HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:Commissioners Office
REQUEST SUBMITTED BY: B Vasquez
CONTACT PERSON ATTENDING ROUNDTABLE: B VaSgU@Z
CONFIDENTIAL INFORMATION: ❑YES ® NO
DATE: 9/24/24
PHONE: 2g2$
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❑WSLCB
Commissioners 9/9/24
Minutes for approval.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO W N/A
DATE OF ACTION:
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
DEFERRED OR CONTINUED TO:
WITHDRAWN:
4/23/24
GRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of September 9 —September 16, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a Webex Conference Call/Video option available
MONDAY, SEPTEMBER 9, 2024
The Grant County Commissioner's Session was called to order at 8:31 a.m. with Commissioners Carter
and Stone in attendance. Commissioner Jones joined via Webex at 9:25 a.m. and joined in person at
9:48 a.m.
Due to a power outage issue over the weekend, there was no audio available via Webex until 9:06
a.m.
8:30 a.m. — 8:45 a.m. T Gaines, Admin Director of Central Services Update
• Lyd ig Update.
• Coroner's Office Update —Appraisal; Tom to reach out again for appraisal from the Moses Lake
School District.
• Fairgrounds Budget Update - $1.2 million in Capital Requests other than new venue.
• Billing from Facilities will remain the same as it was the year before Katie took over accounting —
New Hope will not be billed for maintenance services.
o C Carter asked which fund New Hope Capital Purchases would come out of? Tom to
follow up.
• Pete Wyatt - Resignation
Pursuant to RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order at 8:40
a.m. to go until 8:45 a.m. regarding Personnel Disciplinary Matters. In attendance were
Commissioners Carter and Stone, and Tom Gaines, Admin Director of Central Services.
Commissioner Carter closed the session at 8:45 a.m.
8:45 a.m. — 9:00 a.m. Development Services Weekly Update
In attendance: Jim Anderson -Cook
• Last Week's Chelan Conference Update
o House bill 1105 — Must now be announcing the start and end of public comment
portions of hearings in announcements.
o Senate Bill 5290 — Permit Timing. An attempt to speed up the land use permit timing
process.
Page 2 of 9
Grant County Commissioners Minutes
Week of September 9, 2024
9:00 a.m. — 9:25 a.m. K Eslinger, Admin Director of Organizational Services Update
In attendance: Decorah Anderson -Cook, Kirk Eslinger
• Tyler Tech Update
• Tyler Tech Meeting last Thursday with Commissioner Stone — D Stone felt that it was not
necessary for him to be there, Kirk feels that Board representation is good so BOCC can inform
Kirk what they do and don't want to see.
Pursuant to RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order at 9:09
a.m. to go until 9:15 a.m. regarding Personnel Disciplinary Matters. In attendance were
Commissioners Carter and Stone, Kirk Eslinger, Administrative Director of Organizational Services,
and Decorah Anderson -Cook, Human Resources. The session was continued to 9:20 a.m.
Commissioner Carter closed the session at 9:20 a.m.
• C Carter mentioned that the office may need an Administrator or someone like a mediator
to talk between the Commissioners, as they're not supposed to be talking to each other
about decisions outside of meetings.
9:30 a.m. —10:30 a.m. S Heston, Health Insurance Discussion (Commissioner Jones attended
via Webex at 9:25 a.m., and joined in person at 9:48 a.m.)
In attendance: Shane Heston, Brooks Russell and Hayden Heston, Acrisure Insurance, Kirk Eslinger,
Administrative Director of Organizational Services and Decorah Anderson -Cook, Human Resources.
• Acrisure, Health Insurance Plan Proposal
• Brooks Russell gave a presentation regarding the Health Insurance Plan benefits through
Acrisure.
• Discussion was held about the cost of the insurance.
• An example broker letter was presented
• Commissioners all agreed to review presented materials and evaluate the current programs.
10:30 a.m. —10:55 a.m. D Dormier, Parcel Discussion
In attendance: David Dormier and Blake Barnes
• Discussion was held regarding the parcel of land between the County Museum and the Four -
Square Church.
o The church is hoping to do an adjustment of the parcel to cut out about six tenths of an
acre from the County Museum parcel to use as extra parking or to extend the building
• Discussion was held about the estimated cost of the parcel.
