HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:Commissioners Office
REQUEST SUBMITTED BY: B Vasquez
CONTACT PERSON ATTENDING ROUNDTABLE: B Vasquez
CONFIDENTIAL INFORMATION: ❑YES ® NO
DATE: 9/17/24
PHONE:2928
i
NNER MERINO
//
�..�
r
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A
T7., - -; 7, q'
DATE OF ACTION: Dlk EFERRED OR CONTINUED TO:
APPROVE: DENIED ABSTAIN
D1: .
D2:
D3:
WITHDRAWN:
4/23/24
GRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of August 26 —August 30, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBER Conference Call/Video option available.
MONDAY, AUGUST 26, 2024
The Grant County Commissioner's Session was called to order at 8:31 a.m. with all Commissioners in
attendance. Commissioner Jones joined via Webex.
8:30 a.m. — 8:35 a.m. C Carter, Canvassing Board Meeting
8:30 a.m. — 8:45 a.m.. T Gaines, Admin Director of Central Services Update (C Carter left at
8:36 a.m. to attend Canvassing Board Meeting, and returned at 8:45)
In attendance: Tom Gaines and Kevin McCrae, Prosecuting Attorney
• Prosecuting Attorney case was stored in the backup servers.
o Central Services was asked to delete the sensitive information, but they would need to
delete all information on the backup servers to do that. The Commissioners are all fine
with the office deleting the data.
• Discussion of items No. 13 and 14 on Consent —Technology Services purchase orders.
• T Gaines spoke with Superintendent of the Moses lake School District
o She had said she would forward an email to T Gaines from the school district
maintenance staff about the appraisal of the property, but T Gaines has not heard
anything from them.
o no counteroffer from them and little communication from the school district personnel.
■ D Stone asked if a letter from the Commissioners would help — T Gaines doesn't
know
• Human Resources /Central Services Dentist Building is moving forward — T Gaines to meet with
the building manager about the budget.
• Discussion was held about Human Resources communication with T Gaines —Tom to follow up
with Kirk regarding new HR staff responsibilities.
• Safety Meeting with Fairgrounds on Thursday and retirement party.
• Bollard lights that were damaged during the fair are being replaced — looking for more robust
lighting.
T Gaines spoke with the manager at the Spokane RV Resort —At this resort, all the spots are
formatted the same. The manager said that they paid about $75.,000 per spot.
o The manager thought that $35.,000 per spot was a good budget for renovation of the
Grant County Fairgrounds RV spots.
o The manager was open to Tom sending him the plans for the RV spot renovations to
give a second opinion.
Page 2 of 14
Grant County Commissioners Minutes
Week of August 26, 2024
8:45 a.m.-9:00 a.m. Development Services Weekly Update
In attendance: Chris Young, Jim Anderson -Cook
• Transient Residence Program has kicked off.
o For the last three weeks, the department has been dealing with mostly vacation
residences. The letters have been sent out, and many residents reached out to
Development Services in response.
■ Complaints that come to the board are the ones that are operating illegally.
• D Stone asked if there would be any changes that will need to be made — No, just the process
that needs to be established and followed for the future.
• Discussion was held about a Port needing permits for building a shed — the Port had reached out
to C Carter with these questions.
9:00 a.m. — 9:25 a.m. K Eslinger, Admin Director of Organizational Services Update
In attendance: Kirk Eslinger, Decorah Anderson -Cook
• Tyler Tech Update: To go live at the end of this week — the system is turned on and training with
it is started in Human Resources recruitment.
o KOA Hills Project Manager: Chart of Accounts (COA) was set up wrong, but is corrected
now, and should be ready to go. Kirk discussed with the Project Manager about the cost -
benefit of Tyler Tech — Holly reassured that those extra training hours are not being
charged to the county account since they had to bring in another person to get back on
track with Tyler Tech.
o K Eslinger spoke with the Project Manager: She reassured that she is holding Tyler Tech
accountable for the work that they're doing with the money that the County has paid
o ut.
o D Stone emailed Kirk about the Salary Survey — D Stone feels that the end of
September/early October should be a good timeframe for this. Kirk said possibly.
