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Home My WebLink AboutSurplus Request - Public WorksGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12.00pm on Thursday) REQUESTING DEPARTMENT: PUBLIC WORKS REQUEST SUBMITTED BY: SHILO NELLIS CONTACT PERSON ATTENDING ROUNDTABLE: ANDY BOOTH CONFIDENTIAL INFORMATION: ❑YES ®NO DATE:10/23/24 PHONE: 509-754-6082 1 gg ❑Agreement / Contract ❑AP Vouchers _, -,LU ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes ❑Ordinances El Out of State Travel El Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation ❑Professional Serv/Consultant ❑Support Letter ®Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB G FOR,.A► DA !7xv REQUEST TO SURPLUS AND SALE TO FRANKLIN COUNTY EQUIPMENT #38803 A 2000 ROCK RAKE FOR $1,500 THROUGH AN INTERLOCAL AGREEMENT. NO PUBLIC HEARING NEEDED. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A DATE OF ACTION: �� 7-q APPROVE: DENIED ABSTAIN D1: D2: D3: DEFERRED OR CONTINUED TO: 4/23/24 Grant County Department of Public Works 124 Enterprise St. S.E. ,� -, ''/Ili Ephrata, WA 98823 oublimorksRgrantcountywa.gov MEMO Serial No. 24.102 DATE: October 21 St! 2024 TO: Honorable Board of County Commissioners FROM: John Spiess Public Works Central Shop/Fleet Manager SUBJECT: Request to Sale Public Works Property to Franklin County Request the sale of Certain County -Owned Property. Equipment # 3880, a 2000 Rock Rake, listed on Attachment A. This unit will be purchased by Franklin County Public Works in the amount of $1,500 through an Interlocal agreement. Because Grant County Public Works is selling to a Governmental Agency a Public Hearing is not required. Thank you for your consideration in this matter. Respectfully, la John Spiess Central Shop/Fleet Manager .JS:sti :, OCT 2 4 202 W�NT OOUNTY COMMISt' "'To meet current and future needsl serving together with public and private entities, while fostering a respectful and successffil work environment." C, C_ Z-1 John BrIssey, Supervisor Dist. No. I ............... Ext. 3540 Information .................................. (509) 754-6082 Andy Booth, Deputy Public Works Director....... Ext. 3519 Mike DeTrollo, Supervisor Dist, No. 2 .......(509) 765-4172 FAX ................................................. (509) 754-6087 Bob Bersanti, Construction Engineer ................ Ext. 3503 Rusty Soelter, Supervisor Dist. No. 3 ........ (509) 787-2321 Dave Bren, PE, County Road Engineer_ Ext. 3502 Rod Follett, Supervisor Sign Shop ..................... Ext. 3579 John Spiess., Supervisor Central Shop ..... (509) 754-6086 Jajaira Perez, Finance Manager ............. Ext. 3555 Jason Collings, Supervisor Solid Waste...... (509) 754-43:19 Tim Massey, Supervisor Bridge Crew .............. Ext. 3535 ATTACHMENT SURPLUS VEHICLES AND EQUIPMENT 20 VIN/ HOURS/ SALVAGE SOLD vFuiri F VFAP NAAKF MnnFI SFRIAL NUMBER MILEAGE VALUE DESCRIPTION REASON FOR SURPLUS AMOUNT NOTES 2 Pik, FRANKLIN COUNTY RESOLUTION NO, 13EFORE THE BOARD OF COUNTY COMMISSIONERS, FRANKLIN COUNTY WASHINGTON I RE: INTERLOCAL COOPERATIVE AGRECMENT 13ETWEEN FRANKLIN COUNTY AND GRANT COUNTY FOR GENERAL EQUIPMENT AND/OR SERVICES THROUGH THEIR DEPARTMENT OF PUBLIC WORKS WHEREAS, pursuant to RCW 39.34, local govem, mental units are permitted to make the most efficient use of their powers I by enabling them to cooperate with other localities on a basi's of tnutual advantage and diereby to provide services and facilitie - s in a manner and pursuant to f0mis of governmental organization that will accord best with geographk,, economic, population and other factors influencing the needs and development of local coniniunifies.; and WHEREAS, Fad lin County and Grant Clounty desire to provide equipment and onqerviccs through their Department of Public Works; and WHEREAS, pursuant to R.C.W'. 