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HomeMy WebLinkAboutRequest to Purchase - Public WorksGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT- PUBLIC WORKS DATE: 10/08/24 REQUEST SUBMITTED BY:SHILO NELLIS---- PHONE: 509-754-6082 CONTACT PERSON ATTENDING ROUNDTABLE, DAVE BREN CONFIDENTIAL INFORMATION- DYES LQ NO If necessary, was this document reviewed by accounting? 0 YES F-1 NO * N/A If necessary, was this document reviewed by legal? ❑El YES 1:1 N 0 5R N/A 4/23/24 Grant County �� , - •� :s Department of Public Works�' 124 Enterprise St. S.E. /w Ephrata, WA 98823 Sk' publicworks@�rantcouniywa.gov -M—E-MO Serial No, 24.099 DATE: October glh, 2024 TO: Honorable Board of County Commissioners FROM: John Spiess Public Works Central Shop/Fleet Manager SUBJECT: Purchasing Equipment and Vehicles for 2025 Commissioners: The long delays for some equipment and vehicles still continue. There are still some limits on when vehicles are available to order and short notice when the order banks close. Public Works is seeking authorization to order the vehicles and equipment listed in the 101 budget for the 2025 Equipment Expense Program. This will ensure the vehicles and equipment arrive in the 2025 budget year and prevent incurring excessive mileage and costs. These items will not be delivered and invoiced until after January 1, 2025. Thank you for your consideration in this matter. Respectfully, John Spiess Central Shop/Fleet Manager jS:sn YdIS V E D ` � 2024 GRANT r 0 U N TY 'C, 0,F10 PA' 10 N R 17o meet current and hiture needs, serving together with public and private entities, while fostering a respectful and successful work environment." Information ................................... (509) 754-6082 FAX Andy Booth, Deputy Public Works Director,...... Ext. 351.9 John Brissey, Supervisor Dist. No. I ............... Ext. 3540 Mike DeTrolio, Supervisor Dist. No. 2 ................................................. (509) 754-6087 Dave Bren, PE, County Road Engineer... Ext. 3502 Bob Bersanti, Construction Engineer ................ Ext. 3503 Rod Follett, Supervisor Sign She ------(509) Rusty Soelter, Supervisor Dist. No. 3 ........ 765-4172 (509) 787-2321 Jajaira Perez, Finance Manager ............. Ext. 3555 ..................... Ext. 3579 Jason Collings, Supervisor Solid Waste...... (509) 754-4319 John Spiess, Supervisor Central Shop ..... Tim Massey, Supervisor (509) 754-6086 Bridge Crew .............. Ext, 3535 2025 EQUIPMENT EXPENSE PROGRAM DEPARTMENT SUPPLEMENTALS Public Works Shared Equipment CURRENT PROJECTED SURPLUS EST ER&R COLLECTED NEW UNIT VARIANCE AMOUNT ADD. SOLID DVLPMT FACILITIES SURPLUS DATE DATE QTY DESCRIPTION REPLACEMENT DESCRIPTION EQUIP a YEAR ORDERED RECEIVED A11LE5/HRS MILES/HRS (SALVAGE VAL) AMOUNT COST (+5°c) positive negative ER&R (510) ER&R (510) ROADS (101) WASTE 1401) GCSO SERVICES 1 2002 BEARCAT CHIP