Loading...
HomeMy WebLinkAboutMinutes - BOCC7, GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Commissioners Office REQUEST SUBMITTED BY:B Vasquez CONTACT PERSON ATTENDING ROUNDTABLE..13 Vasquez CONFIDENTIAL INFORMATION: DYES . ®NO DATE: 9/5/Z4' PHONE:2928 ElAgreement / Contract 7AP Vouchers ElAppointment / Reappointment EIARPA Related El Bids / RFPs / Quotes Award 713id Opening Scheduled El Boards / Committees F-1 Budget El Computer Related E]County Code 7 Emergency Purchase El Employee Rel. F-1 Facilities Related El Financial El Funds El Hearing El Invoices / Purchase Orders F-1 Grants — Fed/State/County Ell -eases 7MOA / MOU 5iRMinutes ElOrdinances E]Out of State Travel 0 Petty Cash F-1 Policies El Proclamations 7 Request for Purchase El Resolution El Recommendation 0 Professional Serv/Consultant 0 Support Letter E]Surplus Req. E]Tax Levies El Thank You's E]Tax Title Property E1WSLCB M. 0 ------- ---- :� ------ - Commissioners 8/19/24 Minutes for approval. If necessary, was this document reviewed by accounting? F-1 YES El NO .7 N/A If necessary, was this document reviewed by legal? El YES 1:1 NO R N/A DATE OF ACTION:—&/ APPROVE: DENIED ABSTAIN D1: '4td D2: 49;r v D3: � DEFERRED OR CONTINUED TO: WITHDRAWN: 4/23/24 GRANT COUNTY BOARD OF COMMISSIONERS MEETING MINUTES Week of August 19 —August 25, 2024 Commission Chambers 35 C Street NW Ephrata, WA 98823 Public meetings were held in person with a WEBER Conference Call/Video option available. MONDAY, AUGUST 19, 2024 The Grant County Commissioners session was called to order at 8:30 a.m. with all Commissioners in attendance. 8:30 a.m. — 8:45 a.m. T Gaines, Admin Director of Central Services Update In attendance: Tom Gaines, Jim McKiernan • Update about Technology Services' work this past weekend — had to make system repairs due to the power outages. • T Gaines to update blog this week —jail is going well, coordination with city and PUD is going okay. • T Gaines now a member of National Association of Counties (NACo) Tech Exchange — county specific IT operations and issues/troubleshooting. o Access to NACo Sponsored exercises to target specific troubleshooting • Pacific Security was hired for the fair- Fairgrounds was not impressed with their performance — Some security guards were leaving posts o T Gaines discussed hiring and training county security to have at the fair, around the courthouse and the jail. More research from T Gaines and discussion are needed before deciding. • High Performance Leadership Class — Week 3 Update • Fairgrounds Maintenance — Maintenance 4 gave resignation notice o Depending on dcpartmental needs, the fairgrounds may hire a new Maintenance 2 or 3, rather than a Maintenance 4. • Discussion about needed repairs/updates for fairgrounds. o Addition of electrical plugs is needed at the Democratic and Republican buildings. o Need to make lights around the fields more solid — cannot withstand kids kicking them over. o Electrical issues — T Gaines wants to reach out to D Dormier to discuss options for electrical repairs around the fairgrounds. • D Dormier - Requested a meeting with the board about buying a parcel between the church and the museum but did not hear back. BOCC Office to reach out to schedule a meeting. • Discussion about the shooting incident at the fairgrounds on Friday o C Carter discussed the addition of an entrance and exit for emergency personnel. Page 2 of 13 Grant County Commissioners Meeting Minutes Week of August 19, 2024 8:45 a.m. — 9:00 a.m. Development Services Weekly Update In attendance: Chris Young, Jim Anderson -Cook • Desert Hills Development Road Name Change Request o Individual called C Carter requesting this name change o J Anderson -Cook discussed the process for the name change: Some road names are on plats. Road name gets approved by the board, then gets recorded on the face of a plat ■ For name changes that are not on the face of a plat, a request by petition is needed. Title 10.32.010 —Waivers or statements of damages required. o To alter the face of the plat needs a plat amendment — requires a majority approval by the property owners and it is not free — hearing examiner needed also. o J Anderson -Cook used multiple search platforms for the current address as listed, and it showed the correct location. o Is there a way for the county to use TGaines' land -use attorney? Development Services to ask K McCrae. ■ C Young suggested postponing the conversation with the customer until they ask if an address change constitute a plat amendment. ■ R Jones wants a majority request by the road residents to make the change. 