36.,01.010 and R,C.W. 36.32.120 the legislative authority of each county is authorized to enter into contracts on behalf of the County and have the care of County property and man a ementof County funds and business, and, WHEREAS the Board In of Frankl" County Commis 0 sioners constitutes, the legislative authon'ty of Frankh"n County and des tres to enter into the attached agreement in the as being best interest of Franklin County-, NOW, THEREFORE, BE IT RESOLVED the Franklin County Board of :Comm,i 'ss 0 ioners hereby approves the attached Interlocal Cooperative Agreement between Franklin County and Grant County for general equipment and/or services through, their Departm. ent of Public Works. APPROVED -thi's 8th day of June 2009. Attest: 14 J.- ZIZ66 Cler.- o t, Board 0 ring I S.. Auditor CC** Franklin County Prosecutor Gnat County Franld.mi County Public Works INTERLOCAL COOPERATIVE AGREEMENT BETWEEN FRANKLIN COUNTY AND GRANT COUNTY FOR GENERAL EQUIPMENT AND/OR SERVICES THROUGH DEPARTMENT ' OF f& PUBLIC WORKa THIS AGREEMENT is made and entered into by and between Franklin County (Hereinafter "Frankfin") and Grant County, (Hereinafter "Grant") pursuant to the authority granted by Chapter 39.34 RCWj INTERLOCAL COOPERATION ACT, ARTICLE I PURPOSE. 1,01 P(MP101SE. T4e purpose of this Agreement is to set forth the terms and conditions under which F 'ranklin County or Grant County will provide'equipment and/or services through its Department of Public Works, as requested by either party: in a manner convenient to the: county providing the equ.iprnent or service. Either party to this agreement sha.11 make a reasonable effort to assure 'the availability of . equipment and1or services to the other party, ARTICLE 111 ADMINISTRATION 2.01 ADMINISTRA,TOR. The following individuals are designated as representatives of the respective parties., The representatives shall be responsible for administration: of this Agreement and for coordinating and mohitoring performance under this Agreement. In the event such representatives are changed, the party making the change shall notify the other party. 2.02 Franklin's representative shall be the County Engineer, -6 2.03 Grant's representative shall be the Director of Public Works, ARTICLE III DURATION AND RENEWAL OF AGREEMENT 3,01 DURATION N x This Agreement shall be effective when executed by both Parties and shall continue unless terminated in writing by either party. Thereafter, this Agreement shall automatically renew annually on January 1$' unless terminated by either party. INTERLOCAL AGREEMENT BETWEEN FRANKLIN COUNTY AND GRANT COUNTY FOR GENERAL EQUIPMENT AND SERVICES Page 1 of 6 ARTICLE IV COMPENSATION TO THE COUNTY 4.01 COMPENSATION TO THE COUNTY Both parties hereby agree to reirnburse the other for the costs of the work performed or equipment rented as requested by one county herein to the other county herein and shall be based on the actual cost of labor, equipment, plus all costs for, fringe benefits to labor, including but not. limited to, Social Security, retirem'ent, Industrial and medical aid costs, prorated sick leave, holidays and vacation time, and group medical insurance. Also, an additional fifteen, percent of the total costs shall be added for over -head expenses for accounting, Willing: and adminis trat i ive services, ices, after a certified 0 A It 6. statement of the costs is proviaea Within thirty (30) days of the servilce or event rental. The amount invoiced shall be paid within thirty (30) days after billing. ARTICLE: V PERFORMANCE OF AGREEMENT 5.01 C0MPLIANCE DVITH ALL LAWS, Each party shall colTiply with all faderal, I 1F state, and looal laws, rules, regulations and ordinances applicable to the I performance of thisAgreerrilent, including Wthout limitation, all those Pertaining to wages and hours, confide ntital ity, disabilities, and discr'imination. 