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Home My WebLink AboutGrant Related - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: gOCC REQUEST SUBMITTED BY: Karrie Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Karrie Stockton CONFIDENTIAL INFORMATION: ❑YES ®NO DATE. 8/8/2024 PHONE:2937 ------------ ..moi k Grant Application for the Community Development Block Grant (CDBG) contract GG ESTED;., . #24-62210-005 in the amount of $128,000. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO C] N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO R N/A DATE OF ACTION: iS �4- APPROVE: DENIED ABSTAIN D1: CT D2: D3: 4/23/24 DEFERRED OR CONTINUED TO: WITHDRAWN: LU ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related [:]County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ® Grants — Fed/State/County Ell -eases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Sery/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB ------------ ..moi k Grant Application for the Community Development Block Grant (CDBG) contract GG ESTED;., . #24-62210-005 in the amount of $128,000. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO C] N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO R N/A DATE OF ACTION: iS �4- APPROVE: DENIED ABSTAIN D1: CT D2: D3: 4/23/24 DEFERRED OR CONTINUED TO: WITHDRAWN: 24-62210-005 Community Development Block Grant Grant Application Data Grant Year 2024 Grant County X2024 DDG Public Services �w.reccum.n .wi issv�rs-�riiivwrw mazr�iri n�uoasmv�w w.wly .rviirvi.�w.viev�riiwiw,<.xvwiiiiiir�nosoamwwicw.a-,vswiiiiiiw.vv�ivriw.:vvne�viw.ryiviriixwivin-w.vis Grant Count 3ZL6WM26K8KR5 i11 /15/2022 $ 128, 000 m3 X35 C Street NW 9 wwwiJvuiicw.virwiviiiww.yiivtvw.aaev Ephrata =98823 Signature Authority for Grant Agreement First Name Cindy Last Name Carter Title ..r.�-iiiow•uwriirii�.vumvvovii�s-wi..�uvnziiiH:.iiv�r�H.evii�iiaiiiiii�i.�i..yirns-�rwimicvm rwmxmvcsviirmv�viiiiiiiiiwiwiiuwicYiiiavisrwiirvnnwrcv..cvmyiwn.viiimvi .ns- viievvii n .. .. - ,... - -- .. � wwwixriir�wry.�nv�rwwwiii�.viiia:i^vvim+r.��iiu.�w�wiiisviiiiuuoiii.�vscvirr..�iivivacririyiviicu�uow�v�v�zvvmv�i�xuriiwiuvinvrur-rivww,viicvirmnYiuuwiiir�:cviiicvi.�i.<vrun-.r�vui Email 3 C a ca er gran countywa.gov Contact Information Karrie s i Stockton _--------------------------- s �mm�w.Y� ti �m w..ww.U�www .w.wwwwm, wH.ww.mvm�� w 5 wwimviw.Urmviiiriiwwnmii�viviwiiwi�viyw.viiiiiviviiucvyiriiiiiicvwirvirmy�maiiviviixcvivw.v�.ww.aricarn�ztiviiivion�hviimmvmi movesuiviuir.iHita�iisvi.�iviihrtevwmvms.viievmviiiwwi�v 1(509) 754-2011 ------------------------------------ wv�.�.wmv-v w w �w.rvvwi.v,Q�ivi��iiwwwiwmaricv�vvwww..cvn�-wlaviimrwiw,vmvvi..vmv.��so.J-w.viiww.vmvrovw.vmavwwiii wwiwwiivvwwmo>viwwwmww.vm-i .W.srwwww.vimnviiiim-ww.rviieaviiiviisviwmw•rw.rmvriw �oi� ,Administrative Services Coordinator biw. maoavmv m; �i .vw.rwr �v�.ev mvwmxvwwm.vww,vw..vr.mv ww �w.nwwN:ev�imvmwww..�euw.�-.vmv,.w.vv�vmvn-.n-...ryxrwmmvv�vnvwwm-.anew .rma �mmr.,scv�aivvauseo-.vnvaoiviwm�vmvvwmw.�rvm�..rnv:�.um:�..awwiio�v .c nn -,c -.r3 Kstockton@grantcountywa.gov �� 1PO Box 37 �� wma�ww.oYma. .vw.�wmw Eph rata�y �w WA _� X98823 24-62210-005 Funding Total CDBG Grant Amount (from Page 1) 5 T12� 8.0.��.8, 000 Count General Admin $3,500 max. d� Y � ) _3500 Services Amount (Equals grant total minus funds reserved for Admin)$ 124,500�� Ny� y� Program Income Local Public Funds Other State Funds Other Federal Funds Private Funds Total Additional Funding Involved in delivering Service Activities Total Funding including CDBG Subrecipients and Consultants $ 128,000 s X1000 X1800 X900y....��.H.�.�..�y..�.........�......�....