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Home My WebLink AboutAgreements/Contracts - JuvenileGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Juvenile Court & Youth Services REQUEST SUBMITTED BY: Suhail PaIaCIOS CONTACT PERSON ATTENDING ROUNDTABLE: Suhail Palacios CONFIDENTIAL INFORMATION: DYES *1 NO SATE: 09/17/2024 PHONE: 509-754-5690 Ext. 4430 11i"RoMmo ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑Computer Related ❑County Code El Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases * MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB am requesting permission to sign with contractor for MOU Regarding Community Engagement Boards between Royal City School District and Grant County Juvenile Court & Youth Services. Term of Contract: September 30, 2024 and will remain in effect until legislative updates necessitate or cancel by either party. The purpose of the MOU is to establish communication and clarify the roles and responsibilities of each party. If necessary, was this document reviewed by accounting? ❑ YES 0 NO If necessary, was this document reviewed by legal? 0 YES ❑ NO DATE OF ACTION: 1 27-� APPROVE: DENIED ABSTAIN D1: D2: D3: DEFERRED OR CONTINUED TO: SEP 25 4/8/24 r;tS.RS %SAWW� 2Ue muiol" oun 'j- V"d & a=*owdeed cW as�� aea ep� �n a, 4&ltrm P&w, ff GRANT COUNTV JUVENILE COURT & YOUTH SERVICES P.O. Boy 8181303 Abel Road, Ephrata, VGA 98823 phone (509) 754-5690 1 eFax 1-509- 754-5797 September 18, 2024 Board of Grant County Commissioners PO Box 37 Ephrata, WA 98823 RE: Signature for MOU Regarding Community Engagement Boards between the Royal City School District and Grant County Juvenile Court & Youth Services. Dear Board of County Commissioners: Please see attached contract for review and approval. Contractor: Royal City School District Term of Contract: September 30, 2024 and will remain in effect until legislative updates necessitate or cancel by either party. Purpose: is to establish communication and clarify the roles and responsibilities of each p a rty. I am requesting permission to sign with the contractor. Thank you for considering my request. Suhai Palacios, Juvenile Court Administrator Grant County Juvenile Court & Youth Services "It 61 04M W&J41a to MW aan w 4 w4" 1"4&v&w "d Awom" #4& "or#, • • , "d AojM"damage �n , at- v�d "aa "d aea • . Memorandum of Understanding Between Grant County Juvenile Court &Youth Services And Royal City School District ATTEST: Bai bara J. V s e Cl rk of the B r Approved as to form: Rebekah Kaylor, WSBA #53257 Civil Deputy Prosecuting Attorney Date: BOARD OF COUNTY COMMISSIONERS G NT COU TY, V A SHINGTON Cindy Ca er, Chair Se Danny E. tone, Vice -Chair Rob.Jo.n=es -_' ember K24-230 This Memorandum of Understanding (MOU is entered into by and between the following entities: Royal City School District and Grant Count Juvenile Court & Youth Services. This contract begins September 30, 2024 supersedes all previous MOU's entered by the parties regarding Community Truancy Boards and will remain in effect until legislative updates necessitate a change or is canceled by either party through agreement. FUNCTION OF THE PARTNERSHIP The MOU is for the following purposes: 1. Establish appropriate communication and understanding between the parties. 2. Define the roles of each of the parties. 3. Facilitate the acts, of all parties toward a more collaborative and uniform process for truancy cases. 4. Each party is responsible for their own negligent acts and this Memorandum of Understanding does not create rights for third parties. AUTHORITY The parties' actions regarding truancy are governed by RCW 28A.225, Second Substitute House Bill 2449 — effective date 61912016, Engrossed Second Substitute Senate Bill 5290 - effective 71112019. F, 1 11 X-C 1 113 1 -4, 4 kTi 14 0 - k I 1. We,, the undersigned, agree to collaborate with the school to continue a coordinated approach to reduce chronic absenteeism and involvement of truant students in court through the continued development and implementation of culturally appropriate practices and evidence based services that 'Include but are not limited to Community Engagement Boards (also known as CEB or CEBs) and stay petitions. 2. No alteration of the terms of this Agreement and no oral agreements, unless made in writing between the parties hereto, shall be binding. I Either party may cancel this Memorandum of Understanding to the other party with 30 days" notice. ROLES AND RESPONSIBILITIES Royal City School District agrees to: 1) Assign a school district designee to work with the juvenile department to continue and establish a Community Engagement Board(s) to address truancy concerns. 2) File necessary documentation along with the Petition Regarding Truancy that requests a STAY of the proceedings to allow the matter to go before a CEB. 3) Prepare a letter to be sent to the family informing them of the filed Petition Regarding Truancy that requests a STAY of the proceedings and inviting them to attend a CE.B on- a specific date and time in the language they are fluent; copy to be provided to the juvenile department. 4) Collaborate with the juvenile department as needed to coordinate interventions for truant and chronically absent students, 5) Utilize data to determine appropriate interventions. 