9:00 a.m. — 9:25 a.m. K Eslinger, Admin Director of Organizational Services Update (Canceled) Although Kirk Eslinger cancelled, the Commissioners had a discussion amongst themselves relating to Organizational Services and topics needing discussion with Kirk. 9:00 a.m. — 9:07 a.m. Commissioner Discussion • Discussion was held about the Salary Survey. o C Carter wants to make this the responsibility of an elected official. • Commissioners to ask Human Resources during their update tomorrow. o R Jones suggested assigning it to HR rather than K Eslinger. o Discussion was held about assigning it to M McKnight— the voice of the departments and elected officials who wanted this survey. o C Carter says to assign to M Jaderlund, since she does payroll. o R Jones and D Stone agree to ask HR during their update. • C Carter discussed the RFP from the Salary Survey company • D Stone suggested emailing Kirk about handing this off to HR — D Stone to email Kirk • Tyler Tech HR module to go live October 2024. o Discussion about cancelling/rescheduling all other Organizational Services meetings since Kirk has been busy with Tyler Tech and has not been able to attend — D Stone to ask Kirk also. 9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update In attendance: Barbara Vasquez Page 3 of 13 Grant County Commissioners Meeting Minutes Week of August 19, 2024 • D Stone presented draft of email to Kirk, Board approved, and D Stone will send it out. • New Incident Claims Received (BL) o Three claims — two Tort claims: Jones and Moody, incident at the gorge in 2022 (arrest of someone that was thought to be a shooter but was not) o Third is from Renew: client threw rocks at a car — damage to paint and window • Text to email/TEAMS o TEAMS Chat works well — instant messenger that is captured for Public Records. Quick chat option for contacting each other. o B Vasquez suggested the Commissioners each install on their work and personal phones so they can be easily reachable. • Dropbox spam email — second wave of emails going out. This is a Dropbox server issue, not a County server issue. • Video recording of BOCC meetings (Stay tuned) • Grant PUD Lunch Location o PUD Commissioners would like to switch meeting locations. BOCC decided on Be Mai Thai. • Vet Corp Navigator Position — PMRT o Position is on its way to Position Management Review Team. Costs the county $3.,000 and the state picks up the rest. • Desert Aire — Fireworks email o Email from Pam—C Carter reached out and informed her that she needs to do a public records request — customer is waiting for an answer from the Prosecuting Attorney, getting information from K McCrae. o C Carter will talk to KMcCrae during his update tomorrow about this email. • Budget — Percentages for BOCC Office payroll 2025 o Discussion was held regarding the process for paying percentages of BOCC office staff salary who work on boards and commissions. Follow current practices. • Commissioners Out/Remote/Excused o Currently, in the minutes Commissioners are noted as out/remote/excused. o Are Commissioners excused if they just do not attend? No answer given. o When Commissioners are remote, then leave, then reattend, it is difficult to correctly reflect attendance in the minutes. o. D Stone — if he is struggling with Webex, and shows up late, he still has reviewed the items and is there to vote on them, he feels that he should not be penalized for being late. o Discussion was held about the amount of time the Commissioners are required to attend meetings and be in office. • C Carter felt that the visit with the Toyama delegation went well, and the kids had fun at the fair, but felt that they had more fun with the activities they did outside of the fair. Grant County kids were very interactive. Page 4 of 13 Grant County Commissioners Meeting Minutes Week of August 19, 2024 10:30 a.m. —11:25 a.m. A Kim, Accounting Update In attendance: Amanda Kim • Revenue Expenditures for July have been sent out and will