6.02 MALN NCE AND AUDIT OF RECO . Each party shall maintain books, .records, documents and other materials relevant to its performance under this Agreement. These records shall be subjected to inspection, review and audit by either party or its designee, and the Washington State Audi"tor"s Office. Each party shall retain all such books, records, documents and other materials for the applicable retention period under federal and Washington law. 5.03 ON,*SITE INSPECTIONS, Either party or its designee may evaluate the performance of this Agreement through on -site inspection, to determine whether performance is 'in m'pliance with the standards set forth in this Agreement, and in compliance with federal, state and local laws, rules, regulations and ordi!riances. TREATMENT OF ASSETS ANDPROPERTY, No fixed assets or personal or real! pro *11 :be joint itively red held, used, or disposed of . perty wi i ly or cooper� acquii pursuant to this Agreement, INTERLOCAL AGREEMENT BETWEEN FRANKLIN COUNTY AND GRANT COUNTY FOR GENERAL EQUIPMENT AND SERVICES Page 2 of 6 5.05 IMPROPER INFLUENCE, Each party agrees, warrants and represents that it did not and will not employ, retain or contract with any person or entity on a contingent Compensation basi's for the purpose of seeking, obtaining, maintaini"nq or extending this Agreement. Each party agrees, warrants and represents that no gratuity whatsoever has been or will be offered or conferred with a view towards obtaining, maintaining or extending this Agreement, 5.06 CONFLICT Off' INTER The elected and appointed officials and employees of the parties shall not have any personal ]interest, direct or 'indirect, which gives rise to a conflict of interesto V W Ak ;E ARTICL VI INDEMNIFICATION Grant agrees to and shall defend, indemnify and hold harmless Franklin, its inted lective offlicers, agents and employees, from and against all loss or appoand e INTERLOCAL AGREEMENT BETWEEN FRANKLIN COUNTY AND GRANT COUNTY FOR GENERAL EQUIPMENT AND SERVICES Page 3 of 6 expense, including but not limited to judgments, seftlements, attorneyls fees and costs by reason of any and all cms and demands upon Franklin, its elected or appointed Officials, agents or employees for damages because of personal or bodi.ly V W njury, including death at any time resulting therefrom, sustained by any person or persons and on account of damage to property including loss- of use thereof, * It whether such injury to persons or damage t .o property is due to the negligence of Grant, its elected offlicers, employees or their agents, except only such * ;V . h injury or ,damage as shall have- been occasioned by the sole negligence of Franklin, its appointed or elected officials, agents or employees. It is further provided that no liability s.hall attach to Franklin by reason of entering into this contract, except as expressly provided herein. lop 7.101 TIME. Timeis of t�he essence of this Agreementi 7.02 GOVERMG LAW AND VENUE. This Agreement shall be governed exclusively by the laws of the State o Wa shington. The Grant County Superfor Court shall be the sole proper -venue for any and :all suits brought to enforce or interpret the provisions of this Agreement. 