9:30 a.m. — 9:55 a.m. B Vasquez, Clerk of the Board Update
In attendance: Barbara Vasquez, Brittany Lutz, Caitlin Manell
• Pending Decisions Spreadsheet (Not Discussed)
• New Incident Claims Received (BL) —None
• BOCC appointments of members to boards/committees —process
o The Open Positions on Committees Process Draft was presented to the Commissioners
for review.
o BOCC Staff asked when the Board wants to advertise for an open position and
presented their recommendation. Multiple options were discussed for when to
advertise, but no decision was made.
o Commissioners began discussion about term limits for the board/committee members.
Discussion was held about checking board/committee bylaws regarding term limits.
Page 3 of 14
Grant County Commissioners Minutes
Week of August 26, 2024
o Commissioners began discussion about posting more information online ("Next open
application for this board will be on...", and the board memhers/term riatPcl
■ It was mentioned that this information can be found on the individual pages for
these boards and committees, however, the Commissioners expressed that they
want this information to be available on the Boards, Commissions & Districts
homepage, also.
o Clerks made attempts to ask clarifying questions regarding specific points on the Process
Draft, but no decisions were made.
o No other points on the Process Draft were discussed due to time constraints. This topic
will be brought back at the next Clerk of the Board Update.
■ All upcoming Board/Committee appointments will be held until the
Commissioners decide how they would like to proceed.
10:00 a.m. —10:30 a.m. T Gaines, New Jail Logistics "Personnel" (Anticipated Executive Session)
In attendance: Tom Gaines, Sheriff Joe Kriete, Phillip Coats, Kevin Schmidt
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
10:05 a.m.-to go until 10:15 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone, with Commissioner Jones via Webex, Tom Gaines, Admin Director
of Central Services, Sheriff Joe Kriete, Chief Deputy Phillip Coats, and Kevin Schmidt,
Maintenance Manager. Commissioner Carter closed the session at 10:15 a.m.
• Sam Castro, Public Works — Resignation
• Preventative Maintenance at Jail discussed
• Landscaping discussion
• T Gaines asked for an update regarding the Civil Air Patrol using the Work Release Facility. BOCC
hasn't decided yet.
• Call from US Census Bureau to talk to T Gaines about the new jail — required by law to send
them monthly updates about the cost of the jail — gives the government a look into GMP.
• Discussion about turning the old jail into Behavioral Health Clinic.
10:30 a.m. —11:25 a.m. Budget and Finance Update AND Finance Committee Meeting (R Jones
logged off meeting at 10:57 a.m.)
In attendance: Darryl Pheasant, Amanda Kim, Carrie Heston
• May Meeting Minutes Approval: Darryl Pheasant made a motion to approve the minutes,
seconded by Cindy Carter, and the motion passed with 2 majority voters in attendance. Michele
Jaderlund was not in attendance.
o Discussion was held about minutes taken. C Carter expressed that the minutes have
"never looked better" since C Manell started taking them. She also mentioned that she
liked seeing all the information that is taken down by C Manell.
• State Investment Pool rates expected to drop
• Admissions tax is up, just got payment for June in the amount of $288,000.
• Discussion was held about budget numbers for the rest of 2024.
Page 4 of 14
Grant County Commissioners Minutes
Week of August 26, 2024
• REET—overall is down. Discussion was held about Board approval of transfer in the amount of
$140,000 to pay for PACS out of REET Fund 126 or 132.
• Positive pay— not going as quickly as wanted, but more districts coming on board.
• Technology Unlimited Inc. (TUI) —Check Reader process.
o Run statements and checks through it to capture data for electronic deposits —creates
file for people to post; saves time for the office and allows them to put their attention to
other projects.
• Discussion was held about Postmaster General changing days that deliveries will happen —may
delay sending of checks/statements sent out by the county.
• 2025/2024 Budget Discussion was held (A Kim)
• Review of numbers and discussion
o C Carter asked about atransfer —Grant Administration Funds
o A Kim to talk to E Eckhart about budget/funds transfer
• $1.2 million more in expenses than last year.
• Museum —A Kim is monitoring budget; they will need a budget extension, but it is unsure how
much they will need to request.
• D Pheasant expressed frustration about REET funds being transferred out for expenses that
should be pulled from Current Expenditures. Discussion was held about a correction being done.
D Pheasant expressed that the REET funds were not to be used by others and discussed a need
for better communication from A Kim and C Heston.
o A Kim to work on a correction.
