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HomeMy WebLinkAboutResolution 24-067-CCBOARD OF COUNTY COMMISSIONERS Grant County, Washington RESOLUTION No. 24- 6 & � -CC WHEREAS, the following Grants Administration funds do not have an adequate level of budget for the following expenses: • Grants Administration Fund (190.001) in the amount of $2,458,752.00 to receive Washington State Department of Commerce Consolidated Homeless Grant Funds No. 24-46108-10 WHEREAS, these additional budget expenditures were not anticipated when preparing the 2024 budget; and WHEREAS, in accordance with RCW 36.40.140 a public hearing, must be held to authorize additional budget appropriations. WHEREAS, on the 16th day of July 2024 at 3:10 p.m., a public hearing was held in the Grant County Commissioners' Hearing Room. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF GRANT COUNTY, STATE OF WASHINGTON, that a budget appropriation in the total amount of $2,458,752.00 to be allocated to the 2024 budget according to the following schedule of categories and items: APPROPRIATIONS &FINANCING SOURCES (See Attached) Al PASSED AND ADOPTED this b(i Yea Nay 4/ 0 ATTEST: d ❑ day of , 2024. B ARD OF COUNTY COMMISSIONERS Abs in GRANT COUNTY, WASHINGTON F 1 s P 11A Cindy er, hair Barbara J. s u ° Clerk of t ie ot, d Page 1 of 1 N:\StafflBVasquez\Resolution-Ordinance\Budget Extensions\Grants Admin Budget Extensions 07162024.docx GRANT COUNTY BOARD OF COUNTY COMMISSIONERS, Ll'Jl=�_.1_.L.�J To: Board of County Commissioners From: Karrie Stockton, Grant Administrative Specialist Data June 10, 2024 Re: Budget Extension Public Hearing — Grants Administration Fund I am requesting a budget extension and public hearing for the following: • Grants Administration Fund #190001, for Washington State Department of Commerce Grants in the amount of $2,458,752.00 for pass through funding for the Consolidated Homeless Fund (CHG) grant. • January 2024 Amendment A adding $706,876.00 of unspent funds from SFY23. • April 2024 Amendment B adding $40,000 for addition HEN "Housing and Essential Needs" -funding. • May 2024 Amendment C adding $1,71.1,876.00 - Adding SFY 2024/2025 "Inflation Increase funds", SFY25 "CHG Standard funds", and SFY 25 "Local DRF "Support" funds. Amount Budget Codes: Grants Admin Revenue account $2)458,752.00 # 190-001-00-0000.334042003 Expense account # 190-001-00-0000.565404100 Thank you. Karrie Stockton Grant Administrative Specialist FINANCIAL REQUEST Requestor Karrie Stockton Requestor's Department 001.101- BOCC Date 5/28/2024 Fund/Dept of Request 190.001- Grant Admin Capital Asset Approval No Budget Extension Yes Establish/Close Fund No Cash Transfer No Description/Notes: January 2024 Amendment A'adding $706,876.00' unspent funds from SFY23. April 2024 Amendment B adding $40,000 - addition HEN funding. May 2024 Amendment C adding'$1,711,876.00 - adding SFY 2024/2025 "Inflation Increase funds", SFY25 " CHG Standard `. funds", and SFY25 "Local DRF Support" funds, "Document Recording Fees". CAPITAL ASSET.PURCHASE APPROVAL BUDGET REQUIREMENT Asset -Description = Additional Expense 21458,752 Total Purchase Expense Additional Revenue 21458,752 Less-: Ekisting.Approval - Additional Cash Requirement Additional.Approval Required = _. r:.. Additional Funding Source Grant funding Capital Facility Related M . N Grant Funded - 3 Documentation BUDGET -EX REQUEST Fund Name ,=::: = =.Revenue code/s Account Description Amount .. Grant -Admin 190.001.00.0000.334042003. } Grant Admin..CHG 21458,752- ,458,7522,458,752 21458.,752 Fund Name :.:.Expense code/s 1 Account Description Amount _ . Grant Admin 190.001.00.0000.565404100Grant Admin..CHG 21458;752 ~i .1 i - 2,458,752 CASH TRANSFER. REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) ...., .:;CCIMPLETED Bl( ACCOUN TING . .