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HomeMy WebLinkAboutGrant Related - BOCC (004)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: Karrie Stockton CONTACT PERSON ATTENDING ROUNDTABLE: K81"1'I@ Stockton CONFIDENTIAL INFORMATION: ❑YES 8 NO DATE:JIZ5/ZOZ4 PHONE:2937 beg LV- Main W.4w ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ® Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB �SGGESTE �NGAGEND* _ Wh Consolidated Homeless/Emergency Housing Fund (CHG/EHF) #24-46108-10 in the amount of $27,546.98for August 2024 expenses. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO R N/A LA DATE OF ACTION: au APPROVE: DENIED ABSTAIN D1: D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 STATE OF 1*1VASHINGION DEPARTMENT F ��AMERCE Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 403522 COMMERCE VENDOR OR CLAIMANT (Warrant payable to:) INSTRUCTION TO VENDOR OR CLAIMANT: Grant County Board of Commission Submit this form to claim payment for materials, merchandise or PO BOX 37 services. Show complete detail for each item. EPHRATA, WA98823 Vendor's Certificate: The individual signing this voucher below warrants they have the authority to do so as authorized and on behalf Kerrie Stockton of the entity identified in the Vendor/Claimant section. The individual (Vendor Contact Person) signing below certifies under penalty of perjury that the items and totals listed herein are proper charges for materials, merchandise or (509) 754-2011 ext 2937 (Vendor Contact Phone) services furnished to the State of Washington, and that all goods furnished and/or services rendered have been provided without discrimination because of age, sex, marital status, race, creed, color, <kstockton(a�grantcountywa.gov> (Vendor Contact Email) national origin, handicap, religion or Vietnam era or disabled veterans status. 07/01 /23 - 06/30/25 (Contract Period) Karrie Stockton (Kstockton2) 9/25/2024 7:52:56 AM O8/01 /24 - 08/31 /24 (REPORT PERIOD) (SUBMITTED BY) (SUBMIT DATE) DESCRIPTION BUDGET REQUESTED EXPENDED TO AMOUNT THIS AWARD AMOUNT DATE INVOICE REMAINING Unassigned - Unassigned $.00 $.00 $.00 $.00 $.00 Admin - Unassigned $28,680.00 $.00 $27,136.61 $.00 $1,543.39 Rent - Unassigned $210,275.00 $.00 $141,943.70 $.00 $68,331.30 Facility Support - Unassigned $27,902.27 $.00 $18,600.00 $.00 $9,302.27 Operations - Unassigned $1897417.73 $.00 $138,579.63 $.00 $501838.10 HEN Admin 2024 - Unassigned $2,000.00 $.00 $11424.04 $.00 $ 575.96 HEN Rent/Fac Support 2024 - Unassigned $224,345.00 $.00 $198,629.76 $.00 $25,715.24 HEN Operations 2024 - Unassigned $42,000.00 $.00 $37,116.30 $.00 $4,883.70 HEN Admin 2025 - Unassigned $5,000.00 $.00 $333.36 $.00 $ 4 666.64 HEN Rent/Fac Support 2025 - Unassigned $173,345.00 $.00 $211725.00 $.00 $ 151 620.00 HEN Operations 2025 - Unassigned $50,000.00 $.00 $10,100.28 $.00 $39,899.72 Eviction Prevention Admin - Unassigned $10,000.00 $.00 $.00 $.00 $10,000.00 Eviction Prevention Rent - Unassigned $1,132,655.00 $.00 $421,393.57 $.00 $711,261.43 Eviction Prevention Operations - Unassigned $350,000.00 $.00 $162,564.91 $.00 $1871435.09 Inflation Increase 2024 - Unassigned $133,928.00 $.00 $110,242.00 $.00 $23,686.00 Inflation Increase 2025 - Unassigned $133,928.00 $.00 $22,321.34 $.00 $1117606.66 Local DRF Support 2024 - Unassigned $71,609.00 $.00 $671784.49 $.00 $3,824.51 Local DRF Support 2025 - Unassigned $292,624.00 $8,857.51 $5,646.67 $.00 $286,977.33 CHG FY 2025 Supplemental - Unassigned $263,243.00 $.00 $9,600.00 $.00 $253,643.00 EHF FY 25 Admin - Unassigned $100,246.00 $5,859.33 $8,365.14 $.00 $91,880.86 EHF FY 25 Facility - Unassigned $350,000.00 $.00 $18,371.99 $.00 $331,628.01 EHF FY 25 Operations - Unassigned $700,000.00 $115901.94 $38,314.70 $.00 $661,685.30 EHF FY 25 Rent Assistance - Unassigned $30,000.00 $928.20 $1,394.31 $.00 $28,605.69 Non - Match Total: $4,521,198.00 $27,546.98 $1,461,587.80 $.00 $3,059,610.20 PROGRAM APPROVAL (The individual signing this voucher warrants they have the authority to sign this voucher.) - Date DOC DATE CURRENT DOC. NO. REFERENCE DOC NO. VENDOR NUMBER and SUFFIX SWV0002426 03 ACCOUNT NO. ASD NUMBER 45705 VENDOR MESSAGE TRANS CODE REV CODE MASTER INDEX_ SUB OBJ SUB SUB OBJ MG MS _GL ACCT SUB SID AMOUNT PROGRAM INDEX 46A70111 NZ 46155 465C1211 NZ 46114 46A20212 NZ 46151 465DO250 NZ 46108 46A20111 NZ 46151 465C2212 NZ 46114 46B70712 NZ 46108 46A70212 NZ 46155 46AK0210 NZ 46108 46ES0212 NZ 46150 READY to BATCH PREPARER DATE WARRANT TOTAL CREATED BY Karrie Stockton (Kstockton2) DATE 9/25/2024 7:47:06 AM Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Coda Commerce Contract Number I I NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 403522 COMMERCE 0 All Expenses under $1,000 Paid by Organization Name Paid to Contractor Paid to UBI Paid to Organization Name Paid to Org Type Expense Type Amount EPaidUBI Type Subcontractor Total Sub Subcontractor Total CHG Standard PSH CHF Supp CHG FY 25 HEN SFY 2024 7/1/2023-6/30/2024 HEN SFY 2025 7/1/2024-6/30/2025 Eviction Prevention HEN FCS Bridge 2024 7/1/2023-6/30/2024 HEN FCS Bridge 2025 7/1/2024-6/30/2025 Inflation Increase Local DRF Support EHF FY 25 Total iii r • - - . GC New Hope Invoice Month/Year Grantee Name List Sub Grantee Names August 1-31, 2024 Shelter Hotel Voucher RRH Total Admin $0.00 Rent $0.00 Facility Support $0.00 Operations $0.00 CHG FY 2025 Supplemental PSH CHF Rent/Fac Support $0.00 PSH CHF Operations $0.00 Supp CHG 2025 $0.00 HEN Admin 2024 $0.00 HEN Rent/Fac Support 2024 $0.00 HEN Operations 2024 $0.00 HEN Admin 2025 $0.00 HEN Rent/Fac Support 2025 $0.00 HEN Operations 2025 $0.00 Eviction Prevention Admin $0.00 Eviction Prevention Rent $0.00 Eviction Prevention Operations $0.00 HEN FCS Bridge Admin 2024 $0.00 HEN FCS Bridge Rent 2024 $0.00 HEN FCS Bridge Ops 2024 $0.00 HEN FCS Bridge Admin 2025 $0.00 HEN FCS Bridge Rent 2025 $0.00 HEN FCS Bridge Ops 2025 $0.00 Inflation Increase 2024 $0.00 Inflation Increase 2025 $0.00 Local DRF Support 2024 $0.00 Local DRF Support 2025 $8,857.51 $8,857.51 EHF Admin $5,859.33 $5,859.33 EHF Facility $0.00 EHF Operations $11,901.94 $11,901.94 EHF Rent Assistance 1 $928.20 $928.20 $26,618.78 $928.20 $0.00 $0.00 $0.00 $0.00 $o.oo 15,;j`7154-1Co I 4fc� Amount charged to the EHF Voucher Detail Code Salaries Calculation grant Invoice Documentation: Salaries Staff Name Suzi Fode 565501100 