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HomeMy WebLinkAboutGrant Related - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: Karrie Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Kal'1"IG' Stockton CONFIDENTIAL INFORMATION: OYES MNO DATE: 9/1 2/20Z4 PHONE:2937 fimum 1111111 -- It --- - -- 11,11 - M-1- IN ❑Agreement /Contract ❑AP Vouchers ------------ ❑Appointment /Reappointment ❑ARPA Related El Bids / RFPs /Quotes Award ❑Bid Opening Scheduled El Boards /Committees ❑Budget El Computer Related ❑County Code ❑Emergency Purchase ❑Employee Rel. ❑Facilities Related ❑Financial ❑Funds El Hearing ❑Invoices /Purchase Orders *Grants —Fed/State/County ❑Leases ❑MOA / MOU ❑Minutes ❑Ordinances El Out of State Travel El Petty Cash El Policies ❑Proclamations ❑Request for Purchase ❑Resolution El Recommendation ❑Professional Serv/Consultant El Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑ WSLCB Reimbursement request from Housing Authority of Grant County on the Consolidated Homeless Grant(CHG) #24-46108-10 for July 2024 expenses in the amount of $109,467.22. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO M N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO M N/A DATE OF ACTION: �� � DEFE RRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: D2: D3: WITHDRAWN: 4/23/24 Housing Authority Grant County 1139 Larson Boulevard Moses Lake, WA 98837 August 18, 2024 Grant County Board of Commissioners PO Box 37/35 C Street Ephrata, WA 98823 Please consider this letter and attached documentation the Housing Authority's claim for July 2024, for the Consolidated Homeless Grant. I certify that: The information on the A-19 and supporting documentation for the Consolidated Homeless Grant (CHG), contract # 24-46108-10, in the amount of $109,467.22 is a true and accurate report and that all reported expenditures are properly chargeable to the CHG grant. Sincerely, Sheila K LaBelle Financial Director �h �e.�roeDEPART MENT OF COMMERCE v PC EN', .. 42525 v, 0? 'W ).d 5{ i.in ' .'5 S% j� Y� �'y{,F t� ti�J'x:n: i'�i -i. e Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108 -10 402546 COMMERCE VENDOR OR CLAIMANT (Warrant payable to:) INSTRUCTION TO VENDOR OR CLAIMANT: Grant County Board of Commission Submit this form to claim payment for materials, merchandise or PO BOX 37 services. Show complete detail for each item. EPHRATA, WA98823 Vendor's Certificate: The individual signing this voucher below warrants they have the authority to do so as authorized and on behalf Kerrie Stockton -�- --- - -------r---- (Vendor Contact Person) of the entity identified in the Vendor/Claimant section. The individual signing below certifies under penalty of perjury that the item p Y p J rY sand totals listed herein are proper charges for materials, merchandise or (509) 754-2011 ext 2937 (Vendor Contact Phone) services furnished to the State of Washington, and that all goods furnished and/or services rendered have been provided without P thout <kstocktonCc� rantcountywa o > y,yntockto `a ,.