HomeMy WebLinkAboutMinutes - BOCC (002)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:Commissioners Office
REQUEST SUBMITTED BY: g Vasquez
CONTACT PERSON ATTENDING ROUNDTABLE: B Vasquez
CONFIDENTIAL INFORMATION: ❑YES ® NO
DATE:08/26/24
PHONE:292$
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Commissioners for approval.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO Cm N/A
DATE OF ACTION: �-5-2�
APPROVE: DENIED ABSTAIN
D1:
D2:
D3:
DEFERRED OR CONTINUED TO:
WITHDRAWN:
4/23/24
GRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of August 12 —August 18, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available
MONDAY, AUGUST 12, 2024
The Grant County Commissioners session was called to order at 8:30 a.m. with Commissioners Carter
and Stone in attendance. Commissioner Jones was out of the office.
8:30 a.m. — 8:45 a.m. T Gaines, Admin Director of Central Services Update
In attendance: Tom Gaines
• Review of Consent Items No. 3 and 10:
o No. 3: Use of courthouse lawn for Patriot Day Ceremony — T Gaines is fine with it
o No. 10: Safety Committee Policy update — K Eslinger and T Gaines to continue to work
the Risk Management Position — T Gaines suggested passing the update.
• Civil Air Patrol meeting — use of the Grant County Work Release facility
o D Stone said someone proposed the use of the facility as a new morgue, but he cannot
remember who suggested it — downsides are that it is far from the hospital and the
forensic pathologist and would be expensive to remodel/update.
o T Gaines thinks the facility is a great fit for the Civil Air Patrol,.but they want a 10-year
lease.
• Moses Lake School District is not accepting the appraisal of the property performed by the
Co u nty.
• Jail - all bids are now complete; New total cost for jail is $122.,451,90.00
o Use initial funds for the Single Point of Entry Project
o ' $9.1 million savings because bids came in low
• Fairgrounds maintenance update
o Added and repaired ADA pathways at the fairgrounds
o Added speedbumps and graded roadways
o Cleaned and added water/lights to barns
o Significant electrical repairs in buildings
o Addition of the two new positions has aided in the construction/repairs around the
fairgrounds and the preparation for the fair.
o Completed RFQ for a new building to host events at the fairgrounds
• Courthouse front steps will be opened today
o One more coating to put on the walls, but work on the columns is complete
Page 2 of 7
Grant County Commissioners Meeting Minutes
Week of August 12, 2024
8:45 a.m. — 9:00 a.m. Development Services Weekly Update
In attendance: Chris Young
• Office hour changes — requesting to close the office to customers at 4:00 p.m.; employees would
continue working until 5:00 p.m. C Young asked the Commissioners to think about making this
change. No decision was made.
o There is an even portion of customers in -person versus online, and quite a few walking
into the office at the last minute.
o Paperwork is needing to be completed during the last hour, and the customers walking
in puts a hold on the work, which puts the office behind.
o C Carter discussed what happened when offices shortened customer hours in the past —
pushback from customers who see employees working in the office, but not assisting
them.
o Office employee retiring —will be hiring someone to fill open position, and the shorter
office hours will help with the onboarding
o D Stone suggested a sign telling customers that after 4:00 p.m., they can drop-off, but
employees would not be assisting them in filling things out or answering customer
questions.
o C Young to talk to T Gaines about a drop box for the office
• Planning Commission Workshop — did not go well — Next Planning Commission meeting is
August 28, 2024
o Shrubsteppe — spent most of the meeting in this discussion.
o Solar— did not get very much time with them, but lots of people online, mostly to object
to the solar regulations.
o Have scheduled another workshop for further discussion with these groups at the end
of August, and two more in September.
o Lots of attendees via Webex but had a technical issue with the screen in the hearing
room.
9:00 a.m. — 9:25 a.m. K Eslinger, Admin Director of Organizational Services Update
In attendance: Kirk Eslinger, Gina Saldana and Decorah Anderson -Cook via Webex
• Tyler Tech Update —Last week was spent with the Implementation Consultant (IC)., D Anderson -
Cook, G Saldana and K Eslinger working on system setup this week, new IC will start next week.
o Recruitment module is missing Online Onboarding Process — Kirk and Gina to solve by
adding another program in addition to Tyler Tech
o Testing phase to begin soon
o Minimally Viable Product — list that has the essential functions, so when the old system
turns off, the hiring managers and HR Recruiters can continue working without coming
to a full stop —This has been created and is ready to go.
o D Stone asked Kirk's opinion regarding a proposal to expand the group of people and
have a monthly project report.
■ Kirk suggested a presentation with data every other month, where the
Commissioners can ask questions if needed.
