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Home My WebLink AboutAgreements/Contracts - BOCCGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: BOCC REQUEST SUBMITTED BY: Karrie Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Karrie Stockton CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: 8/7/2024 PHONE: 2937 liiimM ----- - ®Agreement / Contract - -- -------------- - ------ ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ® Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Sery/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB ,i C Agreement amending the Emergency Housing Fund Grant (EHF)#24-46108-1 0 with Hopesource adding funds in the amount of $ $370,123. If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A -.41 - DATE OF ACTION: W-1 APPROVE: DENIED ABSTAIN D1: D2: D3: AT 4/23/24 DEFERRED OR CONTINUED TO: WITHDRAWN: K24-204 AGREEMENT AMENDING WASHINGTON STATE DEPARTMENT OF COMMERCE COMMUNITY SERVICES &HOUSING DIVISION HOMELESS ASSISTANCE UNIT CONSOLIDATED HOMELESS GRANT (CHG) EMERGENCY HOUSING FUND AMENDMENT (EHF) Subrecipient Agreement Between Chant County and Hopesource Signed The 29th of July 2023, and the l 0th of October 2023 Section 5, COMPENSATION is hereby amended as follows: The maximum total amount payable by the COUNTY to the SUBRECIPIENT shall be $370,123 for a total of $690,694, per attached Amendment C, to include Budget Attachment A, to contract #24-46108-10. Amendment Purpose: • SFY 25 "Consolidate Homeless Funds (CHG) Standard" Funds • Adds SFY 24 and SFY 25 "Inflation Increase" Funds • SFY 25 "Local Document Recording Support (DRS)" Funds • Adds Emergency Housing Funds (EHF) • SFY 24 funds are available April 1, 2024, and must be spent by June 30,2024 • SFY 25 funds are available July 1, 2024, and must be spent by June 30,2025 All other provisions of the original agreement or any modifications to the original agreement remain in effect. Grant County Washington Board of om 'ssioners .. . . ........ A Cindy Carted Chair Danny one, Vice -Chair Gk_ -------- Rob Jones, Member Attest: Clerk of the Board Hopesource Susan Grindle Chief Executive Officer 07/19/2024 Date Approved as to form: r.Date /5/, -.- Civil Deputy rosecuting Attorney Doc ID: 7ae89ff81206644d29de7c035047ce9b9118854f This Contract is amended as follows: Amendment Budget Attachment A Budget Categories Current Contract Amount (and any previous amendments and revisions) Amendment C New Total .CHG Standard Admin_.$28,680.00 $28;680.00 Rent $210,275.00 $210,275.00 ---- Facility Support --- $27,902.27 $27,902.27 Operations $1891417.73 $189,417.73 CHG FY 2025 Supplemental funds $263,243 $2635243.00 HEN .(SFY.,2024) HEN Admin 2024 $2,000 $2,000 HEN Rent/Fac Support 2024 $224,345 $224,345 HEN Operations 2024 $42,000 $42,000 ,.HEN (SFY.2026) HEN Admin 2025 $5,000 $5,000 HEN Rent/Fac Support 2025 $173,345 --------- $173,345 HEN Operations 2025 $502000 $50,000 E idtio''nprevent ion (SFY:23,24, and 25),' Eviction Prevention. Admin $10,000 ------------ $1.0,000 Eviction Prevention Rent $1,132,655 $13132,655 Eviction Prevention Operations $350,000 1 $3502000 -11 ' lationn as -(SFY 2024 and -SFY 2025).. -nf cre e Inflation Increase 2024 $110,242 $23,686 $133,928 Inflation Increase 2025 $110242 $23,686 $133,928 Lo'cal Do I cumebt:Recordiing' Fee's Support (SFY 2024 and SFY 2025).' Local DRF Support 2024 $71,609 ------ $71.609 Local DRF Support 2025 $71,609 $221,015 $292;624 P r Rent Assistance $301000 $302000 TOTAL $2,8093322 $1,711,876 $435213198 E-1111FAII iCa"o ni.,! Admin $20,123 . .. ....... . . . ............. --.