be presented in the Commissioner's Packet Format soon with benefit updates. o Increase 2-5% for insurance. • Asset Policy Changes — A Kim just finished the Charter of Accounts, had to be recreated for Tyler Tech implementation. o Auditors are starting — not waiting on anything from the County, they are just working on planning. A Kim feels that the county is not high risk to misspends or errors. • Budget Call email will hopefully be sent out this week. • Theft Sensitive Assets — D Stone asked about the time frame for this policy list. A Kim does not have one. • Discussion was held about budget process changes due to Tyler Tech. • Museum had an employee that was out for illness return to full time work — they will not have the savings that they initially thought. o Estimating this employee's salary put the museum budget about $4,000 — $5,000 over budget. o Courthouse maintenance team has pitched in a lot with repairs and updates — D Stone feels that this should be cutting down on the maintenance labor that the museum staff are doing. 0 4 full time, 2 part time employees. None of the full-time employees will work until December 31— they only work through October. • Potential changes in mileage reimbursement for Commissioners o Other counties have compiled their templates to show how they do mileage. o Suggestions from other counties included mileage stipend each month, or car payments/partial payments for the Commissioner's cars. o Can keep it categorized between local and out -of -county travel o Hope is to find a system where the Commissioners don't have to fill out a travel reimbursement every week. 11:30 a.m. —11:55 a.m. J Kriete, Sheriff's Office Update In attendance: Sheriff Joe Kriete, Undersheriff John McMillan, Chief Deputy Phillip Coats, and Jim McKiernan, Fairgrounds. • PAR request —Emergency Management Position, Greg Hutchison • Excellent fair— revenue from concessions beat 2021(record year after COVID) o Still working on collecting gate counts. • Friday night incident —Fairgrounds was very easy to work with in the aftermath of the shooting, and security with the Rodeo Association was very good. Response was very quick —Crime Reduction team was close by when the incident happened. o C Carter felt the evacuation went well, but that it took almost 90 minutes for some citizens to get out of the parking lot because they had to wait for the ambulance to get into the fairgrounds. Suggested an entrance/exit for emergency personnel. Page 5of13 Grant County Commissioners Meeting Minutes Week of August 19, 2024 o J McKiernan feels that speakers at the campgrounds and lighting at the gates could help with any potential future evacuations — campgrounds couldn't hear the announcement about the evacuation and lights at the gates will make visibility better for quick exits. o Information was spread quickly, so there has not been a large influx of media questions. o D Stone asked if there was anybody working with gangs to figure out how to reduce the gang violence. J Kriete said yes, Sheriff's Department has the Crime Reduction Team working on it and is also sending crew to conferences to learn about working with gangs. • J Kriete and J McKiernan to meet next week to discuss ideas about what could be done differently for security next year. J Kriete invited Commissioners to attend. • J Kriete received the Fairground Director's Award for the efforts that the Sheriff's Department put out this year for the security and safety of the fairgrounds. • P Coats gave an update about the Jail Transition Team. Extended invite for the Commissioners to be part of the meetings with the Jail Transition Team. • Gorge Update — cleared out the concert when the wind speeds picked up to 70 mph. 12:00 P.M. —12:55 p.m. R Jones, Position Management Review Team Meeting 1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion • Review of Consent Agenda Items o Veteran Services — Commissioner Carter asked of the process • Commissioner District Updates o DS District 1— Opening ceremony of the fair was great! Went back and forth from the Fair to working in the office. o RJ District 2 — Was at the fair most of the week. Danny gave a great Fair speech. o CC District 3—concerts this week and Toyama Japan students hosted this week. Consulate General meeting: she was told that Grant County is one of the biggest participants in the State. • Sheriff Kriete discussed a PAR that went through PMRT today. • Sam Castro discussed the concert this weekend and Public Works use of the noise devices. He reported that there was no music being picked up on the devices. • DS discussed the transient residence email received this weekend. This person would be "grandfathered in" regarding the sprinkler requirement. Transient rentals are commercial hospitality establishment. He will need to continue to go through the process of getting a Conditional Use Permit. • Sheriff Kriete sent out Liquor and Cannabis letter that is in relation to today's consent agenda item. • Jim Anderson -Cook discussed the Hearings Examiner meeting this week regarding the 1000 acre solar project. If approved, construction will begin in 2025 with completion in 2026. He also discussed the Planning Commission that held hearings regarding Shrubsteppe and solar. Page 6 of 13 Grant County Commissioners Meeting Minutes Week of August 19, 2024 2:00 p.m. — 2:55 p.m. Public Works Budget Round Table Discussion Pursuant to RCW 42.30.110(1)(f) -Personnel Disciplinary Matters and RCW 42.30.110(1)(g) -Job Applicant/Evaluation, Commissioner Carter called an Executive Session to order at 2:01 p.m. to go until 2:11 p.m. In attendance were Commissioners Carter, Stone and Jones, Sam Castro, Dave Bren and Jajaira Perez, Public Works. The session was continued to 2:16 p.m. Commissioner Carter closed the session at 2:16 p.m. • Resolution Accepting Completion Silica Rd CRP 23-03 (Dave) • Resolution Accepting Completion Baseline CRP 23-04 (Dave) • Easements for Grape and Maple Drive (Dave) • Roundtable Discussion, Budget (Sam) o The upcoming 2025 budget was discussed. The have $10 million in grants lined up for next year. MISCELLANEOUS ITEM The Commissioners approved an Emergency Accounts Payable Batch for the Grant County Museum in the amount of $37.,631.50. TUESDAY, AUGUST 20, 2024 The Grant County Commissioners session continued at 8:31 a.m. with Commissioner Stone and Commissioner Jones (WebEx) in attendance. Commissioner Carter joined in person at 8:32 a.m. Commissioner Jones joined in person at 8:35 a.m. 8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update • Fireworks— Can amend the ordinance but there is no way around the year wait o Commissioner Carter will have the HOA start the process and write a letter requesting the ban of fireworks. • Desert Hills Housing division address change —can the County utilize Tom Gaines land use attorney? o Kevin McCrae recommends not to utilize Tom Gaines land use attorney (Perkins Coie), and recommends reaching out to Chris Reis to see if he is available to advise. Kevin and Rebekah will reach out to Chris Reis. Pursuant to RCW 42.30.110(1)(i) Commissioner Carter called an Executive Session to order at 8:39 a.m. to go until 8:45 a.m. regarding Litigation. In attendance were Commissioner Carter, Stone and Commissioner Jones, Kevin McCrae, and Rebekah Kaylor, Prosecuting Attorney's Office. Commissioner Carter closed the session at 8:45 a.m. • Discussion regarding salary study and continuing with the 5% retention bonus Page 7 of 13 Grant County Commissioners Meeting Minutes Week of August 19, 2024 o Commissioner Carter requests Kevin McCrae write a letter to Commissioners with this request and put it on the Consent Agenda. Commissioner Stone also suggests reaching out to Human Resources as well to keep them in the loop. 9:00 a.m. — 9:25 a.m. S Palacios, Juvenile Court and Youth Services Update • Financial • Intakes 0 12 total for the month of July. Currently 7 juveniles in custody. • Courts o Offender/Diversion ■ 153 current cases o Truancy ■ 146 active petitions o Dependency ■ 153 active cases • Chelan County • Administration • Needs of the Department o Working with Technology Services regarding security cameras due to multiple break-ins. 9:30 a.m. — 9:55 a.m. Columbia Basin Allied Arts Presentation 10:00 a.m. —11:00 a.m. C Carter, Canvassing Board 1:00 p.m. —1:55 p.m. Human Resources Update Commissioner Jones attended at 1:03 p.m. Topic Category Request Action 01. HR Tyler Tech —Recruitment Module Update FYI only No action 02. Teamsters Corrections Grievance -Labor Relations Labor Relations