��.,He dy"ka Washington State 'Novartment of Conimereep Community Development Block Grant Demographics and Title VI Certification Grant Year 2024 24-62210-005 LAWS AND REGULATIONS GOVERNING TITLE VI CERTIFICATION Title VI of the Civil Rights Act of 1964, which states: "No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance." Section 1.4(b)(2)(1) of the regulations of the Department of Housing and Urban Development issued pursuant to Title VI, which require: "A recipient, in determining the types of housing, accommodations, facilities, services, financial aid, or other benefits which will be provided under any such program or activity; or the class of persons to whom, or the situations in which, such housing, accommodations, facilities, services, financial aid, or other benefits will be provided under any such program or activity, or the class of persons to be afforded an opportunity to participate in any such program or activity, may not, directly or through contractual or other arrangements, utilize criteria methods of administration which have the effect of subjecting persons to discrimination because of their race, color, national origin, or have the effect of defeating or substantially impairing accomplishment of the objectives of the program or activity as respect to persons of a particular race, color, or national origin." Demographics 1. Ethnicity of the service area (seethe Ethnicity and Race instructions). Provide the numeric count of those residents in the service area who are of Hispanic or Latino origin. 45,383 J Hispanic or Latino origin 2. Race -Provide numeric count by race. 92,0177 White 2.25$ Black or African American 2,977 American Indian /Alaska Native 1,437--1 Asian persons 410 Native Hawaiian and Other Pacific Islander 705 Some Other Race 2,874--1Two or more 11026781TOTAL POPULATION 144.20%1Hispanic/ Latino percentage Minority Outreach 3. MINORITY POPULATIONS reported in the service area demographics above are: 0 Scattered throughout the community. Q Scattered throughout the community, with concentrations in the areas listed.in the following question. Q Concentrated in the areas listed in the following question. 4. Description of areas of population concentrations: Input "N/A" if no area concentration issues. 24-62210-005 5. The following opportunities were provided to Title VI protected groups to participate in and comment on the design of activities to be undertaken as part of this project (check all that apply): � Public hearing to review community development and housing needs � Community meeting(s) 0 Community survey 0 Apply to be on a wait list for direct assistance Q Other: Draft application available for public review & comment. 6. Will all residents of the service area have the opportunity to benefit from this CDBG project? If the answer is NO, provide the Title VI protected group(s) or minority populations residing in the area that will not benefit from the CDBG project. Q Yes, all residents of the service area will benefit Q If not - please explain below: benefits low to moderate income persons or households 7. The above populations that will not benefit from this CDBG project: Q Will receive similar services provided through existing programs. Q Do not receive similar services provided through existing programs. explain: m N/A -All residents of the service area will have the opportunity to benefit 8. For those protected groups that will not benefit from this CDBG project nor will receive similar services, provide a plan that identifies a timetable for providing such services in the future OR describe the reason no services are planned. Enter "N/A" if no explanation is required. N/A 9. The following steps will be taken to ensure CDBG benefits are offered to all