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GMNT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12,00pm on Thursday)
REQUESTING DEPARTMENT: Juvenile Court & Youth Services
REQUEST SUBMITTED BY.Suhail Palado.s
CONTACT PERSON ATTENDING ROUNDTABLE.Suhail Pala- dos
tONFIDENTIAL INFORMATION: OYES ONO
DATE:07/24/2024
PHONE: 509-754-5690 EXT 4430
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I am requesting permission to Docu-Sign electronically with contractor for Inter -local Agreement
ICA25330
between Washington State Administrative Office Of The Courts And Gran County
A t C. u ty Juvenile court for the support of
Family and Juvenile Court Improvement. Plan, Term of Contract. September 1 st, 2024 through June 3.0, 2025.
If -necessary, was this document reviewed by accountinq? 0 YES 1D N 0
IQ 'N/A
If necessary, was this documen-t reviewed by legal? YES Cl NO E N/A
DATE OF ACTIOW., DEFERRED OR CONTINUED TO:
AP ROVE: DENIED ABSTAIN
D1:
D2:
D3:
4/23/24
WITHDRAWN:
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eRANT COUNTY JU"LE COURT & Y UTR SEA -VICES"
P-0, Box 81 S 303, Abol Roads1�phrata, W.A 988234 phone. (5-019) 754-5690 1 eFax t-509-
754-5797
August 7, 2024
Board of Grant County Commissioners
PO Box 37
Ephrata, WA 98823
RE: Signature for Interlocal Agreement ICA25330 ACC for FJCQP
Dear Board of County Commissioners:
Please see attached contract for review and approval.
Contractor: Washington State Administrative Office of the Courts (AOC)
Term of Contract: September 1$t, 2024 through June 30th, .2025.
Purpose: To engage the services of the Court to improve and support family and juvenile
court operations as set forth in the Family and Juvenile Court Improvement Plan (EJCIP)
I am requesting Permission to Docu-Sign e lectro nica Illy with the contractor.
Thank you for considering my request.
Suhail Palacios, Juvenile Court Administrator
Grant County Juvenile Court & Youth Services
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Docusign Envelope ID: D18002E1-F4EB-4C14-808E-5D22F47CB144
K24-206
INTERLOCAL AGREEMENT — ICA25330.
BETWEEN
WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS
AND
GRANT COUNTY JUVENILE COURT
FOR THE SUPPORT OF
FAMILY AND JUVENILE COURT IMPROVEMENT PLAN (FJCIP)
THIS AGREEMENT is entered into by and between the Washington State Administrative
Office of the Courts ("AOC") and Grant County Juvenile Court ("Court"). The AOC and
the Court may each be referred to individually as a "Party" or collectively as the "Parties."
PURPOSE
The purpose of this Agreement is to engage the services of the e Court to improve and
support family and juvenile court operations as set forth in thFamily and Juvenile Court
Improvement Plan ("FJCIP") legislation, RCW2.56.220-230.
Funds received under this Agreement may only be used to supplement, not supplant, any
other local, state or federal funds received for the Court.
Ile DESCRIPTION OF SERVICES
A. The Court will:
1 Assign a Chief Judge for the family and juvenile court for a minimum
term of two (2) years.
2. Hire a FJCIP Coordinator within a timeframe acceptable to both AOC
and the Court, provide that Coordinator with training in the area of
family and juvenile law, and ensure that Coordinator participates in
specialized Coordinator trainings offered by AOC, including the
FJCIP Coordinator Community of Practice.
3. Document that all court commissioners and judges serving in the
county's FJCIP have completed a minimum of 30 hours of
specialized training in dependency and family law related topics as
'required under RCW2.56.230.
4. Create learning opportunities to engage local dependency court
system partners in acquiring new skills and changing practice with a
shared goal of improving outcomes for children, families, and the
professionals who support them.
5. Work with AOC Staff to support mutually agreed upon court
improvement projects, including data collection, evaluation, multi-
disciplinary training and meetings of court and community partners.
6. Submit a spending plan detailing the intended use of funds received
under this agreement to AOC by December 30, 2024.
