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Home My WebLink AboutAgreements/Contracts - Public WorksGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: PUBLIC WORKS REQUEST SUBMITTED BY: SHILO NELLIS CONTACT PERSON ATTENDING ROUNDTABLE: SAVE BREN CONFIDENTIAL INFORMATION: DYES ONO DATE: 1 0/1 0/24 PHONE: 509-754-6082 k-fA-U-r EllA a ®Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code El Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes ❑Ordinances ❑Out of State Travel El Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution El Recommendation ❑Professional Serv/Consultant ❑Support Letter ❑Surplus Re . q ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB IEN 30 'ell mn - ------- - ---- NEW PARAMETRIX EXHIBIT A: AMENDMENT NINE CHANGE NO. 1, CLEAN UP OF THE EPHRATA LANDFILL RI/FS ENGINEERING SERVICES, FROM 7 0 / 13/24 TO 12/31 /2024 FOR $336,748-36 If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A DATE OF ACTION: APPROVE: DENIED ABSTAIN D1: D2: 1-5F i f D3: 4/23/24 DEFERRED OR CONTINUED TO: . u'LI�L]�1'�'imPQiTH.IYre+lon/��, RECEIVED s 4orT 10 2024 GRANT COUNTY COMl' COMMISSIONERS Grant County Exhibit A: Amendment Nine Change No. 1 Ephrata Landfill RVFS Engineering Services Date: 4 4, (!5," ATTEST: /110iarbara J. Vasquez, CMC Clerk of the Board APPROVED AS TO FORM: Rebekah . Kaylor, WSBA #53257 Grant County Prosecutor's Office Chief Civil Deputy Prosecuting Attorney Date: 553-1860-014 August 2024 `BOARD OF COUNTY COMMISSIONERS `GRANT COUNTY, ASHINGTON CindyCarter Chair � air LJf9J' Danny E Stone, Vice -Chair Rob Jbne ,, ember K24-241 Pa ra rrietrik let create tomorrow, together Grant County Exhibit A: Amendment Nine Change No, I Ephrata Landfill RI/FS Engineering Services EXPANDED MULTI -PHASE EXTRACTION (MPE) PILOT TESTING Scope of Work Amendment Nine Change No. 1 is the first scope and budget addition under Amendment Nine. It includes the continuation and completion of workplan development, monthly reporting, and the start of development of 30% plans, specifications, and estimates for expanding the MPE system. Subtasks have also been added for project management and technical services that may not be eligible for grant reimbursement. The original Amendment Nine completion date, March 29, 2024, was extended through July 12, 2024. The initial Amendment Nine budget ($217,429.34) has not previously been increased, although subtasks have been added and budgets shifted through minor changes. Change No. I is effective July 13 through December 31, 2024. It includes budget additions for new and continuing tasks and an updated Rate Schedule. Scope by Task The Amendment Nine task structure is retained with changes, as summarized below: Task 01PM - Task Management and Administration (JO02) (Continuation, budget addition, new s u btas k) Task 01 - Operate Existing P1 MPE System (J002) (Continuation, budget addition, formal documentation of added subtasks) Task 02 - Interim Action Work Plan (IAWP) (JO02) (Continuation, budget addition) Task 03 - MPE System Expansion (J002) (Activation, budget addition, new subtask) Task 04 - Pilot Testing (Future, no change) Task 05 - Interim Action Completion Report (IACR) (Future, no change) Task 06 - Interim Action Performance Reports (IAPR) (JO02) (Activation, budget addition) Task 07 - Groundwater Monitoring Reports (GMR) (J002) (Future, no change) Task 20 - Management Reserve Fund (Future, no change) Task 30 - Grant -ineligible Services (New task) Task and subtask changes are detailed below. Grant County 553-1860-014 Exhibit A: Amendment Nine Change No. 1 1 August 2024 Ephrata Landfill RI/FS Engineering Services Parametrik Scope of Work Task 0 1 PM == Task Mana"ement - _ strat ., ,. (JO02) A new subtask is added for grant -ineligible management and administration (M&A), and budget is added. g Subtask 01- Task Management and Administration (Budget replenishment) Task M&A