- . ..... .. . ... Facility $1753000 Operations 1_75,000 $370,123 Doc ID: 7ae89ff81206644d29de7c035047ce9b9118854f DocuSign Envelope ID: ED FCCA724781-4AR-887D.7C FEB FC138ABE Ptmendment -ur e) 4-4 49 gft Waphington State department of 10mmerce Contract Number: 24-46108-10 Amendment: C Washington State Department of Commerce Housing Division DS Homelessness Assistance Unit n Consolidated Homeless Grant (CHG) 1. Contractor LContractor Doing Business As (optional) Grant County PO Box 37 Ephrata, WA 98823 3. Contractor Representative, 4. COMMERCE Representative Karrie Stockton Esmeralda Zavala Montalvo PO Box 42525 Grant Administrative Specialist Compliance Manager 1011 plum St Sp, 509-7542011 ext 2937 360-725-2816 esmeralda.zavala- Olympia, WA 98504-2525 kstocktotl@grantcountywa.gov mo alvo(@,commerce.wa.gov 5. Original Con -tract Amount 6. Amendment Amount 7. New Contract Amount (and any previous amendments) Contract Amount nt $2,1809,322 $1,7113876 1198 8, Amendment Funding Source 9. Amendment StartDate $4�52-12198 10. Amendment End Date Federal: State: X Other: NIA: April 12 2024 (SFY 2024 funding) June 30, 2025 July 1, 2025 (SFY 2025 funding) j 11. Federal Funds (as applicable): Federal Agency-, CFDANumber: N/A N/A N/A 12. Amendment Purpose: • Adds SPY 24 and SFY 25" Inflation. Increase" funds, SPY 25 "CHG Standard!, funds, SFY 25 "Local DRF Support" funds, and ERF Rinds. • Funds must beprioritized,for existing programs and existing programs are experiencing a shortfall. . grantees must affirmatively communicate with the largest city to understand what • SFY 24 fimds are available April 1, 2024 and must be spent by June 30, 2024. • SFY 25 funds are available July 1, 2024 and must be spentby June 30, 2025. COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, aelmowledge and accept the terra of this Contract As Amended and attachments and have executed this Contract Amendment on the date below to Start as of the date and year referenced above. Tie rights and obligations of both parties to this Contract As Amended are governed by this Contract Amendment and the following other documents incorporated by reference: Attachment "A!'— Budget. A copy of this Contract Amendment shall be attached to and made a part of the original Contract between COMNJERCE and the Contractor. Any reference in the opiglinal. Contract to the "Contract" shall mean. the "Contract as Amended". A R G,TE 1 _& FOR COMMERCE tis _U Cihdy &4Wr, Corina, Grigoras, Assistant Director Approved ;as tO forM: Housing Division Date f�m 'non AN (Priv d Name) APPROVED AS TO FORM ONLY ASSISTANT ATTORNEY GENERAL (Signed) J_XP_PROVAL ON FILE Deputy. Prosecutid AM rh ey. Department of Commerce DocuSign Envelope ID: EDFCCA72-7781-4AF9-887D-7CFEBFCB8AU3E Amendment This Contract Is amended as follows: Budget Attachment A This Contract is amended as follows: Amendment Budget Attachment A u c ek`Ca c ries Current Contract Amount (and any previous amendments and revisions) Amendment C New Total CHG'Standard ' Admin $28,680.00 --$283680.00 Rent $2103276-00 $2103275.00 Facility Support $271902.27 $27,902.27 pi�i Aerations %... i - _$°109 .141.7 $189 3 HG FY -2Supplemental, funds $2635,243 1Z63 243.00 HEN (SFY 2024) HEN'Admin 2024 $2,000 $2,000 HEN Rent/Fac Support 2024 $224,345 $224,345 HEN Operations 2024 $421000 $42)000 HEN {FY 2025) HEN Admin 2025 $51000 ---------- $5,000 HEN Rent/Fac Support 2025 $1737345 $173,345 HEN Operations 2025 $501000 $50,000 Eviction revention (SFY 23, 24, and 25) Eviction Prevention Admin $10,000 $10,000 Eviction Prevention Rent $1,132,655 $1,1323655 -Eviction Prevention Operations $350,000 $3507000 q94--and7-SFY,2025) .Inflaboo,rf 02.4 $1,19124228 ?32686 'l 33; Inflation 5 $1'10;242 X23,586 $1:33 9 8 SF,- -7 ing..., pq§�SUPP9,rt :Ono, 0 25 Local DRF,'.,$#0. 1024 P -'609 7,'1,609 5 $71"609' ds n OF ---- - ----- �drn�n 4� �,?�6 ��YO�,�6 .-Y U �$ , ----------- .ons L an"- TOTAL $2,809,322 $1,711,876 $4,521,198 FIF Allan $100,246 CHG n Supplemental Funds $263,243 ' AIIoca'tio Facility $3503000 Inflation Increase $47,372 Operations $700,000 Local DRF Support $221,015 Rent 1309000 $531,630 $15180,246 Fawh City of Moses Lake $585,000 CHG_ Breakdown..,Bre Housing Authority $310,615 Hopesource $370)123 New Hope $221 015 New Hope $225,123 $531,630 $1,180,246 TOTAL ALLOCATION: $1,711,876 Doc ID: 7ae89ff81206644d29de7c035047ce9b9118854f Title EHF-GrantCo-Amendment File name EHF_B montpdf Document ID 7ae89ff812O8844d29de7cO35047ce9b9118854f Audit trail date format yNPN/DID /YYYy Status * Signed ____ DocUDleOt History 08/13/2020 E -SIGN DISCLOSURE 22:21:50 UTC ACCEPTED Gv 09/29/2020 E-SIGNmISCLOSvm 17:58:49 UTC ACCEPTED Audit trail Electronic record and signature, disclosure accepted byJohn RaymondOreymond@hopeoource.ua) IP: 66.243.252.203 GU|D:nS1e4o8e8oOO1bcfS088oc83384d422dbeSd5Off Electronic record and signature disclosure accepted byAriam Mehtmentu @hopeoouroo.ue) |P: 173.100205.134 GU|D: 1 1O7bc1 Gv' - 11/19/2020 Electronic record and signature disclosure accepted by Susan m -SIGN DISCLOSURE 181515UTC Grind|e(�hnd|��u�.