-FUND. CASH SUMMARY Note s... B',: inn Cash` - e ;in _g .g n .:B t w. m Ex a se d a endm n p . .::,.g ( / .. a ts) Expense Ext; Requested.. Budget Hearin ; enue Bd . w amen m Rev . gt. (.. / d encs) Resolution Required:. Revenue.Ext. Requested (exc1308 .: ) Estimated Ending Cash #VALUE. Reviewed B Y: GRANT COUNTY COMMISSIONERS AGENDA. MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: gOCC REQUEST SUBMITTED BY: Karrl@ Stockton CONTACT PERSON ATTENDING ROUNDTABLE: Karrie Stockton CONFIDENTIAL INFORMATION: ❑YES 7 NO oATE:6/10/2024 PHONE:2937 If necessary, was this document reviewed by accounting? 0 YES ❑ NO ❑ N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO © N/A DATE OF ACTION: DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: •,,; D3: 4/23/24 ❑Agreement / Contract MAP Vouchers ❑Appointment / Reappointment ❑ABPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related ❑ County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing El Invoices / Purchase Orders ®Grants — Fed/State/County 01 -eases ❑MOA / MOU ❑Minutes ❑Ordinances ❑Out of State Travel EJ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑Recommendation ❑Professional Sery/Consultant ❑Support Letter ❑Surplus Req. =ax Levies =hank You's ❑Tax Title Property ❑WSLCB If necessary, was this document reviewed by accounting? 0 YES ❑ NO ❑ N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO © N/A DATE OF ACTION: DEFERRED OR CONTINUED TO: APPROVE: DENIED ABSTAIN D1: •,,; D3: 4/23/24 J0104" vla Commerce r; , State o f W140, Commerce Amendment Washington State Department Of Commerce Housing Division Homelessness Assistance Unit Consolidated Homeless Grant(CRG) I. Contractor Grant County PO Box 37 Ephrata, WA 98823 3. Contractor Representative Karrie Stockton 'Gtant Administrative Speojajfst. 509=754-2011 ext 2937 ksto'ckton@grantcountyW�' gov 5. Original Contract Amount -A -me (and any pr6vious'-'aniendmlents) $2,062,446.00.-:) K24-015 Contract Number: 24-46108-10 Amendment Number: A 2 Con tr a c to r -Doing Busines s As (optional) 4. COMMERCE Representative Sara Ihmoda PO Box 42525 Grant Manager (360) 725-2674 1011 Plum St SE Sara.ihmoda@commerce.wa.gov Olympia,- WA 98504-2525 Intent Amount 7. New Contract Amount $706;876.00 $2 �769�322.00 &. Amend i�entFunding Source 9. Amend 'en In t Start Date 10. Amendment End Date' Federal: State: Other: ' i .1 1 . N/A: January 1, 2023 11-Yedbral Funds (as June 303 2025 applicabl Federal Ag enc y: N/A 1 3 1 CFPA Number: N/A N/A 12. Amendr!en't Purposse: A ds unspent SFY2 d- .3 CHG eviction preve I nt- on funds. COMMERCE, defined as the Department of Commerce and the Contractor dge and accept the terms -t1U*sJcO, a,,'dtAsA�men(kd and attachments and -have e cutedthisco: t -of Atr' tor, as defined above, acknowle and` year referenced' above. 'Tho -rights' and obli ati6ns.. ntract Amendment on the date below to start as Of the date 9 -o both Parties to this Contract As Amended Aineiad and 11 nded are governed by this Contract meilt th6 following -other docu�aejjts timet i * ; mcorpor�ted by reference: . CHG Guidelines.