�.=g v _ discrimination because of age, sex, marital status, race, creed, color, ly (Vendor Contact Email) national origin, handicap, religion or Vietnam era or disabled veterans status. 07/01 /23 - 06/30/25 (Contract Period) Karrie Stockton Kstockton2 9/12/2024 1:43:24 PM 07/01 /24 - 07/31 /24 (REPORT PERIOD) (SUBMITTED BY) (SUBMIT DATE) DESCRIPTION BUDGET REQUESTED m� EXPENDED TO AMOUNT THIS AWARD AMOUNT DATE INVOICE REMAINING gned - Unassigned EAdmin $.00 $.00 $.00 $.00 .00 - Unassigned $28,680.00 $30.72 $26,937.29 $.00 $1,742.71 Unassigned $210,275.00 $7,735.25 $128,017.89 $.00 $82,257.11 Facility Support - Unassigned $27,902.27 $x00 $18,600.00 $.00 $9,302.27 Operations - Unassigned $189,417.73 $22,190.70 $96,569.50 $.00 $92,848.23 HEN Admin 2024 - Unassigned $2000 ,.00 $.00 $1,424.04 $.00 $575.96 HEN Rent/Fac Support 2024 - Unassigned $224,345.00 $.00 $198,629.76 $.00 $25,715.24 HEN Operations 2024 - Unassigned $42,000.00 $.00 $37,116.30 $.00 $4,883.70 HEN Admin 2025 - Unassigned $5,000.00 $292.04 $•00 $.00 $5,000.00 HEN Rent/Fac Support 2025 - Unassigned $173,345.0 0 $11 582.50 $•00 $.00 $173,345.00 HEN Operations 2025 - Unassigned $50,000.00 $6,156.92 $.00 $.00 $50,000.00 Eviction Prevention Admin - Unassigned $10,000.00 $.00 $.00 $.00 $10,000.00 Eviction Prevention Rent - Unassigned $1,132,655.00 $29 052.00 3 7 $ 5 ,064.69 $.00 $775,590.31 Eviction Prevention Operations - Unassigned $350,000.00 $16,466.42 $135,895.72 $.00 $214,104.28 Inflation Increase 2024 - Unassigned $133,928.00 $.00 $110,242.00 $.00 $23,686.00 Inflation Increase 2025 - Unassigned $133,928.00 $11 160.67 $•00 $.00 $133,928.00 Local DRF Support 2024 - Unassigned $71,609.00 $•00 $67,784.49 $.00 $3,824.51 Local DRF Support 2025 - Unassigned $292,624.00 $.00 $5,646.67 $.00 $286,977.33 CHG FY 2025 Supplemental - Unassigned $263,243.00 $4,800.00 $.00 $.00 $263,243.00 EHF FY 25 Admin - Unassigned $100,246.00 $.00 $8,365.14 $.00 $91 880.86 EHF FY 25 Facility - Unassigned $350,000.00 $.00 $18,371.99 $.00 $331,628.01 EHF FY 25 Operations - Unassigned $700,000.00 $.00 $38,314.70 $.00 $661,685.30 EHF FY 25 Rent Assistance - Unassigned $30,000.00 $.00 $1,394.31 $.00 $28,605.69 Non - Match Total: $4,521,198.00 $109,467.22 $1,250,374.49 $.00 $3,270,823.51 PROGRAM APPROVAL (The individual signing this voucher warrants they have the authority to sign this voucher.) Date DOC DATE CURRENT DOC. NO. REFERENCE DOC