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Home My WebLink AboutRequest to Purchase - Technology ServicesGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Technology Services REQUEST SUBMITTED BY: Vanessa Brown DATE: 8/21/24 PHONE:x3281 CONTACT PERSON ATTENDING ROUNDTABLE:Tom Gaines/Joseph Carter CONFIDENTIAL INFORMATION: EIYES ® NO - -- -- ------ -- Wool -------------------- -- ElAgreement / Contract ❑AP Vouchers ElAppoi ntment / Reappointment EJARPA Related El Bids / RFPs / Quotes Award E]Bid Opening Scheduled F1 Boards / Committees 7 Budget OComputer Related El County Code El Emergency Purchase El Employee Rel. ❑ Facilities Related F-1 Financial El Funds 1:1 Hearing ® Invoices / Purchase Orders F Grants - Fed/State/County 71-eases, EIMOA / MOU El Minutes El Ordinances 7 Out of State Travel 7 Petty Cash El Policies El Proclamations ® Request for Purchase 7 Resolution 1-1 Recommendation 7 Professional Serv/Consultant E]Support Letter E]Surplus Req. ❑Tax Levies 7Thank You's E]Tax Title Property E1WSLCB Purchase Order #551 to Ednetics for Rubrik Foundatio-n--Edi-tio-n- for M365-Premium Support (Term:10/19/24 - 2/20/26) and Rubrik Cloud Vault - Archive (2/21/25 - 2/20/26), per BETB Premium Support, $21,863.66. To be paid out of 501.179.00.0000.518804104. DATE OF ACTION: APPROVE: DENIED ABSTAIN Z9 1 D1: D2. 4/8/24 DEFERRED OR CONTINUED TO: Grant County Technology Services Purchase Order PO Box 37 35 C ST NW, Suite 308 EPHRATA, WA 98823 Vendor Ednetics (EDNTC) 971 S. Clearwater Loop, Suite 1000 Post Falls, ID 83854 Date P.O. No. 8/21/2024 551 Item Description Qty Rate Amount Computer Equipm... Rubrik Foundation Edition for M365 - Premium Support 1 15,789.43 15,789.43 Term: 10/19/24 - 2/20/26 Computer Equipm... Rubrik Cloud Vault - Archive; per BETB;Premium 1 4,380.00 49380.00 Support Term: 2/21 /25 - 2/20/26 Computer Equipm... Estimated Sales Tax 209169.43 0.084 104.23 501.179.00.0000.518804104 (Non-SBITA) Total $21,863.66 RECEIVE-0 AUG z 1 2024 August 02, 2024 Quote Number 84999 n ic! Version 1 Contract Number WSIPC Managed Security and Physical Security Solutions CONTRACT #: 22-05 Managed Securitv and Physical Securif Solutions 0 -Y 40-1 -AUBRIK CLOUD FOUNDATIONINAULT ARCHIVE RENEWAL TO 2/20/26 Customer Grant County Grant County TS Po Box 37 Ephrata, WA 98823-0037 Joseph Carter jcarter@grantcountywa.gov (509) 766-3190 Ship to Grant County 35 C St NW Ste 308 Ephrata, WA 98823-1685 (509) 766-3190 Bill To Grant County Grant County TS Po Box 37 Ephrata, WA 98823-0037 (509) 766-3190 Products 1 4 Line Part Number Description Price Qty Ext. Price 1 RS-UR-FE-MD-PE-PP One (1) month of Rubrik Foundation Edition for M365 - Premium $1.31 12053 $15,789.43 support, Prepay Term: 17 Months Standard: 20 FEGB per user Qty 709 X 17 Months = 12053 (10/19/24 - 2/20/26) 2 RS-BT-CVA-PE-PP Rubrik Cloud Vault - Archive; per BETE; Premium support; prepay $3.65 1200 $4,380.00 Term: 12 Months Standard - Zone 1 Qty 100 X 12 Months = 1200 (2/21/25 - 2/20/26) Products Subtotal $20,169.43 Quote Summary Products $20,169.43 Subtotal $20,169.43 Total $20,169.43 Terms and Conditions Agreement This agreement (Agreement) is by and between Grant County (Customer) and Ednetics Inc. (Ednetics) and documents the terms and conditions of Quote 84999 (Quote). Unless superseded in writing by a Master Terms and Conditions Agreement the terms of this Agreement are binding and together with any associated written services scope of work, and any future change orders or additional quotes related to this project, constitute the entire contract between Ednetics and Customer. Customer agrees to waive all provisions contained in any form or in any written or verbal communication, including any forthcoming purchase orders that would negate, limit, extend, or otherwise modify or conflict with provisions within this Agreement unless and until agreed to in writing, as evidenced by an Ednetics officer's signature. Customer submission of a purchase order indicates your agreement to all terms and conditions included in this document. Pricing and Availability Pricing in this Quote is subject to change as a result of