HomeMy WebLinkAboutMinutes - BOCC (002)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT: CommiSSlOtI@CS 0fFIC2
REQUEST SUBMITTED BY:_B VaSCjUGZ
CONTACT PERSON ATTENDING ROUNDTABLE: B Vasquez
CONFIDENTIAL INFORMATION: ❑YES 8 NO
DATE: 1 0/22/24
PHONE:2928
1102
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❑Agreement / Contract
❑AP Vouchers
❑Appointment /Reappointment
❑ARPA Related
❑ Bids / RFPs / Quotes Award
❑ Bid Opening Scheduled
❑ Boards / Committees
❑ Budget
❑Computer Related
❑County Code
El Emergency Purchase
❑Employee Rel.
❑ Facilities Related
❑ Financial
❑ Funds
❑ Hearing
❑ Invoices / Purchase Orders
❑ Grants — Fed/State/County
❑ Leases
❑ MOA / MOU
* Minutes
❑ Ordinances
❑ Out of State Travel
❑ Petty Cash
❑ Policies
❑ Proclamations
❑ Request for Purchase
❑ Resolution
❑ Recommendation
❑ Professional Serv/Consultant
❑ Support Letter
❑ Surplus Req.
❑Tax Levies
❑Thank You's
[]Tax Title Property
❑WSLCB
L §.
U GE TAD WORDING FORAGENDA: (Who, What, When, Why, Terre, cost, etc.
Commissioners /9 for • • •
1
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO Fm_1 N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A
DATE OF ACTION: U �--'S` 7'�
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
DEFERRED OR CONTINUED TO-
WITHDRAWN -
4/23/24
GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:Commissioners Office
REQUEST SUBMITTED BY:B Vasquez
CONTACT PERSON ATTENDING ROUNDTABLE. B Vasquez
CONFIDENTIAL INFORMATION: E]YES ® NO
DATE: 10/22/24
PHONE:2928
EAgreement / Contract
FIAP Vouchers
DAppointment / Reappointment
EIARPA Related
El Bids / RFPs / Quotes Award
713id Opening Scheduled
7 Boards/ Committees
El Budget
ElComputer Related
El County Code
El Emergency Purchase
0 Employee Rel.
❑Facilities Related
El Financial
El Funds
El Hearing
7 Invoices / Purchase Orders
F Grants — Fed/State/County
Ell -eases
EIMOA / MOU
*Minutes,
7 Ordinances
7 Out of State Travel
El Petty Cash
E Policies
El Proclamations
El Request for Purchase
7 Resolution
7Recommendation
El Professional Serv/Consultant
E]Support Letter
ElSurplus Req.
FTax Levies
E]Thank You's
E]Tax Title Property
E1WSLCB
��M�!�. / . / /�.i / /ice
Commissioners 10/4/24 Minutes for approval.
If necessary, was this document reviewed by accounting? ❑ YES El NO W N/A
If necessary, was this document reviewed by legal? ❑ YES El NO 0 N/A
DATE OF ACTION: I. b, -n, 7i`�"
APPROVE: DENIED ABSTAIN
D1:
D2:
D3: jt;7
DEFERRED OR CONTINUED TO:
WITHDRAWN:
4/23/24
GRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of OctoberOctober
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a Zoom Conference Call/Video option available.
MON DAY, OCTOBER 7, 2024
The Grant County Commissioner's Session was called to order at 8:04 a.m. with all Commissioners in
attendance.
8:00 a.m. — 8:25 a.m. Adoption of 2025 Preliminary Budget
In -Person Attendance: See Sign in Sheet
Zoom Attendance: Dell Anderson, Desiree Ochocinski, Suhail Palacios, Alyce Barrientoz
The Commissioners held an Open Record Public Meeting for the adoption of the 2025
Preliminary Budget. The budget hearing the 2025 Final Budget Adoption will be held on
December 2, 2024 at 11:30 a.m.
Amanda Kim, Chief Financial Officer, discussed the preliminary 2025 budget numbers the Board
will be adopting today:
Current Expense $62,,074,176
County Revenue $48,.754,.000
Current Expenses — Beginning Fund Balance $4,,648,.818
Total $310,169,466 ($3.00 +/ variance to be amended)
Commissioner Stone noted a $3.00 difference in the expenditures and revenue lines for County
Roads — Correction to be made by Mandy Kim.