�) ^CC�r� ` ~ ^~ ' IP: 107.77.234.98 BU|D:d9621435oO8134810758328a9f d54984fo57103 Gv 03/25/2022 E -SIGN DISCLOSURE 21:36:18 UTC ACCEPTED Powered by X DropbcmSign Electronic record and signature disclosure accepted bvHope Source roe.ua) IP: 66.243.252.203 GUID: 6c4223el3l92c78803886891de27718d7995c6fe X Dropbox Sign Audit trail Title EHF - Grant Co- Amendment File name EHF—Grant—Co—Amendment.pdf Document ID 7ae89ff81206644d29de7c035047ce9b9ll8854f Audit trail date format MM / DD / YYYY Status # Signed Document History Powered by X Dropbox Sign 07/19/2024 Sent for signature to Brittany Bouchouari SENT 15:55:16 UTC (bbouchouari@hopesource.us), John Raymond araymond@hopesource.us), Ariam Mehtsentu (amehtsentu@hopesource.us) and Susan Grindle (skgrindle@hopesource.us) from info@hopesource.us IP: 76.104.225.-169 07/19/2024 Viewed by Ariam Mehtsentu (amehtsentu@hopesource.us) VI EWC- D, 15:55:39 UTC IP: 76.104.225.169 07/19/2024 Signed by Ariam Mehtsentu (amehtsentu@hopesource.us) SIGNED 15:55:54 UTC IP: 76.104.225.169 <�> 07/19/2024 Viewed by John Raymond Oraymond@hopesource.us) V1 5D 15:56:35 UTC IP: 35.149.177.28 07/19/2024 Signed by John Raymond Oraymond@hopesource.us) SIGNED 15:56:51 UTC IP: 35.149.177.28 Powered by X Dropbox Sign b. ..A Dropbox Sign Audit trail Title EHF - Grant Co- Amendment File name EHF–Grant–Co–Amendment.pdf Document ID 7ae89ff81206644d29de7c035047ce9b9118854f Audit trail date format MM / DID YYYY Status * Signed ............. .............. ...... ......... ........ Document History <E> 07/19/2024 Viewed by Brittany Bouchouari (bbouchouari@hopesource.us) VIEWEO 17:23:43 UTC IP: 66.243.254.59 07/19/2024 Signed by Brittany Bouchouari (bbouchouari@hopesource.us) SIGNED 17:24:02 UTC IP: 66.243.254.59 <D 07/20/2024 Viewed by Susan Grindle (skgrindle@hopesource.us) V18W90 00:13:17 UTC IP: 66.243.232.104 -,v— 07/20/2024 Signed by Susan Grindle (skgrindle@hopesource.us) SIGNED 00:13:43 UTC IP: 66.243.232.104 Uv 07/20/2024 The document has been completed. ,COMPLETED 00:13:43 UTC Powered by X Dropbox Sign 10 ource pes I - ----------- - 700 e, Mountain View Ave. Suite 501 Ellensburg,W.A 98926 (P) S09-92541448 110' Pennsyivanla. Ave. Cie Elum, WA 989 1 22 (P) 500.674.237.5 (F) 509,674.5187 Contract Checklist Contract type ® N e w R Amendment El Renewed Cl Contract #: 24-46108-10 9 Original Contract Signed by CEO Grant Name: EHF -Grant Co Grant Number: Contract due date: 0 N/A Date Received: Contract Manager (CM). Brittany Bouchouari F1 Verified contract accuracy 0 Type of mail: El Budget breakdowns attached 0 Certified El Regular F] Electronic 0 Number of copies to send: 1 Contract mail date: El Legal Review (for new contracts only) Date given to Reporting Staff: By: Reporting Staff (RS): Rebekah Kidanemariam El Budget info entered into MIP W Program Reviewer: COO Date given to COO: Initials: aF Date given to RS: Budget Session ID: ® Finance Reviewer: CFO Date given to CFO: Initials: 14 Date given to RS: After Review — Reporting Staff 0 Contract Manager notified contract is ready to send 1:1 Contract copied F] Contract mailed 0 Contract emailed Date: Address: 0 Contract not received by Week 3 — Contract Manager notified Date: 0 N/A 0 N/A 0 Signer: CEO Date given to CEO: Initials: ___51 Date given to RS: 0 Certified mail slip attached 0 N/A After Fully Executed Contract Returned — Reporting Staff El Signed contract received Date: F-1 Email sent to CM, COO, CFO Date: El Contract and checklist filed Date: E] Contract coversheet and budget info scanned into Finance Contract Folder Doc ID: 7ae89ff81206644d29de7c035047ce9b9118854f