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Home My WebLink AboutAgreements/Contracts - JuvenileW GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: Juvenile Court & Youth SG'IVICG'S DATE: 08/26/2024 REQUEST SUBMITTED BY: Suhail Palacios CONTACT PERSON ATTENDING ROUNDTABLE: Suhail PaIaCIOS CONFIDENTIAL INFORMATION: ❑YES OR NO PHONE: 509-754-5690 Ext. 4430 ®Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related [--]Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget El Computer Related El County Code ❑Emergency Purchase El Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Serv/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB am requesting permission to Docu-Sign electronically with contractor for Agreement IAA25344 between Washington State Administrative Office of the Courts and Grant County Juvenile for Support of the CASA/Volunteer Guardian ad Litem Program. Term of Contract: July 1, 2024 through June 30, 2025. If necessary, was this document reviewed by accounting? ❑ YES 0 NO If necessary, was this document reviewed by legal? C7 YES ❑ NO DATE OF ACTION: APPROVE: DENIED ABSTAIN D1: Z9& D2: D3: DEFERRED OR CONTINUED TO: 4/8/24 "We. m4e� eem awwoo&#'d, Pad & ffx "I 0maw " aqw"Wd "d qceflma �" a el&ltrh kawwl if GRANT COUWW JUVENILE COURT & YOU, TH SERVICES RA Box 8 18- 1303 Abel Road, -823 Ephrata, WA 99 phone (509) 754-5690 1 eFax 1-509- 754-5797 August 26, 2024 Board of Grant County Commissioners P® Box 37 Ephrata, WA 98823 RE: Signature Interagency Agreement IAA25344 Between Washington State Administrative Office of the Courts and Grant County Juvenile Court for the support of the CASA/Volunteer Guardian ad Litem Program Dear Board of County Commissioners: Please see attached contract for review and approval. Contractor: Washington State Administrative Office of the Courts Term of Contract: July 1, 2024 through June 30, 2025 Purpose: is to increase the number of children served by court -appointed special advocates (CASAs)/volunteer guardians ad litern as defined by RCW13.34030(12) in dependency matters to reduce average caseload of volunteers to recommended standards. I am requesting permission to Docu-Sign electronically with the contractor. Thank you for considering my request. Suhail Palacios, Juvenile Court Administrator Grant County Juvenile Court & Youth Services & cat wew� ro Niueoolawwama� 4 w,4" lca�� "d Awom" Aww,& "Pop "CM9WAe&0, alfa Aoar&e d"9e �" "a"ale, &AW&a, at -lea "Wla alfa ffx "I owe&m I ff Interagency Agreement IAA25344 Between Washington State Administrative Office of the Courts and Grant County Juvenile Court for CASA/ Volunteer Guardian Ad Litem Program ATTEST: Approved as to form: Kebekah Kaylerr, WSBA #53257 Civil Deputy Prosecuting Attorney Date: YI-7910 . - I BOARD OF COUNTY COMMISSIONERS I R T COUNT SHINGTON R T COI Y07 Cindy Carterl, Cha'ir v Danny Stone, vice -Chair Rob Jones, Member Docusign Envelope ID: F26933ED-64FO-421 C-AE7D-A72B1 F8F4877 INTERAGENCY AGREEMENT IAA25344 BETWEEN WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS AND GRANT COUNTY JUVENILE COURT FOR THE SUPPORT OF THE CASANOLUNTEER GUARDIAN AD LITEM PROGRAM THIS AGREEMENT is made and entered into by and between the Washington State Administrative Office of the Courts (AOC), and Grant County Juvenile Court (COURT). It is the purpose of this Agreement for the COURT to increase the number of children served by court -appointed special advocates (CASAs)/volunteer guardians ad litem as defined by RCW 13.34.030(12) in dependency matters or to reduce the average caseload of volunteers to recommended standards. Funds received by the COURT under this Agreement may only be used to supplement, not pp , supplant, any other local, state or federal funds received by the COURT. The COURT shall furnish the necessary personnel, equipment, material and/or services and otherwise do all thongs necessary for or incidental to the performance of managing a g g CASA/volunteer guardian ad litem program as defined in RCW 13.34.030 13 juvenile ( ) to serve dependency cases. The COURT will ensure that the program and volunteers comply with the statutory requirements contained in RCW 13.34.100 -107. The COURT will submit reports to AOC detailing information about the number of children served and the number of volunteers. The CASA/Volunteer GAL Bi-Annual Report to the Administrative Office