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HomeMy WebLinkAboutGrant Related - BOCC (006)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: gOCC REQUEST SUBMITTED BY: Karrl2 Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Kafl'I@ Stockton CONFIDENTIAL INFORMATION: ❑YES ONO oATE:10/24/2024 PHONE:2937 ------------- . NMI, Will ❑Agreement / Contract ❑AP Vouchers ❑AppointmentEmil ........ .. / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award []Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing El Invoices / Purchase Orders ®Grants — Fed/State/County ❑Leases ❑MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation ❑Professional Serv/Consultant El Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB 1! mpl M� Reimbursement request from New Hope on the Consolidated Homeless Grant/Emergency Housing Fund Grant (CHG/EHF) #24-46108-10 in the amount of $21,965.04 for September expenses. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO Fm-] N/A DATE OF ACTION: APPROVE: DENIED ABSTAIN D1: D2: D3 : DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 l" Y r, �aa STATE OF WASHIN610N DEPARTMENT OF COMMERCE 1. pkm Street . , - PO Box 42,525 . Nympea, Mihipaton 98504-25250 (3,60 T _ 41MI Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 405975 COMMERCE VENDOR OR CLAIMANT (Warrant payable to:) INSTRUCTION TO VENDOR OR CLAIMANT: Grant County Board of Commission Submit this form to claim payment for materials, merchandise or PO BOX 37 services. Show complete detail for each item. EPHRATA, WA98823 Vendor's Certificate: The individual signing this voucher below warrants they have the authority to do so as authorized and on behalf Kerrie Stockton -- - --- - of the entity identified in the Vendor/Claimant section. The individual (Vendor Contact Person) signing below certifies under penalty of perjury that the items and totals listed herein are proper charges for materials, merchandise or (509) 754-2011 ext 2937 (Vendor Contact Phone) services furnished to the State of Washington, and that all goods furnished and/or services rendered have been provided without discrimination because of age, sex, marital status, race, creed, color, <kstocktonCar-grantcountywa.gov> (Vendor Contact Email) national origin, handicap, religion or Vietnam era or disabled veterans status. 07/01 /23 - 06/30/25 (Contract Period) Karrie Stockton (Kstockton2) 10/23/2024 4:20:22 PM 09/01/24 - 09/30/24 (SUBMITTED BY) (SUBMIT DATE) (REPORT PERIOD) DESCRIPTION BUDGET REQUESTED EXPENDED TO AMOUNT THIS AWARD AMOUNT DATE INVOICE REMAINING Unassigned - Unassigned $.00 $.00 $.00 $.00 $.00 Admin - Unassigned $28,680.00 $.00 $271136.61 $.00 $1,543.39 Rent - Unassigned $210,275.00 $9,329.00 $141,943.70 $.00 $68,331.30 Facility Support - Unassigned $27,902.27 $.00 $18,600.00 $.00 $9,302.27 Operations - Unassigned $189,417.73 $.00 $138,579.63 $.00 $50,838.10 HEN Admin 2024 - Unassigned $2,000.00 $.00 $1,424.04 $.00 $575.96 HEN Rent/Fac Support 2024 - Unassigned $224,345.00 $.00 $198,629.76 $.00 $251715.24 HEN Operations 2024 - Unassigned $42,000.00 $.00 $37,116.30 $.00 $4,883.70 HEN Admin 2025 - Unassigned $5,000.00 $.00 $333.36 $.00 4 666.64 HEN Rent/Fac Support 2025 - Unassigned $173,345.00 $.00 $211725.00 $.00 $1511620.00 HEN Operations 2025 - Unassigned $50,000.00 $.00 $10,100.28 $.00 $39,899.72 Eviction Prevention Admin - Unassigned $10,000.00 $.00 $.00 $.00 $10,000.00 Eviction