• Discussion was held about the Strategic Infrastructure Program (SIP) funds. C Carter wants to
make sure that the county is not double -spending funds.
• The Budget Extension Public Hearings scheduled for August 27, 2024 were discussed.
• A Kim discussed the Auditor's Entrance Conference.
o Commissioners must be invited, but they do not have to attend. No Commissioners
confirmed attendance.
11:30 a.m. —11:55 a.m. Law and Justice — New Jail 311 Fund Stakeholder
In attendance: Tom Gaines, Sheriff Joe Kriete, Amanda Kim, Kim Allen, Darryl Pheasant and Kevin
McCrae
• Currently the county has spent $17.,980,00.00 — $15 million has been spent in 2024 alone due to
the start of construction.
• Bids are collected — GMP was projected budget for the entire project, 20 bids came in
significantly lower than the budget. T Gaines suggested to Lydig to take savings and put them in
the account for the Law and Justice building.
• Discussion was held about the interest income on the jail.
• T Gaines working on a budget for the Law and Justice building —estimated $20-30 million
o Discussion was held about potential use of space in the new Law and Justice building
(cafeteria, fitness space, etc.)
12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting (Did not attend)
Page 5 of 14
Grant County Commissioners Minutes
Week of August 26, 2024
1:00 P.M. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
o D Bren discussed the Public Works consent agenda items. They are DocuSign
documents for the Chair to sign.
• Commissioner District Updates
o DS District 1— Met with a couple of Public Works staff, attended QUADCO — Rural
Transportation challenges survey.
o RJ District 2 — Met with Homeless Plan Update coordinator, who is leaning toward
retirement. She gave him a name of another coordinator to work on the 2025 plan.
Met with a Preschool in Moses Lake and will be meeting with the full BOCC today.
o CC District 3 — noise complaint from last concert. Sheriff Kriete asked if there was a
report to go along with complaint. They should be able to get it from John Brissey.
Complaint regarding concert goers using farmers property to use the restroom. Sheriff
Kriete suggested CC reach out to Live Nation directly, as its private property. Restrooms
encourage the slow/stop of traffic and is discouraged; meeting tonight at PUD; nice
letter received from Mayor of Toyoyama thanking Grant County for hosting.
• Homeless Plan 2024-2025 (RJ)
• Public Works Accounting Deputy position —there is funding in their budget as an employee is
going out on maternity leave. CC asked them to revisit this topic with HR.
• DS continues to work with the Clean Energy Property Tax Impacts Task Force
2:00 p.m. — 2:25 p.m. S Fode, New Hope Update (Commissioner Stone attended at 2:03 p.m.
Commissioner Jones attended via Webex at 2:04 p.m.)
Suzi Fode discussed her PMRT request for 2 Lead Positions to transfer to Advocate positions
within their office.
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
2:05 p.m. to go until 2:15 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter and Stone, and Suzi Fode, New Hope. The session was continued to 2:20
p.m. in which Commissioner Jones attended via Webex. Commissioner Carter closed the session
at 2:20 p.m.
2:30 p.m. — 3:00 p.m. L Frey, Early Learning Preschool Presentation
In attendance: Lynn Frey and Jenny McLean
They came to discuss the Early Childhood Education and Assistance Program (ECEAP). They are
a partnership with the Moses Lake School District and Educational Services District 123.
They want all students to have access to an inclusive high -quality preschool environment.
Transportation is a challenge because they are a half day program. School provides beginning
and end of school day only.
Page 6 of 14
Grant County Commissioners Minutes
Week of August 26, 2024
They were dependent on Levy Funding, Title 1 Part A, SPED, and other district money. They will
not have it this year! They will now need to charge their peers $250/month, ECEAP:
Subcontractor, 198 slots.
• Unmet needs: midday bussing
• Peer Payments: Loss of families (parents make too much to qualify but not enough to
pay tuition)
Is there any funding available from the county? ARPA funding potential? BOCC to look into this
option.
3:00 p.m. — 3:25 p.m. S Heston, WCRG Insurance Update
• Shane Heston discussed the year-to-date claims. Insurance renewal has begun. CC believes
when the new jail is completed, the cost of insurance will increase substantially.