• D Stone asked if they have talked with Tom Gaines or the Museum about the adjustment of
parcel? Yes, they have.
11:30 a.m. —11:55 a.m. M McKnight, Assessors Office Update
• BOE Season Update
o Data Center Litigation
Page 3 of 9
Grant County Commissioners Minutes
Week of September 9, 2024
• Software Update
o Working with Mandy to determine where Treasurers portion will be paid from
• Staffing Update
12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting
1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
o Walk-on Item —Sheriffs Office Boeing Law Enforcement/Security Services contract for
Moses Lake complex. Security presence for possible Boeing strike from September 12 to
20, 2024.
• Commissioner District Updates
o CC — Offered time for offices/departments in the audience of the meeting to provide a
public update. Vantage bridge complaints,. District 3 road paving, email regarding sale of
"casitas" in Quincy, 2025 Komaki City Visit Delegation update.
o D.S. — District 1 Harvest is over, ERP check -in, chip sealing work in District 1.
o R.J.—Public Safety Meeting Homeless — strategy, Professional Development Academy,
EDC Meeting County Forum.
• Tourism Commission Update (CM)
o Advisory Commission only, as per Founding Resolution
o PAO to review all contracts from Coulee Creative.
■ Further Information to be provided at Prosecuting Attorney Update
o App Purchase request —purchased for one calendar year.
2:00 p.m.-2:55 p.m. Public Works Update
In attendance: Andy Booth, John Brissey, Dave Bren
• PW Budget Workshop No. 2 (FUND 101 Draft ARP)
o Presentation of the Road Planning site.
o Review of 2025 Budget Goals for Fund 101.
o Review of the 2025 Annual Road Program (ARP) Draft Report — on Public Works'
webpage.
• Westshore Drive Overlay Amended Agreement
• 2025 Yearly Review of Equipment and Rental Rates
• Interim Public Works Director
Pursuant to RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order at 2:47
p.m. to go until 2:57 p.m. regarding Personnel Disciplinary Matters. In attendance were
Commissioners Carter, Stone and Jones, Andy Booth, John Brissey and Dave Bren, Public Works. The
session was closed by Commissioner Carter at 2:57 p.m.
3:00 p.m. — 3:25 p.m. Commissioners Work Session (Anticipated Executive Session) (Canceled)
3:00 p.m. —4:30 p.m. R Jones at County Forum Meeting (Grant County Economic
Development Council)
Page 4of9
Grant County Commissioners Minutes
Week of September 9, 2024
TUESDAY, SEPTEMBER 10, 2024
The Commissioner's session continued at 8:31 a.m. with all Commissioners in attendance.
8:30 a.m. - 8:55 a.m. K McCrae, Prosecuting Attorney Update
In attendance: Rebekah Kaylor
• Museum Property discussion
o Boundary line adjustment needs to be completed
o Rebekah to review the current lease
Pursuant to RCW 42.30.110(1)(i) Commissioner Carter called an Executive Session to order at
8:38 a.m. to go until 8:43 p.m. regarding Litigation. In attendance were Commissioners Carter,
Jones and Stone, Rebekah Kaylor, Prosecuting Attorney's Office, and Caitlin Manell, Deputy
Clerk of the Board. The session was continued to 8:50 a.m. Commissioner Carter closed the
session at 8:50 a.m.
o Commissioner Stone moved to change the AppMyCommunity contract to reflect Grant
County and not Coulee Creative, seconded by Commissioner Jones. The motion passed
unanimously.
9:00 a.m. — 9:55 a.m. Department Head Review Discussion with Human Resources
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at 9:07
a.m. to go until 9:30 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter, Stone and Jones, and Decorah Anderson -Cook, Human Resources. The session was continued
to 9:40 a.m. Commissioner Carter closed the session at 9:40 a.m.
• Discussion was held about taxation of businesses/vendors at the fairgrounds.
10:00 a.m. —11:00 a.m. Fair Security Discussion
In attendance: Jim McKiernan, Sheriff Joe Kriete, Undersheriff John McMillan, Tom Gaines, Chris Turner
• Security of the fence around the Fairgrounds.
• Weapons and security checks, metal detectors and signs as deterrents.
• Potential budget extension requests to implement security measures.