A motion was made by Commissioner Stone to approve the 2025 Preliminary Budget as
presented, seconded by Commissioner Jones. Discussion was held about the $3.00 correction
that is needed. The motion passed unanimously. (Resolution No. 24-096-CC)
8:30 a.m. —12:00 p.m. Budget Meetings (R Jones left at 9:55 a.m. and returned at 10:00 a.m.)
• Board of County Commissioners —Current Expenses (CE)
• District Court — CE
• Superior Court — CE
• Auditor — CE
• Clerk — CE
• Assessor — CE
• Treasurer— CE
Page 2 of 9
Grant County Commissioners Minutes
Week of October 7, 2024
12:00 p.m. —1:00 p.m. Washington State Association of Counties (WSAC) Virtual Assembly
1:00 p.m. —1:55 p.m. Commissioners Round Table —Miscellaneous Discussion (Commissioner
Jones attended at 1:03 p.m.)
• Review of Consent Agenda Items
o Items 9 —12: Emergency Management - Mireya Garcia discussed the signature
authorization sheets they are submitting. #11 and #12 have been reviewed by legal.
• Commissioner District Updates
o DS District 1— He was remote most of the week.
o RJ District 2 — Health District homeless housing meeting; Summer Hess - Plan to end
homeless meeting (now due Dec 2025); City/County/PUD collaboration meeting (city
did not attend); Homebuilder Association meeting/Golf tourney; weekly NACO
leadership academy.
o CC District 3 —Concerts at the Gorge (noise complaint) — to be discussed during the
Comprehensive Plan /Conditional Use Permit. Need to get the reports from Public
Works on noises reported; Flannel Fest Update (Jim McKiernan); U-road collisions;
Vantage Bridge will still be 1 lane, no construction.
• Walk-on item: Public Works City of Quincy Reimbursement request
• Tourism —Coulee Creative /Tourism Commission: Rachele would like to discuss further the limit
of contract signature that the BOCC has set at $5,,000.00.
• American Lands Council —email sent to Rebekah for review. Do the Commissioners want to sign
on and support them via resolution?
• DS: Tom Gaines will have contracts in the near future relating to the new jail; Economic
Development Council LEAD event Nov 14; Juvenile Campus issue discussed; recommended that
all 3 commissioners place individual comments on the Public Defense issues.
• CC discussed the upcoming budget meetings
2:00 p.m.-2:55 p.m. Public Works Update
In attendance: Andy Booth and Dave Bren
• Parametrix Exhibit A: Amendment Nine Change No. 1 (Andy)
• 2025 Annual Road Program was discussed. This will be approved 10/8/24.
• Ordinance for School One Draft (Dave) —To be scheduled for public hearing in November.
• Ordinance for Walkway Surface Maintenance Draft (Dave) —To be scheduled for public hearing
in November.
• Request for Out of State Travel (0)
• City of Quincy Emergency Bridge Repair Request (Dave)
• Upcoming Hearings
0 10/15/24 — 3:00 p.m. Declare Surplus
• Pending
o Notice of Hearing for School Zones
o Notice of Hearing for Walkway Surface Maintenance
Page 3 of 9
Grant County Commissioners Minutes
Week of October 7, 2024
3:00 p.m. — 3:25 p.m. District Court Update
In attendance: Judge Brian Barlow, Desiree Ochocinski, and Brittany Bevier
• Technology Update
o Courtroom Technology —Transition to Zoom complete as of today.
• Transitioning software within their office for payments, infractions and parking — Dynamic
Collectors
• ADA hearing assisted devices and lapel microphones are working well.
3:30 p.m. — 4:25 p.m. Juvenile Stakeholder Meeting
In attendance: Sheriff Kriete, Beau Lamens, Ricardo Char, Keith Conley, Suhail Palacios, Kevin McCrae,
Mike Williams (Zoom) and Dell Anderson
• For fair week and spring felt, detention policy changes for detaining misdemeanors and gross
misdemeanors — Commissioners were in favor of this change. Moses Lake Police Chief Mike
Williams was also in favor.