Page 3 of 7
Grant County Commissioners Meeting Minutes
Week of August 12, 2024
o Proposal was due to the expense and the amount of labor hours — some way for the
Commissioners to get information, so they can feel comfortable with the progress of
things.
o Minimum form communication would be information decks sent to the Commissioners
on a regular basis for review
• Discussion was held about Tyler Tech meetings and the KOA Representative- — Kirk feels that the
KOA Representative is doing a good job expressing the desires of the county to Tyler Tech.
• Discussion was held about the Development Services restructure project — Can it wait until the
Compensation Study Salary Survey? Depends on what positions they're trying to fill.
o Compensation study to happen this year, confirmed by K Eslinger
• Risk Management — at his update, T Gaines suggested passing the Safety Policy on consent (Item
No. 10), Kirk agrees.
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
9:26 a.m. to go until 9:30 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter and Stone, and Kirk Eslinger, Admin Director of Organizational Services
and Gina Saldana, Human Resources. Commissioner Carter closed the session at 9:30 a.m.
9:30 a.m. —10:25 a.m. Commissioners Roundtable Discussion
• Review of Consent Agenda Items
o C Carter asked if item 6 was for outdoor buildings — Yes, it is.
o Number 10 held for one more week
o Walk-on from Sheriff Kriete — extension for change of office hours until new employees
are added. Should be able to go back to regular office hours by September 20, 2024.
o Changes to the minutes for approval — Scrivener's errors and clarifications.
• Commissioner District Updates
o DS District 1:
Went to canal breach on Thursday, and they may have water moving as early as
today or tomorrow
• Highlights an issue for D Stone —things he's heard about the condition
of the canal are not good.
Discussion was held regarding the Needle Exchange Program — D Stone
discussed a Needle and Syringe Ordinance from a different county, and citizen
concerns about potential of enabling addiction with a Needle Exchange
Program.
o C Carter District 3:
■ Health District meeting — the Health Officer (Dr. Brzezny) has the authority to
close events. Discussion was held about the enforcement of the Health District
closing events.
■ Invite from Komaki City to visit May 17 to 19, 2025 for 70t" anniversary
celebration — BOCC forwarded the invite to Economic Development Council,
Port of Moses Lake and Port of Quincy to create delegation.
■ Picking up Toyoyama delegation on Wednesday
Page 4 of 7
Grant County Commissioners Meeting Minutes
Week of August 12, 2024
■ Dodson Rd and 12 — property owner feels that the roundabout will be
encroaching on their property and would like to see information about the
layout.
• Diversion Workgroup Facilitation Proposal regarding L Becknell (C Carter, held from 8/5/24)
o L Becknell ran the Diversion Workgroup and has retired -pay would be split by four
counties, 4 months at $2,,500 each. Not sure if pay is divided by county population. C
Carter recommends approval and keeping L Becknell on board. C Carter to add to
Consent Agenda next week
10:30 a.m. —11:00 a.m. Noxious Weed Budget Meeting
In attendance: Amanda Kim, Chief Financial Officer, Trish Durand and Craig Hintz, Noxious Weed Board
• D Stone — noticed. an increase in rates for this coming year, and a 13% increase for overall
budget 4
o Trish explained that actual estimated expenditures increase is less than 1% — increase
based on income, higher carryover balance
o Increase in estimated cost for employees under insurance area
o Potential increase for insurance, and cost of pesticides
o Had two vacant positions — one filled in June, and the other has not been filled. Hope to
fill remaining position early next year, included the cost of the new employee in the
budget for employee wages.
• Missing South County Section Board Member
o Two board positions expiring March 1, 2025 — Quincy and Moses Lake
• Increase in wages, buildings, insurance (liability), misc., dues/subscriptions/memberships
o Costs going up, so increased budget to reflect
• New pickup purchased in February
• D Stone discussed Weed Board trucks parking in a different area to save perimeter parking for
customers
• D Stone asked where the Weed Board sprays. C Hintz says the Weed Board does not do
spraying; they only consult.
o Process — Noxious Weeds are spotted/reported, RCW states that the board must
contact the landowner about weed control, then they work with the landowner or the
local weed district to handle.
• No change in assessments.
12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting (Canceled)
1:30 p.m. —1:55 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15-minute time limit)
• Approval of Agenda A motion was made by Commissioner Stone, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed 2 Commissioners in
attendance. Commissioner Jones was not present and excused.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.)
Page 5 of 7
Grant County Commissioners Meeting Minutes
Week of August 12, 2024
o Commissioner Carter discussed the e-mail received regarding the 2025 Komaki City 70tn
anniversary invitation. Staff to forward the email to Economic Development Council,
Port of Moses Lake, and Port of Quincy.