residents and Title VI protected groups within the community: (check all that apply) Q Protected groups will be informed of the opportunity to apply for the direct assistance program funded by CDBG Q Protected groups will be informed of the availability of programs to be located in a CDBG funded facility � A community meeting will be held to inform all residents of benefits resulting from this CDBG project Q REQUIRED: A final public hearing to receive comment on this CDBG project is required and will be conducted (if applicable) with outreach and accommodation for non-English speaking residents. O Other: i� The applicant is certifying compliance with Title Vl of the Civil Rights Act of 1964 by assessing and reporting on the ethnicity/racial composition of its residents and minority outreach above. Name & Title lKarrie Stockton, Grant Administrative Digital Signature Signing will lock all form entries i.. :<:�:oi;Wii�ii.�i.Uzi.�i.:�i/�.vi,✓.�--r/.�i�.,ersrs�esmrl�.�.a rii�.aor�%!/�y� try 24-62210-005 . Washington 1 �] i n "�,.Rry t«�! ^� I # Stjti.s 5. it Department of hs F sw Connnerce ,.Community Development Block Grant 0MMAM, A== PROGRAM ACTIVITIES and LOW - AND MODERATE - INCOME (LMI) BENEFIT DESCRIPTIONS Grant Year 2024 /.b/!Nj////.Oy////.O//J/•GTOy///////.U/.0:%/JY.O.UY////.U/J+.///IJ.Sf!/�Y///////.%J///:C%////////////.GY.!///f///,///.G�/?U/J.4.:,�U/ Grant County .U/////Y/////.�/tf//////JY///!J//IX.O///>/////y/////.CU//!s/////////.U///.9:H///////.(/�•6JY//.0/.O.GG:f�/.miff.U/i/////////GJ%///iY//f9///.0//X/.Y/!'. Program Activities must be detailed enough for Commerce to understand what direct services will be accomplished wit h CDBG funds and how the activities meet the CDBG definition of an eligible public service that provides a' direct bene fit to principally low- and moderate -income persons. �/��/ . . � SAsset Development Activities I Preliminary assessment, intake, foreclosure/home counseling,business t counseling, education and referral services for new LMI clients 05U Housing Counseling ....................................................... E a � s N -New 14 - Special case, Primarily LMI persons served I 500 ------------------------- Preliminary - Preliminary Assessment/Intake I Preliminary Assessment, Intake and Referral Services for New LMI Clients 3 1052 Other Public Services 1 g 3 G N - New 4 -Special case, Primarily LMI persons served 1,500 vmr(ni�/.cilli/!!x/ori!////!.s-!mr!/�,�/.ova/.o/�H/sr�.Yiri///i�r////!//r/.v/.cririii'visa/,ni/ri��-//i//lsail/r!.innl�sw�avl�-!i/iriiilili!!!/i///.orlv., 's::✓iiao//iii/a�a�//�.�i/aiiai yiiiiiiiiaao�/,viliiiiiiiiiiai.�a ram./amiv/i/iaayi�/.oiiyia�r«ia�iiaiiiii/iiiiaoir,�iir-Vtiililii.�iiararia�a�riiiiiair.�..��.yi�a%.�/,viayiiiiiiiyaol/arli...:�i//aairiri/iiiiia/iiiiii�riiiaiiii� 'a�i�ii�./iil�.-i�iii/.✓a��ya/s/�ia�,�iiaili./iiya/�rii% ------ -..--.-...-------------------------------------------------------------------- ___-...- ir.✓ii.�:/i/iia/a-�iiii si;;(ii/�ar..iviiia,�ii�sv/�/:�r�>s::i: iala/•oxo�/,�.�iiiar�s%!//./.ail-r/iiiiiiii::i�i.:viii.`/,. i/iiiiii//iiiiii..iraaaii/sai�siiiiiii.�ia//aiiii/.cr/�liti./a✓�i;visraiiiiiiiiiiiiiiiarirr.��/ir.�::is�ra�ar/iiii Energy Assistance Program , lPreliminary Assessment, intake and qualifying clients for energy assistance 3 programs and services for LMI clients 05Z Other Public Services 3 s z �/////////////aU/�S%/////////J///////.GdY.C�/.%////.Gi'Y/////aG9.C2'%%/aGllY//aGfi.OaGY////////iP/.✓aGli//a�%/.%///a�f.✓i.'J/�/nE!lfG%/'fG///%//J�Ja.%///•Ana�Y%/.O:J'Y///afU///f4/'fi!/.:O.G%/////////aU///i117J/.%///.U/////�Y////lYa�y/iY.d%a0:.✓%/./////a%//////////.y%/.7///.0////.Ui%/a�Y.GSD//aOY////af/x�:%/�Y.G////a!//ti Y/y�� /Hti /iYJ///%�% .GGLa///iYiLa////.