Prevention Rent - Unassigned $17132,655.00 $.00 $421,393.57 $.00 $7111261.43 Eviction Prevention Operations - Unassigned $350,000.00 $.00 $162,564.91 $.00 $187,435.09 Inflation Increase 2024 - Unassigned $133,928.00 $.00 $110,242.00 $.00 $23,686.00 Inflation Increase 2025 - Unassigned $133,928.00 $.00 $22,321.34 $.00 $111,606.66 Local DRF Support 2024 - Unassigned $711609.00 $.00 $671784.49 $.00 $3,824.51 Local DRF Support 2025 - Unassigned $292,624.00 $.00 $14,504.18 $.00 $278,119.82 CHG FY 2025 Supplemental - Unassigned $263,243.00 $.00 $9,600.00 $.00 $253,643.00 EHF FY 25 Admin - Unassigned $124,537.76 $4,716.83 $21,284.48 $.00 $103,253.28 EHF FY 25 Facility - Unassigned $288,936.00 $.00 $51,931.03 $.00 $237,004.97 EHF FY 25 Operations - Unassigned $736,772.24 $7,455.11 $107,066.11 $.00 $629,706.13 EHF FY 25 Rent Assistance - Unassigned $305000.00 $464.10 $2,322.51 $.00 $27,677.49 Non - Match Total: $4,521,198.00 $21,965.04 $1,586,603.30 $.00 $2,934,594.70 PROGRAM APPROVAL (The individual signing this voucher warrants they have the authority to sign this voucher.) Date - DOC DATE CURRENT DOC. NO. REFERENCE DOC NO. VENDOR NUMBER and SUFFIX SWV0002426 03 ACCOUNT NO. ASD NUMBER 45705 VENDOR MESSAGE TRANS CODE REV CODE - MASTER INDEX SUB OBJ SUB SUB OBJ MG MS GL ACCT SUB SID AMOUNT PROGRAM INDEX 46A70111 NZ 46155 465C1211 NZ 46114 46A20212 NZ 46151 465DO250 NZ 46108 46A20111 NZ 46151 465C2212 NZ 46114 461370712 NZ 46108 46A70212 NZ 46155 46AK0210 NZ 46108 46ES0212 NZ 46150 READY to BATCH PREPARER DATE WARRANT TOTAL CREATED BY Karrie Stockton (Kstockton2) DATE 10/23/2024 4:07:47 PM Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 405975 COMMERCE 0 All Expenses under $1,000 Paid by UBI Paid by Organization Name Paid to Contractor Paid to UBI Paid to Organization Name Paid to Org Type Expense Type Amount Type Subcontractor Total Sub Subcontractor Total CHG Standard PSH CHF Supp CHG FY 25 HEN S FY 2024 7/1/2023-6/30/2024 HEN SFY 2025 7/1/2024-6/30/2025 Eviction Prevention HEN FCS Bridge 2024 7/1/2023-6/30/2024 HEN FCS Bridge 202S 7/1/2024-6/30/2025 Inflation Increase Local DRF Support EHF FY 25 Total 1 • law GC New Hope Invoice Month/Year Grantee Name list Sub Grantee Names September 1-30, 2024 Shelter Hotel Voucher RRH Total Admin $0.00 Rent $9,329.00 $9,329.00 Facility Support $0.00 Operations $0.00 CHG FY 2025 Supplemental $0.00 PSH CHF Rent/Fac Support $0.00 PSH CHF Operations $0.00 Supp CHG 2025 $0.00 HEN Admin 2024 $0.00 HEN Rent/Fac Support 2024 $0.00 HEN Operations 2024 $0.00 HEN Admin 2025 $0.00 HEN Rent/Fac Support 2025 $0.00 HEN Operations 2025 $0.00 Eviction Prevention Admin $0.00 Eviction Prevention Rent $0.00 Eviction Prevention Operations $0.00 HEN FCS Bridge Admin 2024 $0.00 HEN FCS Bridge Rent 2024 $0.00 HEN FCS Bridge Ops 2024 $0.00 HEN FCS Bridge Admin 2025 $0.00 HEN FCS Bridge Rent 2025 $0.00 HEN FCS Bridge Ops 2025 $0.00 Inflation Increase 2024 $0.00 Inflation Increase 2025 $0.00 Local DRF Support 2024 $0.00 Local DRF Support 2025 $0.00 EHF Admin $4,716.83 70 $4,716.83 9 EHF Facility $0.00 EHF Operations $7,455.11 $7,455.11 EHF Rent Assistance 1 $464.10 $464.10 �1211/1.94 �>4b4.1U >y,J2y.UU >U.uu ;)u.uu -)u.uu invoice i otai; $21,965.04,a . AaN\*k v\ 514"11� . S3 Amount charged EHF Voucher Detail Code Salaries Calculation to the grant i Invoice Documentation: Salaries Staff Name op, V0, Suzi Fode 565501100 9851.72 21% $ 2,068.86 Shelter Admin Elsa