• Lowering the incarceration age below age 12
• Deciding the best approach for juveniles with mental health crises who assault staff —whether
incarceration or mental health placement is more suitable.
• DCYF will not take the youth in certain situations, while Grant County staff thinks otherwise.
Commissioners to reach out to WSAC to request DCYF to assist and intake younger youth.
4:30 p.m. — 5:00 p.m. B Vasquez, Clerk of the Board Update
• Tourism Commission Update (CM) —Caitlin Manell gave an update on the last Tourism
Commission Meeting stating that Coulee Creative invoices are on the 10/8/24 consent agenda
for approval. Coulee Creative is requesting to increase her approval amount for purchases and
contracts to higher than the $5,,000 limit the BOCC approved. The Board voted to leave this
limit at $5,000 and not raise the limit.
• LEAN/Agenda Process Consultant Update
o Clerks met with Megan Gregor Consulting Sept 25-27 for a LEAN review of our agenda
process. Clerks plan to move to an automated agenda process utilizing Laserfiche and
will be asking BOCC approval for further funding, in the amount of $6,,425. This request
will be placed on the 10/15/24 consent agenda.
• The Tourism RFP for a Destination Marketing Organization was discussed. The Lodging Tax
Advisory Committee Clerk is waiting on Commissioner Jones to score the applicants. He stated
he will have it completed within 7 days.
Page 4 of 9
Grant County Commissioners Minutes
Week of October 7, 2024
TUESDAY, OCTOBER 8, 2024
The Grant County Commissioner's Session continued at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 12:30 p.m. Budget Meetings
• Planning —Current Expenses (CE)
• Central Services — CE
• Treasurer — CE: Current Expense Revenue
• Sheriff — CE
• Jail — CE
1:00 p.m. — 1:55 p.m. D Anderson -Cook, Human Resources Update
Topic
Category
Request
Action
01. PAR -
D. Anderson -Cook
Budget & Finance
Sign
Signed
02. BOCC - Risk Manager
Position management
FYI
No Action
03. Medical Insurance
Administrative
FYI
No Action
04. Tyler Update
Administrative
FYI
No Action
05. Executive Session
Job Applicant/Evaluation
Guidance
Guided
In attendance: Decorah Anderson -Cook and Gina SaIdana
• Employee Benefit Insurance discussed
Pursuant to RCW 42.30.110(1)(g), Commissioner Carter called an Executive Session to order
beginning at 1:24 p.m. to go until 1:34 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter., Jones and Stone, Decorah Anderson -Cook and Gina SaIdana, Human
Resources. Commissioner Carter closed the session at 1:38 p.m. (formal extension of the executive
session was not made). No decision was made.
Qty. 2 - Personnel Action Request (PAR) for the salary, wage and/or position changes for Decorah
Anderson -Cook., Human Resources.
2:00 p.m. — 2:55 p.m. Commissioner's Meeting (Commissioner Stone attended at 2:03 p.m.)
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15-minute time limit)
o Jerome Wawers stated he reviewed the Public Works website, and he feels the changes
being made are good.
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Carter,, to
approve the agenda as presented. The motion passed with 2 commissioners in attendance.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.) None
Page 5 of 9
Grant County Commissioners Minutes
Week of October 7, 2024
• Commissioners Roundtable — Miscellaneous Discussion
o DS discussed a phone call he received about a Code Enforcement issue in Lakeview.
o Tom Gaines — cameras at Youth Services. Will have to replace 1 camera.
o American Lands Council — have not heard back from legal to sign off. If they do not hear
back, they will not participate.
o Walk-on: Public Works request from the City of Quincy for reimbursable work
• Consent Agenda — (Items 1 through 16) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by .!ones, to approve the consent agenda as
presented. Discussion was held by Commissioner Stone to clarify what the consent items are
for Emergency Management. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.09.0
as recorded on a listing, and made available to the Board. (None:)
CENTRAL SERVICES
2. Request to perform safety/security/fairgrounds enhancement projects utilizing excess revenue
from completed projects, in the amount of $160,616.52.