• Claims: received 2 new ones today.
• There is a 2021 insurance claim that a change of venue is coming. Cause for concern.
• Call a special meeting with Attorney and Claims Manager within the next 6 weeks, to discuss
the potential to go over policy limits.
3:30 p.m. — 4:00 p.m. Commissioners Work Session (Anticipated Executive Session)
(Commissioner Carter left the meeting and joined via Webex at 3:49
P.M.)
• DS thought that the previous meeting on early learning was funded fully by the Moses Lake
School District. Since it is not, maybe ARPA funds could be partially used?
• Tom Gaines discussed the Time Capsule at the front of the courthouse. Put in a Centennial
Coin? Sheriff's Coin? BOCC current state of the county? Current one has cards, letter, blue
prints, etc. Display the items in one of the glass cases once its opened, for a couple of weeks.
Photo of all elected officials?
• Resignation of Sam Castro, Public Works Director. They will discuss it with HR tomorrow.
Advertise through Prothman?
• BOCC Travel Expense Reimbursement Claims: DS feels it only requires the County Auditor
signature, does not need to review the other commissioners travel claims. DECISION: All future
BOCC travel reimbursement claims will be routed to the Auditor, bypassing all other
commissioner review, then given to payables for payment.
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at 3:44
p.m. to go until 3:49 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter, Stone and Jones, and Tom Gaines, Admin Director of Central Services Director. Commissioner
Carter closed the session at 3:49 p.m.
TUESDAY, AUGUST 27, 2024.
The Commissioners meeting continued at 8:30 a.m. with all Commissioners in attendance.
Page 7 of 14
Grant County Commissioners Minutes
Week of August 26, 2024
8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update (Rebekah Kaylor)
• AXON Discussion:
o Prosecuting Attorney to have to purchase their own software to use, this is estimated to
be around $40,,000.00.
• CBAA Local Arts Agency Designation
o Proposing a slightly different proclamation. Rebekah will send over the amended
verbiage.
• Employee annual leave payout -exception to the policy time discussion continued:
o Kevin McCrae suggests approving the additional 26 hours for the employee and address
the issue moving forward so that it does not happen in the future.
9:00a.m.-9:55a.m. DAnderson, Renew Update
• Crisis Telehealth Services
o Incorporating telehealth equipment in Emergency Rooms to reduce response time,
when necessary, especially in more remote areas of the County.
• Recovery Coach Program
o Currently Renew has an MOU with Samaritan to provide recovery coach services for
community members struggling with substance use. This has been successful and will be
funded for another 15 months.
• Space in Moses Lake Office
o Dell shared that departments will be moving internally at the Renew building to better
support growing departments such as the SUD team.
• Senior Leadership Council
o More people at the table 12 individuals managers, finance director, clinical director
• Dell informed the Board that the Moses Lake School District will not be renewing their contract
to provide staffing at the school district due to current funding issues.
10:00 a.m. —10:25 a.m. B Hill, Public Defense -Update
• Public Defense current budget and financial status was reviewed
o Brett shared that they are currently about $338.,000.00 in the black
o Brett discussed the wages in Yakima County and how they are significantly higher than
Grant County.
10:30 a.m. —10:55 a.m. K Allen, Clerk's Office Update
• Kim requested an update on the salary survey. Commissioner Carter informed Kim that it was
initially to be completed last spring but due to unforeseen circumstances with the
implementation of Tyler Tech we are now looking at the end of September/October to hopefully
move forward.
• Kim discussed the Salary Structure. She stated that Mel with the Union had already sent
approval. Commissioner Carter suggested following up with Human Resources to see where
they are at in that process.
Page 8 of 14
Grant County Commissioners Minutes
Week of August 26, 2024
11:00 a.m. —11:55 a.,m. T Gaines, Jail and Morgue Monthly Update
• Morgue:
o Tom shared he will start looking at other options as Moses Lake School District doesn't
seem to be responsive to the current proposal of the land parcel purchase.
• Animal Outreach:
o Tom would like to meet with a couple General Contractors to discuss goals and budget
for desired outcome. Commissioners confirmed that the current building would not be
able to be remodeled as its too small and outdated.