%////l.Yll�� y//.a/H/H//HiJ/.UHI%/H/ //m5�� !/N/.�////////////////iYi ///nom �!l�ulw///v//HiN!/9//>vi//i/!//.ti/!///.rCGJ/i/.tli///.Gal/iY//lK//i//•?nY/ .fqN-i/2!!! / hlU/ai �!/H///JY////iY!/N//.GN/izaY/ �/////!i/iY.vdi/Y///.O///ia/lliY////lliI43Y//it6�%� l /.f N - New `2 - Income eligibility limited to LMIp ersons only � � ` 1 2,500 - ----y ----------------- ------ Foreclosure Housing Program /3 3 ' 05X Housing Information and Referral S IN - New aa.3 Rental Counseling ------------------------------ 4 05K Tenant/Landlord Counseling! 0 1N-New Preliminary assessment, intake and referral to other organizations if services needed are not available at OIC of WA 4 - Special case, Primarily LMI persons served 400 Preliminary assessment, intake and mediation between tenant/landlord. Will counsel client and negotiate with landlord with the client as needed. Rental counseling and education. 4 - Special case, Primarily LMI persons served y.: 41�!/!!� G Applicant signature 250 ATTACHMENT A - SCOPE OF WORK AND BUDGET Grantee: Grant County Contract: 24-62210-005 J p, Proect ®escn tion.., Deleverable Grant County is awarded a CDBG Public Services Grant for eligible public services through OIC of Washington. These services will be directed toward limited clientele with low and moderate incomes (LMI) based on HUD LMI criteria. This grant will exclusively benefit approximately 2,000 persons residing in the non -entitlement area(s) of Adams and Grant counties. .. ... :Pro ect Activwtie Pro B ect ud e gt - Execute grant contract with Commerce. Budget Code & Funding - Complete the environmental review in compliance with Federal related laws and authorities. Leveraged other Funding ] ;Total Funding 21A General �4dministration $ ° :. $3,500 Other federal $ $0 - Review subrecipient reimbursement requests against the project costs, project budget, and 05'Publec Services $ „ $124,500 Other State $ $0 r - Prepare and submit payment requests with supporting documentation to Commerce. L;Ocal Public $ . $ 0 r x Jan 31, July 31 s ' Private 0 Total CDBG Funds $ $128,000 R Total Other Funds $ $0 $128,000 .. ... :Pro ect Activwtie �" ♦ , .,��"". .. is ' Milestones - Execute grant contract with Commerce. - Complete the environmental review in compliance with Federal related laws and authorities. Before first - Verify subrecipient does not have an active exclusion record in SAM.gov. payment request - Establish a subrecipient agreement that includes the project budget and the semi-annual beneficiary reporting requirement. Submit a signed copy to Commerce. - Review subrecipient reimbursement requests against the project costs, project budget, and contract start date. Not more than - Document the county's CDBG general administration costs. monthly - Prepare and submit payment requests with supporting documentation to Commerce. - Document receipt of grant funds and reimbursement of eligible costs. - Submit CDBG Beneficiary Reports by the end of the month following the semi-annual date. Jan 31, July 31 - As necessary, arrange an audit with the Washington State Auditor in accordance with the Annually Uniform Guidance, 2 CFR 200, Subpart F- Audit Requirements. - Complete applicable civil rights requirements. - Conduct monitoring of the subrecipient to verify CDBG requirements and all costs reimbursed are B Before final allowable. payment request - Conduct a final public hearing to review project performance, resolve all monitoring issues with CDBG, and submit a CDBG Contract Closeout Report. - Deliver the direct services identified in the CDBG application through the local community action program. Before contract -Allocate and manspublic as established in the manage p approved