of the Courts shall be submitted electronically. The required form for bi-annual reporting, which is incorporated in this agreement, is located on the Inside Courts website under `Court Resources> Court Management' and choose the "CASA Bi-Annual Report to AOC There are certain contractors that are not able to access the Inside Courts website, and to accommodate reporting compliance, Exhibit C is attached. Reporting schedule: Period Report Due 07/01 /24 - 12/31 /24 01 /31 /25 EO 1 /01 /25 - 06/30/25 07/31 /25 IAA25344 Page 1 of 6 Docusign Envelope ID: F26933ED-64FO-421 C-AUDA72131 F8F4877 Failure to submit a report by the due date may adversely affect state funding of the CASA/Volunteer GAL program. If you have questions, please contact the AOC Project Manager Christopher Stanley at Christopher.Stanley@courts-wa.gov or (360) 357-2406. The execution of this Agreement shall constitute a ratification of an earlier verbal agreement between the parties that is now set forth in writing. Accordingly, the beginning date of performance under this Agreement is July 1, 2024 regardless of the date of execution and it shall end on June 30, 2025, except for any remaining obligations of the COURT as may exist or if terminated sooner as provided in this Agreement. IV. COMPENSATION A. Contractor shall be reimbursed a maximum of $81,439 for costs incurred during the period of performance. Payment for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree to a higher amount in writing, except as governed by the REVENUE SHARING section of this Agreement. B. Contractor shall receive payment for actual costs (within the amount identified) which are associated with juvenile dependency cases. Contractor shall use CASA Cost Guidelines (Exhibit A) as a guide for determining what costs should be reimbursed. C. Contractor shall not be reimbursed until properly -completed monthly A-19 invoice, Monthly Detail Report (Exhibit B), and required backup documentation is received and approved by AOC. D. If this Agreement is terminated, Contractor shall only receive payment for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. E. Contractor shall submit invoices to AOC monthly. F. Payment will be made by the AOC upon receipt of a properly -completed Washington State form A-19, Monthly Detail Report (Exhibit B), and required backup documentation. Invoices are to be sent via email to AOC Financial Services at payables@courts.wa.gov. AOC will remit payment to the Contractor in a total amount not to exceed the value of this agreement G. Payments will be considered timely if made by the AOC within 30 days of receipt of a properly prepared invoice by the AOC or receipt of satisfactory services, whichever is later. H. Contractor shall maintain sufficient backup documentation of direct costs expenses under this Agreement. I. Allocated administrative court costs must be applied at a rate that is set forth and supported by a documented internal administrative rate plan that has been approved by the designated authority at the Superior Court and is readily accessible for review by AOC or the State Auditor. If there is no approved plan, a 10 percent de minimis rate may be applied. This rate shall only be calculated on the total amount of salaries and benefits. IAA25344 Page 2 of 6 Docusign Envelope ID: F26933ED-64F0-421C-AE7D-A72B1F8F4877 V. REVENUE SHARING A. AOC, in its sole discretion, may initiate revenue sharing. AOC will notify the Court no later than May 1, 2025 that AOC intends to reallocate funding among courts in the program. If AOC determines the Court may not spend all monies available under the Agreement, then AOC may reduce the Agreement amount. If AOC determines the Court may spend more monies than available under the Agreement and for its scope, then AOC may increase the Agreement amount. B. If the AOC initiates revenue sharing, then the Court must submit the final revenue sharing A-1 9 to payables@courts.wa.gov so that it is received by July 31, 2025. The parties to this Agreement shall each maintain books, records, documents and other evidence which sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the service(s) described herein. These records shall be subject to inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books records, documents, and other material relevant to this Agreement will be retained for six years' after expiration of the Agreement and the Office of the State Auditor, federal auditors, and any persons duly. authorized by the parties shall have full access and the right to examine any of these materials during this period. Records and other documents, in any medium, furnished by one party to this Agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving it a reasonable opportunity to respond. EXCEPT THAT, Bi-Annual Reports will be distributed to the Washington Association of Child Advocate Programs. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. VII. BACKGROUND CHECKS The COURT shall: Ensure a criminal background check has been completed for all employees, CASAs/Volunteer GALs, and subcontractors who have access to children, prior to any access under this agreement pursuant to RCW 13.34.100(3); • Based on the results from the criminal background check, determine each employee, CASA/Volunteer GAL, and subcontractor is suitable for access to children; The AOC will: 0 Reimburse for CASA/Volunteer GAL criminal background checks. IAA25344 Page 3 of 6 Docusign Envelope ID: F26933ED-64F0-421C-AE7D-A72B1F8F4877 VIII. RIGHTS IN DATA Unless otherwise provided, data which originates from this Agreement shall be "works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by AOC. Data shall include, g but not be limited to, reports, documents, pamphlets, advertisements, books, maazines, surveys, studies, computer programs, films, tapes, video and/or sound reproductions. Ownership includes the right to copyright, patent, register, and the ability to transfer these rights. I The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. 'Mi Wil This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. d- -. all, A. Termination for Convenience Except as otherwise provided in this Agreement, either party may terminate this Agreement by providing written notice of such termination to the other party specifying the effective date thereof, at least five (5) business days prior to such date. If this agreement is so terminated, the AOC shall be liable only for payment for work completed and accepted prior to the effective date of termination. B. Termination for Cause If for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure within 15 working days. If failure or violation is not corrected, this Agreement may be terminated immediately by written notice of the aggrieved party to the other. An, In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, agreement terms and applicable statutes and rules and make a determination of the dispute. The determination of the Dispute IAA25344 Page 4 of 6 Docusign Envelope ID: F26933ED-64FO-421 C-AUDA72131 F8F4877 Board shall be final and binding on the parties; however, nothing herein prohibits either party from seeking judicial relief. This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order: A. Applicable state and federal statutes and rules; B. Statement of work; and C. Any other provisions of the Agreement, including materials incorporated by reference. XIV. ASSIGNMENT The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable by either party in whole or in part, without the express prior written consent of the other party, which consent shall not be unreasonably withheld. A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this agreement, and to this end the provisions of this Agreement are declared to be severable. XVIL SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to normal completion, the AOC may terminate the Agreement under the "Termination for Convenience" clause, without the five (5) business day notice requirement, subject to renegotiation under those new funding limitations IAA25344 Page 5 of 6 Docusign Envelope ID: F26933ED-64FO-421 C-AUD-A72131 F8F4877 and conditions. AOC, at its discretion, may also elect to amend the Agreement to reflect budget reduction without terminating the agreement if all parties agree to the amendment. XVIII. COUNTERPARTS Each party agrees that a digital, electronic, or scanned transmission of any original document has the same effect as the original. Any signature required on an original will be completed and sent to the other party, as applicable, when an electronic or digital copy has been signed. The parties agree that signed digital, electronic or scanned copies of documents will be given full effect as if an