(as they may be revised from time to e), -and Contract Terms and Conditi' 41acItiding-Attachment "A" .:..Scope Conditions Cohtra''ct Amen'd 'me s Cope Of Work. Attachment "B" tit ap - Budget. A copy of this a 6 a4 of the original i inthe�"Ori'gi,n,alContract:t"-th-:;'C'Onttacf), between COMMERCE and the Contractor. Any reference I Contract betw' 0 0'. shall nean the "Contr act as Amended". FOR GRANTEE FOR COMMERCE Signature _ d - C Print Name, Title Date Department of Commerce Corina Grigoras, Assistant Director Housing Division Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE -1=14 a— A .. I-% Amendment This Contract is amended as follows: Attachment B 'Budget budget Catqgoqes,Current Contract Amendment New Total Amount A (and any previous amendments and revisions) CHG Standard'Admin'­.. ; _._ ... $281680.00 $0 $28)680.00 1,Re'ht ' $210,275.00 $0 $210,275.00 F 66" 11 i t y*.-. -S 6_ _pb ft '& $27,902.27 $0 $27,902.27 DO rdt ions $189,417.73 $0 $189,417.73 HE;N�SFY 2024).'*.. -HEN Adm- in'2024$2,000.00 $0 $2,00-O.Oo 'HEN Rent/Fac Su ort 202-4 , " UPP $184,345.00 $0 $184*1345.00 HEN'Operatioin -'2024-.' HEN S $42,000.00 $0 $42,000.00 EN HEN (SFY .2025) 'HEN Admin 2025--f- 1 $5,000 x $0 1 $5,000.00 HEN Rent/Fac '_Sup1'po_rt2025 'Ooera $173,345.00 $0 $173,345.00 :HEN ns 2025'. $50,000.00 $0 $50,000.00 EVictibh; Pre '23;.24 vention,(SFY and.25) , Eviction Prevention Admin:-,..--,- -....'. $5,000.00 $5,000.00 $10f000.0 0 'Eviction Prevention Rent', $605,779.00 $526,876.00$111327 ..655.00 Prevention-O---erations 'Eviction P r6 $1751000.00 $175,000.00 $350,000.00 .IdEfflon In&eas(SFY2024.andSFY'2025 '- Inflation Increase 2024, $110,242.00 $0 $1101242.00 infhtionar'y-Costs 2025. $110,242 -on $0 $1 10 1242.00 :-Local Document Rec6rdiAn Fees'Suoibrt SFY.2024 and. SFY..2025) -Local DRFSuppo*rt'2024 $71,609.00 7 $0 $71,609.00 Local DRF Support 2025 $71,609.00 - - $0 $71,609.00 TOTAL $2.062.446.00 M6 -R76 -on _0 7A4 qf)l nn ALL OTHER. TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE AND EFFECT 2 DocuSign Envelope ID: DFC15A95-5791-4632-B6F2-6ED5702ID203 AGREEMENT AMENDING WASHINGTON STATE DEPARTMENT OF COMMERCE HOUSINGDIVISION CONSOLIDATED HOMELESS GRANT (CHG) SUBREQPIENT AGREEMENT BETWEEN GRANT COUNTY AND HOUSING AUTHORITY OF GRANT COUNTY SIGNED THE 8TH DAY OF JULY 8 20235 AMENDED APRIL 1, 2024 Section 5 COMPENSATION is hereby amended as follows: The maxim—um- total amount payable by the COUNTY to the SUBRECIPIENT shall be increased 'by $40,400.00 far A, total of $2,809..,322.00, per attached Amendment B, including budget, to contract #24-46108-10. --provis 'All. othe' r ions of the original agreement or any modifications to the original agreement' remain in effect. Grant County. Waghington Housing Authority of Grant County J d of ommissioner %df o, ;1 ( - 04 9VJVSNu _C in4y,-Carte -Chair Carol Anderson, Executive Director Danny E Stone, Vice -C air Rob J(6A5s, <ember Date Attest: Clerk of the and 4/17/2024 Date Approved as to form: Datel /2 --z Civil De." ty Prosecuting Attorney 4 This Contract is amended as follows; Amendment Attachment B Budget Budget Categories +, Current Contract Amendment Amount B (and any previous amendments and revisions New Total CHGStandard mi Adn _ _.; $28,680.00 $28,680.00 Rent $2107275.00 $210,275.00 Facility Support- - $27,902.27 $27,902.27 _:. Operabohs _ _ '$189,417.73 $189,4.17.73 HEN (SFY 2024) HEN Admin 2024 $2,000.00 $2,000.00 HEN. Rent/Fac Support 2024 ! $184,345.00 $40,000 $224,345.00 HEN Operations 2024 $42,000.00 $422.000.00 HEN (SFY 2025 HEN Admin 2025 $5,000.00 $5,000.00 HEN Rent/Fac Support 2025 - $173,345.00 $173,345.00 HEN Operations 2025 $50,000.00 $50,000.00 Evictibn Prevention '(SFY 23, 24; and 25) Eviction Prevention Admin - i $10,000.00 $10,000.00 Eviction Prevention Rent $1,132,655.00 $1,132,655.00 _ Eviction Prevention Operations $350,000.00 $3501000.00 Inflation Increase (SFY 2024 and SFY 2025) Inflation Increase 2024 $110,242.00 $110,242.00 Inflationary Costs 2025 $110,242.00 $110,242,00 Local document Recording Fees Support (SFY 2424 .and SFY 2025 Local DRF Support 2024 $71,609.00 $71,609.00 Local DRF Support 2025 ` $71,609.00 $71,609.00 TOTAL _ $2,7693322 $40,000 $2,809,322.00 ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE AND EFFECT K14-124 Amendment WashTngton ate Department of Cogo Commerce Contract Nui ber : 24-4610 8-10 } Amendment Number: B Washington State Department of Commerce Housing Division Homelessness Assistance Unit Consolidated Homeless Grant (CHG) 1. Contractor 2.Contractorpoing Business As (optional) Grant County ►. POBox37 1 Ephrata, WA 9 8 8 23 1 3. Contractor -Representative'" - 4. COMMERCE Representative Karrie Stockton ' Esmeralda Zavala Montalvo PO Box 42525 Grant Administrative Specialist Compliance Manager 1011 Plum St SE .50.9754 2011 ext 2937_ - 360-725-2816 Olympia, WA 98504-2525 kstockton@grantcountywa.gov esmeralda.zayala- montalvoCabcommercema.gov�' 5. ®ri ginal. Contract Amount _ ::. 6. AJrd6 idment Amount 7. New Contract Amount (and any previous amendments) $25769,322,00 " ,:: -: ; $403000 $21809,322 i S. ;Amendment Funding Source 9. Amendment Start Date 10. Amendment End Date Federal:... State: X Other: - Ir/A: April 1, 2024 June 302 2025 i 11. Federal Funds (as applicable): Federal Agency: CFDANumber: N/A N/A 1Z. Amendment_Purpose: Award additional EiEEN funding in. order continue to serve current househoIds. - Y Additional SFY 2024 HEN funds must be spent out by rune 3 0, 2024 -_'OMMER.CE, defined as the Department of Commerce, land the Contractor, as defined above, acknowledge and accept the terms )f this Contract As Amended and attachme.nts.and have executedthis Contract Amendment on the date below to start as of the date ind year referenced above.. -.The rights and obligations ofbothparties to this Contract As Amended are governed by this Contract Amendment and the following other documents incorporatedbyreference: CHG Guidelines (as they may be revisedfrom.time to time); and Contract -Terms and Conditions including Attachment "A' — Scope of Work, Attachment `B" -- Budget. A. copy of this Contract Amendment shall be .attached to anal . made a part of the original Contract between COMMERCE and the Contractor. Any reference in the original Contract to the "Contract" shall mean the "Contract as Amended . FOY.eNTEE A I FOR COMMERCE Cindy Carter � 1� -fib . Date Approved g.s to fora Deputy Prosecuting Attorn.e-y Department of Commerce Corina Grigoras, Assistant Director Housing Division Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL :APPROVAL ON FILE Wa�hington State *40", Conn Amendment Washington State Department of Commerce Housing Division Homelessness Assistance Unit Consolidated Homeless Grant (CHG) Contract Number: 24.46108-10 Amendment: C 11� Contractor 2 -Contractor Doing Business As (optional) Grant County POBox37 Ephrata, WA 98823 3. ContractorRepresentative 4. COMAURCE Representative Karrie-8tockton EsmeraldaZ Zavala Montalvo Grant Administrative Specialist POBox42525 COmpliance Manager 1011 Plumst SE .5097.754-20.1.1.ext 2937 360-725-2816 esmeralda.zavata- 6igdr cbun"a.gov Olympia, WA 98504-2525 AsCockC . ..... montalvo(Z�cominarce_wa.gov 5* Orig _ina1Contract-Amo-uAt.