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HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS DRAFT MEETING AGENDA Week of September 23 —September 29, 2024 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings are in person with a Zoom Conference Call/Video option available (info below) MONDAY, SEPTEMBER 23, 2024 Event address for https://grantcountywa.zoom.us/i/98001389996?pwd=FaYaPKC6zGKfCOKQv8uUatcDmG3hAr 1 attendees: Event number: 9800 138 9996 Event password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 9800 138 9996 Password: 26229323 International Numbers: https://grantcountywa.zoom.us/u/aZU9vOeNu 8:30 a.m. — 8:45 a.m. T Gaines, Admin Director of Central Services Update 8:45 a.m. — 9:00 a.m. Development Services Weekly Update 9:00 a.m. — 9:25 a.m. K Eslinger, Admin Director of Organizational Services Update 9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update • Pending Decisions Spreadsheet • New Incident Claims (BL) • Public Records Officer —Update • Employee Appreciation BBQ—Oct 10 • Contracts under $10k Discussion • Emergency Management Signatures on Agreements/Grants • Moses Lake Early Learning Preschool —request for funding 10:30 a.m. —11:00 a.m. J Sainsbury, Code Enforcement Budget Discussion 12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD AMERICANS WITH DISABILITIES ACT (ADA) ACCOMODATIONS PROVIDED UPON REQUEST. Page 2 of 5 Grant County Commissioners Agenda Week of September 23, 2024 1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items • Commissioner District Updates 2:00 p.m. — 2:55 p.m. Public Works Update • Desert Aire Chip Seal Schedule Follow-up (Brissey) • Drumheller Road Phase 2 —Clearing and Grading (Brissey & Bren) • Road K-SW RID Update (Bren) • Solid Waste (Booth) • Request to Surplus County Owned Tech Items (Booth & Bren) • Request to Set Hearing and Declare Surplus (Booth) • Grape and Maple Drive Project —ROW Easements (Bren) • CRP 24-05 Drumheller Road Phase 2, Clearing and Grading (Bren) • Upcoming Hearings —October 15, 2024 at 3:00 p.m. Declare Surplus 3:00 p.m. — 3:30 p.m. Commissioners Work Session (Anticipated Executive Session) TUESDAY, SEPTEMBER 24, 2024 Event address for https://grantcountywa.zoom.us/i/98001389996?pwd=FaYaPKC6zGKfCOKQV8uUatcDmG3hAr 1 attendees: Event number: 9800 138 9996 Event password: 26229323 To Join via Audio: United States: +1-253-205-0468 Meeting ID: 9800 138 9996 Password: 26229323 International Numbers: https://grantcountywa.zoom.us/u/aZU9VOeNu 8:00 a.m. — 8:30 a.m. R Jones, Moses Lake Chamber Meeting re: Homeless 8:30 a.m.-8:55 a.m. K McCrae, Prosecuting Attorney Update 9:00 a.m. — 9:55 a.m. DAnderson, Renew Update 10:00 a.m. —10:25 a.m. B Hill, Public Defense Update 10:30 a.m. —10:55 a.m. K Allen, Clerk's Office Update 11:00 a.m. —11:55 a.m. T Gaines, Jail and Morgue Monthly Update Page 3 of 5 Grant County Commissioners Agenda Week of September 23, 2024 1:00 p.m. —1:55 p.m. D Anderson -Cook, Human Resources Update 2:00 p.m. — 2:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15-minute time limit) • Approval of Agenda • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) • Commissioners Roundtable —Miscellaneous Discussion • Consent Agenda — (Items 1 through 18) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. COMMISSIONER'S OFFICE 2. August 26, 2024 and September 2, 2024 Commissioner's Minutes for Approval 3. Reimbursement request from the Housing Authority of Grant County on the Consolidated Homeless Grant (CHG) No. 24-46108-10 for July 2024 expenses in the amount of $109,467.22. 4. Reimbursement request from the Housing Authority of Grant County on the Consolidate Homeless Grant (CHG) No. 24-46108-10 for August 2024 expenses in the amount of $101.,746.09. 5. Request from McKay Healthcare to use the remaining funds of Strategic Infrastructure Program (SIP) No. 2023-06 in the amount of $73,470.39 to contract with Rice Fergus Miller architectural firm and its subcontractors for future engineering and planning work. 6. Reimbursement request from Hopesource on the Consolidated Homeless Grant/Emergency Housing Fund (CHG/EHF) grant No. 24-46108-10 in the amount of $18,632.72 for July 2024. 