• Jail:
o September 9 to go vertical
o Tom would like to meet with Mandy to discuss Jail budget and how its structured
• Law and Justice building
o Tom requested input for the Commissioners vision as to what they would like to see
happen in that building once the new jail is complete. Some suggestions were both
District and Superior Court, small cafeteria.
• Single point of entry logistics were discussed.
12:00 p.m. —1:00 p.m. I PUD Luncheon (Be Mai Thai)
1:00 p.m. —1:55 p.m. D Anderson -Cook, Human Resources Update
Topic
Category
Request
Action
01. Holiday Schedule
Update
Approve
Approved
02. PAR —Auditor Elections
Budget/ Finance
Sign
Signed
Kaylyn Orozco
03. PAR -Auditor Elections
Budget/ Finance
Sign
Signed
Aleanah Lopez
04. Sheriff's Office —Sheriff
Support Specialist— Increase
position
Direct
Approved
Count
Management
05. Public Works —Accounting
Deputy —reinstate archive
position
Direct
Approved
position
Management
06. New Hope —Lead Advocate
Position
Decrease Count
Management
Direct
Approved
07. New Hope —Legal &
Community Advocate —
Position
Direct
Approved
Increase Count
Management
08. Public Works —Director
Position
position
Management
Direct
Direction Provided
09. Public Works -Employee
Evaluation
personnel
FYI only
No action
RCW 42.30.110(1)(g)
Matters -update
10. HR Updated Meeting
Department
9/10/24
update
FYI
9/10/24 Meeting Canceled
Page 9 of 14
Grant County Commissioners Minutes
Week of August 26, 2024
PERC Hearing
Holiday schedule — only Christmas Day is a legal holiday for the courts.
Personnel Action Request (PAR) for the salary, wage and/or position change for Kaylyn Orozco
and Aleanah Lopez, Auditor's Office — Elections Department.
Sheriff Kriete: Sheriff's Office Support Specialist — declined in 2024 budget year. After review,
Sheriff is requesting again for a position due to caseload increase and SB 5229. All
Commissioners are in favor of approving the position.
Public Works — Accounting Deputy position request: other employees are taking on extra duties
and received a pay increase. The new position would be funded by 3 separate funds.
Commissioner Carter would like to see positions frozen for the new duties to catch up. Funding
for administrative costs were included in ER&R cost increases. All Commissioners are in favor of
approving the position.
New Hope — Suzi Fode wants to take 2 lead positions that are empty, and increase their
advocate positions. All Commissioners are in favor of approving the two positions.
Public Works Director — open position. Ready to move forward with recruitment. The Board
stated they would like to appoint Andy Booth as the Interim Director. Utilize Prothman for the
final hire.
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at 1:32 p.m.
to go until 1:45 p.m. regarding Job Applicant/Evaluation. In attendance were Commissioners Carter,
Stone and. Jones, Decorah Anderson -Cook and Gina Saldana, Human Resources, Andy Booth, Dave Bren
and Jajaira Perez, Public Works. The session was continued to 1:55 p.m. Commissioner Carter closed
the session at 1:55 p.m.
2:00 p.m.-2:55 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15-minute time limit)
o Jerome Wawers spoke in favor of Public Works items 11 a and b. AND discussion on
East High Canal and infrastructure needs in the county. This will create jobs for the
future. DS stated he has voiced his concerns to the boards he sits on. He also believes
the East High would relieve some of the pressure.
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Stone, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.) None
• Commissioners Roundtable — Miscellaneous Discussion
o Caitlin Manell discussed the proclamation amended by the Prosecuting Attorney's Office
relating to the Columbia Basin Allied Arts and will be placed on next week's consent
agenda.
Page 10 of 14
Grant County Commissioners Minutes
Week of August 26, 2024
o Walk on item from Groat Bros for the Engle Property Abatement in the amount of
$81,,150.00.
Consent Agenda — (Items 1 through 15) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone, seconded by Commissioner Jones, to approve the consent
agenda as presented. The motion passed unanimously.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing, and made available to the Board. (In the amount of $143,952.04)
COMMISSIONER'S OFFICE
2. Approval of the July 29, 2024 and August 5, 2024 Commissioners Minutes.
3. Approval of invoices in the amount of $4,.980.00 to MaMedia LLC for the student exchange with
Toyoyama, Japan from August 14 through August 17, 2024.