7. Submit a budget report comparing actual expenditures with the
contract budget for the period of September 1 through December 31
with budget projections for the next three years to AOC by February
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112025.
8. Submit a report comparing all actual expenditures for the period of
September 1, 2024 to June 30, 2025 with the contract budget to AOC
by July 15, 2025.
9. Submit or update a "local improvement plan" utilizing the format
received under this agreement to AOC by December 15, 2024.
B. The Court shall submit to the AOC semi-annual reports of court's purpose,
goals, activities and progress on measurable outcomes related to Family
and Juvenile Court Improvement Program activities during the preceding
quarter. Semi-annual report is due March 1, 2025.
Ill. PERIOD OF PERFORMANCE
The period of performance under this Agreement shall be from September 1, 2024
through June 30, 2025.
IV. COMPENSATION
Items purchased under this agreement belong to the Court. The Court is responsible for
maintenance and safekeeping of these purchased items. AOC shall reimburse the Court a
maximum total of $ 100,775 as follows:
A. AOC shall reimburse the Court a maximum of $91,775 for FJCIP coordinator
salary and benefits costs incurred during the term of this Agreement. The Court
shall submit invoices to AOC for expenditures no more frequently than
monthly, and no less frequently than quarterly. Invoices shall be submitted on
state form A-1 9. All A-1 9 invoices shall be submitted to AOC no later than July
157 2025 for reimbursement.
B. AOC shall reimburse the Court a one-time startup amount of up to $5,000 for
technology and office furniture needed to ensure that the FJCIP Coordinator
has the tools they need to conduct data analysis, facilitate virtual and in person
meetings, and. perform other tasks required for continuous quality
improvement. Purchases shall be made and goods and services must be
received on or before June 30, 2025 the effective date of termination of this
agreement. Receipts for purchased items shall be included with the invoice(s).
Below are suggested technology resources for FJCIP coordinators:
o Laptop with docking station
o Examples that some courts are using:
• Lenovo, T-15 gen 2 ThinkPad T-15 Gen 2 Intel Laptop
• Dell Latitude 5530 Laptop with docking station
o Two monitors minimum at their work station(s)
o Headset and webcams
o Wireless mouse and keyboard
o Items to situate monitors and laptops to promote the ability to run
meetings on Zoom and complete data reports and projects
o Paid Zoom account, if your court is not using a business license
o Other technology that would support the ability for your FJCIP Coordinator
to do their work with your system partners.
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C. AOC Shall reimburse the Court a maximum of $4,000 for an in person cross -
system retreat to engage local dependency court -partners in one or more of
the following areas; acquiring new skills, addressing court culture, building
cross -system collaboration, or changing practice; all with a shared goal of
improving outcomes for children, families and the professionals who support
them.
Funding priority under this contract shall be for an in person cross -system
retreat, excess funding may be utilized for additional in person training events.
The funding may cover in person meals, venue expenses, supplies, and
speaker or facilitator fees. Funds utilized under this contract for meals may not
exceed authorized Washington rates.
The Court shall submit invoices to AOC for expenditures no more than 30 days
post events. Invoices shall be submitted on state form A-1 9. All A-1 9 invoices
shall be submitted to AOC no later than July 15, 2025 for reimbursement.
D. Before payment can be processed, properly -completed A-1 9 invoices must be
submitted to AOC's Payables Department at,payables@,courts.wa.gov and CC
AOC Project Manager Jennifer Nguyen Jennifer.nguyena-courts.wa.gov.
E. If this agreement is terminated, the Court shall only receive payment for
performance rendered or costs incurred in accordance with the terms of this
Agreement prior to the effective date of termination.
F. The Court shall maintain sufficient backup documentation of expenses under
this Agreement.
G. Payments made by AOC within 30 days of receipt of a properly -completed A-'
19 invoice shall be deemed timely.
V. REVENUE SHARING
A. AOC, in its sole discretion, may initiate revenue sharing. AOC will notify the
Court no later than May 1, 2025 that AOC intends to reallocate funding among
courts in the program. If AOC determines the Court may not spend all monies
available under the Agreement, then AOC may reduce the Agreement amount.
