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Home My WebLink AboutMinutes - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:OOpm on Thursday) REQUESTING DEPARTMENT:Commissioners Office REQUEST SUBMITTED BY: B VBSgU@Z CONTACT PERSON ATTENDING ROUNDTABLE.13 Vasquez CONFIDENTIAL INFORMATION: OYES 8 NO DATE: 9/25/24 PHONE:2928 ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled []Boards / Committees []Budget ❑Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing []Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ® Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant []Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB s� ti�///i�/iiyiii�iiiiciii✓i��i�iiiiiiiiii/.�/lii///////�ia�i%i�//�� Commissioners 9/16/24 Minutes for approval. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 7 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO *1 N/A DATE OF ACTION: I �' '� " � DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D2: D3: WITHDRAWN: 4/23/24 GRANT COUNTY BOARD OF COMMISSIONERS MEETING MINUTES Week of September 16 —September 22, 2024 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings were held in person with a Webex Conference Call Video option availa ble, able. MONDAY, SEPTEMBER 16, 2024 The Grant County Commissioner's Session was called to order at 8:45 a.m. with Commissioner Stone an d Jones in attendance. Commissioner Carter was out all week and excused. 8:45 a.m.-9:00 a.m. Development Services Weekly Update In attendance: Chris Young and Jim Anderson -Cook • Dev. Services requested information regarding meeting between Public Utility District (PUD) and Representative Dent o D Stone answered, Shrubsteppe mitigation — PUD wants to speak to Rep. Dent to ask for help. • Introductory Meeting with Paul Christianson —Dept. of Fish &Wildlife Planner. • Comprehensive Plan Update — Dev. Services having difficulties because they are not getting answers or cooperation from the Department of Commerce. o Wants to bring this up with Rep. Dent o East Side Steppe —Grant County has both East Side and Shrub Steppe — D Stone said that Whitman County does not allow anyone to touch their East Side Steppe. 9:00 a.m. — 9:25 a.m. K Eslinger, Admin Director of Organizational Services Update • Tyler Tech Update o Another snag with the Chart of Accounts — plan is made to put the fix in place. • Discussion was held about the Executive Session during one of Kirk's previous updates. • Kirk requested that the Board discuss their intent for the Admin Dir of Organizational Services position because recent events have led him to believe that the Board has changed their focus. • This was specifically a reference to the expectation that the position work with the Board on leadership and management skills. Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 9:12 a.m. to go until 9:17 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Stone and Jones, and Kirk Eslinger, Administrative Director of Organizational Services. The session was continued to 9:22 a.m. Commissioner Stone closed the session at 9:22 a.m. 9:30 a.m. —10:00 a.m. R Jones, National Association of Counties (NACo) High Performance Leadership Academy Page 2 of 11 Grant County Commissioners Minutes Week of September 16, 2024 10:00 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update In attendance: Barbara Vasquez, Emmalie Eckhart, Amanda Kim • Pending Decisions Spreadsheet o No decisions discussed • New Incident Claims Received (BL) o No claims discussed • 2025 Commissioners Budgets (cont'd from 9/10/2024) o Presentation of 2025 Budget Spreadsheets o Discussion of breakdown of wages for office staff —Have not received information from Accounting. o D Stone asks if the BOCC can utilize Historical Preservation Funds to help the museum to preserve/keep documents? Will talk to Amanda Kim about this. o Discussion was held about funding the Sister City visits —Moses Lake fundraiser and then budgets a smaller amount for gifts. o Barb to reach out regarding annual meeting for the Dispute Resolution Center. o Staff to schedule a meeting with Code Enforcement re: 2025 Abatements 10:30 a.m. —11:25 a.m. A Kim, Accounting Update • August Reconciliations • Tyler Tech — Problem with coding on Chart of Accounts • Budget Discussion o D Stone asked about the Blake Decision Expenses — Barbara answered that BOCC Office tracks revenue from the Blake Decision. Expenses go through the County Clerk, District Court and Prosecuting Attorneys Office. • Offer was made to a potential Accounting Clerk — to start September 30, 2024. • Auditors are mostly done — Discussion was held about the potential non -compliant funds. Amanda will present a written report when she has it. • Discussion was held about the Historical Preservation Fund — can the BOCC use these funds to assist the Museum with their payroll? o Amanda to find an answer about this. • D Stone asked Amanda how she feels the Tyler Tech implementation is going? Amanda says not good — she felt it was inefficient for payroll to have been implemented first. o Amanda expressed that she felt rushed to complete the Chart of Accounts, and now that there's an error, she feels rushed to fix the error. o RJones stated that Amanda needs to voice her opinions in this process — could help prevent future problems. 