Loading...
HomeMy WebLinkAboutAgreements/Contracts - District Court (002)GRANT COUNTY COMMISSIONERS AGENDA MEETING REQUEST FORM (Must be submitted to the Clerk of the Board by 12:00pm on Thursday) REQUESTING DEPARTMENT:District Court REQUEST SUBMITTED BY.. Brittany g2Vle1' CONTACT PERSON ATTENDING ROUNDTABLE:Brittany B@VI2f CONFIDENTIAL INFORMATION: E]YES ® NO DATE:7/24/2024 PHONE:ext 3177 *Agreement / Contract FIAP Vouchers E]Appointment / Reappointment EIARPA Related El Bids / RFPs / Quotes Award E]Bid Opening Scheduled El Boards / Committees El Budget ElComputer Related ElCounty Code El Emergency Purchase 0 Employee Rel. F-1 Facilities Related ElFinancial ❑ Funds ElHearing El Invoices / Purchase Orders 7 Grants — Fed/State/County El Leases EIMOA / MOU E]Minutes LIOrdinances E]Out of State Travel 7 Petty Cash 7 Policies 1:1 Proclamations 0 Request for Purchase 7 Resolution El Recommendation El Professional Serv/Consultant 7Support Letter E]Surplus Req. E]Tax Levies 7Thank You's E]Tax Title Property E1WSLCB Request permission for Desiree Ochocinski to sign contracts between District Court and Dynamic Collectors. The 3 contracts are for Pre -Collection Services, Collection Services as well as payment plan services. The term is ongoing. If necessary, was this document reviewed by accounting? El YES El NO 0 N/A D1: D2: D3: 4/23/24 /a - DYNAMIC COLLECTORS, 1.NC. 790 S MARKET BLVD. „x. HSHAU , WA 98532 X360) 748-0420 o (800) 4-3457 o FAX (360) 748-0262 CONTRACT FOR PRE -COLLECTION SERVICES The following Agreement is entered into between the person or entity and affiliates signing below as the "Client," and Dynamic Collectors, Inc. (hereinafter referred to as the "Agency" ). A. TERMS REGARDING THE CLIENT 1. The Client shall refer for pre -collection services to the Agency only accounts that are certified to be valid and owing after any type of payments, credits, write-offs, financial assistance and/or adjustments have been applied to the debt. B. TERMS REGARDING THE AGENCY 2. The Agency will provide a thirty day notice for and in the name of the Client prior to assigning the accounts for collections. The Agency will provide all expenses for the producing and mailing of this letter. This final notice will be designed to meet the approval of the Client and will reflect that payment is made to the Client during this 30 day period. 3. The Agency will remain duly licensed and bonded. 4. The Agency will comply with all State and Federal collection agency laws and consumer protection laws. 5. Any accounts referred to the Agency for pre -collection services may be withdrawn by the Client at any time. C. REPORTS 6. The Client will be provided online access to assigned accounts if desired. D. DURATION OF THE CONTRACT 7. This Contract shall become effective on the day of , 2024. 8. This contract shall be valid for a minimum of two years. This contract shall automatically renew unless a desire to renegotiate a new contract is expressed by either party. 9. Contract negotiation or termination requires 60 days written notice by either party to the other. IT IS SO AGREED: Contract between Dynamic Collectors Inc and Grant County District Court Date: 7-q BOARD OF COUNTY C :MISSIONERS GMOUNT , W HINGTON Cindy Cart r, Chair A, L/n ATTEST: Danny St e, Vice -Chair r ara J. Vas Ro s, ember I k of the Boir K24- 18 9 DYNAMIC COLLECTORS, INC. 790 S M R. .ET BLVD, CHEHALIS,WA 98532 748-0262 THIS CONTRACT made and entered into this day of , 2024 by Grant County District Court, (hereafter called "COURT") and Dynamic Collectors, Inc. (hereafter called "AGENCY"). It is understood that the AGENCY will be principally liable for compliance with this contract and insuring compliance of its affiliates, if any. WHEREAS, the COURT holds unpaid judgments, which it desires to have collected; and WHEREAS, statutory authority exists under RCW 3.02.045 for the assignment of said unpaid judgments to a licensed collection agency for collection; and WHEREAS, the AGENCY is duly licensed and bonded to collect said judgments assigned for collection by the COURT, THE PARTIES AGREE AND CONTRACT AS FOLLOWS: 1. Term and Termination. Either party may terminate this contract within thirty (30) days written notice to the other party or otherwise as the parties may mutually agree. If at any time a party materially defaults on its obligations under this contract the injured party may, at its