subrecipient agreement end date - and budget. - Meet the CDBG national objective of principally benefiting low- and moderate -income persons. ATTACHMENT 6-G (1) Determination of Exemption & Determination of Categorical Exclusion (not subject to Section 58.5) 24 CFR 58.34(a) and 58.35(b) Grantee/Responsible Entity: Ephrata, Grant County Project Name: CDBG Total Project Cost: 128,000 List Proposed Funding Sources and Amounts: Project Location: Grant County Project Representative: Karrie Stockton Telephone Number: 509-754-2011 Description of the Proposal: Include all contemplated actions, which logically are geographically or functionally a composite part of the project, regardless of the source of funding. [24 CFR 58.32] December 2022 The activity falls into the checked category: below, and listed at 24 CFRN58.34 a a _µ E:1 g rY 4) s Exempt. . 1. Environmental and other studies resource identification and develo m ent of plans and strategies X 2. Information and financial services ------------E El 3. Administrative and management activities .............. 4. Public services that will not have aphysical impact or result in any physical changes including but not limited to services concerned with: X ■ Employment ■ Recreation needs ■ Energy conservation ■ Crime prevention ■ Drug abuse ■ Welfare ■ Child care ■ Education ■ Other I ■Health E Counseling�� ❑ 5. Inspections and testing of properties for hazards or defects ❑ 6. Purchase of insurance ❑ 7. Purchase of tools ❑ 8. Engineering or design costs ❑ 9. Technical assistance and training 10. Temporary or permanent improvements that do not alter environmental conditions and are limited to 1 activities to protect, repair or arrest the effects of disasters or imminent threats to public safety, includin those resul in �„M,,g t from h sical deterioration. i ❑ � �. ❑11. Payment of principal �and interest on �loans made or obligations guaranteed by HUD December 2022 TTACHMENT 6-G (2) . .. ...., ..:... �. r ❑i M , r, .. . ta. ._ .. ..r ,..:The,. acttit f ells. into.the.ch s: z . ecked, cafe o ,� r;(( . . , . _ . seed b t r _ . ., g ..: , . n is _ is: a t� b gas .a � .. ,.. .. .. :. <....,..o. ,..' ..f... ... ....... ., f. .'.-. ,:.. .ten -./ ,l `-KF ,,.."-:• , !7' :.. ... ,:t :: :.. :., .... ,-- .:• Y...1 ..,.., ,.,-, - ,". .1 ., a4 rte' -! ,•Gate ocr l , r I ,.> 1. Tenant -based rental assistance 2. Supportive Services (including but not limited to): Section 58.6 requires compliance with the Flood Disaster Protection Act. However, under 24 CFR 55.1 (b)(1) the ■ Health care ■ Nutritional services CFR art 570, sub art I .Therefore, the Act does nota I . ■ Housing services ■ Short term payments for rent/mortgage/utilities ■ Permanent housing placement ■ Assistance in gaining access to government ■ Da care benefits/services Comply with 24 CFR Part 51, Subpart D which may include providing a written notice to a prospective buyer or 3. Operating Costs: ■ Supplies ❑ I Maintenance Utilities ■ Staff training and recruitment ■ Security Furnishings of whether the use of the property is generally consistent with DOD guidelines. ■ Operation Equipment � 4. Economic Development 2a. Does the project involve HUD assistance, subsidy or insurance for the x NO Activities: Interest subsidy ■ Other expenses not associated Continue regulation does not ■ Equipment purchase Operating costs with construction or expansion Inventory finance ❑ 5. Activities to assist homeownership of existing or dwelling units under construction, Including: Closing costs and down payment assistance to homebuyers ❑ NO Interest buy downs or other actions resultin in transfer of title 6. Affordable housing pre -development costs�� ------------ ❑ YES ■ Legal consulting