11:30 a.m. —11:55 a.m. J Kriete, Sheriff's Office Update In attendance: Sheriff Joe Kriete, Chief Deputy Philip Coats • Chief Deputy Coats discussed grant receival and staffing analysis. Page 3 of 11 Grant County Commissioners Minutes Week of September 16, 2024 o National Institute of Corrections —Enrolled GCSO into a program for a comprehensive staffing analysis. ■ D Stone asked if they would have enough of the analysis completed by the time GCSO presents 2025 budget in case there's a need for additional positions? Sheriff says there will not be any requests for additional positions in 2025. o Correctional Medicine Grant for medical staffing ■ Sheriff's Office to receive Healthcare Authority Grant and Medications for Opiate Use Disorders Grant. Update about the medical staff and medical needs in the Sheriff's Office. D Stone asked if the current Traveling Medical Assistant could be given a contract to stay? Chief Deputy Coats said that he would like to offer her the contract after being awarded grant money. Discussion was held about inmate insurance. • Discussion was held about Sheriff's Office opinions for 2025 Abatements. To be discussed more in the future. 12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting 1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items o DS asked about surplus items: Item S for Public Works will require a public hearing. o Emergency Management Plan- Josh Sainsbury discussed the plan and changes the Sheriff's Office / Emergency Management Division has proposed. Once the plan is approved, they will post it to their website. Discussion was held on emergency preparedness in Grant County. o Commissioner District Updates • DS District 1—Pump Storage meeting; LEOFF Disability Board meeting; PCC Rail Authority meeting (lost another bridge to fire in the Pullman/Colfax area); Health District Meeting (how to communicate with skeptical public); Patriot Day Ceremony (Never Forget!); EFSEC meeting. • RJ District 2 —Pre-meeting to create a County Forum (Nov 13 & 14 at Fairgrounds); MACC Board Meeting (potential use of Al); Vantage Data Center Meeting, State of our Lake meeting; attending the Leadership Conference through NACO. • RJ Meeting Homeless Plan meeting with Sage Step Counseling on 10/1/24 for the 5-year plan. Participation is slim in the current Task Force. The idea is that homeless people from other cities are being bussed into Moses Lake. Homelessness is making its way into the county. DS asked Rebekah about a US Supreme Court vs WA State Supreme Court decisions. 2:00 p.m.-2:55 p.m. Public Works Update In attendance: Andy Booth, Dave Bren, Jajaira Perez (Webex) and John Brissey • Request to Declare County Owned Vehicles Surplus (Booth) • End of Seal Coat Season Review (Brissey) —John Brissey discussed their new united seal coat crew that coated a total of 175 miles between the 3 districts. PW staff will confirm the seal coat of the Desert Aire area. Page 4 of 11 Grant County Commissioners Minutes Week of September 16, 2024 • PW Website Updates Review (Brissey and Bren) — their website has been cleaned up and easier to read. Many subgroup links to click. • Resolution Accepting Completion of 9-NW CRP 21-05, C2 (Bren) —This is a formal process to close projects. On consent agenda tomorrow. • DS asked about a Sunland Estates cul-de-sac project. The group worked together with staff to complete the project. Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 2:34 p.m. to go until 2:44 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Stone and Jones, John Brissey, Dave Bren, Andy Booth and Jajaira Perez (Webex), Public Works. Commissioner Stone closed the session at 2:44 p.m. 3:00 p.m. — 3:30 p.m. C Manell, Tourism Commission Update In attendance: Caitlin Manell and Rebekah Kaylor • Caitlin discussed her proposed new by-laws for the Tourism Commission and name change to "Tourism Advisory Committee". o Rebekah will look into the name "commission" vs "committee" and report back. • DS asked if this should be run by the Tourism Commission first. Caitlin felt bringing this before the BOCC first was the best decision. DS recommended a communication to Tourism leadership regarding this. Does Tourism have comments? • Coulee Creative signed the contract with the new Tourism App. If she decides not to renew with Grant County, where does the information go? • Item 3 on Consent is Tourism requesting to change their logo. • Bills to be paid: Caitlin sends Columbia Basin Herald invoices to Coulee Creative, Coulee Creative also makes purchases in her budget, then presents them to the Tourism Commission for verbal approval. • Discussion was held about future purchases made by Coulee Creative in the amount of $5,000 or more to be presented to the Board on Consent for approval before purchasing. D Stone and R Jones approve this process. 3:45 p.m. — 4:45 p.m. R Jones at Patrick Boss Meeting (the Bookery) 6:00 p.m. — 8:00 p.m. R Jones, State of Our Lake 2024 (Moses Lake) MISCELLANEOUS ITEM The Commissioners approved and signed the Public Works County Payroll Salary Fund for their September 6, 2024 payroll. Page 5of11 Grant County Commissioners Minutes Week of September 16, 2024 TU ESDAY, SEPTEMBER 17, 2024 The session was continued at 8:30 a.m. with Commissioners Stone and Jones in attendance. Commissioner Carter is out all week and excused. Commissioner Jones attended via Webex and joined in person at 8:40 a.m. 8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update In attendance: Kevin McCrae, Prosecuting Attorney, Chief Deputy Josh Sainsbury, Sergeant Rick Pitt, Corporal Christopher McClanahan, Grant County Sheriff's Office • Homeless population in Soap Lake discussed o Homeless population camping — discussion about the enforcement procedures that the Sheriff's Office follows for those that camp in their cars vs. tents. o BOCC received a call from a citizen about an RV parked at Lakeview Roller Rink. Concern about drug sales from RV — Drug Taskforce to look into this. 9:00 a.m. — 9:25 a.m. S Palacios, Juvenile Court and Youth Services Update • Review of financial statements and demographics of individuals, and numbers of tendency • Washington State looking at adding a facility in Aberdeen • D Stone asks how Suhail's department works with Department of Children, Youth and Families (DCYF)? GC Juvenile has different roles. DCYF investigates if they're going to remove the child from home and works with the parents —Juvenile works with the children to make sure they're safe. • Proposed contract from Chelan — sent to PAO, and in negotiations before presentation to the Commissioners. • Law enforcement request — incarcerate kids during the fair for misdemeanors? Effort to increase safety at the fair. R Jones asked if that was a decision the BOCC could make? No, it's not. o Suhail investigated why GC Juvenile only takes felony offenses —this policy was made a long time ago when Juvenile was below a judge rather than the Commissioners. R Jones and D Stone asking what the PAO says about this. Should Juvenile lower the level of crimes that will be incarcerated to gross misdemeanors? o Discussion was held about the age minimum for Juvenile incarceration. • Suhail expressed concerns that mental health facilities are not taking juveniles that are experiencing mental health crises. o Suhail to speak with Dell Anderson to get better outcomes. • Right Track —Juvenile to put in a purchase request for a software update for a web browser program. 9:30 a.m. — 9:55 a.m. Department Head Review (Rescheduled to October 1, 2024) 10:00 a.m.—10:55' a.m. J McKiernan, Fairgrounds Update • Budget Review through July — no final August numbers yet. o Up in revenue about $75,000.00 Page 6 of 11 Grant County Commissioners Minutes Week of September 16, 2024 • 2024 Fair had the highest attendance. Review of revenue numbers. o Expect at least $30-35,000.00 loss in revenue from early close on Friday night and free admission on Saturday. • 2025 Capital Plans Review o Citizen complaints about the Ardell Pavilion — safety issues with regards to the dirt. Jim recommends no more Tuesday events after a three-day weekend, but also feels that the complaints were inaccurate. o Submitting a request for additional event staff and if approved, will reduce the seasonal staff budget. Hoping to complete more projects during the warm seasons. • Discussion was held about partnering with Job Corps to assist with projects around the fairgrounds. • Website redesign. • LTAC Form submissions to City of Moses Lake and Grant County • Fair Advisory Committee Meeting update • Booth