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Home My WebLink AboutPolicies - FairgroundsGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) t" REQUESTING DEPARTMENT:Fairgrounds REQUEST SUBMITTED BY: Jim McKiernan 2, DATE: 8/27/24 PHONE: 509-237-2672 CONTACT PERSON ATTENDING ROUNDTABLE: Jim McKiernan CONFIDENTIAL INFORMATION: DYES ONO �' LI :4 ElAgreement / Contract DAP Vouchers CAppointment / Reappointment pp t CIARPA Related 0Bids / RFPs / Quotes Award 013id opening Scheduled ElBoards / Committees EBud et g ❑Computer Related O Count Code y D Emergency Purchase El Employee Rel. ❑Facilities Related F1 Financial ❑Funds ElHearin ❑Invoices / Purchase Orders FlGrants -- Fed/State/County 01-eases 0 MOA / MOU []Minutes ClOrdinances Out of State Travel L�Pett Cash h iR Policies Q Proclamations EJ Request for Purchase O Resoluti on Recommendation FlProfessional Serv/Consultant DSupport Letter OSur lus P Req. E]Tax Levies OThank You's DTax Title Property CIWSLCB e qjjjjij�111 I I'll 1 11111 - ---------- - Request for rate approval for2025�Fairgrounds rates per attached, g#Tzilmal If necessary, was this document reviewed by accounting? � YES 0 � NO N/A If necessary, was this document reviewed by legal` El YES P NO 9 NSA DATE OF ACTION; �0 . DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D2: _ D3: WITHDRAWN: 4/23/24 Grant County Fair and Fairground Rates Proposed M25 rates Fair Rates 2024 Rates :TJ14 -7el ..;a < cz) I or 6 . . . .......... Bedding Fees(IncludesTax) Open(perAnhnaf) $10.00 $12,00 fleet- ICI 0.00 $ 1,21 (Y) Swine/Sheep/(.3roats 1 (). O $ 12, 0 R11bbit"POL1111Y 1$6.00 Horse s 10.00--51'.1, -1 Bee I' 10.00 '2. 516"ilic/Shecp/60,its s 10.00 S; 12.00 __._.........,..�.�.-..........,.__�,...._,.._.. - I' a bb It/ Pou 1 tr� _.$5,00 6 Parking Non -rcservcd Outside Parking Free Reserved Insidl u farkilit, 100,00 5. 0 0 L Rescr%,cd Inside VIP-11m,king S 15 5:ag� 75 $1 .00 2 c) t s Camping Pre-R.�,-hvtratimt (Returidng Campers Onll,) Pavilion campgI-ound(Witer, Flectric. sewer) S70(M)o $230,00 imit to 35 le 15'u North ill P�Zrou nd(Wa lei- Electric) N 1 65MO S., 19 u. Limit to 30 I�cl I 111c,"e(Ise ["Ist 165 00 General Campim, 1"'Jectric. cr .00 S260,00 I_il it to 35 ieet I) 111 C I'C ZIS L ... ... . .... ........--- --- North Camp, round(water'k- E"Icuric) S 1 85,M) S2 15,00 Limit i o 3 't-ecT - 15 Caillp"gouwalel-S-, Elcalic) nc 1(Ava --- WNW $18 �.00 $2 15,00 Tent(Desig ated Arcas)(NO PASSES INCLUDED) xxxxx Xxxxxx 1'.'liminated in 2023 2 or 6 Commercial Vendors(5 Entrance Passes Included per Vendor) Indom- P"endon(Incluthq I lahle and 2 chahw per M.Y10) I Ox 10 in -line Booth S325.0(J $325.00 10 x 10 Corner Booth $450.00 1$450.00 Outdoor Vendor(No Tables and Chaim Incl.) I Ox 10 Booth Space $275.00 ---- S275.00 Each Additional. I Oil Frontage(After F'irst 1011) 1$5225,00 j$225.00 Alise Vendor Items Vendor Cam 1)in,,,,(S pace Linlited) $65.00 S65.00 Vendor Parking(Space Limited) $75.00 $75.00 Rectangular Table $10.00 SIO.00 Chairs $2.00 $2.00 Vendor Tnailer Parkinu OWN MR. owl $75.00 $75.00 If 'Ood Concessionaires (4 