If AOC determines the Court may spend more monies than available under the
Agreement and for its scope, then AOC may increase the Agreement amount.
B. If the AOC initiates revenue sharing, then the Court must submit the final
revenue sharing A-1 9 to payables@courts.wa.gov between July 12, 2025 and
August 1, 2025.
V1. APPROPRIATIONS
The terms of this Agreement are contingent upon sufficient appropriations and
authorization being made by the Washington State Legislature ("Legislature") for the
performance of this Agreement. If sufficient appropriations and authorization are not
made or removed by the Legislature, this Agreement will terminate immediately upon
written notice being given by the AOC to the Court. The decision as to whether
appropriations are sufficient to perform the duties under this Agreement is within the sole
discretion of AOC.
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V11. INDEPENDENT CAPACITY
The employees or agents of each Party who are engaged in the performance of this
Agreement shall continue to be employees or agents of that Party and shall not be
considered for any purpose to be employees or agents of the other Party.
Vill. AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the Parties. Such amendments
shall not be binding unless they are in writing and signed by personnel authorized to bind
each of the Parties.
IX. RECORDS, DOCUMENTS AND REPORTS
The Court shall maintain books, records, documents and other evidence of accounting
procedures and practices which sufficiently and properly reflect all direct and indirect
costs of any nature expended in the performance of this Agreement. These records shall
be subject at all reasonable times to inspection, review, or audit by personnel duly
authorized by the AOC and the Office of the State Auditor, or so authorized by law, rule,
regulation, or agreement. The Court will retain all books, records, documents, and other
material relevant to this agreement for six years after settlement, and make them available
for inspection by persons authorized by this provision.
X. RIGHTS OF INSPECTION
The Court shall provide right of access to its facilities to the AOC, or any of its officers, or
to any other authorized agent or official of the state of Washington at all reasonable times
in order to monitor and evaluate performance, compliance, and/or quality assurance'
under this Agreement.
XI. DISPUTES
Disputes arising under this Agreement shall be resolved by a panel consisting of one
representative from the AOC, one representative from the Court, and a mutually agreed
upon third party. The dispute panel shall thereafter decide the dispute with the majority
prevailing. Neither party shall have recourse to the courts unless there is a showing of
noncompliance or waiver of this section.
XII. TERMINATION
Either party may terminate this Agreement upon thirty (30) days written notice to the other
party. If this Agreement is so terminated, the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of this Agreement prior to the
effective date of termination.
XIII. GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the laws
of the state of Washington and any applicable federal laws. The provisions of this
Agreement shall be construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms and
any applicable statute or rule, the inconsistency shall be resolved by giving precedence
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in the following order:
A. Applicable state and federal statutes and rules;
B. Description of services; and,
C. Any other provisions of the agreement, including materials incorporated by
reference.
XIV. ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not
assignable or delegable by either Party in whole or in part, without the express prior
written consent of the other Party, which consent shall not be unreasonably withheld.
XV. WAIVER
A failure by either Party to exercise its rights under this Agreement shall not preclude that
Party from subsequent exercise of such rights and shall not constitute a waiver of any
other rights under this Agreement unless stated to be such in a writing signed by an
authorized representative of the Party and attached to the original Agreement.
XVI. SEVERABILITY
If any provision of this Agreement, or any provision of any document incorporated by
reference shall be held invalid, such invalidity shall not affect the other provisions of this
Agreement that can be given effect without the invalid provision and to this end the
provisions of this Agreement are declared to be severable.
XVII. COUNTERPARTS
Each party agrees that a digital, electronic, or scanned transmission of any original
document has the same effect as the original. Any signature required on an original will
be completed and sent to the other party, as applicable, when an electronic or digital copy
has been signed. The parties agree that signed digital, electronic or scanned copies of
documents will be given full effect as if an original.