­­ 7. New Contract Amount l 6'. endlqent Amount (and any previous amendments) $1,7112876 $21809,322 $455212198 8. -AmendmentFun'ding'Source 9.. nend7ment Start Date IL 0 Amendment End Date Federal: State: !X Other:— N/A: April 1, 2024 (SFY 2024 funding) June 30,2025 My 11 2025 (SFY2025 funding) 11. tede"ral-'Agency: Funds -(as applicable): Federal * '' C`DA Number: N/A N/A N/A 12. Amendment Purpose: •-.Adds SFY 2.4 and SFY 25" Inflation Increase" funds "CHG Standard" funds, and SFY 25 "Lobal DRF SupporV' funds. Funds must be.prioii�ze.d -for. e x*is programs.and S:tl25 grantees must affirmatively communicate with the existing programs are expenenomg . a shortfall. largest city to understand what • SFY 24 funds are available April 1, 2024 and must b spent by June 302 2024. SFY 25 funds are available July 1, 2024 and must belpent by June 30, 2025. COMMERCE, defined as the Department of Commerce, and the Contractor as defined aclmowledge and. accept the terms this Contract As Amended and attachments and have executedfl-As Contract Ameti, dment on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Contract M Amended are governed by this Contract Amenchnent and the following other documents incorporatedby reference: CHG Guidelines (as theymay be revis ed from time to time), and Contract Terms and Conditions including Attachment c, A!3 — Scope of Work Attachment cBl� — Budget. A copy of this Contract Amendment shall be attached to and made a part of the Original Contract bet COMMERCE and the Contractor, Any -reference inthe original Contract to the "Contract" shall mean the "Contract as Amended". FO r I AANr FORCOMMERCE A Cindy Carter, Corina Grigoras, Assistant Director Housing Division Date Approved as to form: APPROVED AS TO FORM ONLY (Priqed Name BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILP, (Signed) Department of Comn-ppauty Prosecuting Attorney Date*,, Amendment This Contract is amended as follows: 2 Budget Attachment B Current Contract Budget Categories Amendment New1'0[01 Amount C = (and any previous amendments and CHO Standard revisions) �. Admin, 28,680.00$28,680.00 Rent ,- .$210,275.00 $2101275.00 $27,902.27 Facility Support $27,902.27 . _ .. Operations - 189,417.73 $263,243.00 '189,417.73 $263,243,001 CHG FY 2025 Supplemental funds: : HEIN-(SFY:2024) -- - _ HEN Admin 2024 ------------------- $2,000.00 $2,000.00 HEN Rent/Fac Support 2024 $224,345.0022 $ 4, 345.00 HEN -Operations 2024 42,D00.00 $42,000.0o HES FY-20HEN - - Admin 205 t $�,000:oo $,000.ao HEN *Rent/Fac .Support -2025 - -"HEN $173,345,00 '173 345.00 Operations 2025. ► $50 ,000,00 0 ' $5,000.00 EvIctton.Proventlon,.(SFY 23, 24, and.25), - - Eviction Prevention Admin i -Prevention-s-Rent.$1,132,655.00 $10,000.00 10,00 __ Evtcfiion $'1,132,655.00 Bnction Prevention. operations $350,000.00 $350,000.00 Infl.atian..-Indrea'se .(SFY.2024'an±d SFY 2025) I Inflation Increase 2024 1.nflatlonary_Costs 2025 + . I ' $110,242.00 $110,242,00 $23,686.00 - 113,928.00 $23,686.00 $113, 928, 00 Local Do�our nt ecordtng :Fees Support (SFY:2024 .ioc $FY 2025 ) Local DRF Support 2024.. pp $71, 609.00 $7T,609.00 _ ::Local DRF. Support.,2025 $71.,609.00 $221,015.00 $292,624.00 Emerg0nGy Housing Funds r(SFY�;�Q�S) . - .- --------- Admin - t $100,246,00 $100,246.00 =Facili Operations $350,000.00 $350,'000,00 Rent Assistance $700,000.00 $7001-000.00 $30,000.00 $303000,00 TOTAL i $2,849,322 $'1,7'11[,876 $4,521,'198 ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FARCE AND EFFECT 2 Year 2024 Period ID Account Number 1 190.000.00.0000.101000000 Account Description GRANTS ADMINISTRATION.. CASH $ Period Balance (12,248.72) � 1 Y\ 2024 1 190.001.00.0000.334042003 CHG GRANT $ (105,479.10) 2024 1 190.001.00.7612.333210000 GRANTS ADMINISTRATION ... EHF $ (17,731.25) $ (123,210.35) 2024 1 190.001.00.7612.518634981 GRANTS ADM IN ISTRATIO.N...EHF.GRANT SERVICES.... $.. _..._...__ 70,272.05. 2024 1 190.001.00.0000.565404100 GRANTS ADMINISTRATION.... CHG/ESG GRANT $ -65,187.02 $ 135,459.07 ending fund balance °, Ct