COMMISSIONER'S OFFICE
3. Approval of invoices.from Coulee Creative in the amount of $25,.913.02 for September expenses.
4. Out of State Travel Request for WSU Faculty to travel to the Oregon State. University Hermiston
Agricultural Research & Extension Center, and Moscow, Idaho in the conduct of their jobs.
Request is for permission for the next year, to October 1, 2025 to travel without submitting a
request for each individual trip.
5. Request from McKay Healthcare and Rehab Services to relinquish the remaining funds of
Strategic Infrastructure Plan (SIP) No. 2023-06, Engineering and outdoor Facilities Projects in the
amount off $73,470.39.
6. Resolution No. 24-097-CC to amend Resolution 89-93-CC to clarify the roles and responsibilities
of the Grant County Tourism Commission. This will designate Tourism to bean advisory only
Committee and change the name to "The Grant County Tourism Advisory Committee".
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7. Request for rate approval for 2025 Fairgrounds rates.
8. Request to waive the rental fees for the upcoming Grant County Summit to be held November
141 2024 in the 4H, Commercial and Ag buildings. This is a County Commissioner supported
event.
Page 6 of 9
Grant County Commissioners Minutes
Week of October 7, 2024
EMERGENCY MANAGEMENT
9. Request to update the Signature Authorization Form for the Homeland Security Grant Program
Agreement No. E23-094, approved by the BOCC on January 17, 2023. This would update the
Signature Authorization Form to include the BOCC and Jessica Olsen. (Original Grant in the
amount of $82,487.00)
10. Request to update the Signature Authorization Form for the Homeland Security Grant Program
Agreement No. E24-122, approved by the BOCC on December 11, 2023. This would update the
Signature Authorization Form to include the BOCC and Jessica Olsen. (Original Grant in the
amount of $121,065.00)
11. Held from October 1, 2024 Consent: Request to accept Washington State. Military Department
Grant No. E25-049 in the amount of $54,700.00. The term is July 2024 to June 2025. This is a
reoccurring grant for radiological emergency preparedness.
12. Held from October 1, 2024 Consent: Request to accept Washington State Department of Ecology
Grant Agreement No. SPPREG-2325-GrCoSO-00070 for spill prevention, preparedness, and
response equipment. Grant awarded in the amount of $175,000 to fund a Hazmat team. The
term of this grant is July 1, 2023 through June 301 2025.
R1IR1 IC \AinRK-'q
13. Grant County Maple and Grape Drive Reconstruction Project Easements of Parcels 2, 31 14 and
17.
14. Out of State Travel Request for Spiess, Spencer and Mead to travel to the Freightliner Plant in
Portland, Oregon for training on the new Western Star 49X Truck.
15. Resolution No. 24-098-CC adopting the 2025 Annual Road Program. This sets the following for
the 2025 Road Fund: Road Fund Budget; Annual Construction Program; Maintenance
Management Program; Equipment Rental and Purchasing.
VETERAN SERVICES
16. Thank you letter to the Civil Air Patrol for helping with the Veteran Stand Down on September
21, 2024.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together) A motion was made by Commissioner Jones,
seconded by Stone, to approve the walk-on item as presented. The motion passed
unanimously.
o Walk-on item: Request to the County Road Department for Reimbursable Work
Agreement between Grant County and the City of Quincy for the repair of damaged
railing on a bridge. The work shall be completed no later than October 14, 2024, for a
maximum amount of $5,,000.00.
0 Adjournment
Page 7 of 9
Grant County Commissioners Minutes
Week of October 7, 2024
3:00 p.m. —4:30 p.m. Human Resources/Public Works Discussion
In attendance: Decorah Anderson -Cook, Gina Saldana, and Jonathan Hartman, Human Resources Andy
Booth, Dave Bren and John Brissey, Public Works
• Organization Chart for Public Works Staff.
o Review of the approved 2024 chart posted on the Public Works website.
• Discussion was held about the changes in staff positions that Public Works is requesting.
• Human Resources to work with Public Works to create a job description, which will be presented
to P M RT.