NO. VENDOR NUMBER and SUFFIX SWV0002426 03 ACCOUNT NO. ASD NUMBER 45705 VENDOR MESSAGE TRANS CODE REV CODE MASTER INDEX SUB OBJ SUB SUB OBJ MG MS GL ACCT SUB SID AMOUNT PROGRAM INDEX 46A70111 NZ 46155 465C1211 NZ 46114 46A20111 NZ 46151 46A20212 NZ 46151 465DO250 NZ 46108 465C2212 NZ 46114 46B70712 NZ 46108 46A70212 NZ 46155 46AK0210 NZ 46108 46ES0212 NZ 46150 --F i READY to BATCH PREPARER DATE WARRANT TOTAL CREATED BY Karrie Stockton (Kstockton2) DATE 9/12/2024 1:36:42 PM Form 19-1A VOUCHER DISTRIBUTION AGENCY Short Code Commerce Contract Number NUMBER CMS Invoice ID: DEPARMENT OF 1030 24-46108-10 402546 COMMERCE El All Expenses under $1,000 Paid by UBI Paid b y Organization Name Paid to Contractor Paid to UBI Paid to Organization Name Paid to Org Type Expense Type Amount Type Subcontractor Total Sub Subcontractor Total In • , 0 . M rInvloiceMonth/Year Grantee Name 024 HAGC HEN SFY 2024 7/1/2023-6/30/2024 I.HEN HEN SFY'.2025 7/1/2024-6/30/2025 - Eviction Prevention HEN FCSBridge 2024 7 1 2023-6 30 2024 Y.. HEN Admin 2024 0.00 HEN Rent/Fac Support 2024 $0.00 HEN Operations 2024 $0.00 Admin- 2025 $292.04 HEN Rent/PakSupport 2025 $11,582.50 HEN Operations 2025 1, $6,156.94 Eviction Prevention Admin $0,00 Eviction Prevention Rent $29,052.0Q Eviction Prevention Operations i $16.0466.421 HEN FCS Bridge Admin. 2024 $0.00 HEN FCS Bridge Rent 2024 HEN FCS Bridge O s 2024 $0.00 $0.00 - ._ ... r HENFCS Badge Rent�zUz5 r ro t � f �u uu r 7/1/2024 6/30/202� st2 5Pr o.o ��FCSaBridge��Qp L .t f L Y t5 Inflation Increase Inflation Increase 2024 $0.00 Inflation Increase 2025 $11,160.67 j Loca DRF Support 2024£' $0 M 0 Invoice Month/Year Grantee Name List Sub Grantee Names 31-Jul Grant County 23-Dec 24-Jan I 24-Feb 31-Mar 30-Apr 31-May 30-Jun Bud get Draw 6 Draw 7 Draw 8 Draw 9 Draw 10 Draw 11 Draw 12 Draw 13 Balance $ 28 680.00 $883.55 $372.38 $864.85 $14,449.30 $1,357.31 $2,933.17 $4,271.40 $30.72 847 Adm i n $2 10 275.00 $13,612.41 $15,625.58 $4,141.00 $12,078.77 $8,312.92 $4,328.58 $9,191.93 $7,735.25 oe 78,901 rd Rent CHG Standard 27,902.27 $3,720.00 Facility Support $ $4,728.38 $8,188.46 $9,576.27 $0.00 $8,443.67 $0.00 $14,319.33 $4,800.00 $6,736,23 $0.00 $22,190.70 782 62,469 3 8 466.30 Operations $189417.7$ , $41800.00 258,443 CHG FY 2025 Supplemental Funds $ 263 243.00 - .00 0 00 0.00 _ $0.00 _ SH CHF Rent Fac Su _ _ P / PP P5H CHF 0:00 - .:. :. -: -,:._ : '.; .... .... ...:. ... .. .. •-.. '•. ,,.. P HCHFO Operations - ,: .. ... . ,.. .. .: _,. ... ':[ ...- s .. .::............. .. :. . - _.._ ,. ..... t, .. it .s._.. .. , ... t>n . - y_ ., ,..:, ��.�. .. AIL :. .L:.. .lv . ,.._.. _... .: <... .- ,- . _ CH^ ���j�2?::.F- Sup i. .i ...l.. .. ..::. 6. if Y YT. r{:.. :hL .nd_. ... -: _ -... . .tu if .. _. ..,K .. X.i.