• Sheriff Kriete feels that security lights and improvements on the fencing would be the best place
to sta rt.
11:00 a.m. —11:55 a.m. T Gaines, Central Services Update
• In attendance also was Chris Turner
• Tourism App Discussion
o Will change the name from Coulee Creative to Grant County to ensure ownership
o Tom will meet with Joe to discuss logistics re: public records etc.
Page 5 of 9
Grant County Commissioners Minutes
Week of September 9, 2024
• Zoom/Webex Discussion
o Equipment Deployed
• Budget Discussion
o New Hope Billing discussion with Mandy upcoming
• Staffing update
o Maintenance 4 position description being reworked
o Renew employee provided notice
• Historic Works
o Time vault time to be determined
o Glass case to display items
• Courthouse Light Policy
o Currently lights are for major holidays
o Tom to write policy and provide it to the Board for approval
• Work Release Building Discussion
o Civil Air Patrol Lease
■ Looking for along -term lease
■ Commissioner Stone suggests ashort-term lease (3-5 years) so that the building
is being utilized
o Animal Shelter
■ Tom Gaines to make calls to attorney
• Morgue Update
• Capital Projects (Fairgrounds)
o Chris and Tom to meet today to review and discuss list
■ Next year's list will be minimal to help focus on Fair Security
1:00 p.m. —1:55 p.m. B Vasquez, Clerk of the Board Update and BOCC Budget Discussion
• Pending Decisions Spreadsheet
• New Incident Claims Received (BL)
o No new incidents/claims
• BOCC Staff Training Budget Discussion
o Barbara presented the office staff requested training
• Records Requests — Clerk will submit the BOCC response of no requested documents to the
GovQA portal.
• Cascade Valley Dog Control Area — Email received from Robert Arco was discussed. DS stated he
recommended they submit a petition to the BOCC with 60% of the area homeowners to request
this.
• Add Kirk Eslinger, Administrative Director of Organizational Services to the BOCC budget for
2025? BOCC to discuss this with accounting.
• The Clerk requested that commissioners come to the admin office before they leave for the day,
to check in and sign any items necessary and review mail.
Page 6 of 9
Grant County Commissioners Minutes
Week of September 9, 2024
2:00 p.m. — 2:55 p.m. Commissioner's Meeting Commissioners Jones and Carter attended via
Webex.
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15-minute time limit)
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.) None
• Commissioners Roundtable — Miscellaneous Discussion
o CC Email received from DS regarding Cul de sac in Sunland Estates, private property
owners paid for paving but did not communicate with Public Works. PW staff will be
working with the property owners on this.
o RJ — he is working on a "County Summit" meeting with the GC EDC and the PUD -
tentatively planning for Nov 13 and 14 with full BOCC attending. He will keep the BOCC
informed as information comes up.
• Consent Agenda — (Items 1 through 14) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Carter, seconded by Commissioner Jones, to approve the consent
agenda as presented. The motion passed unanimously
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing, and made available to the Board. (None)
COMMISSIONER'S OFFICE
2. Approval of August 19, 2024 Commissioners Meeting Minutes.
3. Recommendation letter of appointment to the Veterans Advisory Board (The BOCC approved
the appointment of Raymond Boylston to the Combat Veterans Motorcycle Association
position for a 4 year term September 3, 2024 — September 2, 2028)
4. Recommendation letter of appointment to the Fair Advisory Committee. (The BOCC approved
the appointment of Bruce Wilson for a 3 year term September 10, 2024 — September 9, 2027)
5. Recommendation letter of appointment to the Tourism Commission. (The BOCC approved the
appointment of Karon Fox for a 3 year term September 10, 2024 — September 9, 2027)
6. Recommendation letter of appointment to the Horticultural Pest and Disease Board. (The BOCC
approved the re -appointment of Nathan Wash for a 2 year term September 3, 2024 —
September 2, 2026)
7. Request from the Tourism Commission to purchase the App My Community mobile app on a
quarterly payment plan and the onboarding services in the total amount of $15,000.00, with a
term of one year from the date of completion of signatures.