6) Once established, the school district agrees to jointly coordinate, participate and maintain one or multiple Community Engagement Boards comprised of Community members, School administrator, School Representative and Juvenile department (as stated in SST 2449 Section 5).- 7) The School District agrees to recruit and train all volunteers on identifying barriers to school attendance, risk/needs assessments,, treatment and services available in the school and in the community. 8) Provide the appropriate Interpretive services for families during the CEB. 9) Provide the juvenile department with the original CEB Contract and retain a copy developed during the CEB if a petition or stayed petition is in place. 10) Once the CEB Contract has been developed, the school designee will monitor students based on the level of concerns and attendance for each student. The designee will offer suggestions as to possible interventions related to specific students based on individual situations and behaviors. 11) Keep the juvenile department informed of the outcome of the CEB if petition is submitted; request further court intervention if deemed necessary (i.e. CEB Return of Case to request setting a court date to address continued truancy issues). 12) Provide the Juvenile court representative with attendance and court recommendation prior to all hearings set before the court. 13) The School District, its employees, subcontractors, and their employees (including CTB members) shall maintain the confidentiality of all information provided by the County or acquired by the County in performance of this MOU, except upon the prior written consent of the County or as required by other applicable law or an order entered by a court of competent jurisdiction. 14) Serve the paperwork on the student and parent that compels -him/her to appear in court. Grant County Juvenile Court & Youth Services agrees to: 1) Assign Staff to collaborate with the school district as needed to train the district on updates, legislative changes (SSHB 5290) and the process of filing a Petition Regarding Truancy that requests a STAY of the proceedings to allow the matter to go before a CEB; and assist whenever possible to coordinate interventions for truant students. 2) Utilize data to determine appropriate interventions. 3) At each Community Engagement Board, the juvenile department shall assign staff to attend and participate with CEWs as scheduling allows. The assigned staff will: (a) Participate with CEB members to offer suggestions to remove barriers and g& ,s L -' st ions for interventions based on the 'Individual,needs Qfthe .. j students; (b) Assist with the flow of information in Court. 4) Process each Petition Regarding Truancy that is received from the School District as per RC W 28A.225.035. This includes: (a) Preparing the necessary documents for review and signing by the School District. (b) Presenting the Petition Regarding Truancy and an Order to Stay Truancy Proceedings and Referral to the court for signature. (c) If approved by the court, file the Petition Regarding Truancy, Order to Stay Truancy Proceedings and Referral and any additional paperwork with the Clerk of the Court. {d) Return the Paperwork to the school for distribution to the student / parent. 5) File the CEB Agreement and Document Cover Sheet and any additional paperwork If there is a petition with stay (ie. copies of letters sent to the family inviting them to the CEB, the CEB Agreement, description of interventions and timeline} provided by the CEB/school with the Clerk of the Court. 6) Process the CEB Return of Case received from the school that asks the court to set a court hearing to address continued attendance issues-, seek the Court's approval and signature of the Order Lifting Stay and Scheduling Hearing; and prepare the Notice of Hearing/Order to Appearfor Hearing that will set a hearing date and time. This includes.. - (a) Preparing the necessary documents for review and signing by the School District and by the Court. (b) File the documents with the Clerk of the Court. 7) Provide appropriate interpretive services for families during court. 8) Provide schools with a copy of each court order that is developed during a court hearing. 9) File any motions to set show cause contempt; motions to stelke or reset; motions to dismiss the truancy case after receiving the appropriate information from the School District. 10) Report to the School District regarding any further hearings, information or other matters relating to the truancy case. 11) Present information and recommendations provided by the school to the court. 12) The County and their employees shall maintain the confidentiality of all information provided by the School District or acquired by the School District in performance of this MOO, except upon the prior written consent of the School District or as required by other applicable law or an order entered by a court of competent jurisdiction. The Royal City School District and Grant County Juvenile Court & Youth Services recognize that working effectively together to maximize this partnership and its common goals will strengthen student graduation rates. f Signature o Titrict Superintendent or Designee Date Sjqnatur' Court Administrator or Designee Date DATEDthis d aV o)C7-D 2024. BOARD OF COUNTY COMMISSIONERS GRANT COUNTY, W SH NG "O f Cindy Carter,�T' ; ,.' Danny E. n , virt, .f, �Y .r T -ESTI f B,Clerk s APPROVED AS TO FORM: Rebekah Kaylor, 0AX DeputyProsecuting Attorney WSBA #53257