>,.. .t t 4r•, 1. <: .19 G. ...- 5 1: S . ` •�l �.z vn $0.00 r 469 :SUpP: }��� .I �.. .. _.._}.,,:�,.. _.>, .rt., r.�:.._ ... HEN Admin 2024 $2,000.40 $106.24 $17047 $1a6.56 $3887 HEN SFY 2024 21344020 17 996 50 $16,521.50 $224,345.00 $20,374.83 $ , $ � .$38.87 $12,38150 $38�87 $131591.50 $38.87 $13,323.50 $0.00 7,719 HEN-Rent/Fac Support 2024 7/1/2023-6/30/2024 42 000.00 $3,404.81 $1,2400 $3 225 90 $2,808.00 HEN Operations 2024 $ , $2,745.12 $6;024.98 $2,485.17 $0.00 1,658 $5,0a0.oQ o ao $o 00 .$a.oa 29 4,708 H E N Admin 202a HEN SFY 2025 HEN'Rent/IF support 2025 $173,34$.00 $0.00 $0.00 $0.00 $0,00 $11,582.50 $6,156.92 151,763 43,843 7/1/2024-6 0/2025 50 000.00 _ HEN Operations 2025 $ , $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 100000 Eviction Prevention �dmn $1Q,Q�30.o0 • � Eviction Prevention Eviction: Prevention Rent $1 132,655.00 $146,021.21 $84,148.51 $52,183.50 $44,392.14 $42,683.58 $31.,135.25 $8,684 00 $29 052.0 , 694,355 Eviction Prevention OP erations $350 000.00 $28,909.65 $57,431;30 $12,794 45 $1110187.15 $11,589.80 $20,438,57 $67339.25 $1.6,466.42 $0.00 ee 184,843 - 'mn $0.00 $0.00 HEN FCS. Bridge Ad2024 HEN FCS Bridge 2024 $0.00 $0.00 $0.00 _ 7/1/2023-6/30/2024 HEN FCS Bridge Rent 2024 $0.00 $0.00 $0.00 _ HEN FCS Bridge Ops 2024 _ :.. _ a 0 D - : . EN F , j 20 s : N. , `r -o ... .._ .. ...._,-: ..... .tea.. ... ... ',. ,.,. ,._. :.....I, .-.:. ...,........ .` Q-301,202�► _ :.,,. E CS 5 r -.. .. 1 .: :. : , ... .. ., ..... •. _. t, ... is a - .7/1/20244 0 5 , EN CS $133,928.00 $110,242.00 $0.00 $23,686.00 $0.00 Inflation Increase 2024 Inflation Increase Inflation Increase 2025 $133,928.00 $0.00 $1 0.00 $11,1,60*67 122,767 Local DRSuPPort 2024 , 0.00 0.00 71 ,609 Local DRF - _ _ Support,Local_DRF_ Su ort 2025 - :$29 PP:,2,624.Q0 '50.00 00 0:00 292,624 $0.00 100,246 EHF Admin $100 246#00 Emergency Housing $0.00 350,000 2025 7 2024 EHF Facility $350,000.00 Funds / / $0.00 700,000 6/30/2025 EHF Operations $700,004.00 $0.0030,000 0 000, 00 : : EHF Rent Assistance $ . �. 4 521 198.00 $231,499.00 $185,061.61 $99,501.22 $111,052.00 $197,795.77 $92,810.25 $79,556.35 $109,467,22Pool" Total $ > > • Balance 3,178,046 Housing Authority of Grant County July 2024 Row Labels Category Account Number. - Description_ -�-__ Sum of Net' _ 01 CHG Standard �Admin _- 419018-7-01 POSTAGE:CHG 30.72 30.72/ Admin Total Operations 401000-7-01 MGMT SALARIES:CHG 5692.92 408200-7-01 MGMT FICA:CHG 430.79 408201-7-01 MGMTSUTA:CHG 87.06 408202-7-01 MGMT L&I:CHG 164.95 411000-7-01 ADMIN SALARIES:CHG 1903.66 411000-7-02 ADMIN SALARIES FACILITY SUPP & RA OPS-CH 9785.84 418200-7-01 ADMIN FICA-CHG 134.16 418200-7-02 ADMIN FICA FACILITY SUPP & RA OPS-CHG 