Borrego 565501100 4469.7 55% $ 21458.34 Shelter Ops Martha Galicia 565501100 4176.28 12% $ 501.15 Shelter Ops Tara Dieng 565501100 6126.6 15% $ 918.99 Shelter Ops Alyce Barrientoz 565501100 5280.44 20% $ 1,056.09 Shelter Admin Sandra Cruz 565501100 3864.58 8% $ 309.17 Shelter Admin Elsa Borrego Overtime 565501202 123.27 55% $ 67.80 Shelter Ops 565501202 $ - Total $ 7,380.39 Invoice Documentation: Benefits Suzi Fode 565502*** 2646.78 21% $ 555.82 Shelter Admin Elsa Borrego 565502*** 1901.76 55% $ 1,045.97 Shelter Ops Martha Galicia 565502*** 1722.91 12% $ 206.75 Shelter Ops Tara Dieng 565502*** 2176.73 15% $ 326.51 Shelter Ops Alyce Barrientoz 565502*** 2297.89 20% $ 459.58 Shelter Admin Sandra Cruz 565502*** 2280.39 8% $ 182.43 Shelter Adm�in Total $ 2,777.06 Total Amt Total Amt Billed Vendor: Code Description Billed to EHF Program Billed Devries Record Mgmt 565503100 Document Shredding $ 14.90 $ 1.03/'Shelter Ops Lindsay Water 565503100 Office Supplies $ 183.16 $ 18.70 "Shelter Ops Done Right Cleaning 565504107 Janitorial Service $ 1,750.00 $ 100.28 "0 Shelter Ops Tatum Lawn Care 565504100 Shelter Lawn Care $ 265.83 $ 265.83 -'Shelter Ops Mario Padilla 591657001 Office Lease $ 8,059.26 $ 461.78 � Shelter Ops US Linen 565504107 Janitorial $ 184.26 $ 10.56 /"Shelter Ops Century Link 565504201 Office Phone $ 190.09 $ 101.03'0 Shelter Ops GC Tech Service 565504202 On Call Phone $ 990.00 $ 75.601 Shelter Ops Quality Inn 565504502 Emer.Shelter $ 464.10 $ 464.10 Rent -Hotel Vouchers Cascade Natural Gas 565504700 Shelter Utilities $ 17.00 $ 17.00"Shelter Ops Mario Padilla 565504700 Office Utilities $ 689.51 $ 41.50'* Shelter Ops WRCIP 565504696 Insurance Deductible $ 476.08 $ 20.37 Shelter Ops Kelley Connect 591657000 Copier Lease $ 315.63 $ 19.00"" Shelter Ops Pioneer Vet Clinic (Visa) 565504100 Fac. Dog Expense $ 120.94 $ 56.69'w Shelter Ops Home Depot (Visa) 565504100 Fac. Dog Expense $ 75.72 $ 35.49 / Shelter Ops Covetrus (Visa) 565504100 Fac. Dog Expense $ 292.60 $ 137.16 'Shelter 0ps Covetrus (Visa) 565504100 Fac. Dog Expense $ 124.00 $ 58.13/ Shelter Ops Walmart (Visa) 565503160 Shelter Supplies $ 151.12 $ 151.12 Shelter Ops Walmart (Visa) 565503180 Shelter Groceries $ 272.13 $ 272.13 r Shelter Ops Leprekon (Visa) 565503180 Shelter Groceries $ 21.10 $ 21.10 */Shelter Ops Walmart (Visa) 565503100 Office Supplies $ 23.61 $ 1.62 -" Shelter Ops Pioneer Vet Clinic (Visa) 565504100 Fac. Dog Expense $ 100.00 $ 46.88/ Shelter Ops Staples (Visa) 565503100 Office Supplies $ 155.54 $ 10.70 � Shelter Ops FBI ID Records (Visa) 565504100 Background Check (SC) $ 18.00 $ 1.8000Shelter Admin Vivint (Visa) 56550410 Shelter Security $ 56.47 $ 56.47J" Shelter Admin Loc Citizen (Visa) 565504100 Shelter Security $ 26.61 $ 26.61� Shelter Admin Amazon (Visa) 565503100 Office supplies $ 42.20 $ 5.91`/ Shelter Ops Total $ 15,079.86 $ 2,478.59 TOTAL EHF Billing: $ 12,636.04 Local DRF Breakdown Vendor: Alan Henning Azizullah Moltafet Chad Lindstrom Skyline Homeowners Coop Summerwind Ephata Assoc Amount charged to the Code Salaries Calculation grant Total Amt Total Amt Billed Code Description Billed to DRF 565504580 Client EFA - Rent $ 2,500.00 $ 2,500.00 565504580 Client EFA - Rent $ 3,000.00 $ 3,000.00 565504580 Client EFA - Rent $ 2,700.00 $ 2,700.00 565504580 Client EFA - Rent $ 340.00 $ 340.00 565504580 Client EFA - Rent $ 789.00 $ 789.00 Total $ 9.329.00 $ 9,329.00 TOTAL EHF Billing: $ %329.00