was originally budgeted from October 13, 2023 through March 28, 2024. In April, $10,000 was transferred from this subtask to Task 01 - Operate Existing P1 MPE System J002 . C ) The shifted budget is replenished, and budget is added for M&A through December 31, 2024. Task 01 � Operate Existing P1 MPE System (JO02) Task scope and budget are added as summarized by subtask below. P1 MPE system restart, operations, monitoring, and sampling will be planned and scheduled for 2025 in a future change. Subtask 01- P1 Work Plan (PIWP) Development This subtask was originally budgeted through March 28, and supplemented in May with budget transfers from Subtask 01PM.01 and 02.01. Parametrix has developed the working draft deliverable. Budget is added to finalize the P1WP by incorporating PLP and Ecology comments. The budget addition is based on the assumption that Ecology will provide one set of consolidated, reconciled comments which can be resolved without multiple iterations. Subtask 02 - P1 MPE Seasonal Operation This subtask was initiated and partially funded through a budget transfer in April 2024. Subtask labor budget is added for possible minor system repairs and preparation through the end of 2024. Subtask 02EXP - P1 MPE Direct Costs This subtask was initiated and partially funded through a budget transfer in April 2024. Expense budget is added for possible minor system repairs and preparation through the end of 2024. Subtask 02SUBI - KRCI (New) This subtask was added and partially funded through a budget transfer in April 2024, with the retention of KRCI (local contractor) to provide minor repair and maintenance services. Budget for KRCI is added for possible minor system repairs and preparation through the end of 2024. Task 02 - Interim Action Work Plan (IAWP) (JO02) Budget is added for completion of the IAWP. Grant County 553-1860-014 Exhibit A: Amendment Nine Change No. 1 2 August 2024 Ephrata Landfill RI/FS Engineering Services Parametrik Scope of Work Subtask 01- IAWP Development IAWP development started under Amendment Nine, with a focus on supporting data. In April, $40,000 of the initial IAWP labor budget was shifted to Task 01-Operate Existing P1 MPE System. Shifted funds are replenished and budget is added to complete the IAWP. Task 03 - MPE System Expansion (Oj�0`02) (Activation, new subtask) A new subtask and budget are added. Subtask 01- Develop 30% Plans, Specifications, and Estimates (New) Parametrix will develop 30% plans, specifications, and estimates1(PS&E) in parallel with the IAWP, to the extent feasible as engineering design criteria are developed. Completion of the 30% PS&E will be planned for 2025 in a future change. Task 04 � Pilot Testing (JO02) (Future) changes Subtask 01- Monthly lAPR Development Objective The objective of this subtask is to develop and deliver monthly (APRs. Approach Parametrix, with input from Mott MacDonald, will develop monthly IAPRs in accordance with AO Amendment No. 3. Parametrix will perform the following IAPR activities: ■ Obtain all field notes, reports, operations records, monitoring data, and analytical results for the prior month. ■ Report progress and adherence to the AO Amendment No. 3 scope and schedule. 1 Estimate - Engineer's opinion of probable construction cost. Grant County 553-1860-014 Exhibit A: Amendment Nine Change No. 1 3 August 2024 Ephrata Landfill RI/FS Engineering Services Parametrik Scope of Work ■ Summarize MPE performance data for liquid and vapor flows, operating vacuum, contaminant removal, well and system settings, vacuums, valve positions, counts, and similar MPE system metrics. ■ Summarize groundwater elevation and quality data from the previous month. ■ Note upcoming deliverables. Assumptions This subtask is planned and budgeted based on the following assumptions: ■ Mott MacDonald will provide groundwater monitoring data and a summary of Mott MacDonald's