4. New Liquor License application for Las Piedras De Valle, LLC located at 8109 Diamond Point Cir.
NE, Moses Lake, WA 98837.
5. License application for Change of Corporate Offices/Stockholders for Potholes Bar and Grill, LLC
located at 7037 Highway 262 E., Othello, WA 99344.
6. Reimbursement request from Port of Royal Slope on the Strategic Infrastructure Plan (SIP) No.
2024-01 in the amount of $85.,000.00, this will leave a zero balance.
7. Reimbursement request from Big Bend Community College on the American Rescue Plan Act
(ARPA) under the Expansion Healthcare Program category in the amount of $1,000.00.
8. Reimbursement request from New Hope on the Consolidated Housing Grant/Emergency
Housing Fund (CHG/EHF) Grant No. 24-46108-10 in the amount of $27.,414.88 for July expenses.
NEW HOPE
9. Requesting permission for Suzi Fode to Docu-Sign Contract Amendment A for Grant No. 24-
31219-010 with Department of Commerce for Year 2 Crime Victims' Services. This will increase
the grant by $224,999.00 in year two for a total grant amount of $453.,999.00 ending June 30,
2025.
10. Commercial Lease Agreement with Mario and Cindy Padilla for office space adjacent to New
Hope/Kids Hope office space for the agency therapist. Rent amount is $600 per month and
agreement term is July 2024 to June 2025.
PUBLIC WORKS
11. Request for Board Chair and Dave Bren to e-sign five (5) Washington State County Road
Administration Board Rural Arterial Program Grant Applications for the following projects:
Page 11 of 14
Grant County Commissioners Minutes
Week of August 26, -2024
a. To rehabilitate, resurface and restore road W-NE in the estimated total amount of
$1,266,000.00. Project term dates are June 2, 2025 to July 6, 2026.
b. To rehabilitate, resurface and restore Grand Coulee Hill Road in the estimated total
amount of $1,278.000.00. Project term dates are January 1, 2026 to December 31, 2027.
c. To resurface and restore road 4-NW/NE (Dodson Road to Hiawatha Road) in the
estimated total amount of $$2,.217,.000.00. Project term dates are March 2, 2026 to July
3, 2028.
d. To resurface and restore Stratford Road — Phase 2 in the estimated total amount of
$1,,298,000.00. Project term dates are May 1, 2025 to October 12, 2026.
e. To resurface and restore road U-NE in the estimated total amount of $1,206,000.00.
Project term dates are March 2, 2026 to April 16, 2027.
RENEW
12. Subcontractor agreement between Goodwill Industries of the Inland Northwest and Grant and
Adams County Developmental Disabilities to provide group supported employment services,
individual supported employment services and community inclusion. Term date of July 1, 2024
to June 30, 2025.
SHERIFF'S OFFICE
13. Out of State Travel request for members of the Interagency Narcotics Enforcement Team (INET)
and the Crime Reduction Taskforce (CRT) to attend Team Entry Training in Warrenton, Oregon
from September 22, 2024 to September 26, 2024. Members attending are J Wentworth, J
Rivera, K Judkins, C Paul, J Ball, A Davis. Lodging and some meals provided with tuition. Cost is
$4,800.00.
TECHNOLOGY SERVICES
14. Purchase Order No. 551 to Ednetics for Rubrik Foundation Edition for M365 — Premium Support
(Term of October 19, 2024 to February 20, 2026) and Rubrik Cloud Vault — Archive (Term of
February 21, 2025 to February 20, 2026), per BETB Premium Support, for a total of $21,,863.66.
To be paid out of 501.179.
15. Purchase Order No. 552 to Lenovo for (14) Workstation TS_P5—W790—ES_TW—R with D year
Premium Support Warranty, for a total of $39,904.80. These are budgeted QUAD replacements
for the Grant County Sheriff's Office Account No. 501.179.
Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
Walk-on item: Groat Bros. Inc. invoice #45730 for the abatement of the Engle Property in the
amount of $81,150.00.
o A motion was made by Commissioner Jones, seconded by Commissioner Stone, to
approve the walk-on item as presented. DS discussed that this one abatement cost
the amount of the annual budget amount. Being judicious with these funds is
important. The motion passed unanimously.