SPREADER 2002 BEARCAT CHIP SPREADER 0082 2002 3,500 3,700 $19,429.26 $177,600,16 -- 1 2003 BEARCAT CHIP SPEADER 2025 BEARCATCHIP SPEADER 0055 2003 2,000 2,200 $19,639,26 $0.00 $272,399.94 $1.77,600.16 $272,399.84 ---- 1 REPLACE 2 MACHINES WITH 1 $177,600.16 $450,000.00 1 ADDCO MESSAGE SIGN SMC4000 MESSAGE BOARD 0048 2005 $1,736.65 $428,88 $20,000.00 >]9,5/1.1? $428.88 $19,571,12 _ 1 _ AUDCO MESSAGE SIGN SMC4000 MESSAGE BOARD -^ - 0049 2005 -- - - _�$1,736,66 --� $4,1.64.74 $20,000.00 $1S:835.26 $4,164.74 $15,835.26 2 FLEET ADDITION SMC4000 MESSAGE BOARD $40,000.01) $35,509A0 $40,000,00 $1,245,45 1245.45 1 2007 FORD 500 SEDAN 2025 FORD MAVERICK 0661 2001 - 85,000 87,000 $1,963.36 $35,509.10 $38,000.00 1 2008 BOMAG BW11RH ROLLER 0024 2008 $6,751.49 $146,249.91 1 2007 BOMAG BW11RH ROLLER 0036 2007 $6,281.15 $156,845.90 1 2008 BONiAG BW11RH ROLLER 0025 2008 $6,715.29 $161,325.92 $500,000.00 _ 1 2012 BOMAG BW11RH ROLLER 0032 2012 $6,786.91 $55,791.97 2 REPLACE 4 MACHINES WITH'2 2025 CAT CW34 PNUEMA IfC ROLLER $520,213.70 $500,000.00 $20,213.70 - $0.00 $307,8UG.22 VARIANCE AMOUNT TOTAL SHARED EQUIPMENT — CURRENT MILES/HR5 $42,541.8.3--- SURPLUS EST (SALVAGE VAL) $359 793.9s4 ER&RCOLLECTED AMOUNT $1 06-90W.W _�....._....... NEW UNIT COST (+59a) S+t.Ofl ADD. $717,702.88 __...__._. $34+3,051.62 $1,245.45 .4 SOLID DVLPMT FACILITIES PUBLIC WORKS ENGINEERING SURPLUS EQUIP • YEAR DATE ORDERED DATE RECEIVED PROJECTED MILES/HRS QTY DESCRIPTION REPLACEMENT DESCRIPTION positive negative ER&R (510) ER&R (510) _ $36,000.00 $36,000.00 ROADS (101) S(1.001 WASTE (401) St7110 GCSO - SERVICES ------- DVLPMT FACILITIES ---------- ------------------- 1 2014 FORD F150 SC 4X4 2025 FORD MAVERICK 0033 2014 159,9SU 165,000 $3,659.02 $36,351.56 $36,000.00 $351,56 PUBLI C WORKS ROAD DIST ill TOTAL Pill) €bV�G3NEERtNG SURPLUS EQUIP If I YEAR, DATE ORDERED GATE RECEIVED CURRENT MILES/HR5 -- PROJECTED MILES/HRS $3,659.02 SURPLUS EST (SALVAGE VAL) $3fs,351.5f� ER&RCOLLECTED AMOUNT $36,U0ti.ti)0 NEW UNIT COST (+555S) $0.00 VARIANCE AMOUNT ADD, QTY DESCRIPTION REPLACEMENT DESCRIPTION positive negative ER&R (510) --- _ ER&H (510) - ----- ROADS (101) -- WASTE (401) GCSO SERVICES 1 2020 FORD F150 PICKUP &24 1 ION CREW CAB PICKUP 1003 2020 94,000 120,000 $3,442.03 $32,791.13 $83,ti00.00 ;1 $32,791.13 $50,208.87 1 2006IN] ERSIATE40IDLIRAILER ---__--- 1502 2006 $2,347A0 $28,938.01 $75,618.74 $11,929.54 1 2002 7.IEMAN TILT TRAILER 1575 2002 $1,489.68 T $46,680.73 1 REPLACE 2 TRAILERS WITI1 1 2021� TRAIL KING 50 yy --- $75,618.74 $87,548.28 $11,929.54 ! r- TOTAL ROAD 1715TRI T ii1 ,. �. - - - _ _.- _ _ R' $7,�'79.11 $184,028.61 $170�548.28 $Q.t�O $62,138.