I ❑ ■ Developer and other site -option costs ■ Project financing E I ■ Administrative costs for loan commitments, zoning approvals, and other non -construction activities 7. Approval of supplemental assistance (including insurance or guarantee) to a project previously i approved under Part 58, if: the same responsible entity conducted the environmental review on the ori inal ro ect and re-evaluation of the environmental findings is not required under Section 58.47 Additional HUD Laws &Authorities 24 CFR 58.6 Section 1. Flood Disaster Protection Act Section 58.6 requires compliance with the Flood Disaster Protection Act. However, under 24 CFR 55.1 (b)(1) the prohibitions are not applicable to HUD financial assistance under the State -administered CDBG Program (24 CFR art 570, sub art I .Therefore, the Act does nota I . Section 2. Airport Runway Clear Zones (Civil) and Accident Potential Zones (Military) Comply with 24 CFR Part 51, Subpart D which may include providing a written notice to a prospective buyer or leaser of the potential hazards from airplane accidents and the potential that an airport or airfield operator may wish to purchase the property at some point in the future as part of a clear zone acquisition program. Maintain copies of the signed notice. For properties located in a military clear zone, make and document a determination of whether the use of the property is generally consistent with DOD guidelines. (Check as appropriate) -------------- 2a. Does the project involve HUD assistance, subsidy or insurance for the x NO purchase or sale of an existing property? ❑YES Skip 2b and 2c - Continue regulation does not apply. 2b. Is the project located within 2,500 feet of a civil airport or 15,000 feet of ❑ NO a military airfield? ❑ YES Skip 2c - Continue regulation does not apply. 2c. Is the project located within an FAA -designated civilian airport Runway Clear Zone (RCA) or Runway Protection Zone, or within the military ❑ NO Airfield Clear Zone (CZ) or Accident Potential Zone/Approach Protection DYES Document — Zone (APZ), based upon information from the airport or military airfield Continue regulation does not administrator identifying the boundaries of such zones? apply. Section 3. Coastal Barrier Resources Act. Section 58.6 also requires compliance with the Coastal Barrier Resources Act. There are no Coastal Barrier Resource Areas in Washington State. Therefore, the Act does not apply. December 2022 ATTACHMENT 6-G (3) SEPA CERTIFICATION The Grantee certifies that the proposed CDBG project complies with the provisions of the State Environmental Protection Act (SEPA, Chapter 43.21 C RCW) and has determined: x The project is Categorically Exempt under SEPA WAC 197.11.800 OR ❑ The project does not have a probable adverse impact on the environment (WAC 197-11-970) and an environmental impact statement is not required. Documentation supporting the Determination of Non- significance is contained in the Environmental Review Record. NEPA CERTIFICATION A Request for Release of Funds (RROF) is not required for this project. The Responsible Entity can initiate the activity without further environmental review beyond 24 CFR Part 58.6. Preparer Name and Title (print):Karrie Stockton ------------- Signature: g 5Z�Wzlees�� - --------- Date: 8/8/2024 ----------------- Certifying Official Name and Title (print): Cindy Carter, Chair Signa e: Date: --- --------- This original, signed document and related supporting material must be retained on file by the Responsible Entity in an Environmental Review Record (ERR) for the activity/project (ref: 24 CFR Part 58.38) and in accordance with recordkeeping requirements for the HUD program(s). December 2022