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Home My WebLink AboutBudget Extension - Sheriff & JailI 1 GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT: SherlffS Office REQUEST SUBMITTED BY: Beall Lamens CONTACT PERSON ATTENDING ROUNDTABLE: Beall Lamens CONFIDENTIAL INFORMATION: ❑YES ® NO DATE: July 31, 2024 PHONE: 509-760-1948 is also requesting permission to e -sign the grant acceptance forms If necessary, was this document reviewed by accounting? 0 YES ❑ NO ❑ N/A If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A ------ ----- DATE OF ACTION: a DEFERRED OR CONTINUED TO: WITHDRAWN: APPROVE: DENIED ABSTAIN D1. D2: D3: 7f 4/23/24 ®Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ❑ Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ® Budget ❑Computer Related ❑County Code El Emergency Purchase ❑Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders ❑ Grants — Fed/State/County ❑ Leases ❑ MOA / MOU ❑ Minutes ❑ Ordinances ❑ Out of State Travel ❑ Petty Cash ❑ Policies ❑ Proclamations ❑ Request for Purchase ❑ Resolution ❑ Recommendation ❑ Professional Sery/Consultant ❑ Support Letter ❑ Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB ' w w Budget extension request for INET in the amount of $59,000, and approval to accept the Washington Auto Theft Prevention Authority (WATPA) reimbursement grant in the amount of $55,000 with a term of June 1, 2024 to June 30, 2025. Grant will be used to reimburse INET purchase of Flock cameras. Beau Lamens is also requesting permission to e -sign the grant acceptance forms If necessary, was this document reviewed by accounting? 0 YES ❑ NO ❑ N/A If necessary, was this document reviewed by legal? 0 YES ❑ NO ❑ N/A ------ ----- DATE OF ACTION: a DEFERRED OR CONTINUED TO: WITHDRAWN: APPROVE: DENIED ABSTAIN D1. D2: D3: 7f 4/23/24 REC E IVE'^�"ll-tt�7'`�.I6D JUL 20214 FINANCIAL REQUEST Sir 1 _11T., I—ILI Requestor* BEAU LAMENS Requestor's Fund.Dept* (ex. 001.104) Date* 7,25.202.4 Request Fund.Dept* (ex. 126,168) Capital Asset Approval* (VN) No Budget Extension* (Y/N) Yes Establish/Close Fund* (Y/N} No Cash Transfer* (Y/N) No Notes: Quoted amount for lease is about $59,000 and Grant Fund -1" -n -g will cover about $55.,000 over the next 2 years CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT CAPITAL LEASE FOR IN ET Asset Description EQUIPMENT Additional Expense Total Purchase Expense 59,000 Additional Revenue Less: Existing Approval - Additional Cash Requirement Additional Funding Source Additional Approval Required 59,000 Capital Facility Related No Grant Funded Partially; explain in notes Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description INET SEIZURE 369910000 MISC. REVS Fund Name INET SEIZURE Expense code/s Account Description 521239500 OP LEASES 109.151 109.151 41j000 Amount 555000 55,1000 Amount 59,000 59.VOOO CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) FORWARD TO ACCOUNTING FOR APPROVAL - APPROVED FORMS WILL BC RETURN TO DEPT FOR SUBMISSION TO 80CC Accounting Notes: INET has sufficient fund balance to cover expenses until granted reimbursement from WATPA (Association). FUND CASH SUMMARY (completed by Acct) Budget Hearing: ... q ....... Beginning Cash 577,1726 Resolution Required: Expense Bdgt (w/amendments) 220100Z Accounting Review: Expense Ext. Requested ----- ------ Revenue Bdgt (w/amendments) Department Approval: Revenue Ext. Requested (excl 308) Estimated' Ending Cash 357..724 Vwi kN�`_W WATPA funds must be used to supplement existing funds for program activities and must not replace those funds that have been. appropriated for the same purpose (RCW 46.66.080 (5). Supplanting shall be the subject of application review, as well as pre- award review, post -award monitoring, reimbursement and audit. If there is a potential presence of