Page 7 of 9
Grant County Commissioners Minutes
Week of September 9, 2024
Pl 1R1 Ir \A/(ARKS
8. Request to rescind Local Agency Agreement Supplement Number 1, LA10138 signed by
Commissioners on September 3, 2024, and request for BOCC signature on corrected Local
Agency Agreement Supplement Number 1, Westshore Drive Overlay Sidewalk, Fairway Drive to
0.25 miles south of 4-NE. Total project cost is $3.,151.,445.00,, with a completion date of
December 31, 2028.
9. 2025 Yearly review of equipment and rental rates has been completed.
10. Resolution No. 24-087-CC providing for an Interim County Public Works Director, Appointment
of Andy Booth to perform all day-to-day supervisor responsibilities not requiring PE.
SHERIFF'S OFFICE
11. Memorandum of Understanding with Washington Traffic Safety Commission for reimbursement
costs for Deputy Hector Ledezma as a Drug Recognition Expert (DRE). They will reimburse for
overtime and Deputy Ledezma will be available to assist as a DRE in the region.
12. Out of State Travel request for Detective Katrina Ball and Sergeant Dan Simon to travel to Las
Vegas, NV for prisoner transport. Departing September 11, 2024 and returning September 13,
2024 — staying one night in Twin Falls, ID. Total cost is $900.00.
13. Out of State Travel request for Morgan de la Torre and Dr. Morgan Fife to attend the National
Conference on Correctional Health Care in Las Vegas, NS. Departing October 18, 2024 and
returning October 24, 2024. Total cost is approximately $8,000.00.
TECHNOLOGY SERVICES
14. Purchase Order No. 554 in the amount of $12,218.88 to Magnet Forensics for GreyKey Essentials
annual renewal which is used by the Grant County Sheriff's Office. This is a budgeted software
renewal from Fund 501.179.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together) A motion was made by Commissioner Jones,
seconded by Commissioner Carter, to approve the walk-on item as presented. The motion
passed unanimously. CommissionersJonesand Carter have given their approval for the Clerk
to stamp their signatures.
o Walk-on item: Sheriff's Office Working Agreement between Boeing Moses Lake and the
Grant County Sheriff's Office for Payment of Law Enforcement Services (Job # 169411T)
for services performed September 12 — 20, 2024.
• Adjournment
5:00 p.m. — 7:00 p.m. C Carter at Quincy Valley Regional Parks Meeting (Quincy City Hall)
Page 8 of 9
Grant County Commissioners Minutes
Week of September 9, 2024
MISCELLANEOUS ITEM
The Chair of the Board authorized the Clerk of the Board to stamp her signature and initial the Beatrice
White (Beatrice White Short Plat) File # P 23-0304 (preliminary P 23-0215) Final Plat Submission and
Review.
WEDNESDAY, SEPTEMBER 11, 2024
10:00 a.m. —12:30 p.m. D Stone, Pumped Storage Hydro (PSH) Siting Study (Zoom)
11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session
11:30 a.m. — 2:00 p.m. HEARINGS EXAMINER
2:00 p.m. —4:00 p.m. D Stone, Clean Energy Property Tax Impacts (CEPTI) Task Force Meeting
(Zoom)
4:30 p.m. — 5:00 p.m. LEOFF-1 Disability Board Meeting
5:30 p.m. — 6:30 p.m. D Stone, Patriot Day Ceremony (Courthouse Steps/Lawn)
6:30 p.m. — 8:00 p.m. D Stone and C Carter, Grant County Health Board Meeting
THURSDAY, SEPTEMBER 12, 2024
9:00 a.m. —10:00 a.m. R Jones, Multi Agency Communications Center (MACC) Meeting
1:30 p.m. — 4:00 p.m. C Carter, Area Aging/Council of Governments Meeting (E Wenatchee
Office)
6:00 p.m. —7:00 p.m. FAIR ADVISORY COMMITTEE MEETING (Huck Fuller Building,
Fairgrounds)
Page 9 of 9
Grant County Commissioners Minutes
Week of September 9, 2024
FRIDAY, SEPTEMBER 13, 2024
No Meetings Scheduled
Signed this day of S ' 2024.
BOARD OF COUNTY C . MISSIONERS
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Cindy Carter, hair
Danny E..,tone, Vice -Chair
Rob�J ®ryes F-M a be r
Ba�ara J. Vajz�'C
CI k of the Bo rd� �