•�1 W8,09.87 W,138.41.' - So`ptJ PUBLIC WORKS ROAD D15T H2 SURPLUS EQUIP # YEAR DATE ORDERED DATE RECEIVED CURRENT MILES/HRS PROJECTED MILES/H115 SURPLUS EST (SALVAGE VAL) ER&RCOLLECTED AMOUNT NEW UNIT COST (+5%) VARIANCE AMOUNT ADD. SOLID DVLPMT FACILITIES QTY DESCRIPTION REPLACEMENT DESCRIPTION positive negative =ER&R (510) ER&R (510) ROADS 1101) - - WASTE (401) GCSO SERVICES 2003 WESTERN STAR DUMP TRUCK 2025 WESTERN STAR DUMP W/ EVEREST BED 0560 2003 240,0001 250,000 $12,159.22 $276,656.55 $450,000.00 173,3 i3.4`; $276,656,55 $173,343.45 1 2007 ALLIANZ STREET SWEEPER 2U25 ELGIN BEAR 51REETSWEEPER 2504 2007 ( $18,674,63 $310,000.00 $3:10,000,00 $310,000.00 1 2016 CHEVROLET 1500 2025 1 TON CREW CAB FLATBED 2211 2016 130,000 138,000 $3,329.71 $62,20&74 $72,000.00 $9,791.26 $62,208.74 $9,791,26 � PUBLIC TOTAL ROAD DISTRItT #2 WORKS ROAD DIST H3 SURPLUS EQUIP N YEAR DATE ORDERED DATE I RECEIVED CURRENT MILES/HRS PROJECTED MILES/FIRS S44,1e1 �ih SURPLUS EST (SALVAGE VAL) $E-4B,afi5.29 ER&R COLLECTED AMOUNT $832,000.tic NEW UNIT COST (# 5%) I VARIANCE AMOUNT .po ADD. $648,1165.29 —� 5183,134.71 SOLID DVLPMT 50.E FACILITIES QTY DESCRIPTION REPLACEMENT DESCRIPTION positive negative ER&R (510) ER&fi (510) ROADS (101) WASTE (401) GCSO --- SERVICES -•-- - --- 1 2009 FORD F2.50 4X4 2025 3/4 EXT CAB 04 3009 2009 123,568 131,000 $2,451.02 $118,077.32 $62,000.00 $56,077,32 1$56,U/7.32) $62,000.00 -� 1 2019 CHEVROLET SILVERADO 2500 2025 3/4 TON 4X4 3941 2019 135,795 162,000 $3,669.88 $1.2,640.93 $83,000,00 $70,3S9.UT $12,640.93 $70,359.07 1 FLEET AUDITION UPDATE CONT ROLS TO FORCE AMERICA 3617 2017 $15,000.00 $15,00U.00 1 FLEET ADDITION UPDATE CONTROLS TO FORCE AMERICA 3717 2017 �- -_ $:15,000.00 - - $15,000.00 1 FLEETADDITION DIAGNOSTIC SCANNER $2,500.00 $2,500.00 TOTAL ROAD QISTRICTi 03 � I �, 16'120.90 $130,718.25 $177,S80.00 $516i,077.32 �11,1.+i1.i� $32,500'ed $7�4,6".93 47�.359.t111 � $O.OU PUBLIC C WORKS SIGN SHOP SURPLUS EQUIP K YEAR DATE ORDERED DATE RECEIVED CURRENT MILES/HRS PROJECTED MILES/HRS SURPLUS EST (SALVAGE VAL) ER&R COLLECTED AMOUNT NEW UNIT COST (+5%) VARIANCE AMOUNT ADD. SOLID DVLPMT FACILITIES CITY DESCRIPTION REPLACEMENT DESCRIPTION positive negative ER&R (510) ER&R (510) ROADS (101) WASTE (401) GCSO - SERVICES 1 2017 CHEVROLET SILVERADO 1500 2025 112 TON CREW CAB PICKUP 0117 2017 111,000 125,000 $3,695.95 $ 24,893.94 $65,000.00i $40,106.06 $ 24,893.94 $40,106.06 - - TOTAL SIGN 5ii€fP -- -, _ — $3,b45.95 - $24,893.94 $65,ffio.w - $40,106.06 $0.0-0 $24,893.94 $ AOG.06 PUBLIC WORKS SOLID WASTE SURPLUS EQUIP # YEAR DATE ORDERED DATE RECEIVED CURRENT MILES/1-IRS . . . ...... . PROJECTED MILESINRS SURPLUS EST (.SALVAGE VAL) ER&A COLLECTED ANIOUNT NEW UNIT' COST (+S%) VARIANCE AMOUNT TOTAL FROM SOLID DVLPrVIT FACILITIES QTY DESCRIPTION REPLACEMENT DESCRIPTION positive wegative ER&R (510) ER&R (510) ROADS (101) WASTE (401) GCSO SERVICES $0.00 10 FAL SOUL.) WASTE DATE RECEIVED PUBLIC WORKS CENTRAL SHOP SURPLUS EQUIP X YEAR DATE ORDERED CURRENT MILES/1-IRS PROTECTED MILES/1,111S 5URPLUSEST (SALVAGE VAL) ER&R COLLECTED AMOUNT NEW UNIT COST' (+5%) VARIANCE AMOUNT ADD, SOLID W DVLPMT FACILITIES QTY I DESCRIPTION FLEET ADDITION REPLACEMENT DESCRIPTION positive negative ER&R (S10) ER&R (510) ROADS (101) WASTE (401) GCSO SERVICES CUMMINS INSITE SOFTWARE $lS,000.00 - I $5,000.00 $15,00mio - 1 FLEET-ADDRICIN STORAGE DRAWERS FOR TOOL ROOM . . ............ . .. . . SURPLUS EST (SALVAGE VAL) ER&R COLLECTED AMOUNT $20,000.00 . .. . . . .......... TOTAL CENTRAL SHUN . . ......... CURRENT MILES/HRS . PROJECTED MILES/HRS PUBLIC WORKS BRIDGE DEPT SURPLUS EQUIP # YEAR DATE ORDERED DATEFACILITIES RECEIVED NEW UNIT COST 1+5%) VARIANCE AMOUNT I ADD, SOLID DVLPMT Ql'y DESCRIPTION -REPLACEMENT DESCRIPTION positive negative ER&R (510) ER&R (5,10) ROADS (101) WASTE (401) GCSO SERVICES PROJECTED MILES/HRS $0.00 SURPLUS EST ISALVAGE VAL) TOTAL BRIDGE CREW MOTOR POOL EXCEPT PUBLIC WORKS (WSU Extension) QTY DESCRIPTION REPLACEMENT DESCRIPTION SURPLUS EQUIP 9 YEAR DATE ORDERED DATE RECEIVED CURRENT MILES/HRS $0.00 ER&R COLLECT ED AMOUNT $0.00 NEW UNIT COST - -- ----------- VARIANCE AMOUNT I ADD. SOLID FACILITIES positive negative ER&R (510) ER&R J510) ROADS (101) WASTE (401) CICS0 WSU Extension 1 2010 DODGE GRAND CARAVAN 2025 PASSENGER VAN 0602 ------ r- 20101 - - -- 110,00(1 130,000 $2,763.57 $2,623.22 $43,82 6-07 1 - 2013 DODGE RAM 1500 2025 1/2 TON CREW CAB PICKUP 0639 2013 101,C100 117,000 $46,000.00 $2,17193 $43,82&07 217193 $48,256.60 $56,000.00 $102,000.00 $7,74140 2,173, $93 $48,256,60 $92,082.67 WWI) 7743.4 1 12017 FORD ESCAPE flEET REDUCTION 0678 2017 81,000 85,000 $39,252.08 TOTAL W-SU Exteiision MOTOR POOL EXCEPT PUBLIC WORKS (YOUTH SERVICES) SURPLUS EQUIP N YEAR 0612 2014 - DATE ORDERED CURRENT MILES/HRS 119,133 $757 2,63. $43,826,07 QTY I DESCRIPTION 2014 FORD ESCAPE - REPLACEMENT DESCRIPTION Al2S SMALL SUV DATE RECEIVED PROJECTED MILES/IIIIS 130,000 SURPLUS EST (SALVAGE VAL) $2,155.04 ER&R COLLECTED AMOUNT $42,446.14 NEW UNIT COST (6%) $40,000.00 $411,6U0.00 VARIANCE AMOUNT ADD. SOLID FACILITIES positive negative $2,446,14 $2,446.14 ER&R (510) ER&R (510) $40,000,00 ROADS (101) WASTE (401) GCSO -- ---- TOTAL YOUTH SERWCES $1,15S.04 W,446.34 - ------------ ---------- --- GRANT COUNTY SHERIFF DEPARTMENT SURPLUS LQUIPX YEAR DATE ORDERED DATE kicum) CURRENT MJI.ES/HRS PROJECTED fvllLES/HRS SURPLUS EST (SALVAGE VAL) ER&R COLLECTED AMOUNT NEW UNIT COST (+5%) VARIANCE AMOUNT ADD, SOLID —T FACILiIIES QTY DESCRIPTION REPLACFt6iFNT DESCRIPTION positive negative ER&R (510) ER&R (510) ROADS (101) WASTE (401) GCSO 1 2007 CHEVROLET EXPRESS VAN — 2025 SMALL VAN 0711 2007 37898 , 37,898 $2,125.44 1 2003 FORD E350 VAN COMBINE WITH $0711 TO REPIACF WI'fH I VAN 0773 2003 72,b3l 12,637 $2,osrj.49 $60,590-50 $-10,000.00 59,409.50 SS38,77 $60,59om $69,481.23 $9,409,50 $518,77 2 2012 DODGE CHARGER 2026 PURSUIT SUV 7014 2012 98,433 125,00o $2,809.97 $69,481.23 $70,000.00 1 2016 FORD PURSUIT SUV 2025 PURSUIT SUV 7090 2016 115,002 