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Home My WebLink AboutAgreements/Contracts - Sheriff & Jail (002)nu GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Sheriff's Office REQUEST SUBMITTED BY: J. Sainsbury CONTACT PERSON ATTENDING ROUNDTABLE: J . Kri ete CONFIDENTIAL INFORMATION: DYES C]NO DATE: 9/5/24 PHONE:509-750-7306 Ina 1:40 *Agreement /Contract DAP Vouchers ❑Appointment /Reappointment El Bids / RFPs /Quotes Award OBid Opening Scheduled ❑ARPA Related El Boards /Committees ❑Computer Related ❑County Code El Emergency Purchase ❑Budget El Employee Rel. ❑Facilities Related ❑Financial ❑Funds ❑Hearing ❑Invoices /Purchase Orders ❑Grants —Fed/State/County ❑Leases OMOA / MOU ❑Minutes ❑Ordinances ❑Out of State Travel ❑Policies ❑Petty Cash El Proclamations ❑Request for Purchase El Recommendation ❑Professional Serv/Consultant ❑Support Letter ❑Resolution ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑Surplus Req. ❑ WSLCB Memo of Understanding with Washington Traffic Safety Commission for reimbursment costs for Deputy Hector Ledezma as a Drug Recognition Expert. They will reimburse for Overtime and Deputy Ledezma will be available to assist as a DRE in the region. If necessary, was this document reviewed b accounting? Y g ❑YES NO ❑ N/A If necessary, was this document reviewed b legal? Y❑YES ❑ NO ❑ N/A DATE OF ACTION: APPROVE; DENIED ABSTAIN D1: D2: D3: DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 K24226 MEMORANDUM OF UNDERSTANDING WASHINGTON TRAFFIC SAFETY COMMISSION 621 8" Ave SE, Suite 409, PO Box 40944, Olympia WA 98504-094 4 THIS AGREEMENT is made and entered into by and between: Grant County Shenirs0 dv Office (Agency Name) Hereinafter referred to as "CONTRACTOR" and the WASHINGTON TRAFFIC SAFE TY COMMISSION, hereinafter referred to as "WTSC." IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime fundingto law enforcement orcement agencies who have certified Drug Recognition Experts (DRE) to conduct the followingactivities: activities. • Respond in person to allied agency requests for DRE assessments when no other DRE is available on duty and this response is in `overtime status' from a list of certified DREs . • Cover shift extension `overtime' when completing a drugevaluation or covering a request for a DRE g q • Court testimony resulting from performing drug evaluations with call outs and shift extensions when overtime is required. (This MOU and grant fundingis not responsible for overtime generated from cases/arrests g es/arrests during normal employment or assignment) • On an overtime basis, participate in duties as a DRE duringemphasis patrols, allied p p � d agency DRE-related requests, or other DRE programs such as teachingand training deemed necessaryand pre -approved g p pp ved by the Washington State DRE Coordinator between July 1, 2023 through June 30, 2025. IT IS, THEREFORE, MUTUALLY AGREED THAT: 1. All contractor DREs will be available for callout by Washington State Patrol g (WSP) communications in their individual regions. WSP Communications will be notified of the DRE availability when that DRE signs into service with their respective allied p agency. As part of this agreement, contractor DREs are responsible to ensure that WSP Communications has their correct contact information in the DRE callout system. 2. Contractor will provide a certified DRE Y p on an "overtime" basis (not to exceed 1.5 times contracted salary and allowable benefits, even during paid holiday) to perform DRE activities as p specified. No other commissioned personnel will be funded. 3. The period of activity will begin on July 1, 2023 and extend through June 3 g 0, 2025. 4. Drug evaluation performance standards for certified and funded DREs must meet the standards of the International Association of Chiefs of Police IACP . 5. DREs will maintain good standing with Drug Evaluation Classification Prog ram; i.e. paperwork, rolling logs, and resumes. (Contractor and DRE will be notified if DRE is not eligible for availability and removed from WSP roster -3 0 daynotice given.) 