7. Reimbursement request from Hopesource on the Consolidated Homeless Grant/Emergency Housing Fund (CHG/EHF) grant No. 24-46108-10 in the amount of $28,658.14 for August 2024. 8. Reimbursement request from City of Royal City on the American Rescue Plan Act (ARPA) Local Assistance and Tribal Consistency Fund (LATCF) grant in the amount of $64.,336.44. 9. Reimbursement request from Big Bend Community College on the American Rescue Plan Act (ARPA) in the amount of $8,830.90 for August expenses. 10. Engagement letter from D.A. Davidson & Co. to serve as a bond Underwriter or Placement Agent related to the Limited Tax General Obligation Bond, Series 2025 financing for the Grant County Jail project and morgue project. 11. Support letter to the Washington State Department of Transportation for the HighLine Growers, Ines proposed Freight Rail Assistance Program (FRAP) grant application. Page 4 of 5 Grant County Commissioners Agenda Week of September 23, 2024 12. Letter of support to the City of Mattawa for the proposed construction of a new convenience store to be built at the roundabout on SR 243 and Road 24 SW. The proposed project would also include a fuel canopy, surface parking for forty vehicles, four EV charging spaces, landscaping, walkways and a trash enclosure. EMERGENCY MANAGEMENT 13. Request to accept Washington State Department of Ecology Grant No. SPPREG-2325-GrCoSO- 00070 for spill prevention, preparedness, and response equipment Grant Agreement awarded to Emergency Management in the amount of $175,000.00 to fund a Hazmat team. The term of this grant is July 1, 2023 through June 30, 2025. rA Inie-nnI IKIr%C 14. Continued from August 7, 2024 Consent: Request for rate approval for 2025 Fairgrounds rates. 15. Out of State Travel request for Laura Oronia, Advocate to the Girls Circle Facilitator Training in Oakland, California from October 21 through October 24, 2024. Total trip cost is $852.00 to be paid out of Fund 128. ni IM lf^ %Ainnvc 16. Resolution initiating County Road Project designated as CRP No. 24-05, Drumheller Road — Phase 21 Clearing and Grading (South end, State Log No. 40555 from MP 7.87). 17. Request to set Public Hearing to declare certain county -owned assets listed below as surplus and sale at public auction on publicsurplus.com: ATTACHMENT A NEHICIE , YtAR MAKE trRCT?f; %I CAL NUMUR %111LAG RU150M FOR SURPLUS .. 003i 2G04 SULIJNR 10 004-1417JIS 2 17t RIET of no 0039 MC4 S1►LlAit 10 0041 3T 1.191 is ,..A I R # Can A& E AJR CCOA 53011 RUT V 0 004. :MCA S1.1' .� 11 8100tJKs DOME ORucA BOILER iLfET k10 iKie2CC7 E>��T 20021'UK may..3 i�i2A37j000 =40 1 429.26 a[ARGT 04IP SPRtAD(A FLIET RE01XT1Cw DoAS 199f C i CA?S20 ba ?0311 R32 l "PAt- CONSTRUCT"q RC JL(A /IE[T X1 ©UCTIOM i 6 ?CC'I OMAPAC CA�62 T 2 :A !>9'4 r pctSTRUCTaCft PCIiFw itiET DuC�1CN CSC 03 ATtA 0 XA-S96J0 R.13FOOS297 7 `y1R AT Tti+VAErLi AM COI�AESSC�II itFfTEOuCT1CN (D KA1'3 MCA SNOWPLOW N KH FLEET AIDUCTION 1a 1 l tTi EIRE IOG ? 41C Rot 3t 1# 1. 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Page 5 of 5 Grant County Commissioners Agenda Week of September 23, 2024 • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:00 p.m. — 5:00 p.m. R Jones at Housing Washington 2024 Conference (Spokane) WEDNESDAY, SEPTEMBER 25, 2024 C Carter at Washington Counties Risk Group (WCRG) Retreat (Northern Quest Casino and Resort) R Jones at Housing Washington 2024 Conference (Spokane) 8:30 a.m. — 9:30 a.m. CENTRAL SAFETY COMMITTEE MEETING 12:00 p.m. —1:00 p.m. Grant County CHI Monthly Meeting 1:00 p.m. — 3:00 p.m. C Carter, Regional Diversion Workgroup 1:00 p.m. — 3:00 p.m. D Stone, Clean Energy Property Tax Impacts (CEPTI) Task Force Meeting (Zoom) THURSDAY, SEPTEMBER 26, 2024 C Carter at Washington Counties Risk Group (WCRG) Retreat (Northern Quest Casino and Resort) R Jones at Housing Washington 2024 Conference (Spokane) FRIDAY, SEPTEMBER 27, 2024 C Carter at Washington Counties Risk Group (WCRG) Retreat (Northern Quest Casino and Resort) 11:00 a.m. — 2:00 p.m. D Stone, Eastern Washington Council of Governments (EWCOG) Meeting