activities with sufficient time (i.e., by the 12th) for incorporation in the IAPR by the 15th of each month. ■ The initial budget (established in Change No. 1) covers 5 reports (May through December 2024). ■ Draft IAPRs will not be distributed for review. Deliverables The following deliverables are planned: ■ Monthly report to Ecology with copies to the PLP Group. Task 07 � Groundwater Monitoring Reports GMRIi (JO02) (Future) No changes or funding. Task 20 - Management Reserve Fund ( Future) No changes or funding. Task 30 -Grant-Ineligible Services (New) Subtask Olinel -Grant-Ineligible Services (New) This subtask is for grant -ineligible services. Parametrix and the County will endeavor to communicate in advance when services may not be grant -eligible and mutually confirm which activities fall under this task. Budget Summary This section summarizes the Amendment Nine budget, reallocations, and additions (Table 1). Budget reports are provided for new Subtasks 03.01(30% PS&E) and 06.01(IAPRs) (Table 2). Grant County 553-1860-014 Exhibit A: Amendment Nine Change No. 1 4 August 2024 Ephrata Landfill RI/FS Engineering Services Parametrik Scope of Work Grant -ineligible efforts under new Subtask 30.01inel will be provided when needed at the scheduled rates. An updated rate schedule (Table 3) is provided to reflect personnel separations and additions to the project since Amendment Nine was signed. This is an informal rate schedule update. Grant County Exhibit A: Amendment Nine Change No. 1 5 Ephrata Landfill RI/FS Engineering Services 553-1860-014 August 2024 Parametrik /et's create tomorrow, together Table 1. Summary of Amendment Nine, Reallocations, and Change No. 1 Task SubTask Description 01PM 01 Task Management and Administration Amendment Nine Budget Hours $73,401.05 257 01 01 P1 Work Plan (P1WP) Development $43,116.38 201 01 02 P1 MPE Seasonal Operation --- --- 01 01.02Sub1 KRCI --- --- 01 01.02EXP P1 MPE Direct Costs --- --- 02 01 IAWP Development $100,911.91 493 03 01 Develop 30% Plans, Specifications, and Estimates --- --- 06 101 Monthly IAPR Development --- --- 30 101inel Grant -Ineligible Services --- Subtotals $217,429.34 951 April 2024 Reallocation Budget Hours Change Change' $. 00000, 110 11 $15,000-000i ' l 00! 11 911 11 1 111. 11 Scope of Word 1Calculated based on the weighted average bill rate through August 2, 2024. Individual hour estimates were not developed for the April 24, 2024 reallocation. 2Budget reports for new subtasks 03.01 and 06.01 are provided in Table 2. Other subtask hours are estimated based on the weighted average bill rate through August 2, 2024. Grant County 553-1860-014 Exhibit A: Amendment Nine Change No. 1 6 August 2024 Ephrata Landfill RI/FS Engineering Services Parametrik Table 2: Budget Report for New Subtasks 03.01 and 06.01 03 MPE System Expansion (J002) $100,551.85 03 01 Develop 30% PS&E $100,551.85 06 Interim Action Performance Reports (IAPR) (J002) $51,296.51 06 01 Monthly IAPR Development $51,296.51 Labor Totals: $151,848.36 Subtask 03.01 and 06.01 Total $151,p848.36 Grant County Exhibit A: Amendment Nine Change No. 1 7 Ephrata Landfill RI/FS Engineering Services C C: O CU Ln � = U 'a CD COo L Ln U CU vi s : •V (U CO CO CO Q L O � L Ln _ � L +� an �� cn w — .;� U p U _ 'i L O a-J _L •U U U a U O .} N tin U U w 'cn L• 'L � L a.i v) a_ w cn 0 lours 466 71 33 42 31 41 7 466 71 33 42 31 41 7 214 112 214 112 680 183 33 42 31 41 7 553-1860-014 August 2024 Scope of Worl > O o z U V) CO J U L 0 >� V) ra s-- N 4-U W E U i— —� V) Q L O V) can 'tin tin o w w cm U U - - ,O V) -F -E W W Z N N t6 'tin w w w 'tin v) in V) C/? w w a i� 27 53 "566"243" 27 53 56 62 43 9 93 9 93 27 53 56 1 62 43 9 93 Parametrik let's create tomorrow, together Table 3: Rate Schedule Employee Classification Bill Rate Dwight E. Miller Principal Consultant 343.61 Shanon L. Harris Project Controls Specialist 146.66 Brian K. Pippin Sr