original. XIX. AGREEMENT MANAGEMENT The project manager for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Agreement: 11 AOC Project Manager 11 Contractor Project Manager 11 Christopher Stanley Chief Financial &Management Officer PO Box 41170 Olympia, WA 98504-1170 Christopher.Stanley@courts.wa.gov (360) 357-2406 XX. ENTIRE AGREEMENT Suhail Palacios Juvenile Court Administrator PO Box 818 Ephrata, WA 98823-0818 spalacios@grantcountywa.gov 509-754-5690 This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties. AGREED: Washington State Administrative Office of the Courts c� -� 9/9/2024 Signature Christopher Stanley, CGFM Name Date Chief Financial and Management Officer Title IAA25344 County Juvenile Court PdAtibS 9/6/2024 Signature Date Suhail Palacios Name Juvenile Court Administrator Title Page 6 of 6 Docusign Envelope ID: F26933ED-64F4-421 C-AEMA72131 F8F4877 EXHIBIT A CASA/VOLUNTEER GAL PROGRAM COST GUIDELINES This document establishes the allowable cost guidelines for court -appointed special advocate (CASA)/Volunteer GAL program reimbursements. It also sets forth the required documentation needed to support a reimbursement request. For FY 2025, the Administrative Office of the Courts (AOC) will require supporting documentation be submitted with each reimbursement claim. B. DEFINITIONS Volunteer Guardian ad Litem. As defined in RCW 13.34.030(12): "Guardian ad litem" means a person, appointed by the court to represent the best interests of a child in a proceeding under this chapter, or in any matter which may be consolidated with a proceeding under this chapter. A "court -appointed special advocate" appointed by the court to be the guardian ad litem for the child, or to perform substantially the same duties and functions as a guardian ad litem, shall be deemed to be guardian ad litem for all purposes and uses of this chapter. CASA/Volunteer Guardian ad Litem Program. As defined in RCW 13.34.030(13): "Guardian ad litem program" means a court -authorized volunteer program, which is or may be established by the superior court of the county in which such proceeding is filed, to manage all aspects of volunteer guardian ad litem representation for children alleged or found to be dependent. Such management shall include but is not limited to: Recruitment, screening, training, supervision, assignment, and discharge of volunteers. C. GENERAL The Legislature has previously stated that CASA/Volunteer GAL program funds are provided solely for court -appointed special advocate/volunteer GAL programs in dependency matters. The guidelines take into consideration the financial needs of a court working with court -appointed child advocates in dependency cases. These guidelines recognize the restrictions placed on CASA/Volunteer GAL program reimbursements and attempts to identify those costs that can and cannot be reimbursed. 1. Court Project Manager • Person designated by the court to manage the CASA/Volunteer GAL program contract according to its terms including report preparation, scope of work, and performance. CASA Guidelines 7/2024 Docusign Envelope ID: F26933ED-64F0-421C-AE7D-A72B1F8F4877 • Submits invoices and other required documentation in an accurate and timely manner. • Keeps all supporting documentation for audit purposes for at least six years after contract expires. 2. AOC Project Manager • Acts as central point of contact with the court. • Approves invoices and submitted supporting documentation for CASA/Volunteer GAL program reimbursement. • Reviews all reports required under the CASA/Volunteer GAL program agreement. • Determines programmatic compliance of the CASA/Volunteer GAL Program agreement. • Answers programmatic questions of the CASA/Volunteer GAL Program. • Approves additional training and its related costs as sought by Courts for reimbursement. • Provides guidance regarding audit -ready documentation that needs to be kept by Court. • Determines CASA/Volunteer GAL program annual fund allocation based on monies received from the Legislature; see Allocation Process section for allocation process details All costs claimed on each reimbursement request must be supported with back-up documentation. This may include time sheets, invoices, allocation assumptions, approved indirect or administrative overhead cost plans, etc. Descriptions of allowable costs and examples of appropriate back-up documentation are provided below. This list is not exhaustive. If there are questions about whether a cost is allowable and what will be accepted as appropriate back-up documentation, the Court Project Manager should seek direction and approval in writing from the AOC Project Manager in advance of the purchase and claim for reimbursement. 