lease review —expiring leases posted in the Herald or have been reached out to. o Discussion was held about removing vendors/not inviting them back. • Review of event/rental schedule —September through October 11:00 a.m. —11:25 a.m. S Heston, WCRG Insurance Update • October 21, 2024 —Executive Session coming up to discuss four concerning claims • Year to Date report for this policy year 0 28 Claims — 2 new since the last report (one event resulting in two claims) • All Open Claims Reviewed o Total claims open/reopened/litigated/subrogation: 3,3831000 • Policy year 2020/2021 o Concern — running up against total aggregate limit of $15 million. Three claims discussed that will be reviewed during the scheduled Executive Session. • Renewal —updated data, changed the total insurance premium for the Work Release Building and removal of museum from schedule. • R Jones asked for numbers for the new jail insurance. Shane can get an actual projection after the renewal in October is completed. 11:30 a.m. —12:00 p.m. R Jones, Planning Discussion with BLutz/B Vasquez 1:00 p.m. —1:55 p.m. D Anderson -Cook, Human Resources Update Also in attendance was Jonathan Hartman and Gina Saldana Topic Category Request Action 01. PAR —District Court — Lead Clerk Compensation Sign Signed 02. PAR — Interim Director Compensation Sign Signed 03. Public Works Director Recruitment Direct Deferred Page 7 of 11 Grant County Commissioners Minutes Week of September 16, 2024 04. Public Works — Administrative Support Position Supervisor— Management Direct Directed/Approved Reclassification 05. Renew —Clinical Supervisor Position 2 Management Direct Deferred Deferred 06. HR -Wage Compensation Direct 07: Teamster Corrections Grievance -update Labor relations FYI Only No Action 08. Tyler Tech — Recruitment module Update FYI only No Action Time &Attendance Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 1:08 p.m. to go until 1:18 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Stone and Jones, Gina Saldana, Jonathan Hartman, and Decorah Anderson -Cook, Human Resources. The ses"sion was continued to 1:28 p.m. Commissioner Stone closed the session at 1:28 p.m. Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 1:45 p.m. to go until 1:50 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Stone and Jones, Gina Saldana, Human Resources. Commissioner Stone closed the session at 1:50 p.m. Personnel Action Request (PAR) for the salary, wage and/or position change for Kristen Arizmendi, District Court; and Andy Booth, Public Works. (Approved) 2:00 p.m. — 2:55 p.m. Commissioner's Meeting • Call to order • Open Forum for Citizen Input (3 minutes per person, 15-minute time limit) o Jerome Wawers brought forward a concern regarding CDSI trucks losing trash out of their truck as they drive. He shared that as he drove to attend this meeting, he counted 25 pieces of trash flying out of the back of the truck. • Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner Stone, to approve the agenda as presented. The motion passed with two Commissioners in attendance. Commissioner Carter was out and excused. • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) o Caitlin brought forward an e-mail that was received discussing concerns with the homeless population in Moses Lake. The e-mail was discussed briefly, and a response was provided by Deputy Sainsbury who encouraged the individual to contact the City of Moses Lake since the problem is within city limits. • Commissioners Roundtable — Miscellaneous Discussion o Caitlin brought forward the pending consent item that was submitted by Chris Turner regarding repair to a water truck to get clarification on the purchasing policy; the consent item was said to be sent in error because Department Heads can authorize purchases up to $10,000-00 without Commissioner approval. Page 8 of 11 Grant County Commissioners Minutes Week of September 16, 2024 This policy has not officially been updated on the County Website but Commissioner Stone did confirm that this was the new policy that will be reflected on the County Website in the coming months. o Commissioner Stone presented Tom Gaines and Kevin Schmidt a Certification of Appreciation for their work on the Patriot Day Ceremony. o Commissioner Stone shared with all members of the meeting that the estimated WCRG insurance increase would be between 4-7%. Consent Agenda — (Items 1 through 12) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to approve items 1-12, amending item 8 to include the verbiage of "request to set a hearing" to be added to the consent form and description. The motion passed with two Commissioners in attendance. Commissioner Carter was out and excused. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $3,243,174.84) COMMISSIONER'S OFFICE 2. Recommendation letter of reappointment to the Board of Equalization. (The BOCC approved the re -appointment of Kevin Burgess for another 3-year term effective September 17, 2024 — September 16, 2027) 3. Request from the Tourism Commission to change the Grant County Tourism Commission logo. The total logo branding fee is $500.00. 4. New Liquor License Application for Gard Vintners, Lawrence Cellars, LLC located at 12748 Dodson Rd. S., Royal City, WA 99357. 5. Reimbursement request from Port District No. 4 Coulee City on the Strategic Infrastructure Program (SIP) No. 2023-05 New Coulee City Medical Clinic, in the amount of $8,154.54. DISTRICT COURT 6. Request for Desiree Ochocinski, District Court Administrator, to DocuSign Interpreter Reimbursement Interagency Agreement IAA25460 between District Court and the Washington State Administrative Office of the Courts (AOC) for Reimbursement for Court Certified Interpreters (Language Access and Interpreter Reimbursement Program (LAIRP)) up to $8,721.00 for Fiscal Year 2025. Term is July 1, 2024 to June 30, 2025. PUBLIC WORKS 7. Resolution No. 24-089-CC accepting completion of the 9-NW Road Reconstruction Project, CRP No. 21-05. Page 9 of 11 Grant County Commissioners Minutes Week of September 16, 2024 8. Request to surplus eleven (11) vehicles and three (3) equipment items and the sale thereof, listed below. Items will be sold via publicsurplus.com. 8F ]IS77433 4.1 x 2 01 F ..f3so -N RUOR A4E MID N ,. }�i� ; YRIEI ". SEER $ ��q s L012M £f dALCC-9 DK6 9$ i ArS S,942. s BEiKE R E ? fT Oi1:'.:' +is ii. 067S 2110P. FORD ESCAPE 1CAJ 10-4,S61 L79411 2009 FORD ESCWES T EOCT10* 0628 20-12 DOWE J0,004EY Xt219219 118.391 2 J. &S A 2012 DODGE INEY SUV AGE WL A E FORD 41, 0V.4 D9 66 149.056 �` .7 X4 FRO SO AD/� � AGE . WAEAG 71� 201 CHEVR cOLE ;s � 4� y IGNSW ic�' �� t013 s60�:cF �. I CHA O� -1�WE PATROL $ ys E D Mir LEA -GE. 2019 OM CHARGER C3XTU 622936 i 3b s3 20DA ', P S- ff$ AGE AN V. ' �g �€ 3 A" T SERVE BODY fo 2007 §CORK YOXROCK ROE AGE AND . ;OM{ NAIURRO POST OL-9 AIR HS01W21 MUNROT 14OLE DIGAGER AGE ANO CONDIM004 RENEW 9. Requesting approval to purchase additional prepaid service hours for additional products from Laserfiche through CDI Software &Services. Cost is $6.,300.00 for 35 service hours to be paid out of Fund 108.150. SHERIFF'S OFFICE 10. Requests to surplus Corrections qty. 18 Ballistic Body Armors due to expiration. Items are set for destruction. 11. Approval of the Grant County Comprehensive Emergency Management Plan (CEMP) that has been completed by the Emergency Management Team. Full copy of the CEMP can be requested from the Sheriff's Office. TECHNOLOGY SERVICES 12. Grant County Technology Services is requesting approval to surplus equipment per the asset system documentation for Renew and Grant County Public Works. Items will be discarded through recycling or direct disposal. • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 6:30 p.m. — 8:00 p.m. R Jones, State of the Lake (Moses Lake City Hall) (Not scheduled for today) MISCELLANEOUS ITEM Emergency Accounts Payable Batch for Renew in the amount of $1,360.00. (Approved) Page 10 of 11 Grant County Commissioners Minutes Week of September 16, 2024 WEDNESDAY, SEPTEMBER 18, 2024 7:00 a.m. — 8:00 a.m. R Jones, Grant County Economic Development Council Board Meeting (ATEC Building BBCC) 9:00 a.m. —12:00 p.m. D Stone, Columbia River Counties Caucus (Ellensburg) 9:00 a.m. — 9:30 a.m. C Carter, Washington Counties Risk Group (WCRG) Fiscal Committee Call (Cancelled) 2:00 p.m. —4:00 p.m. D Stone, Meeting with Representative Dent (TEAMS) THURSDAY, SEPTEMBER 19, 2024 8:00 a.m. —10:00 a.m. R Jones, Columbia Basin Sustainable Water Coalition (CBSWC) Board Meeting 8:30 a.m. —12:00 p.m. D Stone, Washington State Association of Counties Board of Directors Meeting (Ellensburg) 10:30 a.m. —12:30 p.m. R Jones, Columbia Basin Sustainable Water Coalition (CBSWC) Stakeholders Meeting 1:00 p.m. — 5:00 p.m. D Stone, Legislative Steering Committee (LSC) Meeting 6:30 p.m. — 7:30 p.m. D Stone, Grant Transit Authority (GTA) Board meeting Page 11 of 11 Grant County Commissioners Minutes Week of September 16, 2024 FRIDAY, SEPTEMBER 20, 2024 No Meetings Scheduled Signed this day of � 2024. BOARD OF COUNTY COMMISSIONERS �� 0UNTr ant County, Wa ing' •: 7_ AA i► � : • •� coMOW Cindy C ter Chair .(A SE AL 00 • ,�,, �''• •''•'�`��`~' Danny E. Ston , Vice -Chair GT0N t: Rob" es, M m be r B rba a J. Vasque dIerk,0'f the Boarc