: +1-253-205-0468 Meeting I D: 9800 138 9996 Password: 26229323 International Numbers: https://grantcountvwa.zoom.us/u/aZU9yOeNu 11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session 12:00 p.m. — 2:30 p.m. D Stone, Pumped Storage Hydropower Meeting Page 6 of 7 Grant County Commissioners Agenda Week of October 7, 2024 4:00 p.m. — 5:00 p.m. VETERANS ADVISORY BOARD (VAB) MEETING Event address for https://grantcountywa.zoom.us/i/95630753151?pwd=eN51AKD50RiRr30tgsKc8uk2ZbVEOT.1 attendees: Event number: 956 3075 3151 Event password: VAB2024 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 9800 138 9996 Password: 26229323 International Numbers: https://grantcountVwa.zoom.us/u/aZU9VOeNu 6:30 p.m. — 8:00 p.m. D Stone and C Carter, Grant County Health Board Meeting 7:00 p.m.-9:00 p.m. PLANNING COMMISSION THURSDAY, OCTOBER 10, 2024 9:00 a.m. —10:00 a.m. 9:00 a.m. —10:00 a.m. 11:00 a.m. — 2:00 p.m. 2:00 p.m.-5:00 p.m. Event address for attendees: Event number: Event password: To Join via Audio: R Jones, Multi Agency Communications Center (MACC) Meeting Commissioners, Greater Project Team Monthly Check -in Employee Appreciation Barbeque Budget Meetings https://grantcountywa.zoom.us/j/92606675691?pwd=Vhf0IOJPgiCasWgol5SQvzxKHBFnUm.1 926 0667 5691 26229323 United States: +1-253-205-0468 Meeting ID: 9800 138 9996 Password: 26229323 International Numbers: https://grantcountVwa.zoom.us/u/aZU9VOeNu • Operational Transfers Overview • Fairgrounds —Current Expenses (CE) • Building — CE • Technology Services — CE • Operational Transfer Summary Page 7 of 7 Grant County Commissioners Agenda Week of October 7, 2024 6:00 p.m. —7:00 p.m. FAIR ADVISORY COMMITTEE MEETING (Huck Fuller Building, Fairgrounds) FRIDAY, OCTOBER 11, 2024 9:00 a.m. —10:00 a.m. R Jones, National Association of Counties (NACo) Leadership Academy 11:00 a.m. —12:00 p.m. R Jones, Homeless Strategic Plan Discussion with Chelan County