XVIII. AGREEMENT MANAGEMENT
The individuals designated below shall be responsible for and shall be the contact person
for all communications regarding the performance of this Agreement:
AOC Project Manager
Court Agreement Manager
Jennifer Nguyen
Suhail Palacios
PO Box 41170
303 Abel Road, PO Box 818
Olympia, WA 98504
Ephrata, WA 98823
Jennifer. Nguyen@courts.wa.gov
spalaciosggrantcoun!ywa.gov
(360) 890-5470
(509) 754-5690 Ext 4430
XIX. ENTIRE AGREEMENT
This Agreement contains all the terms and conditions agreed upon by the Parties. No
other understandings, oral or otherwise, regarding the subject matter of this agreement
shallbe considered to exist or to bind any of the Parties to this Agreement unless
otherwise stated in this Agreement.
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Docusign Envelope ID: D18002E1-F4EB-4C14-808E-5D22F47CB144
This Agreement is executed by the persons signing below who warrant that they have
the authority to execute it.
AGREED:
WASHINGTON STATE
ADMINISTRATIVE OFFICE
OF THE COURTS
vG wvu ka it,
Signature
Dawn Marie Rubio
Name
State Court Administrator
Title
8/21/2024
Date
COURT
S"pata6bs
Signature
Suhail Palacios,
Name
Juvenile Court Administrator
Title
8/21/2024
Date
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Docusign Envelope ID: D18002E1-F4EB-4C14-808E-5D22F47CB144
This Agreement is executed by the persons signing below who warrant that they have
the authority to execute it.
WASHINGTON STATE
ADMINISTRATIVE OFFICZ
OF THE COURTS
Signature
Dawn Marie Rubio
Name
State Court Administrator
Title
Date
Approved as to form:
It
Dateb
7
Signature
Suhail Palacios
Name
Juvenile Court Administrator
Title
AUG 0 6 Z024
GMANT COUNTY COMMISSIONERS
ICA25330 Page 6 of 6
BOARD OF COUNTY COMMISSIONERS
Grant County, Washington
RESOLUTION AUTHORIZING RESOLUTION No. 24- 0 `7 -CC
EXECUTION OF INTERLOCAL
AGREEMENT NO. ICA25330 BETWEEN
THE GRANT COUNTY JUVENILE
COURT AND THE WASHINGTON
STATE ADMINISTRATIVE OFFICE OF
THE COURTS FOR THE SUPPORT OF
FAMILY AND JUVENILE COURT
IMPROVEMENT PLAN
WHEREAS, Chapter 34.39 RCW, the Interlocal Cooperation Act, permits local
government entities to make the most efficient use of their powers by enabling them to cooperate
with other localities on a basis of mutual advantage, for the purposes of providing services and
facilities in a manner and pursuant to forms of governmental organization that will accord best
with geographic, economic, population and other factors influencing the needs and development
of local communities; and
WHEREAS, the Washington State Administrative Office of the Courts (AOC) is
authorized pursuant to Chapter 3 9.3 4 RCW to enter into interlocal agreements; and
WHEREAS, Grant County, Washington, by and through the Grant County Juvenile
Court (Court), is vested with authority to enter into an interagency agreement pursuant to
Chapter 3 9.3 4 RCW; and
WHEREAS, the purpose of Interlocal Agreement ICA25330 is to engage the services of
the Court to improve and support family and juvenile court operations as set forth in the Family
and Juvenile Court Improvement Plan (FJCIP) legislation, RCW 2.56.220-230; and
WHEREAS, it is the desire of Grant County, by and through Grant County Juvenile
Court, and the Washington State Administrative Office of the Courts to enter into an interlocal
agreement for the support of Family and Juvenile Court Improvement Plan.
N:\Staff\BVasquez\Resolution-Ordinance\lnterlocaI agreement between GCJC and AOC.docx
NOW, THEREFORE, BE IT HEREBY RESOLVED, that the attached Interlocal
Agreement between Grant County Juvenile Court and Washington State Administrative Office
of the Courts be approved.
DATED this day of , 2024.
BOARD OF COUNTY
COMMISSIONERS
Yea Nay Abstain GRANT COUNTY, WASHINGTON
E]
Cindy Cart ,Chair
ATTEST: � ❑ �
Danny F�. Stone, Vice -Chair
--
Barbara J. Vasquez � ❑ � �' ,�
Clerk of the Board Rob �ember
N:\Staff\BVasquez\Resolution-Ordinance\lnterlocal agreement between GCJC and AOC.docx