Direct Direction and Authority provided RCW 42.30.140(4)(a) 03. PAR —Renew - S. Sherwood Budget &Finance Sign Signed 04. PAR —Sheriff's Office G. Hutchinson Budget &Finance Sign Signed 05. Auditor's Office —Annual Leave L. Kinzel Budget &Finance Direct Direction Provided. Approved 06. Sheriff's Office —Sheriff Support Specialist —Increase Position Management Direct Deferred until a budget review Count 07. Public Works —Accounting Deputy— reinstate archive Position Management Direct Deferred until a budget review position Page 8 of 13 Grant County Commissioners Meeting Minutes Week of August 19, 2024 08. New Hope — Lead Advocate Position Deferred for further discussion Decrease Count Management Direct with the department. 09. New Hope —Legal & Community Advocate — Position Direct Deferred for further discussion Increase Count Management with the department. In attendance: Decorah Anderson -Cook, Gina Saldana,lohn McMillan (GCSO) • Tyler Tech update: goes live September 1. The process has been very time consuming. • DS asked if HR has the bandwidth to take on the salary survey, due to the implementation of Tyler Tech. They could potentially have time at the end of September. o Gina reminded the Board of bargaining, policies, normal consultant duties, etc. Decorah recommended reaching out to other elected officials / department heads to participate in the salary survey. • John McMillan, Sheriff's Office, came to discuss a PAR for Greg Hutchinson (Emergency Management Specialist). This should have gone through the PMRT process. The GCSO is requesting this person to be brought in at -a step 6. • Discussion was held on the annual leave policy and exceptions to the annual leave maximum carryover. Pursuant to RCW 42.30.140(4)(a) Commissioner Carter called an Executive Session to order at 1:17 p.m. to go until 1:23 p.m. regarding Negotiations. In attendance were Commissioners Carter, Stone and Jones,.Gina Saldana and Decorah Anderson, Human Resources. Commissioner Carter closed the session at 1:23 p.m. After executive session, Commissioner Stone made a motion to approve bargaining authority for HR to bargain with Teamsters Corrections Grievance —Labor Relations. Commissioner Jones seconded and the motion passed unanimously. Personnel Action Request (PAR) for the salary, wage and/or position changes for Greg Hutchison, Sheriff's Office; and Sue Sherwood, Renew. (Approved) 2:00 p.m. — 2:55 p.m. Commissioner's Meeting • -Call to order • Open Forum for Citizen Input (3 minutes per person, 15-minute time limit) • Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner Stone, to approve the agenda as presented. The motion passed unanimously. • Correspondence (i.e. Emails that have come in that need response, letters of support etc.) o RFP for Tourism will be sent to BOCC for review o DS —email complaint from Public Works employee. • Commissioners Roundtable — Miscellaneous Discussion o CC Mileage reimbursement for Toyoyama visit at Fair o DS hasn't received comments back from Kirk/Tom to discuss Risk Manager position. Holding item 19 indefinitely. o Item 3 —Hold for another 2 weeks. Page 9 of 13 Grant County Commissioners Meeting Minutes Week of August 19, 2024 o CC asked for clarification on the VAB appointment of Jerry Gingrich to the board. Gary Bracht stated there was a ballot .at the previous VAB meeting and Jerry was selected. o Discussion was held on the process to wich • Consent Agenda — (Items 1 through 20) All items are considered routine and will be enacted by one motion of the commissioners with no separate discussion. If a separate discussion is desired, that item may be removed and placed under Board Discussion/Decision. A motion was made by Commissioner Stone, seconded by Commissioner Jones, to approve items 1 and 2, 4- 18, and 20, holding 2 item for 2weeks and withdraw item 19. The motion passed unanimously. AUDITOR'S OFFICE 1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090, as recorded on a listing, and made available to the Board. (In the amount of $6,,193,,247.56) COMMISSIONER'S OFFICE 2. Approval of invoice from Economic Development Council (EDC) in the amount of $37,500.00 for April to June 2024 personnel hours. 