1. Staff/FTE (salaries and benefits) • Payroll record/time and attendance records related to the CASA/Volunteer GAL program. If an employee is not assigned fulltime to working with the CASA/Volunteer GAL program then compensation reimbursement must be proportioned to the amount of time the employee works with the CASA/Volunteer GAL program and must be documented by time and attendance records. NOTE: This does not mean that timesheets must be completed to track the time spent. Document the process for determining CASA Guidelines 7/2024 Docusign Envelope ID: F26933ED-64F0-421C-AE7D-A72BIF8F4877 the amount of time the person(s) spend on CASA/Volunteer GAL duties. For example, keep track of time for at least a week and then determine the percentage to be charged. 2. Professional Services • General - Detailed vendor invoice to include detailed description of work performed, contract number, hours, and hourly rate or time and attendance cards. All work must be related to the CASA/Volunteer GAL program and invoice must be approved by authorizing authority (i.e. court administrator or their delegate) before inclusion in reimbursement request. • Attorney — Invoices must identify the specific case for which reimbursement is requested, hours worked, and the hourly rate that was charged. Reimbursement is only for the legal representation of the CASA/Volunteer GAL with regard to a specific case. There is no reimbursement for representation of a minor child. If the CASA/Volunteer GAL has legal representation there must be a court order that: (1) states the need for the representation; and (2) identifies the attorney being appointed to represent the CASA/Volunteer GAL. • Supplies o Actual Costs - Supplies should be necessary for the CASA/Volunteer GAL program and may include consumable supplies. o Costs Allocated by Internal Administrative Rate - Supplies may be allocated, but an internal administrative rate must be documented and approved by the court administrator. This internal administrative rate must be documented with the formula used to determine the rate. Documentation must be on file and available to AOC and State Auditor. DIRIPMWW • Actual Costs --Any major purchase must be approved by AOC Project Manager prior to purchase. Major purchase is defined as purchase of an item where the cost is greater than $500 or where the service/maintenance period on the equipment is greater than one year and could exceed $500 in total maintenance costs. Vehicle and other high cost items are not allowable purchases, however, periodic use of and billing from a centralized motor pool is allowable. • The purchase of printers and laptops is allowable within the existing contract allocation as long as the equipment is only provided to perform CASA/Volunteer GAL program work. CASA Guidelines 7/2024 Docusign Envelope ID: F26933ED-64FO-421C-AE7D-A72B1F8F4877 • Costs Allocated by an Internal Administrative Rate — Equipment costs may be allocated, but reimbursement request must be documented by an internal administrative rate specific to the court and approved by the court administrator. The internal administrative rate documentation must be on file and available to AOC and State Auditor. 5. Training • Reimbursement for attending the annual WACAP program (or CASA program depending on the court's affiliation) and the Children's Justice Conference is provided, not to exceed the published AOC travel and per them rates. Any other paid training program where attendee is seeking reimbursement must be pre -approved, in writing, by the AOC Project Manager in advance of the training. 