HomeMy WebLinkAboutAgenda - BOCCGRANT COUNTY BOARD OF COMMISSIONERS
DRAFT MEETING AGENDA
Week of September 2 —September 8, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings are in person with a WEBER Conference Call/Video option available.
(info below)
MONDAY, SEPTEMBER 2, 2024
Office Closed in Observance of the Labor Day Holiday.
TUESDAY, SEPTEMBER 3, 2024
Event address for
htfi s: rantcowa.webex.com rantcowa '. h?MTID=ml55dd3O8610783e2ddaO317f2b560201
attendees:
Event number:
2499 913 7089
Event password:
BOCC-SEP03
Video Address:
24999137089@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Audio conference:
To receive a callback, provide your phone number when you join the event, or call the number
below and enter the access code.
United States Toll
+1-408-418-9388 (password 26220737)
Show all global call -in numbers
Access code: 2499 913 7089
5:00 a.m. — 8:30 a.m. C Carter at Canvassing Board —Recertification of Election (Elections
Department)
8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update
9:00 a.m. — 9:25 a.m. K Eslinger, Admin Director of Organizational Services Update
9:30 a.m. —10:25 a.m. Commissioners Roundtable — Miscellaneous Discussion
• Review of Consent Agenda Items
• Commissioner District Updates
• Tourism Marketing Manager Contract Renewal/App Purchase (CM)
• Destination Marketing Organization RFP Update (BL)
NOTE: ALL TIMES ARE ESTIMATES TO ASSIST IN SCHEDULING AND MAY BE CHANGED SUBJECT TO THE BUSINESS OF
THE DAY AT THE BOARD'S DISCRETION. THE BOARD MAY ADD AND/OR DELETE AND TAKE ANY ACTION ON ANY ITEM
NOT INCLUDED IN THE ABOVE AGENDA. ANY SUBJECT PLACED ON THE AGENDA REGARDLESS OF HOW THE MATTER IS
STATED ON THE AGENDA, MAY BE ACTED UPON BY THE BOARD. AMERICANS WITH DISABILITIES ACT (ADA)
ACCOMODATIONS PROVIDED UPON REQUEST.
Page 2 of 5
Grant County Commissioners Agenda
Week of September 2, 2024
10:30 a.m. —10:55 a.m. S Fode, New Hope Update
11:00 a.m. —11:55 a.m. C Young, Development Services Update
• Development Services Update —Permitting and Revenue Statistics
• Water Smart Grant
o Option No. 2 ($150,000 with a 100%match)
• Rental Scape Up
1:00 p.m. — 2:00 p.m. R Jones, Homeless Public Safety Meeting (City of Moses Lake)
1:00 p.m. —1:55 p.m. D Anderson -Cook, Human Resources Update
2:00 p.m. — 2:55 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15-minute time limit)
• Approval of Agenda
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.)
• Commissioners Roundtable —Miscellaneous Discussion
• Consent Agenda — (Items 1 through 25) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing, and made available to the Board.
COMMISSIONER'S OFFICE
2. Approval of the August 12, 2024 Commissioner's Minutes
3. Held from August 20, 2024 Commissioner's Meeting. Letter to WA Tier 3 PP LLC, C Falk regarding
License No. 426730 and No. 427537. The application for change of location into Grant County is
denied by Commissioners due to current moratorium but approved by the Washington State
Liquor and Cannabis Board (WSLCB). Letter informs the applicant that violation of Ordinance will
result in formal enforcement action.
4. Reimbursement request from the City of Moses Lake on the Department of Commerce Grant,
Emergency Housing Fund (EHF) Contract No. 24-46108-10 in the amount of $44,,677.93 for July
expenses.
5. Reimbursement request from Renew on the Department of Commerce Community
Development Block Grant (CDBG) CV2, No. 20-6221C-111 in the amount of $1,815.60 for July
expenses.
6. Reimbursement request from New Hope on the American Rescue Plan Act (ARPA) in the amount
of $27.,821.91 for July expenses.
Page 3 of 5
Grant County Commissioners Agenda
Week of September 2, 2024
7. Reimbursement request from City of Coulee City on the Strategic Infrastructure Plan (SIP) No.
2020-02 Rodeo grounds improvements, in the amount of $9,045.56.
8. Request from the City of George on the Strategic Infrastructure Plan (SIP) No. 2019-04, Well No.
3 Generator Project, to relinquish the remaining balance of grant award in the amount of
$9,872.40 back to the County SIP fund.
9. Reimbursement request from Samaritan Hospital on the American Rescue Plan Act (ARPA) in the
amount of $686,864.83 for June 2024 expenses.
10. Reimbursement request from Samaritan Hospital on the American Rescue Plan Act (ARPA) in the
amount of $1,,092,992.56 for July 2024 expenses.
11. Pursuant to RCW 27.24.040, the Board of Law Library Trustees shall make an annual report to
the legislative authority, giving the condition of their trust.
12. Proclamation recognizing Columbia Basin Allied Arts as a local arts agency under 20 U.S.C.
Section 952(h).