7.o3 AT 'FEMS0 If any lega action or other proceed ng *s brought for the enf6roement of this Agreement, or bec,ause of an alleged dispute, brea.ch, * to default, or misrepresentation in connection With any of' the provisions of t his Agreement, each Party shaIll pay its own attorney's fees: "incurred in that ao tion arbitration or proceeding. ARTICLE VIII TERMINATION 8.01 Th ON* Any party hereto may terminate this Agreement upon thirty ( ,�i 1 30) days notice n writing efther personally delivered or mailed postage -prepaid by certified mail, returr) receipt requested, t6 the art islast. known address for the purposes of giving notice under this paragraph, If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurrea in accordance with the terms of this Agreement prior to the effective date of termination, INTERLOCAL AGREEMENT BETWEEN FRANKUN COUNTY AND GRANT COUNTY FOR GENERAL EQUPMENT AND SERVICES Page 4 of 6 ARTICLE IX GENERAL PROVISIONS X, 11111 11 1 b2l4i'Mr�A1, aPA 0- ff, I M-1 9.03 SEVERAB&ITY. In, the event any term or condition of this Agreement or 4 of application thereof to any person or ci I rcurnstances is held invalid, such 'invalidity A w shelf not affect other terms, conditions or applications of this Agreement which V Ir can be given effect without the invatid termcondition, or application. 1 " o this end the terms and Conditions of this Agreement are declared severable, nt 9.04 9ins OAG'REEW T. Th*s,Agreernent CO' ains all theterms and conditions agreed upon by fhe parties. All items incorporated hereih by -reference are attached. No other understandings, or , or otherwi$e, regarding the subject matter of this Ag. hereto. reement shall be deemed to exist or to bind any of the parties 1, . 0 5 FIL . This Agreement shall be filed pursuant to R:CW 39.34.040. INTERLOCAL AGREEMENT BETWEEN FRANKLIN COUNTY AND GRANT COUNTY FOR GENERAL EQUIPMENT AND SERVICES Page 5 of 6 IN WITNESS, WHEREOF, the parties have t-,d �thI s Agreement this e.xecu,e -Aw day of 12009 C ---------- ATTEST: k 13Y............. Ryan E.Verh .1p, Chief Civil Deputy Prosecuting Attorney w IN WITNESS WHEREOF,, the parties have exgutthis Agreement this jq�' dayof .......... . . . . . . . . . . .......... .......... 2009 APPROVED: BOARD OF COUNTY COM MISS IONERS., GRANT COUNTY, WASHINGTON ----------- -- -------- ........ affi%w y of the. Marw filer r nik lil a A WI F- TO FORNI =1 INTERLOCAL AGREEMENT BETWEEN FRANKLIN COUNTY AND GRANT COUNTY FOR GENERAL EQUIPMENT AND SERVICES Page 6 of 6 BOARD OF COUNTY COMMISSIONERS Grant County, Washington RESOLUTION DECLARING RESOLUTION No. 24- -CC COUNTY -OWNED ITEM SUPRLUS AND THE SALE THEREOF TO ANOTHER COUNTY ENTITY WHEREAS, pursuant to RCW 36.34.010, the Grant County Board of Commissioners has the authority to decide whether real or personal property owned by the county is surplus to the needs of the county; and WHEREAS, on June 15, 2009, Grant County entered into Interlocal Agreement 2009 225 with Franklin County for either party to provide equipment and/or services through its Department of Public Works; and WHEREAS, Grant County Public Works has a 2000 Rock Rake, Equipment No. 3880, that is no longer of use to the department; and WHEREAS, Franklin County Public Works has a need of this Rock Rake; and WHEREAS, Public Works has requested that the Grant County Board of Commissioners declare this Rock Rake to be surplus to the needs of the county; and WHEREAS, subsequent to the declaration of this item as surplus property, it is the intent of Public Works to sell said Rock Rake to the Franklin County Public Works in the amount of $1,500.00. NOW, THEREFORE, BE IT HEREBY RESOLVED THAT the Board of County Commissioners declare as surplus the above -named item. DATED this �� day of &, 2024. ATTEST: BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, WASHINGTON Yea Nay Abstain -- tl B gg �ti II i El El�1 Cindy Carter, Chair El 1:1 El Danny E. Stone, V' e-Chair Ro ember https://grantcountywa.sharepoint.com/teams/BOCC/Shared Documents/General/Resolutions - Ordinances/2024 Resolutions/PW_Surplus & Sell to Fairgrounds— 10-17-2024.docx Page 1 of 1