supplanting, the applicant or grantee will be required to supply documentation demonstrating that the reduction in non-WA.TP-A resources occurred for reasons other than the receipt or expected receipt of WATPA funds. (Applicant Agency) certifies that any funds awarded through WATPA shall. be used to supplement existing funds for program activities and will. not replace (supplant) non-WATPA funds that have been appropriated for the purposes and goals of the grant. The (Applicant Agency Chief or designee) -understands that supplanting violations may result in. a range of penalties, Z:) zn including but not limited to suspension of future funds tinder this program, suspension or debarment from WATPA grants, recoupment of monies provided under this grant, and civil and/or criminal penalties. Printed Name and Title: Signature: Date: Z.:' WASHINGTON AUTO THEFT FREVENTIQNAZITHQRl'1'Y` WASHINGTON ASSOCIATION OF SHERIFFS AND POLICE CHIEFS July 9, 2024 Grant County Sheriff's Office PO Box 37 Ephrata WA 98823 I am pleased to inform you that Washington Auto Theft Prevention Authority (WATPA) Board of Directors has approved the Grant County Sheriffs Office grant application for funding of Equipment & Technology. The award is in the amount of $55,000.00. The grant award is effective June 1, 2024 and expires on June 30, 2025. This award is a one-time event and does not imply or promise availability of funds for replacement or continuation of funding after June 30, 2025. Enclosed is an award agreement. This agreement is to be signed and returned to WATPA. No funds will be reimbursed until the signed agreement is received. Expenditures prior to the award effective date or after the grant expiration date are not authorized and will not be reimbursed. All grant awards are subject to Grant Policies and Procedures of the Washington Auto Theft Prevention Authority. Costs will be paid on a reimbursement basis. Your agency will be reimbursed for actual expenses only up to the limit of the award categories. All grantees must sign the attached non -supplanting agreement before reimbursement can begin. Also, please note that reimbursement requests by grant recipients will only be processed upon receipt of current semi-annual reports by the WATPA office. The semi-annual report form is available on the WATPA website, www.WaAutoTheftPreventionAuthority.org If you have any questions, please contact me at Phone: 253-677-8576 E-mail: bjeter@waspc.org Sincerely, Bryan Jeter, Executive Director Washington Auto Theft Prevention Authority Ll AGREEMENT BETWEEN GRANT COUNTY SHERIFF'S OFFICE AND THE WASHINGTON AUTO THEFT PREVENTION AUTHORITY A UTO THEFT PRE VENTION GRANT PR O GRAM A WARD A GREEMENT Award Recipient Name and Address: Grant County Sheriffs Office PO Box 37 Ephrata WA 98823 Award Period: Amount Approved 06/1/2024 - 06/30/25 $559000.00 Funding Authority: WASHINGTON AUTO THEFT PREVENTION AUTHORITY Requests for reimbursement under this agreement are subject to the following Budget: EQUIPMENT &TECHNOLOGY $55,000.00 IN WITNESS WHEREOF, the WATPA and RECIPIENT acknowledge and accept the terms of this AGREEMENT and attachments hereto, and in witness whereof have executed this AGREEMENT as of the date and year last written below. The rights and obligations of both parties to this AGREEMENT are governed by the information on this Award Sheet and other document incorporated herein by reference: Non -Supplanting Declaration. WATPA RECIPIENT Name Name / Bryan Jeter / Title: WATPA, Executive Director Title: Date: Date: RE: WATPA - Auto Theft Grant Program Rebekah M. Kaylor <rmkay1or@grantcountywa.gov> Tue 7/16/2024 8:59 AM To:Beau Lamens <blamens@grantcountywa.gov> CcJohn M. McMillan <jmcmillan @grantcountywa.gov>; Ricardo Char <rchar@grantcountywa.gov> I am fine