Consultant 290.00 Allan C. Maas Sr Consultant 266.73 Laura B. Lee Sr Planner 200.47 Lisa A. Gilbert Sr Hydrogeologist 236.84 Margaret E. Spence Sr Scientist/Biologist 231.52 Brandon R. Ball Principal Consultant 317.99 Debra M. Fetherston Publications Supervisor 165.52 Denise D. Peterson Electrical Designer III 163.40 Steven Wagner Sr Engineer 245.08 Gary White Sr Electrical Engineer 275.93 Guy Cosway Sr Electrical Designer 229.46 Adam W. Romey Hydrogeologist IV 159.56 Michael L. Hall Sr Scientist/Biologist 207.14 Glen E. Barcus Sr Electrical Designer 232.68 Clifford M. West Sr Designer 211.49 Jean N. Johnson Sr Contract Administrator 179.03 Marriah K. McCreery Project Controls Specialist 155.50 Walter Harvey Env Tech III 107.30 Antoinette M. Selhav SrAdmin Assistant 101.87 Butch R. Purganan Designer IV 188.85 Alan T. Butler Sr Engineer 193.44 Joel S. Linke Sr Engineer 228.10 Victoria L. Soileau Sr Project Accountant 150.36 Amanda B. Lucas Publications Supervisor 144.44 Joseph R. Merth Sr Consultant 295.43 Rebecca K. Mellinger Publications Supervisor 150.79 Patricia E. Yi Sr Graphic Designer 148.93 Joshua R. Ahmann Sr Planner 190.71 KatherynSeckel Sr Planner 201.87 Sarah A. CrackenbergE Sr Project Accountant 134.51 JasonJ. Ceralde Planner IV 156.70 Chad L. Tinsley Sr GIS Analyst 160.01 Jeffrey W. Reinmuth Sr Electrical Designer 189.57 Andrew A. Peterson Designer III 151.44 K. Darik Miles Electrical Designer IV 1:173.10 Grant County Exhibit A: Amendment Nine Change No. 1 Ephrata Landfill RI/FS Engineering Services Scope of Work Employee Classification Bill Rate Karl R. Hufnagel Sr Consultant 255.59 JeniferJ. Young Sr Consultant 319.56 Cameron B. Carlson Electrical Engineer IV 187.30 Clara F. Olson Engineer III 152.86 BeckyJ. Taylor Sr Publications Specialist 114.35 Jason N. MacLeod Survey Supervisor 205.88 Robert W. Rohler Sr Electrical Engineer 242.61 Connor R. Wittman Sr Electrical Engineer 257.88 Drew 0. Norton Engineer IV 178.84 Darlene V. Richter Sr Project Accountant 129.18 Jessica M. Lavaris Sr Project Accountant 127.96 Tiffany L. Neier Sr Engineer 208.94 Marvin C. Casanova Sr Electrical Engineer 243.38 Amanda S. Thompson Engineer III 139.14 Jacob M. Stolle Engineer III 152.06 Michael P. Brady Sr Hydrogeologist 201.50 Susan E. Swift Technical Editor 123.34 Colin Y.M. Phang Engineer III 137.18 Morgan C. Waidelich Surveyor III 120.29 Bruno Antoine Engineer II 126.98 Lindsey G. Benjamin GIS Technician 106.15 Nicole F.S. Chen Engineer 1 118.83 Tabatha E. Dye Engineer IV 152.32 Lauryn E. Guerrissi Engineer III 136.85 Roseanne Sherman Project Coordinator 109.82 Tinu Thomas Cherian #N/A 141.22 Sally V. Nguyen Hydrogeologist 1 114.88 Amber M. Bailey Sr Scientist/Biologist 186.31 Joy P Metcalf Technical Editor 126.75 Shira DeGrood Sr Scientist/Biologist 186.00 Jordanna D. Lebow Project Accountant 96.00 Alexander M. Lesher Engineer III 168.42 Molly Alar Sr Scientist/Biologist 186.37 Scott Swedberg Engineer II 131.27 Katherine Burke Hydrogeologist 1 114.08 Alixondria J. Strobeck Project Coordinator 102.38 553-1860-014 August 2024 509-754-6082 ext. 3508 ht_tVSJ!WWW.,gran!co,untyw _W From: Rebekah M. Kaylor<rtiil<avlor@gt"atltcou;titywa. ov> Sent: Monday, September 23, 2024 10:00 AM To: Joan Sieverkropp <.LsLieL!.er1Krop°" f antcount ov> Cc: Andy Booth <aboofl h, pi > Subject-, RE: Consultant Change Order -Landfill Remediation Hello. I apologize that it has taken me a while to circle back to this. I am fine with the changes as long as Pubtic Works is OK with it. Both parties should sign off on the change to the scope of work. This should have a signature page. I have attached a template, but Parametrix should sign as well. I would suggest adding the following signature block (without all the filled information) to the signature page. Accepted for PARAMETRIX, INC. By -Fitle EP&C Division Manager Date.