Page 12 of 14
Grant County Commissioners Minutes
Week of August 26, 2024
• Adjournment
3:00 p.m. — 3:10 p.m. Open Record Public Hearing, Budget Extension Request for Purchase of
Specialty Items
The Commissioners held an Open Record Public Hearing to consider a budget extension request
for the purchase of already approved specialty items for the Fire Marshal Vehicle in the amount
of $3.,726.79 (Fund 138.116).
Chris Young, Development Services gave a brief overview of the request. Capital Outlay budget
item that was approved for the 2024 budget to outfit the stock Fire Marshal Vehicle.
Development Services attempted to get quotes from three different agencies that could outfit
the vehicle, but only heard back from two of them. The successful low quote that was received
was for $8,,726-79'. however the budget for this project is only $5,.000.00. The specialty items
that are needed are running board lights and sirens which the Fire Marshal Vehicle needs to
respond to scenes.
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made
by Commissioner Stone to approve the budget extensions as presented. Commissioner Jones
seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. 24-084-
CC)
3:15 p.m. — 3:25 p.m. Open Record Public Hearing, Budget Extension for the Sheriff's
Department (INET) Purchase and Grant Receival.
The Commissioners held an Open Record Public Hearing to consider a budget extension request
for the Sheriff's Office Interagency Narcotics Enforcement Team (INET) purchase of automatic
license plate reader cameras, also known as Flock Cameras, and the receival of the Washington
Auto Theft Prevention Authority (WATPA) Reimbursement Grant in the amount of $59.,000.00
(Fund 109.151).
Beau Lamens, Grant County Sheriff's Office, gave a brief overview of the request. The Grant
County Sheriff's Office applied for and received the Washington Auto Theft Prevention Authority
(WATPA) Grant in the amount of $55,,000.00. This is a reimbursement grant —The Sheriff's Office
will be purchasing the Flock Cameras, for a total of $59,000.00. Commissioner Stone asked
where the extra $4,000 will come from. B Lamens said it will come out of the Sheriff's Office
account.
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made
by Commissioner Jones to approve the budget extensions as presented. Commissioner Stone
seconded. D Stone discussed that the purchase was a purchase of a lease, not an outright
purchase of the Flock Cameras. The motion passed unanimously. The hearing adjourned.
(Resolution No. 24-085-CC)
Page 13 of 14
Grant County Commissioners Minutes
Week of August 26, 2024
3:30 p.m. — 3:55 p.m. District Court Update
In attendance: Judge Brian Barlow, Desiree Ochocinski, Decorah Anderson -Cook and Gina Saldana,
Human Resources
• Three positions presented to PMRT—all Reclassifications
o District Court Administrator
o Assistant Court Administrator
o District Court Lead Clerk
■ D Ochocinski feels that listing this position externally is not an option.
• Discussion was held regarding reclassification requests made for the three positions. No
decisions were made.
o Updated job expectations for each position were presented with comparable salaries
shown to the Commissioners.
• A Kim in Accounting has already been consulted regarding the requests.
• To be discussed during the next HR Update
MISCELLANEOUS ITEM
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their August
23, 2024 payroll.
WEDNESDAY, AUGUST 28, 2024
8:30 a.m. — 9:30 a.m.
1:00 p.m.-3:00 p.m.
V
7:00 p.m.-9:00 p.m.
TH U RSDAY, AUGUST 29, 2024
6:00 p.m.-7:00 p.m.
CENTRAL SAFETY COMMITTEE MEETING
D Stone, Clean Energy Property Tax Impacts (CEPTI) Task Force Meeting
(Zoom)
PLANNING COMMISSION
R Jones at Association of Grant County Cities and Towns Meeting
(Quincy)
Page 14 of 14
Grant County Commissioners Minutes
Week of August 26, 2024
MISCELLANEOUS ITEM
The Commissioners authorized the Deputy Clerk of the Board 1 to stamp their signatures of approval on
an Emergency Accounts Payable Batch for Renew in the amount of $825.00.
FRIDAY AUGUST 30, 2024
No Meetings Scheduled
Signed this day of 2024.
BOARD OF COUNTY COMMISSIONERS
7ra o1 u ty, W hing n
Cindy Carter, Chair
Attest:
Barbara J. Vasquez, CMC
Clerk of the Board