FACILITIES AND MAINTENANCE
13. Contract No. FM2411 with Eastside Asphalt, Inc. to pave the back parking lot of the Sheriff's
Office located at 1274 Lowry St. in Moses Lake. The contract amount is for $42,276.00. This is an
approved capital outlay project for 2024. The cost would be paid from REET 1. The budget for
the project is $47,500.00.
14. Contract No. FM2414 with R&S Upholstery in the amount of $22,,571.05 to re -upholster 30
benches in the Superior Courtrooms that are stained. This is an approved capital project for
2024 to be paid from capital outlay BEET 1 funds. The budget for this project is $30,.000.00.
FAIRGRnt INn-'q
15. Request for rate approval for 2025 Fairgrounds rates.
JUVENILE COURT & YOUTH SERVICES
16. Requesting permission for Suhail Palacios, Juvenile Court Administrator, to Docu-Sign with
contractor for Interagency Agreement IAA25379 between Washington State Administrative
Office of the Courts and Grant County Juvenile for Becca Programs and Services. Term of
Contract is July 1, 2024 through June 30, 2025.
17. Requesting permission for Suhail Palacios, Juvenile Court Administrator, to Docu-Sign the
Amendment Number A Contract No. S24-31219-064 with the Department of Commerce, Office
of the Crime Victims Advocacy (OCVA), Crime Victim Service Center (CVSC) Comprehensive
Service Grant. The term of this contract is from July 1, 2024 to June 30, 2025.
18. Requesting permission for Suhail Palacios, Juvenil Court Administrator, to Docu-Sign with
contractor for Interagency Agreement IAA25344 between Washington State Administrative
Office of the Curts and Grant County Juvenile for Support of the Court -Appointed Special
Advocates (CASAs)/Volunteer Guardian ad Litem Program. Term of Contract is July 1, 2024
through June 30, 2025.
Page 4 of 5
Grant County Commissioners Agenda
Week of September 2, 2024
P11R1 ir \ninRKr-.
19. Local Agency Agreement Supplement Number 1 to Agreement No. LA10138 for the Westshore
Drive Overlay Sidewalk, Fairway Drive to 0.25 miles south of 4-NE. Total project cost is
$3.,151,445.00, with a completion date of December 31, 2028.
20. County Road Department request for reimbursable work to the Port District No. 9. Pothole and
breakage of asphalt on Airport St. and Railroad St. 20 x 25 ft. The District requests this work be
completed no later than October 15, 2024 and guarantees reimbursement to the County for all
work done up to a maximum of $16,.120.38.
21. Motor Pool Vehicle Replacement Schedule and rate increase effective January 1, 2025.
22. Certification statement for the indirect cost allocations used in calculating the 2025 ER&R rates
for solid waste.
RENEW
23. Out of State Travel Request for Brooke Decubber to attend the 2024 Behavioral Health Tech
Conference in Phoenix, AZ. Conference Dates are November 4 through 7, 2024. Estimated cost is
$3,869.02 out of Fund 108.150.
24. Out of State Travel Request for Darci Alamos to attend the 2024 Behavioral Health Tech
Conference in Phoenix, AZ. Conference Dates are November 4 through 7, 2024. Estimated cost is
$3,,869.02 out of Fund 108.150.
25. Out of State Travel Request for Tina Steinmetz to attend the 2024 Behavioral Health Tech
Conference in Phoenix, AZ. Conference Dates are November 4 through 7, 2024. Estimated cost is
$3,.869.02 out of Fund 125.167.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• Adjournment
3:00 p.m. — 3:05 p.m. Open Record Public Hearing, Community Development Block Grant
(CDBG) Public Service Grant
The purpose of this public hearing is to review community development and housing needs,
inform citizens of the availability of funds and eligible uses of the state Community Development
Block Grant (CDBG) funds, and receive comments on proposed activities, particularly from lower
income persons residing in the Grant and Adams County areas.
3:30 p.m. — 4:25 p.m. B Vasquez, Clerk of the Board Update
• Pending Decisions Spreadsheet
• New Incident Claims (BL)
• BOCC appointments of members to boards/committees —process (cont'd from 8/26/24)
Page 5 of 5
Grant County Commissioners Agenda
Week of September 2, 2024
WEDNESDAY, SEPTEMBER 4, 2024
9:30 a.m. —11:00 a.m.
Event address for
attendees:
Event number:
Event password:
Video Address:
Audio conference:
7:00 p.m. —9:00 p.m.
TOURISM COMMISSION MEETING
h-tt s: rantcowa.webex.com rantcowa h?MTID=mb374f68618a38c450fd640c1435f95d8
2480 894 0085
TOUR-SEP04
24808940085@grantcowa.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
To receive a callback, provide your phone number when you join the event, or call the number
below and enter the access code.
U nited States Toll
+1-408-418-9388 (password 86870737)
Stow all global call -in numbers
Access code: 2480 894 0085
PLANNING COMMISSION
THURSDAY, SEPTEMBER 5, 2024
7:00 a.m.-8:00 a.m.
9:00 a.m. —10:00 a.m.
FRIDAY, SEPTEMBER 6, 2024
R Jones, Moses Lake Chamber Response Team Meeting
Commissioners, Greater Project Team Monthly Check -In and Weekly
Status Meeting (Teams)
10:30 a.m. —11:30 a.m. C Carter, Reconsideration Meeting