option, send a notice thereof to the party in default. If such default is not remedied within 15 days of delivery of such notice, the party sending the notice may thereafter terminate this contract. If the AGENCY should become the subject of bankruptcy receivership or insolvency proceedings, the COURT may elect to terminate this contract. Such election shall be effective immediately upon mailing written notice of termination to the AGENCY. On termination of this contract, the AGENCY shall, on request, furnish the COURT with any information obtained with reference to the assigned accounts and/or consumer obligated thereon. This contract shall automatically renew annually unless a desire to renegotiate a new contract is expressed by either party. 2. Assignment of Judgments. The AGENCY agrees to accept for collection and the COURT agrees to assign various judgments that the COURT determines appropriate for collection, upon the terms and conditions set forth herein. 3. Collection Efforts. The AGENCY shall exercise its best prudent and lawful efforts to secure collections of all accounts referred. 4. Debts Just and Owing. The COURT certifies to the best of their knowledge that accounts referred will contain accurate information and will be just and owing, and will not be subject to any valid defense, set-off or counterclaim then known to the COURT, including that such account or the obligor of such account will not be subject to any bankruptcy proceeding, stay or discharge as of the time of referral. The COURT shall promptly inform the AGENCY, in writing, of any notice they receive that concerns any bankruptcy filing by any consumer, or of any other circumstance which is made known to the COURT, which constitutes a defense to a collection action. 5. Compliance with Laws. Collection activities by the AGENCY shall be in strict compliance with all State and Federal laws existing at the time of collection activity. These laws include, but are not limited to, Chapter 19.16 RCW (the Collection Agency Act), Chapter 19.86 RCW (the Consumer Protection Act), RCW 3.02.045 (governing use of collection agencies by courts of limited jurisdiction), Public Law 95-109 (the Fair Debt Collection Practices Act) and all applicable laws and regulations of the United States Departments of Postal Services and the Federal Trade Commission and the Federal Service Member's Civil Relief Act and any applicable state iteration thereof. 6. Legal Action & Work to be Performed The AGENCY shall do all work and furnish all equipment, labor and materials necessary to collect unpaid judgments assigned to the AGENCY by the COURT. The judgments assigned will be chosen at the sole discretion of the COURT. 6.1. The AGENCY will provide athirty-day notice for the COURT prior to assigning the judgments for collections. The AGENCY will bear all expenses for the producing of this notice. This final notice will be designed to meet the approval of the COURT and will reflect that payment is to be made to the COURT. 6.2. Additional litigation by the AGENCY may be taken after reasonable collection efforts have been made. Once legal action has commenced the COURT agrees to support the AGENCY'S efforts and shall provide documents as needed. Unless otherwise agreed, legal costs and fees will be paid by the AGENCY and not the COURT, and will be recoverable from the consumer where allowed by applicable law, out of first monies recovered. 6.3. In the event that a defendant resides in another state, the judgment assigned from the COURT may be forwarded to another collection agency with which the AGENCY has a Business Associates Agreement or the judgment assigned from the COURT may be cancelled as an alternative. 2 7. Insurance and Surety Requirements. For the duration of this contract, the AGENCY shall maintain in full force and effect and shall provide evidence of all insurance required by Grant County District Court, including, g but not limited to, evidence of insurance against personal injury liability, comprehensive general liability, workers compensation and automobile liability insurance. Available upon request. Additionally, the AGENCY will provide a fidelity bond in the sum of $1,000,000.00. Available upon request. 8. Claims against Client. Neither the AGENCY, nor the AGENCY'S attorneys shall be responsible forrovidin the p g COURT with legal representation to defend the COURT against any claims, counterclaims or third -party claims asserted against the COURT, whether asserted in response to a collection lawsuit initiated by the AGENCY or otherwise. 