5:00 p.m. — 6:00 p.m. C Carter, Quincy Valley Regional Parks District Board Meeting
(Cancelled)
MISCELLANEOUS ITEMS
The Chair of the Board was authorized to sign the David and Sylvia Hammond (Hammond Farm Unit 216
Short Plat) File P 24-0228 (preliminary P 24-0038) Final Plat Submission and Review.-
WEDNESDAY, OCTOBER 9, 2024
The Grant County Commissioner's Session continued at 8:30 a.m. with all Commissioners Jones and
Stone in attendance. Commissioner Carter attended at 8:34 a.m.
8:30 a.m. —12:00 p.m. Budget Meetings
• Juvenile —Current Expenses (CE)
• Human Resources — CE
o The Commissioners voted in favor of having HR trainings for staff throughout the year.
The Board will meet with Mandy Kim to discuss this further.
• Public Defense — CE
• Coroner—CE
• Museum —CE
0 2025 LTAC Application not turned in; Museum staff to contact LTAC Clerk regarding
process.
• Prosecuting Attorneys Office —Crime Victims Discussed
• Public Works — Added
10:00 a.m. —10:55 a.m. LEOFF-1 DISABILITY BOARD MEETING (Sun Lakes Conference Room)
11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session
Page 8 of 9
Grant County Commissioners Minutes
Week of October 7, 2024
12:00 p.m.-2:30 p.m.
12:00 p.m. —1:30 p.m.
4:00 p.m.-5:00 p.m.
6:30 p.m. — 8:00 p.m.
7:00 p.m.-9:00 p.m.
THURSDAY, OCTOBER 10, 2024
D Stone, Pumped Storage Hydropower Meeting
R Jones, Quincy Realtor Meeting
VETERANS ADVISORY BOARD (VAB) MEETING
D Stone and C Carter, Grant County Health Board Meeting
PLANNING COMMISSION
The Grant County Commissioner's Session continued at 8:02 a.m. with Commissioner Stone in
attendance. Commissioner Carter joined via Zoom and attended in person at 8:13 a.m. Commissioner
Jones joined via Zoom at 8:03.
8:00 a.m. — 9:00 a.m. T Gaines, Real Estate Discussion (Anticipated Executive Session)
Pursuant to RCV 42.30.110(1)(b), Commissioner Stone called an Executive Session to order at
8:03 a.m. to go until 8:48 a.m. regarding Real Estate Acquisition. In attendance were
Commissioner Stone, Commissioners Carter and Jones via Zoom, and Tom Gaines,
Administrative Director of Central Services. Commissioner Carter joined in person at 8:13 a.m.
The session was continued to 8:51 a.m. Commissioner Carter closed the session at 8:51 a.m. No
decision was made.
9:00 a.m. —10:00 a.m. R Jones, Multi Agency Communications Center (MACC) Meeting
9:00 a.m. —10:00 a.m. Commissioners, Greater Project Team Monthly Check -in
11:00 a.m. — 2:00 p.m. Employee Appreciation BBQ
2:00 p.m. — 5:00 p.m. Budget Meetings (Commissioner Carter left at 3:25 p.m. and returned
at 3:29 p.m.)
• Operational Transfers Overview
• Fairgrounds —Current Expenses (CE)
o Discussion about the use of LTAC funds for Al software used at the Fairgrounds —Jim
suggested having LTAC or Tourism purchase the Al software for the whole county.
• Building — CE
• Technology Services — CE
• Operational Transfer Summary
6:00 p.m. — 7:00 p.m. FAIR ADVISORY COMMITTEE MEETING (Huck Fuller Building,
Fairgrounds)
Page 9 of 9
Grant County Commissioners Minutes
Week of October 7, 2024
FRIDAY, OCTOBER 11, 2024
9:00 a.m. —10:00 a.m. R Jones, National Association of Counties (NACo) Leadership Academy
11:00 a.m. —12:00 p.m. R Jones, Homeless Strategic Plan Discussion with Chelan County
12:00 p.m. —1:00 p.m. R Jones, Port of Moses Lake Meeting
Signed this �� day of �0--------- , 2024.
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Cindy Cart6r, Chair''
Danny E. Stone, Vice-Ch
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