6. Travel • Travel/Expense Vouchers from staff or volunteers for travel expense reimbursement for child, witness, parent, or other interviews related to a case filed with the court to which volunteer or CASA/Volunteer GAL program staff was assigned. CASA/Volunteer GAL program staff or volunteer may also be reimbursed for travel to and from the annual WACAP program (or CASA program depending on the court's affiliation) and the Children's Justice Conference. Travel expenses to any other training programs must be pre -approved, in writing, by the AOC Project Manager, and reimbursement is limited to the published AOC travel and per them rates. CASA Guidelines 7/2024 Docusign Envelope ID: F26933ED-64F0-421 C-AE7D-A72B1 F8F4877 CA,SANolunteer GAL Program Allocation Process Each biennium, an appropriation is provided by the Legislature to the AOC for child advocate program costs as reported by the courts. Allocation of the funding is based on caseload data from each county for active DEP cases per year. The caseload includes the following activity docket codes: DEPENDENCY PETITION DEPENDENCY REVIEW HEARING DEPENDENCY REVIEW HEARING ORDER DISMISSAL HEARING DISPOSITION HEARING -USE FOR CASETYPE 7 CASES ONLY FACT FINDING HEARING FACT-FINDING AND DISPOSITION HEARING FIRST DEPENDENCY REVIEW HEARING FIRST DEPENDENCY REVIEW HEARING ORDER ORDER OF DEPENDENCY ORDER OF DISMISSALS ORDER OF DISPOSITION ORDER OF DISPOSITION ON DEPENDENCY ORDER ON REVIEW HEARING PERMANENCY PLANNING HEARING PERMANENCY PLANNING HEARING ORDER PETITION FOR TERMINATION OF PARENT -CHILD RELATIONSHIP REVIEW HEARING SHELTER CARE HEARING: CONTESTED SHELTER CARE HEARING: UNCONTESTED SHELTER CARE ORDERS ORDER OF CONTINUANCES GENERAL ORDER CODE The AOC Comptroller maintains an allocation spreadsheet (model) that utilizes this caseload data to create a percentage of total statewide filings for each county, based on a moving average of three-year filings of each case type. After updated DEP data is collected, the data is loaded into the model which in turn uses a formula to create the statewide percentages by county. The percentages are applied to the appropriation amount by fiscal year, thus producing the allocation amounts available to counties. CASA Guidelines 7/2024 Docusign Envelope ID: F26933ED-64F0-421C-AE7D-A72B1F8F4877 CASANOLUNTEER GAL PROGRAM MONTHLY DETAIL REPORT EXHIBIT B Administrative Office of the Courts (submit monthly with A-19 invoice) COUNTY/COURT NAME: MONTH & YEAR: ADMINISTRATIVE Computer Set -Up CASA/WACAP Membership Dues STAFF/FTE Salaries Benefits CONTRACTS/ SERVICE DELIVERY Advertising GOODS/SERVICES - Supplies - Communication (Telephone/Postage) - Other (Computer/Licenses) TRAVEL - Mileage - Per Diem Other (Registrations fees) LCI JUITL �1 Coil Total $ Total $ Total Total $ Total $ $ Docusign Envelope ID: F26933ED-64FO-421 C-AE7D-A72B1 F8F4877 �JWIWM XMWWM". low M CASA/Volunteer GAL Program Bi=Annual Report to AOC - ----- ---- Number of depend e,nc p etitions filed during the reporting period. y 2. Number of children with a dependency petition filed, during the reporting period who were appointed a CASA/Volunteer GAL. I Number of children with a dependencypetition filed during the reporting period who were appointed a staff or compensated GAL. 4. Number of children with a dependency petition filed. during the reportin period who w 9 w ere appointed an attorney. 5. Number of children with a dependency petition filed durin g the reporting period without representation. 1. Totalnumber of children with a CASA/Volunteer . GAL the beginning of the reporfin 9 period. Total number of children with a CAS olunteer GAL at,the end of the reporting period. .3. Total number of children with a staff or compensated GALat the be of the reporting period. 41. Total number of children with a staff or compensated GAL at the end of the reporting period. 5. Total number of children with an attorney at the beginningof the reporting period -(Pursuant to RCW 13.34.100). 6. Total number of children with an attorney at the end of the reporting period. 7. Total number of children withoutany representation at the b a eginning of the reporting period. 8. Total number of children without any representation at the end of the reporting period. %of total,program budget supported by state funds (excluding federal court improvement funds). 2. % of total program budget supported by county funds (maintenance of effort). 3. Number of program managers and/or volunteer coordinators (total full or partial FTEs). 