9. Cancellation of Accounts. Any judgments referred to the AGENCY may be withdrawn by the COURT at any time. However, the COURT shall reimburse the AGENCY for any and all legal fees and costs incurred or awarded to the AGENCY. Notification of withdrawal may be verbal, but shall be verified in writing prior to the next report date. 10. Uncollectible Accounts. In the event an account is deemed uncollectible by the AGENCY, it may be returned to the COURT together with an explanation of why it is uncollectible. 11. Hold Harmless Clause. The AGENCY agrees to indemnify and hold the Clerk of the Court, Grant County District Court and all elected officials, employees and agents of the Grant County District Court harmless from and against any and all claims,. demands, liabilities, judgments, losses and expenses, including but not limited to court costs and reasonable attorney fees occasioned by, arising out of related to, or in connection with any negligent or willful action or omission of the AGENCY or its employees and agents in the performance of the herein described. The COURT will indemnify and hold harmless the AGENCY, subsidiary or affiliated companies and divisions, and their officers, agents, owners, attorneys and employees from any claims arising out of or as a result of the negligent acts or omissions of the COURT, its employees or agents; and specifically agrees to indemnify and hold harmless from and against all claims resulting from errors in account information furnished to the AGENCY by the COURT. Q 12. Agency Compensation. COURT will receive 100% of the principal amount placed with the AGENCY when judgments are paid in full. The AGENCY will leave a $5.00 balance on the judgment principal portion owed until all collection fees, interest charges and legal costs or fees have been paid in full. The COURT is a governmental entity utilizing AGENCY and shall add a fee payable by the debtor, to the outstanding debt for the collection agency fee incurred or to be incurred, as outlined below, onto judgments assigned to the AGENCY at the time of assignment. The AGENCY shall retain payment for services performed as set out hereafter: The fee will be based on the assigned judgment amount per RCW 19.16.500. If the amount is $100.00 or less, the COURT will assign a fee equal to the full amount. Judgments over $100.00 will be assigned a fee of 50% of the assigned amount. Judgments over $100,000.00 will be assigned a fee of 35% of the assigned amount. Partial payments will be split between the COURT and the AGENCY as follows: Payments shall be applied first to all costs and fees incurred by the AGENCY, including, but not limited to: filing fees, ex parte fees, attorney fees and mailing and postage fees. Remaining payments shall be applied at a rate of 60% to the COURT and 40% to the AGENCY. The COURT agrees that funds credited to their account may be deducted from future collections if the payment had to be reversed which may include but is not limited to the following situations: payments applied in error, dishonored checks, credit card chargebacks and payments recalled due, to bankruptcy actions. 13. Interest Charges. Upon assignment to collection, interest shall accrue on all account amounts, including, but not limited to, court costs and/or collection fees, at the highest legal amount per annum. Accrued interest shall be calculated by the AGENCY, collected by the AGENCY and remitted by the AGENCY as follows: 100% of accrued interest to the COURT prior to the AGENCY commencing legal action and 100% of interest accrued after the AGENCY has commenced legal action shall be retained by the AGENCY. Any criminal accounts assigned to collection, shall not accrue interest. Criminal restitution amounts must be assigned as a separate account in order to accrue interest. The AGENCY reserves the right to stop charging interest on payroll deductions and post-dated payment plans. The COURT must receive full payment in order to close a case. The COURT authorizes the AGENCY to either waive or reduce interest as a negotiation tool. 4 14. Chante in Law. Should there be changes in laws or through the COURTS policies which prescribe/allow a different method for receiving collection fees, the AGENCY shall modify its methods accordingly, upon instruction from the COURT. 