3. Continued from the August 5 ConsentAgenda: Letter to the WA Tier 3 PP LLC, C Falk regarding License No. 426730 and No. 427537. The application for change of location into Grant County is denied by Commissioners due to current moratorium but approved by the Washington State Liquor and Cannabis Board (WSLCB). Letter informs the applicant that violation of Ordinance will result in formal enforcement action. (Item held until 9/3/23 Consent Agenda) 4. Appointment letter for Jerry Gingrich to the Veterans Advisory Board representing an at -large position with afour-year term beginning August 20, 2024 through August 19, 2028. 5. Reimbursement request from City of George on the Strategic Infrastructure Program (SIP) No. 2019-04 Well No. 3 generator, in the amount of $112,627.60. 6. Request for verbal approval for Grant County to pay a portion of wages for Leah Becknell to provide facilitation services for the monthly North Central Diversion Workgroup. Duration is expected to be 12 months, with opportunity to extend. The cost is $100.00 per hour, not to exceed $2,500.00 per month. 7. Resolution 24-076-CC for Strategic Infrastructure Program (SIP) Advisory Committee Recommendations for Funding. Recommendations are for SIP No. 2024-02 Grant County Port District No. 8 (Warden),, SIP No. 2024-03 City of Ephrata, SIP No. 2024-05 McKay Healthcare. JUVENILE COURTS 8. Request to surplus Capital Asset from Juvenile Courts and Youth Services. Motorola CB Radio Model: CDM1250, Asset Tag No. 104539, Serial No. 103TPGB472. This item is no longer in the possession of the department as it was stolen from a county vehicle. (Resolution 24-077-CC) 9. Request to surplus Capital Asset from Juvenile Courts and Youth Services. Large MFP Copier/Scanner, Asset Tag No. 500015. (Resolution 24-078-CC) Page 10 of 13 Grant County Commissioners Meeting Minutes Week of August 19, 2024 10. Requesting permission for Suhail Palacios, Juvenile Court Administrator, to Docu-Sign with contractor for Interlocal Agreement ICA25330 between Washington State Administrative Office of the Courts and Grant County Juvenile Court for the support of the Family and Juvenile Court Improvement Plan. Term of contract is September 1, 2024 through June 30, 2025. (Resolution 24-079-CC) 11. Requesting disposal of old, surplus furniture in'poor condition accumulated over many years. Requesting Facilities and Maintenance take these items to the landfill. PUBLIC WORKS 12. Resolution 24-080-CC accepting completion of the Silica Road overlay project, CRP No. 23-03. 13. Resolution 24-081-CC accepting completion of the Baseline West Road project, CRP No. 23-04. 14. Grant County Maple and Grape Drive Reconstruction Project Easements of Parcels 1, 41 51 6, 7, 8, 9, 11, 12, 13, 15, and 16. RENEW 15. County Program Agreement Amendment No. 1 between Department of Social and Health Services (DSHS) Developmental Disabilities Administration and Grant -Adams County DDA County Services Agreement No. 2363-49275 to increase funding in the amount of $133,,971.00. Term dates are December 1, 2023 to June 30, 2024. 16. Subcontractor agreement between Moses Lake Community Health Center and Grant and Adams County Developmental Disabilities effective July 1, 2024 to June 30, 2025 to provide Education and Information Services and Parent to Parent Services. 17. Subcontractor agreement between Compass Career Solutions and Grant and Adams County Developmental Disabilities effective July 1, 2024 to June 30, 2025 to provide individual supported employment services and community inclusion. 18. Subcontractor agreement between First Choice Employment Services and Grant and Adams County Developmental Disabilities effective July 1, 2024 to June 30, 2025 to provide individual supported employment services. SAFETY COMMITTEE 19. Continued from the August 12 Consent Agenda: The Safety Committee humbly recommends updating and revising the Grant County Safety and Risk Management Policies &Procedures Manual of March 1996 as well as the reference to WAC 296-24-045 in GC Policy 1104.2.1 to better reflect current needs and legal requirements. SHERIFF'S OFFICE 20. Out of State Travel Request for Phillip Coats and Josh Erickson to attend the National Jail Leadership Command Academy in Huntsville, TX from November 9 through 16, 2024. Estimated cost is $7200.00. They will be flying into Houston,. TX, then driving to