702.34 418201-7-01 ADMIN SUTA-CHG 28.34 418201-7-02 ADMIN SUTA FACILITY SUPP & RA OPS-CHG 145.59 418202-7-01 ADMIN L&I-CHG 28.31 418202-7-02 ADMIN L&I FACILITY SUPP & RA OPS-CHG 155.06 418204-7-01 ADMIN RETIREMENT:CHG 289.61 418204-7-02 ADMIN RETIREMENT FACILITY SUPP-CHG 814.33 418205-7-01 ADMIN MED/DENT/VIS/L:CHG 181.37 418205-7-02 ADMIN MED/DENT/VIS/L FACILITY SUPP-CHG 1646.37 22190.7VO000' Operations Total Rent 471501-7-04 HAP PAYMENTS RENTS-CHG 4176.44--0' 471506-7-04 RENT DEPOSITS-CHG 2039 a+" 471508-7-04 MOTEL VOUCHERS -CHG 1519.81 Rent Total 7735.25 CHG FY 2025 Supplemental Funds 471502-7-04 HAP PAYMNT PROJECT LEASE COSTS-CHG 4800 CHG FY 2025 Supplemental Funds Total 4800 01 CHG Standard Total 34756.67 02 HEN SFY 2024 HEN Operations 2025 401000-7-08 MGMT SALARIES-OPS-CHG 1130.27 408200-7-08 MGMT FICA-OPS-CHG 82.71 408201-7-08 MGMT SUTA-OPS-CHG 16.69 408202-7-08 MGMT L&I-OPS-CHG 12.68 411000-7-08 ADMIN SALARIES-HEN-OPS-CHG 3641.2 418200-7-08 ADMIN FICA-HEN-OPS-CHG 267.31 418201-7-08 ADMIN SUTA HEN-OPS-CHG 54.13 418202-7-08 ADMIN L&I HEN-OPS-CHG 60.47 418204-7-08 ADMIN RETIREMENT HEN-OPS-CHG 281.49 418205-7-08 ADMIN MED/DENT/VIS/L HEN-OPS-CHG 609.97 HEN Operations 2025 Total 6156.92 HEN Admin 2025 411000-7-09 ADMIN SALRIES HEN-CHG 231.74 418200-7-09 ADMIN FICA HEN- CHG 17.31 418201-7-09 ADMIN SUTA HEN-CHG 3.48 418202-7-09 ADMIN L&I HEN-CHG 0.64 418205-7-09 ADMIN MED/DENT/VIS/L HEN-CHG 38.87 HEN Admin 2025 Total 292.04*0' HEN Rent/Fac Support 2025 471501-7-09 HAP PAYMENTS RENT HEN-CHG 11582.5 HEN Rent/Fac Support 2025 Total 11582.5w000 02 HEN SFY 2024 Total 18031.46 03 Eviction Prevention Eviction Prevention Operations 411000-7-06 ADMIN SALARIES EVICTION PREVENTION 14889.36 418200-7-06 ADMIN FICA EVICTION PREVENTION 1089.72 418201-7-06 ADMIN SUTA EVICTION PREVENTION 221.34 418202-7-06 ADMIN L&I EVICTION PREVENTION 257.41 418205-7-06 ADMIN MED/DENT EVICTION PREVENTION 8.59 Eviction Prevention Operations Total 16466.42 Eviction Prevention Rent 471501-7-06 HAP PAYMENTS EVICTION PREVENTION 29052 Eviction Prevention Rent Total 29052 03 Eviction Prevention Total 45518.42 Grand Total ... .., .., . . 98306 55 Account Number Description Beginning Balance Debit Credit Ending Balance Net Category Grouping 471501-7-04 HAP PAYMENTS RENTS-CHG 35,414.78 4,176.44'r 39,591.22 4,176.44 Rent - 01 CHG Standard 471502-7-04 HAP PAYMNT PROJECT LEASE COSTS-CHG 4,800.00 4,800.00 '� 9,600.00 4,800.00 CHG FY 2025 Supplem( 01 CHG Standard 471504-7-05 HAP PAYMNTS UTILITIES CHG-05 450.00 0.00 450.00 0.00 Rent 01 CHG Standard 471506-7-04 RENT DEPOSITS-CHG 17,814.00 2,039.00 19,853.00 2,039.00 Rent 01 CHG Standard 471508-7-04 MOTEL VOUCHERS -CHG 0.00 1,519.81 f 1,519.81 11519.81 Rent 01 CHG Standard