130,000 $3,489.25 $81,554.06 $70,000,00 $11,554,06 $70,000.00 1 2016 FORD PURSUIT SUV 1 2017 FORD EXPLORER 1 2018 CHEVROLET TAHOE 2025 PURSUIT'SUV 2025 PURSUIT SUV 2025 PURSUIT PICKUP 7094 7104 7111 2016 2017 2018 117,235 92,446 95,232 140,000 125,000 130,000 ------- $3,244.02 $3,070.53 $4,603.85 $57,321.39 $59,505.84 $67,132.48 $70,000.00 $70,000.00 $72,000.00 $72,000,00 --------- - - - ----- - $12,678.61 510,494.16 A,867S42 $16,255.31 $57,321.39 $12,676.61 $59,505.84 $67,132.48 $55,744,69 $10,494.16 $4,867.52 $16,255.31 1 2019 CHEVROLET TAHOE 1 2019 FORD 1`150 2025 PURSUIT PICKUP 7128 2019 — 90,301 130,000 $4,836.70 $55,744,69 2025 PURSUIT PICKUP 7130 2019 83,537 120,000 $4,253.83 $48,664.24 $70,000.00 slo,omoo ------ -- I $70,000.00 $70,000.00 $70,000.00 $23,3353t, $12,034.47 j7,977,91' 516,51530 $17,98D.1t1 $15,732.69 $48,664.24 $57,965,53 $62,022.08 $53,484.30 $52,019,90 $54,267.11 $44,574.09 $43,947.11 $23,335.76 $12,034.47 $7,977,92 $16,515.70 $17,980.10 $15,732.89 $25,425,91 $26,052.89 $70,000.1)0 1 2019 DODGE CHARGER 2025 PURSUIT SUV 7133 2019, --- 119,039 150,000 $3,052.52 $57,965.S3 1 2020 FORD EXPLORER 2025 PURSUI I SLIV 1136 2020 120,217 150,000 $4,213S,00 $62,022.08 $53,484.30 $52,019.90 1 1 2019 DODGE CHARGER 2019 DODGE CHARGER 202S PURSUIT SLIV 2025 PURSUIT SUV 7137 7139 2019 2 019 87,084 93 100 130,000 125,000 $3,155.36 $3,155.36 1 2019 DODGE CIIARGER 2025 PURSUIT SUV 714 . 0 2019, 90,068 125.000 OJ5536 $54,267,11 1 1 2020 FORD EXPLORER 2020 FORD EXPLORER 2025 PURSUIT SUV 2025 PURSUIT SUV 7143 7144 2020 — 2020 93,300 93,810 125,000 130,000 . $4,245.92 $4,245.92 $44,574,09 $43,947.11 $70,000.00 $70,000100 $26,05189 1 FLEET AUDITION 2025 PURSUIT SUV $70,000.00 $70,000�OU 11 FLEET ADDITION 2025 PURSUIT SUV-- ---- — -- $7$70,000.00 $70,000m $72,000�00 $72,000.00 $11,554-06 SIOXV0,00 572,000.t)C $553,279.51 $114,000.00 $970,720.49 $70,000.00 $70,000.00 $72,000.00 $72,000.00 $481,000.00 $4,0 3 A. 51 — ------ j— 11 FLEET ADDITION 2025 PURSUIT SUV -- ---- — I FLEET ADDITION 2025 112 TON PICKUP I FLEET ADDITION 2025 PURSUIT 1/2 TON PICKUP 19 UPFITS TOTAL GCSO $SS,759.S21 TOTAL ESTIMATED SURPLUS $868,274.55 TOTAL ER&R $595,000.00 $2,005,00.00 COLLECTED NEW UNIT VARIANCE positive AMOUNT negative ADD ER&R S.10 FROM ER&R FROM ROADS (101) SOLID WASTE (401) FROM GCSO/ comm WSU Extension FACILITIES COST (4556) $158,138.50 $2,339,198.35 $4,516,048.28 $70,077.52 $1,162,920.59 $32,500.00 $2,733,316.07 $704,789.92 $1,245.45 $1,034,279.51 $9,917.33 $0.0a $4,516,048.29 TOTAL EST. SURPLUS J-L,58,138.50 TOTAL SUPL FROM DEPT -.- -- $704,789.92 $1,034,279.51 $000 $1.739,069.43 TOTAL FLEET ADDITION/DEPT $32,S00,00 $40,000.00 so.00 5354,000,00 5 50.00 $394,000.00 AVAILABLE FUND $2,497,336,8S ITOTAL REPLACEMENT T $4,516,048.28 TOTAL SUPL. FROM DEPARTMENTS $1,739,069.43 'TOTAL FLEET ADDITIONS/ DEPT $394,000.00 ADJ. REPLACEMENT COSTS -----T$2,382,978.85