with this. Regards, Rebekah Kaylor Chief Deputy Prosecuting Attorney (Civil/Appellate) Grant County Prosecuting Attorney's Office PO Box 37 Ephrata, WA 98823 Phone: 509.754.2011 x3950 Fax: 509.754.6574 Lmkay 1oL&rantcouDtywa.ggv The contents of this e-mail message, including any attachments, are intended solely for the use of the person or entity to whom the e-mail was addressed. It contains information that may be protected by attorney-client privilege, work -product, or other privileges, and may be restricted from disclosure by applicable state and federal law. If you are not the intended recipient of this message, be advised that any dissemination, distribution, or use of the contents of this message is strictly prohibited. If you received this message in error, please contact the sender by reply e-mail. Please also permanently delete all copies of the original e-mail and any attached documentation. Please be advised that any reply to this e-mail may be considered a public record and be subject to disclosure upon request. From: Beau Lamens <blamens@grantcountywa.gov> Sent: Monday, July 15, 2024 11:38 AM To: Rebekah M. Kaylor <rmkaylor@grantcountywa.gov> Cc: John M. McMillan <jmcmillan@grantcountywa.gov>; Ricardo Char <rchar@grantcountywa.gov> Subject: FW: WATPA - Auto Theft Grant Program Rebekah The Sheriff's Office has received a grant in the amount of $55,.000.00 to be used to purchase and maintain FLOCK Cameras. These cameras are automatic license plate readers that we can use for criminal investigations. The Sheriff's Office already funds two cameras and our partners at Moses Lake PID have nine. This grant will allow us to deploy 6 more cameras. There are three attachments: WATPA non -supplanting —self explanatory Grant Agreement-- award letter and agreement WATPA Grant Final — grant application I submitted Since this is an agreement will you review this. Let me know if you have any questions. Beau Lamens GT -4 Chief Deputy of Field Operations Grant County Sheriff's Office 35 C ST NW/PO Box 37 Ephrata, WA 98823 Office: (509) 754-2011 Ext: 2018 Mobile (509) 760-1948 MACC Dispatch (509) 762-1160 blamgns@ a.gov .... g.rantcountyA— Facebook and Twitter @GrantCosheriff www.grantcggatywa.gov/Sheriff From: Rachelle Harwood qhar�ood@�8Lasp org> Sent: Tuesday, July 9.,2024 10:43 AM To: Beau Lamens <blamens@grantcounty a.ggv> Subject: RE: WATPA - Auto Theft Grant Program * *EXTERNAL EMAIL** This email originated from outside Grant County's network. Do not click links or open attachments unless you recognize the sender and know the content is safe. Please find attached letter/agreement regarding your grant application. Rachelle Harwood, Executive Assistant Washington Association of Sheriffs & Police Chiefs 3060 Willamette Drive NE Lacey, WA 98516 rharwogj@Aasp org 360-486-2380 From: Beau Lamens <blarngens grantco!Lnty Aa.ggv> Sent: Tuesday, June 11, 2024 12:24 PM To: Rachelle Harwood qharwogd@�Aasp org> Subject: WATPA - Auto Theft Grant Program Executive Assistant Harwood My name is Beau Lamens and I am submitting my grant application to receive funding to support the purchase 8 Flock Cameras. Moses Lake PD has a Flock Camera Program for a few years and have had great success in solving a variety of crimes. We have a great working relationship with Moses Lake PD and often equipment and resources to achieve a highest level of public safety we can. Please see attached application. Thank you in advance for your time and consideration. Beau Lamens GTA Chief Deputy of Field operations Grant County Sheriff's Office 35 C ST NW/PO Box 37 Ephrata, WA 98823 Office: (509) 754-2011 Ext: 2018 Mobile (509) 760-1948 MACC Dispatch (509) 762-1160 blamensgrantcount~0000060 fywa.gov Facebook and Twitter @GrantCoSherifF www.grantcountywa.gov Sheriff