4. Number of administrative staff (total full or partial FTEs). .5. Number of active volunteers.' Return completed report to ' Christor)her.Staniev@,courts.wa. ov N:\Programs & Organizations\WAJCA\Contracts\Exhi bit A's, B's, Cs\EXHIBIT C - CASA BiAnnual Report - Tribal & Exec Branch.docx BOARD OF COUNTY COMMISSIONERS Grant County, Washington RESOLUTION AUTHORIZING RESOLUTION No. 24- LP -CC EXECUTION OF INTERLOCAL AGREEMENT NO. IAA25379 BETWEEN GRANT COUNTY JUVENILE COURT AND WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS FOR BECCA PROGRAMS AND SERVICES WHEREAS, Chapter 34.39 RCW, the Interlocal Cooperation Act, permits local government entities to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage, for the purposes of providing services and facilities in a manner and pursuant to forms of governmental organization that will accord best with geographic, economic, population and other factors influencing the needs and development of local communities; and WHEREAS, the Washington State Administrative Office of the Courts (AOC) is authorized pursuant to Chapter 39.34 RCW to enter into interlocal agreements; and WHEREAS, Grant County, Washington, by and through the Grant County Juvenile Court (Court), is vested with authority to enter into an interagency agreement pursuant to Chapter 3 9.3 4 RCW; and WHEREAS, the purpose of Interlocal Agreement IAA25379 is to engage the services of the Court to administer Truancy, At Risk Youth and Child in Need of Services (Becca) programs and services within its jurisdiction and according to the intent of the Becca legislation chapter 13.3 2A RCW; and WHEREAS, it is the desire of Grant County, by and through Grant County Juvenile Court, and the Washington State Administrative Office of the Courts to enter into an interlocal agreement for Becca Programs and Services. CEManell/Interlocal Agreement JCYS & AOC 2024 IAA25379 NOW, THEREFORE, BE IT HEREBY RESOLVED, that the attached Interlocal Agreement between Grant County Juvenile Court and Washington State Administrative Office of the Courts to administer Becca programs and services be approved. DATED this day of , 2024. BOARD OF COUNTY COMMISSIONERS Yea Nay Abstain GRANT COUNTY, WASHINGTON Cindy Cart,Chair ATTEST: � ❑ ❑ Zyarbara J. q❑ ❑ ❑ f the u Danny E. $ione, Vice -Chair Rob Jones, Member CEManell/Interlocal Agreement JCYS & AOC 2024 IAA25379 BOARD OF COUNTY COMMISSIONERS Grant County, Washington RESOLUTION AUTHORIZING - RESOLUTION No. 24- 0 Col -CC EXECUTION OF INTERLOCAL AGREEMENT NO. IAA25344 BETWEEN GRANT COUNTY JUVENILE COURT AND WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS FOR THE SUPPORT OF THE CASANOLUNTEER GUARDIAN AD LITEM PROGRAM WHEREAS, Chapter 34.39 RCW, the Interlocal Cooperation Act, permits local government entities to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advantage, for the purposes of providing services and facilities in a manner and pursuant to forms of governmental organization that will accord best with geographic, economic, population and other factors influencing the needs and development of local communities; and WHEREAS, the Washington State Administrative Office of the Courts (AOC) is authorized pursuant to Chapter 39.34 RCW to enter into interlocal agreements; and WHEREAS, Grant County, Washington, by and through the Grant County Juvenile Court (Court), is vested with authority to enter into an interagency agreement pursuant to Chapter 3 9.3 4 RCW; and WHEREAS, the purpose of Interlocal Agreement IAA25344 is to engage the services of the Court to increase the number of children served by court -appointed special advocates (CASAs)/volunteer guardians ad litem as defined by RCW 13.34.030(12) in dependency matters or to reduce the average caseload of volunteers to recommended standards; and WHEREAS, it is the desire of Grant County, by and through Grant County Juvenile Court, and the Washington State Administrative Office of the Courts to enter into an interlocal agreement for the support of the CASA/Volunteer Guardian ad Litem Program. CEManell nterlocal Agreement JCYS & AOC 2024 IAA25344 NOW, THEREFORE, BE IT HEREBY RESOLVED, that the attached Interlocal Agreement between Grant County Juvenile Court and Washington State Administrative Off ice fice of the Courts for the support of the CASA/Volunteer Guardian at Litem Program be approved. pproved. DATED this day of �, 2024. BOARD OF COUNTY COMMISSIONERS Yea Nay Abstain GRANT COUNTY, WA HINGTON It UJIM A _' IOU Cin a y rte ,Chair ATTEST: YBarbaraf/.- sque ❑ ❑ 0 rk of t� Board Danny E. tone, Vice -Chair F Rob Jones, Member CEManell/Interlocal Agreement JCYS & AOC 2024 IAA25344