9851.72 28% $ Elsa Borrego 565501100 4470.14 49% $ Martha Galicia 565501100 4176.29 26% $ Tara Dieng 565501100 S276.64 19% $ Maria Hallatt 565501100 2578.82 6% $ Alyce Barrientoz 565501100 5280.44 20% $ Ana Rivera 565501100 4448.05 5% $ Sandra Cruz 565501100 3864.58 11% $ Alyce Barrientoz - Overtime 565501202 346.5 20% $ 565501202 $ 565501202 $ Total $ Invoice Documentation: Benefits Suzi Fode 565502*** 2642.84 28% $ Elsa Borrego 565502*** 1866.26 49% $ Martha Galicia 565502*** 1722.45 26% $ Tara Dieng 565502*** 2046.2 19% $ Maria Hallatt 565502*** 1648.44 6% $ Alyce Barrientoz 565502*** 2356.34 20% $ Ana Rivera 565502*** 1781.99 5% $ Sandra Cruz 565502*** 3082.69 11% $ Total $ Vendor: Code Description GC Human Resources 565501124 HR Service Fee $ Devries Record Mgmt 565503100 Document Shredding $ Lindsay Water 565503100 Office Supplies $ GC Tech Service 565503100 Adobe Acrobat - SC $ Office Depot 565503100 Office Supplies $ UPS Store 565503100 Business Cards, Rack C< $ Tatum Lawn Care 565504100 Shelter Lawn Care $ 1Tech 565SO4800 Shelter Repair $ Archer's 565504800 Shelter Repair $ Eric Kornbilt 591657001 Shelter Lease $ Mario Padilla 591657001 Office Lease $ US Linen 565SO4107 Janitorial $ ATT 565504201 Office Phone $ Century Link 565504201 Office Phone $ GC Tech Service 565504202 On Call Phone $ Quality Inn 565504502 Emer.Shelter $ Vyve 565504260 Shelter Internet $ Cascade Natural Gas 565504700 Shelter Utilities $ City of Moses Lake 565504700 shelter Utilities $ GC PUD 565SO4700 shelter Utilities $ Mario Padilla 565504700 Office Utilities $ Kelley Connect 565504100 Copier Maintenance $ Kelley Connect 591657000 Copier Lease $ Walmart (Visa) 565503180 Shelter Groceries $ Walmart (Visa) 565503160 Shelter Supplies $ Loc Citizens (Visa) 565504100 Shelter Security $ Vivint (Visa) 565504100 Shelter Security $ Amazon (Visa) 565503100 Office Supplies $ Total 2,758.48 Shelter Admin 2,190.37 Shelter Ops 1,085.84 Shelter Ops 1,002.56 Shelter Ops 154.73 Shelter Ops 1,056.09 Shelter Admin 222.40 Shelter Ops 425.10 Shelter Admin'' 69.30 Shelter Admin 8,964.87 740.00 Shelter Admin/0" 914.47 Shelter Ops 447.84 Shelter Ops 388.78 Shelter Ops 98.91 Shelter Ops 471.27 Shelter Admin 89.10 Shelter Ops 339.10 Shelter Admin 3,489.45 Total Amt Total Amt Billed Billed to EHF Program Billed 2,709.34 $ 176.20 Shelter Ops 7.45 $ 0.48 Shelter Ops 106.24 $ 8.07 Shelter Ops 89.39 $ 8.94 Shelter Ops 392.66 $ 29.84 Shelter Ops✓'A 467.92 $ 79.48 Shelter Ops •�'` 212.66 $ 212.66 Shelter Ops 186.62 $ 186.62 Shelter Ops ! 757.87 $ 757.87 Shelter Ops 2,250.00 $ 2,250.00 Shelter Ops 8,059.26 $ 344.78 Shelter Ops 184.26 $ 11.10 Shelter Ops 62.11 $ 3.74 Shelter Ops 204.59 $ 114.12 Shelter Ops . 1,223.20 $ 80.66 Shelter Ops 928.20 $ 928.20 Rent -Hotel Vouchers 206.31 $ 206.31 Shelter Ops 19.94 $ 19.94 Shelter Ops 205.47 $ 205.47 Shelter Ops 67.23 $ 67.23 Shelter Ops 1,693.57 $ 101.93 Shelter Ops'"� 647.74 $ 38.98 Shelter Ops -1"0*�,« 315.63 $ 19.00 Shelter Ops 182.75 $ 182.75 Shelter Ops--'"* 87.34 $ 87.34 Shelter Ops 0-40* 26.61 $ 26.61 Shelter Ops..� 56.47 $ 56.47 Shelter Ops -*"* 466.97 $ 30.36 Shelter Ops..• $ 21,817.80 $ 6,235.15 TOTAL EHF Billing: $ 18,689.47