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Home My WebLink AboutBudget Extension - Development ServicesGRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:Development Services REQUEST SUBMITTED BY:Chris Young CONTACT PERSON ATTENDING ROUNDTABLE: Chris Young CONFIDENTIAL INFORMATION: ❑YES ®NO DATE:7/28/2024 PHONE: 3019 11 IN alp ❑Agreement / Contract ❑AP Vouchers ❑Appointment / Reappointment ❑ARPA Related ® Bids / RFPs / Quotes Award ❑ Bid Opening Scheduled ❑ Boards / Committees ❑ Budget ❑ Computer Related []County Code ❑ Emergency Purchase ❑ Employee Rel. ❑ Facilities Related ❑ Financial ❑ Funds ❑ Hearing ❑ Invoices / Purchase Orders [:]Grants - Fed/State/County ❑ Leases ❑ MOA / MOU ❑Minutes ❑Ordinances El Out of State Travel ❑Petty Cash ❑ Policies ❑ Proclamations 0 Request for Purchase ❑ Resolution ❑Recommendation ❑Professional Sery/Consultant ❑Support Letter ❑Surplus Req. ❑Tax Levies ❑Thank You's ❑Tax Title Property ❑WSLCB hi / o A � G Budg et extension request in the amount of $3,726.79 to purchase already approved specialty items for the Fire Marshal Vehicle. Quote for items exceeds the approved budget amount of $5,000.00. If necessary, was this document reviewed by accounting? * YES ❑ NO ❑ N/A If necessary, was this document reviewed by legal? ❑ YES ❑ NO W N/A GRANT COUNTY DEVELOPMENT SERVICES P.O. Box 37 - 264 WEST DIVISION AVENUE EPHRATA, WA 98823 (509) 754-201 1 EXT 3001 KU -1 TO: Board of County Commissioners FROM: Chris Young, it of Development Services TOPIC:Capital Purchase -Consent Agenda Item Explanation 0 DATE, July 18,; 202� CC: Nathan Poptawski, Fire Marshat A CtaL Outlay request was presented, and approved as part of the Development Services 2024 budget to "outfit"' the newly acquired Fire Marshat Vehicte. This vehicle was, part of the vehicte reptacement program and was received as a... "stock" m 1 so: it did not contain.. the radio console, fight bars, and other emergency features for a Fire Investigatl i ton ResponseVehicte. The: cost was anticipated to bpa around $5,060 and the capitat purchase was approved for this amount in account 138.116-00-0000-594246000. The Fire: Marshat attempted to obtain 3 quotes for this servijcfro.. mn emergency veh equipment companies in the area and was abte to- request quotes from. two vendors. First Rapo -es nse Installat, ions submitt ed a quote for thisservice in the amount of $8,726.79, which exceeds the amount of the capita purc-hase budgeted. The 2. nd vendor never responded with a quote for services so we are requesting a budget extension in the amount of $3,72639 so we can get this work compteted. Per Grant County Purchasing Poticy: Any- item that hals, not been previou.slyapproved * in a capital budget that is over $5,000 must have seconda-py aovat by the BOCC This item. is Usted on the 2024 Capitat Outlay Budget in. the amount of $5,000 The quote for services exceeds the amount in the approved budget so a budget extension is required The number of vendors contacted may be reduced if the item being sought is only a *labte from a smalter number of vendors. When fewer than 3 quotes are val ko requested or if there are fewer than 3 rep e- an explanation shaft be placed in the procurement Me RECE IV ri JUL 2 9 2024 ITO'TC.AJRf-,!EtAITA�-ilDFU-IlJRE -1�IEEDS,SER-N-A-i-s!GT-OGET.H�ERI-PB--iMPU�-BLICA;Nif)PRIVPCTE Ejd;Tj.T=S Al YLIHILE FOSTERINIX-3 A RE-ESSPECTF-UL AND SUCCESSFUL VAPORK E.NOON MElifft.0 GRANT GOI..%ITY r.nfiAw.q.oinrunQc,, ........... 11 1, . I 1 11 .1 1 1 ...... ....... FINANCIAL REQUEST ------ Requestor* Chris Young Requester's Fund.Dept* (ex. 001.104) Development Services Date* 7/18/2024 Request Fund.Dept* (ex. 126,168) 138.116 Capital Asset Approval* YES Budget Extension* (Y/N} Yes Establish/Close Fund* {Y/N} -Cash Transfer* {Y/N) - No Notes: Requesting a budget extension in the amount of $3,726.79 to the Capital Outlay approved budget amount of $5,000 CAPITAL ASSET PURCHASE APPROVAL BUDGET REQUIREMENT Asset Description Additional Expense 3,327 Total Purchase Expense - Additional Revenue - Less: Existing Approval - Additional Cash Requirement Additional Approval Required - Additional Funding Source Capital Facility Related Grant Funded Documentation BUDGET EXTENSION REQUEST Fund Name Revenue code/s Account Description Amount Building Dept 138.000.00.0000.308000000 Beginning nning Fund Balance 3,,727 3y727 Fund Name Expense code/s Account Description Amount BUILDING DEPT 138.116.000.00.0000.594246000 CAPITAL OUTLAY 3,,727 3.727 CASH TRANSFER REQUEST Fund Name (From) Code Account Description Amount (From) Fund Name (To) Code Account Description Amount (To) FORWARD TO ACCOUNTING FOR APPROVAL - APPROVED FORMS WILL BE RETURN TO DEPT FOR SU0AISSRON TO BOCC Accounting Notes: BUILDING DEPT FUND BALANCE SUFFICIENTTO COVER THE BUDGET EXTENSION, - --------------- FUND CASH SUMMARY (completed by Acct) Budget Hearing: Resolution Required: 07 Beginning Cash 558,862 Expense Bdgt (w/amendments) 1,578,376 Accounting Review: Expense Ext. Requested - Revenue Bdgt (w/amendments) 1,578,376 Department Approval: Revenue Ext. Requested (excl 308) Estimated Ending Cash 558,862 First Response Installations Owner., Ryan Cox 337 4th Ave SE Ephrata., WA 98923 Phone 509-280-3799 TO: Grant County Fire Marshall 264 Division Ave W. Ephrata, WA 98823 SHIP TO: INVOICE #2024-03 DATE: JULY 18, 2024 QUANTITY DDESCRIPTION UNIT PRICE TOTAL I Whelen Core w / rotary knob $ 11350.00' $ 1,35000 I Havis Console with filler plates and face plates *USED* $250.00 $250.00 4 Soundoff 4x2 Quick Mount Red / White LED's for rear hatch $204.00 $816.00 Soundoff 44 Stud Mount Red / White LED's Grille $150.00 $300.00 1 Soundoff Nforce Interior $935.00 $935.00 1 Soundoff nLines Running Board Lights Red White. (Pair) $780.00 $780.00 1 Installation of equipment $2,r800.00 $2,r800.00 I Soundoff Siren Speaker w/mount $265.00$265 .00 2 Soundoff Intersector Red j White $215.00 $430.00 SUBTOTAL $ 71,926.00 SALES TAX RUSTON WA. 10.1% $665.79 SHIPPING & HANDLING $135.00 $ 8,726.79 TOTAL DUE Make all checks payable to First Response Installations. 1f' you have any questions concerning this invoice., contact Ryan Cox,, (509) 280-3799. 3 month warranty on installations. Thank you for your business'