6. Disputes arising u g ) p g under this agreement shall be resolved by a panel consistingof one resent representative of the WTSC one re representative from Contractor agency and one representative from the DECP. The dispute panel shall thereafter decide the dispute with the majority prevailing. p 7. Either party may terminate this agreement upon (3 0 days) written notice t theY) o the other party. In event of termination of this agreement, the terminating a shall be liable for t party he performance rendered prior to the effective date of termination. MOU E Program 2023-202 03/2023 page 1 of 2 8. WTSC Termination — This project agreement may be terminated or fund a ment py s discontinued or reduced by WTSC at any time upon written notice to the Contractor due to non -availability of funds, failure of the Contractor to accomplish an of the terms herein from any change in the scope or timing y , or g p ming of the project. 9. The WTSC will monitor and track the availability of DRE Callout funds. Expenditure p ture tracking will be shared with WSP quarterly to ensure DRE Callout fundingis being fully utilized. g lly FISCAL RESPONSIBILITY: 1. For all DRE overtime activities to be billed against this MOU an projected overtime greater than $3 000 must et y p � rtlme amount g prior written approval from WTSC. 2. Contractor must submit the billings and supporting documents to the WTSC at PO Box 40944, Olympia, WA 98504-0944 or emailed to rarick wtsc.wa. ov for approval � pp and reimbursement not more than 30 days after the last dayof the month in which the he overtime is worked. Billings and supporting documents submitted later than the 30 da cutoff will be reviewed on a case b case basis. Contractor y y actor must ensure that reimbursement being requested is not for on -duty time, but for call out and shift extension overtim e only. Billings will include: • Completed and signed invoice Voucher, A 19-1 A Form (attached). Your a encagency must be ide ntified as the Claimant and Federal Tax ID # and an original si nature of the agency head, command officer g or contracting officer must be provided on the A 19- 1A form. • Payment documentation (overtime slips, payroll documents, etc. • DRE Request Form showing all pertinent information. If for court case evidence 1t came from a prior MOU overtime situation must be provided with the A-19 1 A form . IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT. Grant County Sheriffs Office 9/5/24 (Agency) (Date) Joe Kriete, Sheriff Contract', g Agent itle & NAME (print/type name) (Signa- ure) Please return this signed form (email is preferred) to: prarick(a,wtsc.wa. ov Washington Traffic Safety Commission Attn: Penny Rarick PO Box 40944 Olympia, WA 98504 APPROVED/DISAPPROVED Washington Traffic Safety Commission (Date) MOU DRE Program 2023-2025 (0312023) page 2of2 WTSC DRE MOU Date: l`� /� 2 ATTEST: arbara J. Vasquez `4� Clerk of the Board APPROVED AS TO FORM: C.� 44, r Rebekah Kaylor Grant County Prosecutor's Office Deputy Prosecuting Attorney Date: BOARD OF COUNTY COMMISSIONERS QI37ANT OUNTY, WASHINGTON Cindy C LrAN 44' Chair Danny St6n_e, Vice -Chair -WeMemberC R o b'*JU � �s, Josh Sainsbury From: Rebekah M. Kaylor Sent: Thursday, September 5, 2024 7:51 AM To: Josh Sainsbury Subject: RE: Drug Recognition Expert MOU I am fine -with this as long as the Sheriff's office is good with it. Regards, Rebekah Kaylor Chief Deputy Prosecuting Attorney (Civil/Appellate) Grant County Prosecuting Attorneys Office PO Box 37 Ephrata, WA 98823 Phone: 509.754.2011 x3950 Fax: 509.754.6574 rm..kaylor@grantcountywa.gov The contents of this e-mail message, including any attachments, are intended solely for the use of the person or entity to whom the e-mail was addressed. It contains information that may be protected by attorney -client privilege, work -product, or other privileges, and may be restricted from disclosure by applicable state and federal law. If you are not the intended recipient of this message, be advised that any dissemination, distribution, or use of the contents of this message is strictly prohibited. If you received this message in error, please contact the sender by reply e-mail. Please also permanently delete all copies of the orii and any attached documentation. Please be advised that any reply to this e-mail may be considered a public record and be subject to disclosure. upon grnal e-mail equest. From: Josh Sainsbury <jsainsbury@grantcountywa.gov> Sent: Tuesday., August 6,,2024 10:58 AM To: Rebekah M. Kaylor <rmkaylor@grantcountywa.gov> Subject: Drug Recognition Expert MOU Please review this contract when you get a chance. It is for reimbursement for Hector Ledezma when he is called out as a DRIES Josh Sainsbury GT-5 Chief Deputy Jd% Emergency Operations Grant County Sheriffs Office 35 C ST NW/PO Box 37 Ephrata, WA 98823 Office: (509) 754-2011 Ext: 4522 Mobile (509) 750-7306 MACC Dispatch (509) 762-1160 isainsburv@grantcountywa.gov Facebook www.grantcountywa-gov/Sheriff