increased material costs, (the term 11materially as used herein shall include equipment), labor costs, or applicable taxes that occur prior to final execution of this Agreement. Pricing does NOT include applicable taxes, insurance, delivery, setup fees, cabling services or material unless specifically listed in the quote. Ednetics cannot guarantee delivery date as material supply is subject to availability. Materials will be delivered directly to Customer. These materials are ordered and delivered as they become available. Upon shipping of materials, an invoice for those materials will be generated and Customer agrees to pay the invoice in accordance with the Invoicing Terms described below. Due to backorders, multiple suppliers, or other issues outside of Ednetics control, materials may ship at different times resulting in multiple invoices. All materials will be F.O.B. shipping point with all risk of loss or damage transferring to the Customer when shipping from a supplier of Ednetics choosing. Montana I August 02, 2024 Quote Number 84999 Version 1 Contract Number WSIPC Managed Security and Physical Security Solutions CONTRA CT#: 22-05 Managed Security and Physical Security Solutions Disclaimer of Warranties i! ednetics 11 Ednetics does not warrant that the materials, or any products or results of the use thereof, will meet customer's or any other person's requirements, operate without interruption, or achieve any intended result. All third -party materials are provided without warranty by Ednetics and are limited to any warranties provided by the manufacturer of the same. Ednetics agrees to reasonably cooperate with Customer's efforts to process third -party warranty claims by providing supporting shipping documents, contact information, or other peripheral support. Invoicing Terms Generally, invoice line items will match each line item included in this Quote regardless of Customer purchase order format. Due to billing products in quantities as they are shipped to Customer, only a portion of each quoted line item on the Quote may be included on an invoice with the remaining portion of the quoted line item reflected on a future invoice. Customer will be responsible for reimbursing Ednetics for all sales, use, excise or other taxes. These items will be added to the invoice in the amount incurred by Ednetics unless the Quote associated with this Agreement specifically indicates these will be provided at no cost. Payment for all invoices will be due within 30 days of the invoice date. However, Ednetics will have the continuing right to approve Customer's credit on an ongoing basis, and may, at times, require advance payment if Ednetics determines Customer has significant balances that remain unpaid after the due date or based upon other payment history. Any invoice dispute must be submitted in writing to receivables@ednetics.com prior to the due date of any disputed invoice. A service charge of the lesser of 1.0% of the outstanding balance or the highest amount permitted by law, will be charged each month on all past due invoices, including for any disputed amounts determined to have been valid. Any temporary waiver on the service charge shall not constitute a waiver of the future rights of Ednetics to impose the service charge for past due invoices. Returns Based on written consent from an authorized Ednetics representative, returns of product purchased may be eligible in certain, limited circumstances if requested within 30 days from the date of shipment. If approved, product should be returned either un-opened or in all of its original packaging. Upon completion of any authorized return, a credit memo will be issued to Customer to be applied at Customer discretion. Any credit provided for returns will be reduced by manufacturer specific restocking fees, as applicable. Customer agrees to assume financial responsibility for all transportation costs associated to a return. Returns or refunds due to defective product are to be handled as warranty claims directly with the manufacturer. Submission Please submit PO to: orders@ednetics.com or fax to: (208) 777-4708 Montana