Commissioners Roundtable — Miscellaneous Discussion
o DS — Brief discussion regarding Commissioner McKinney Yakima County and the e-mail
she sent regarding Energy Facility Site Evaluation Council.
Consent Agenda — (Items 1 through 10) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone seconded by Commissioner Carter, to approve the consent
agenda as presented. Holding item 10 until the August 20, 2024, Consent Agenda. The motion
passed with 2 Commissioners in attendance. Commissioner Jones was not present and
excused.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090,
as recorded on a listing, and made available to the Board. (None)
COMMISSIONER'S OFFICE
2. Approval of July 22, 2024 Commissioners Minutes.
3. Request from the American Legion Auxiliary Art Semro Unit 28 to use county property
(courthouse steps/lawn) for their Patriot Day Ceremony on September 11, 2024 from 5:30 p.m.
— 6:30 p.m. If approved, a contract regarding use of county property will be signed.
4. Washington State Liquor and Cannabis Board Notice of Liquor License Application —New
Application for Phoenix Foods, LLC, located at 771 Chukar PL SW Quincy, WA 98848 for
beer/wine privileges.
5. Reimbursement request No. 12 and 13 from McKay Healthcare on the Strategic Infrastructure
Plan (SIP) No. 2023-01, Architecture and Engineering Site Program in the amount of $1,,905.00.
6. Reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP)
No. 2023-06 Engineering and Outdoor Facilities in the amount of $47,727.80.
7. Reimbursement request from Renew on the American Rescue Plan Act (ARPA) for the months of
February 2024 through June 2024 under Suicide Prevention category in the amount of
$65.,382.60.
8. Agreement amending the Emergency Housing Fund (EHF) Grant No. 24-46108-10 with
HopeSource adding funds in the amount of $370,.123.00.
9. Grant application to the Washington State Department of Commerce for their Community
Development Block Grant (CDBG), Contract No. 24-62210-005 in the amount of $128,000.00.
Page 6 of 7
Grant County Commissioners Meeting Minutes
Week of August 12, 2024
SAFETY COMMITTEE
10. Continued from the July 29, 2024 Consent Agenda: The Safety Committee humbly recommends
updating and revising the Grant County Safety and Risk Management Policies &Procedures
Manual of March 1996 as well as the reference to WAC 296-24-045 in GC Policy 1104.2.1 to
better reflect current needs and legal requirements. (Held until August 20, 2024)
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
• A Walk-on item:
o Sheriff's Office - Request to extend the previously approved modified hours for the
Sheriff's Office due to low staffing until September 20, 2024. A motion was made by
Commissioner Stone, seconded by Commissioner Carter to approve the item as
presented. The motion passed with 2 Commissioners in attendance.
• Adjournment
2:00 p.m. — 2:25 p.m. Commissioners Work Session (Anticipated Executive Session) (Canceled)
MISCELLANEOUS ITEM
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their August 9,
2024 payroll.
TUESDAY, AUGUST 13, 2024
GRANT COUNTY FAIR
8:00 a.m. — 5:00 p.m. C Carter, Japanese Consulate General Meeting
10:00 a.m. —10:30 a.m. D Stone and R Jones at Grant County Fair Opening Ceremony
(Fairgrounds, Moses Lake)
WEDNESDAY, AUGUST 14, 2024
G RANT CO U NTY FAI R
10:00 a.m. —11:00 a.m. LEOFF-1 Disability Board Meeting
11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session
Page 7 of 7
Grant County Commissioners Meeting Minutes
Week of August 12, 2024
11:30 a.m.-2:00 p.m.
1:00 p.m. — 3:00 p.m.
4:00 p.m.-5:00 p.m.
THURSDAY, AUGUST 15, 2024
G RANT CO U NTY FAI R
10:00 a.m. —12:00 p.m.
6:00 p.m.-6:30 p.m.
6:30 p.m. — 8:00 p.m.
FRIDAY, AUGUST 16, 2024
GRANT COUNTY FAIR
No Meetings Scheduled
HEARINGS EXAMINER
D Stone, Clean Energy Property Tax Impacts (CEPTI) Task Force Meeting
(Zoom)
VETERANS ADVISORY BOARD (VAB) MEETING
R Jones, Columbia Basin Sustainable Water Coalition (CBSWC) Board
Meeting
Commissioners at Welcoming for Toyoyama Japan Youth Exchange
(Fairgrounds)
C Carter, Grant Transit Authority Board Meeting (Moses Lake Facility
Office) (Canceled)
1
Signed this day of 2024.
ttest:
ar' ara J. Vasquez, C
lerk of the Board
BOARD OF COUNTY COMMISSIONERS
Gr.! my Washi ton
Cindy Carter, Chair
zoo
Danny E. S one, Vice -Chair
Rob Jones, Member