Huntsville. Page 11 of 13 Grant County Commissioners Meeting Minutes Week of August 19, 2024 • Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent Agenda. These items will be acted upon together) • Adjournment 3:00 p.m. — 3:10 p.m. Open Record Public Hearing, Renew Surplus of Miscellaneous Vehicles The Commissioners held an Open Record Public Hearing to consider a request from Renew for the surplus of miscellaneous vehicles due to age, condition and mileage. Vehicles will be sold via publicsurplus.com. See list below: � #Il y Ili A ' �� ... �. �.l � IJ� �f . � � � � ..... ------------tt a :: ------------ klatue Four Door Age- an Cherokee I 3 and Condition !8733�0�i � sedan ton _ Ford Fusion � �� � � I�..��.. ;� �� �. +� ,. :. � �' Ali` _ �- -. ill! +- lr �� � � J� �� si � �.- '� i f. - hitSedan Condit' Dell Anderson, Renew Executive Director, gave a brief overview of the surplus items by reading the list above. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the public comment portion of the hearing. The motion passed unanimously. A motion was made by Commissioner Stone to approve the surplus and sale of the vehicles as presented. Commissioner Jones seconded and the motion passed unanimously. The hearing adjourned. (Resolution 24-083-CC) 3:15 p.m. — 3:25 p.m. Open Record Public Hearing, Strategic Infrastructure Program (SIP) Budget Extension Request The Commissioners held an Open Record Public Hearing to consider a budget extension request for the Strategic Infrastructure Program (SIP) in the amount of $1,,335.,643.00 to be transferred from the Economic Enhancement Strategic Infrastructure Program Ending Fund Balance 113.155. • SIP #2023-04: City of Quincy —Water Management and Recycling Feasibility Study Project $325.,000 (Grant) • SIP #2023-05: Grant County Port District #4, Port of Coulee City, New Coulee City Medical Clinic $779,.000 (Grant) Page 12 of 13 Grant County Commissioners Meeting Minutes Week of August 19, 2024 • SIP #2023-06: Grant County Hospital District #4, McKay Healthcare, Soap Lake, Engineering and Outdoor Facilities Projects $166,643 (Grant) • SIP #2024-01: Port of Royal Slope, Rd E SW Water Line Extension $85,,000 (Grant) Commissioner Carter gave a brief overview of the request. Commissioner Stone expressed gratitude to Mandy Kim for the summary of the leftover funds in the account after this budget extension, a total of about $2.2 million. Commissioner Carter discussed the amount of funds in the account that are budgeted for distribution and emphasized the necessity for good bookkeeping so as to not double -allocate funds. A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the public comment portion of the hearing. The motion passed unanimously. A motion was made by Commissioner Jones to approve the budget extensions as presented. Commissioner Stone seconded and the motion passed unanimously. The hearing adjourned. (Resolution No. 24-082-CC) WEDNESDAY, AUGUST 21, 2024 7:00 a.m. — 8:00 a.m. R Jones, Grant County Economic Development Council (EDC) Board Meeting (ATEC Building BBCC) (Did not attend) 9:00 a.m. — 9:30 a.m. C Carter, WCRG Fiscal Committee Call (Did not attend) 10:00 a.m. —11:30 a.m. C Carter, Regional Diversion Facility Workgroup (Zoom) (Did not attend) 1:00 p.m. — 2:00 p.m. D Stone w/ J Brissey and A Booth, Public Works THURSDAY, AUGUST 22, 2024 D Stone, Remote 10:00 a.m. —12:00 p.m. D Stone at QUADCO Meeting (Zoom) 2:00 p.m. — 2:30 p.m. R Jones at Early Learning Preschool Meeting (Moses Lake) 3:00 p.m. — 4:00 p.m. R Jones, Homeless Plan Discussion 6:30 p.m. — 8:00 p.m. C Carter, Grant Transit Authority Board Meeting (Moses Lake Facility Office) Page 13 of 13 Grant County Commissioners Meeting Minutes Week of August 19, 2024 FRIDAY, AUGUST 23, 2024 D Stone, Out 10:30 a.m. —11:00 a.m. C Carter w/ J Jamison (Mattawa) MISCELLANEOUS ITEM The Commissioners authorized a Deputy Clerk of the Board to stamp their signatures of approval on an Emergency Accounts Payable Batch for the Renew in the amount of $150.00. Signed this l�l day of 2024. BO RD OF OUNTY COMMISSIONERSe/ZZ, t Cou ty, Wa in ONO ramALI' 4 . ftm Cindy Carter, Chair Piz! Z 07J Ne jr .49 1 - NO A�''�i� '�� � a� ��``Dann - rr, �►1NG'� y E. St ne, Vice Chair Attest: Robb Jone ember /47 arbara . Vasquez, C Clerk of the Board