- December 28, 2023 Let me know if you have any questions. Regards, Rebekah Kaylor Chief Deputy Prosecuting Attorney (Civil/Appel late) Grant County Prosecuting Attorney's Office PO Box 37 Ephrata, WA 98823 Phone: 509.754.2011 x3950 Fax.- 509.754.6574 rmkavior@gt-ant countywa. 0V Z� - - In e I The consents of this e-rnail rn%e'ssage, inClUdWig any attachments, are intended D11'aly for the use of the person or entity to whon-i th e-ala'I was addressed. It contains information that, may be protected by attorney-(.-lient p ivilege., work-produCt, or other privileges, and in -lay be restricted flrarr'i disclosure by appliCa b 1 e s 411,a t. e rl I and fedel'al law- lr'yc)u are not the intended recipient of this 1pe-sage be advised that any dissemination, distribUti011, (.fir use (_-)ftf-ie contents of thi isr, n assage is Strictly prohted. If YOU reC_elved this niessage in error, please contact the sender by reply e-mail. Please also permanently delete all copies of the, 0691nal e-mail s t L I I - and any attached doCL)nientatlori Please be advised that any reply 'to this &-avail may be considered El public:; r1l:'acord wid be stubject to disclnjsurre�. , upon request. Andy Booth From: Rebekah M. Kaylor Sent: Monday, September 23, 2024 337 PM To: Joan Sleverkropp Cc: Andy Booth Subject: RE: Consultant Change Order -Landfill Remediation Ultimately, it is up to the Board, but Iwould suggest using the signature page. Otherwise I am fine with it as tong as PW is ok with the changes. Regards, Rebekah Kaylor Chief Deputy Prosecuting Attorney {Civil/Appellate) Grant County Prosecuting Attorney's Office PO Box 37 Ephrata, WA 98823 Phone: 509.754.2011 x3950 Fax: 509.754.6574 rmkavlol-@gr*antcount,Vwa.gov Fti::7 —. - The contents of this e-mail message, including any attachments, are intended solely for the use of the person or entity to whom the e-mail was addressed. It contains information that may be protected by attorney --client privilege, work -product, or oth 4 er privileges, and may be restricted from disclOSL[re by applicable state and federal law. if you are not the intended recipient of this inessage, be advised that any dissemination, distribution, or use of the contents ofthis message is strictly prohibited. if you received this message in error, please contact the sender by reply e-mail. Please also pe I runanently delete all copies of the original e-rnail and any attached docur-nentation, Please be advised that any reply to this e_mall may be considered a public. record and be subject to diSCIOSUre upon reqUeSt. From: Joan Sieverkropp <jsieverkropp@grantcountywa.gov> Sent: Monday, September 23, 2024 12:55 PM To: Rebekah M. Kaylor <rmkaylor@grantcountywa.gov> Cc: Andy Booth <a booth @gra ntcou ntywa.gov> Subject: RE: Consultant Change Order -Landfill Remediation Rebekah, I apologize. I didn't realize that it didn't include one. I am attaching the amendment nine agreement which is how all the other ones have been done. For some reason, only one commissioner signs and there isn't a Line for the attorney. jomu G �e�ku#v, Solid Waste Programs Coordinator Grant County Solid Waste 124 Enterprise St SE Ephrata WA 98823 Fronm�Joan 3ieverkropp Sent: Thursday, September 12,2O249:O2AM To: Rebekah M.Kay|or » Cc: Andy Booth Subject: Consultant Change Order -Landfill Rernediation We needto proceed with a change orderwith Parametrixforthe landfill remediation project.Theohangeondar proposal is attached along with the original amendment nine. We note that there is not a signature line for your review and vveare unfarniiiorwith the process. What has been your rote inreviewing the contracts with the consultants? Andy would appreciate your input. Lesie Nellermoe has looked it over and deferred to PW. Thank you for your assistance. Ja(t"C0WJ"kIA9W Solid Waste Programs Coordinator Grant County Solid Waste 124Enterprise StSE Ephrata WA 88823 508-754-6082 ext. 3508 p, s, _:/ / w v vmg ra ntooi��VV�� 3