Entrance Passes Included'1131)) Minimum Fee All Concessionaires (Due at Contracting) $500.00 $500.00 Couln-lission Profit Food Vendor(IN) of Gross) 20.0% 20.0% Non-Prolit Stalus Food Vendor(%� ol'Gross) 1-5.0% 11-5.0% z— Kent the same ice Fee N/A Me are not doine, ice this year, contracted out Carnival (flates set by CarnivalCompany each year) - Winter Pre -sale S 34.00 TBD -Rates established by Davis Shows - Spi-ing Pre -sale $ 36.00 TBD Rates esta Davis Shows On -Site S 38.00 TBD Rates established by Davis Shows 3 or 6 and Fair grouuds rental .rues - t�p Non-profit groups receive discount of 20% on building rates except partial day rentals L4 Buildiwgs 4and areas Moses Like Rounduprodeo grounds rental $5,000.00 $5,000.00 Conti -act rate th-OL11,111 2029 I -luck Fuller building / day $87-5.00 I[ICILjde,, cle,iii'I -nv Huck Fullcr building I ourly rental - 2 hom- minlallllnl SWO $12 5 Ag Building/Day S 0 7 5725 New rental rite based on inipi-ovenlunts Comunet-cial Building, - Kitchen Included / day $1,25(.).0(,.) $ 1,25().00 New bathrooms awi'lable 17\ici kitchen Waivailable S200.00 $250.00 All Da , - STI()-Url;- Commissar-' kitchen rental $35.00 1 4-1.1 building - Kitchen Included / day $1,000.00 S1,000.00 Includes cleaning fice Combined Building Rental Per Day (414, Commercital, Ag) 2,750.00 $2,750 4-1-1/Conimerclal rental with admission $1,695.00 $1,695.00 New bathi-oonis available Exhibit Buildings /day S)2 5 0. 0 0 $300.00 i&P4 IS 7 J.00 S100.00 .New ECC Meeting room per hour $35.00 Ardell Pnilion / day S895.00 S . ()-)5 Includes Bathroom cleanin.AW'. Includes Bathroomclearmi.g lee Includes Bathroom cleanim, lee Only when no events I larwood Pavilion/ day S795.00 S S825.00 Both Indoor Pavilions /div S 1. 3 9 5. o 0 S1,495.00 OLITC1001- Prance arena rental / d4y I S 175.00 w225.00 .0 enlej- field outdoor pavillion / day $425.00 $475.00 Will pi-ovide access to bathroom SOLIth Field / Day - includes soutlifield camping $425.00 $475,00 Will pi-ovide acccss to bathroom fl'3 Any Puking lot rental S375.00 $375.00 Rodeo Arena / day S895.00 $895.00 To Promote more equestrian events to Ilse Rodeo Mena / day with admission S1,500.00 $1,500.00 Does not include cleaning flee Rodeo arena cleaning fl'e S,500.00 $500.00 Includes i andstands and bathroom gT Ardell[Flarwood T-dour rental 5400.00 $425.00 Ardell/lIamood rental pet- how-pist 4 hom-s S115.00 $125.00 Arc] el 1,111-1 Iwood rental with adillission S1,595.00 S1,595.00 Includes Restroom Cleaninu Camping Camliing - Diy night S25.00 $25,00 Includes taxes and tees i"anlping - Partial hookaisnight $35.00 40.f10 Includes taxesand lees C.imping - Full honkLIPS S40.00 545.00 111CILides laxeS .111d I*L:Cs - - ------------ - 4 or 6 Equipment Tables - S' Rectangle SIO.00 $10.00 Tables - 5'Round $10.00 $10.00 Chairs - White resin wedding chair S3.00 $3.00 ("hairs - Black stacking S2.(. 0 $2.00 quails - Folding $1.00 N/A Stage per section 8'x 4' $15.00 $15-00 11ormble PA S75.00 $75.00 Adding pole and drape "m $75.00 $100.00 KI) Cana py/Diily S150.00 $250.00 $500 off site rental and requires ecolop, blocks or staking Movie screen/l)aliv N/A Eliminate -Ilipe and Drape 10'x IO'BOLAII S40.00 20111) Discount 1by- 'IVIL Chamber IMenibers (S32/booth) 10' ScClioll $10.00 2U0,10 Discount for.M.1- Chamber Members (ShlAgctioll) Security Security - $55_per guard per hour based on attendance -.$55.00 $55.00 Riles Sutiect to ellaII;f!e Sheri 11'wi th car -$90.00 1$90.00 Per hour Miscellaneous Fees Stall rental per d..iv S20.00 $20.00 Kept the s-,ime but impye fo leinented minimum chi smaller events Tack st,111 ICe $121.00 $14-00 Stall Cleanim-, 1'ec I S I Is'.() 0 $20.00 OLJI- Farm Libor costs are increasing Dirt _fc&Day Of'other stalls are brouht in) $3.00 $3.00 re 'mporaty stall 1�&Day SIO.00 3 10.00 - ------ Cattle Pen Rental/Da, 1 $10.00 $IO.00 Stull FARIMM]i t/ca in ping with clemiing SI 3 S40.00 Incorporates new stall Cle;IIIIng rate I Sli,-ivings per bale v-wi� -kw $ S9.25 Disposal is costing more Labor per hour no -equipment $75.00 $75.00 Labor per hour with equipment S100.00 $100.00 Reservation fice $350.00 $350.00 IZCSCI-%',ItIOTI ]CC eLlUitle events S400.00 $500.00 Rcsen--ation fee first year equine events m $750.00 $750.00 NcN%, rzite to cut down on cmiccil.-itIMIS DZI.mag,C 1-'.)eposit Daily Venuel;ke"nital for Set Up time (daily) $200.00 $250.00 chzingcd I'Or all clays except I c � ciit.w Dail! Combined Venue Rental (411, Ag, ComillOciiih Set up (lay fee $ 50.00 $350,00 chaqged Ibrall (lays except day ofevent After flours Set Up time (hour)y) IS50.00 $50.00 per hour with tWO 11OUr mininIUM "I'ablelind chair set Lip I*CC (hourly) I $75.00 $75.00 per hour with two hOUr nummum (2 fairg grounds stall'i-nembers) 5 or 6 Svecial Rates aDDroved by BOCC Boys and Girls Club Youth Interaction Educational Da care $500 $500 Per Day.Approved November 2020 For Events grossing $15k or more to the Ifairprounds Approved July 2019 IS .66 20.00 C,1kIP1jIAIL AL AL A, 0 0 S 35.00 PILIS 20% diSCOM11 For Events grossing $25k or more to the Fairgrounds Approved Sept 2(,.)-')(,) Stall Rate S 16.00 $ 16.00 "remeora!X Stall Rate (Basically dirt rental) 3.00 S 3.00 . .... Ca nip i n g S 30.00 $ 30.00 Plus 2)0% discount S, A.0"1, 20. L, W, $ 2S'00 m $ 150.00 Comity agency rate $ 150.00 - All other government agencies S 300.00 300.00 -Youth Equestrian Events I linivood, Ardel 1. Rodeo RWt-41- - Hourly s -s 3 5. 00 Or $450/day, :idded R( x1co arena , A Stall Fees - 414 and 18.00 $ 18-00 I'llus $18 cleaning fine if not cleaned Damage deeosit and reservation fees waived -CBBRC and WBRA Rates 4 hour rental S 300.00 35 0.00 Day KL �Ptalh4-dell4. 's 675.00 S 7 25.00 14H, FFA, Grange and Grant County Junior Equine youth rate 1-'re I C Free Approved July 2020, applies to any open dates in any building . 4 44. & % Kill ..VL.II& - 1-7 mallwillglit "A Javvmv mumpte event averaging will apply- Fri and Sat nights only The above minimum charge will be applied to all equestrian events -It will only apply to events that happen over Friday and Saturday nights or $4,000. For promoters who bring in multiple events the minimum charge will be average over all of their dates. 6 or 6