15. Payments to COURT from Other Source. A payment made on behalf of a consumer directly to the COURT on an assigned account will be promptly reported to the AGENCY by the COURT. 16. Bankruptcy. When an account becomes subject to bankruptcy proceedings, the AGENCY will cancel the account back to the COURT. 17. Reports and Remittance Schedule. The AGENCY and the COURT agree to the following reports and remittance schedule, subject to mutual modifications: 17.1. The AGENCY shall furnish the COURT with a computerized acknowledgment of the assigned judgments within a reasonable period of time following receipt of the same. The acknowledgement shall include an ALPHA listing by name of judgment consumer, court assigned case number, amount assigned, total number of judgments and total dollar amounts assigned for collection. 17.2. The AGENCY will remit payment to the COURT weekly. 17.3. The AGENCY will furnish the COURT with a report indicating all judgments currently assigned to the AGENCY upon request. The COURT will be provided online access to assigned judgments if desired. 18. Comromi uses. The AGENCY will not engage in compromise settlement arrangements without the permission from the COURT on any judgment turned over (with the exception of interest adjustments). The COURT shall have no responsibility for uncollected costs advanced by the AGENCY. 19. Trust Fund Account. The AGENCY shall deposit all sums received in payment of assigned judgments in a trust account maintained at Security State Bank. All such funds shall be held in trust as the sole and exclusive property of the COURT and shall not be used or available for any use by the AGENCY for any purpose whatsoever; or in any way co -mingled with the assets of the AGENCY. Such funds will continue to be the funds of the COURT until remitted or otherwise transferred. The COURT authorizes the AGENCY to endorse cashier's checks and money orders made payable to the COURT for the purpose of deposit into said trust account. 20. Waiver. Failure to enforce any provision of this Contract shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Contract shall not be deemed waiver of any other right or power. 21. Severability; In the event any term or condition of this Contract or application thereof to any person or circumstance is held invalid, such invalidity shall not affect other terms conditions, or applications of this Contract which can be given effect without the invalid term, condition, or application. To this end the terms and conditions of this Contract are declared severable. 22. Notices. All notices, requests, demands, consents and other communications hereunder shall be in writing and shall be deemed to have been duly given when either (a) personally delivered; or (b) when deposited via certified mail, return receipt requests, postage prepaid to the intended recipient set forth below: If to the AGENCY: Dynamic Collectors, Inc. Attn : Kevin Klump er 790 S. Market Blvd. Chehalis, WA 98532 If to the COURT: Grant County District Court 35CStNW Ephrata, WA 98823 23. Record Inspection. The COURT and its staff shall have access to the books, documents, papers and records of the AGENCY; which are directly pertinent to this Contract. The AGENCY shall allow inspection of such information upon request from the COURT. 24. Audit. 0 ATTEST: Printed Name: Court Administrator Contract between Dynamic Collectors Inc and Grant County District Court Date: %. �v �9- ATTEST: BOARD OF COUNTY COMMISSIONERS GRANT COU TY,ASHINGTON Cindy - v Cart r, Chair K2 4- 19 0 COURT PAYMENT MANAGEMENT SERVICES, INC. SERVICE CONTRACT THIS CONTRACT made and entered into this - day of , 2024 by Grant County District Court (hereafter called "COURT") and Court Payment Management Services, Inc. (hereafter called "AGENCY'). It is understood that the AGENCY will be principally responsible for compliance with this contract and insuring compliance of its affiliates, if any. I. Monthly Payment Collection Services The AGENCY will offer servicing of the COURT delinquencies and obligations for the COURT obligors, but the COURT is under no obligation to use this program and the COURT shall retain control of its delinquencies and obligations. The AGENCY will generate, monitor, and maintain the payment plan contracts for the COURT. II. Costs The COURT will assess and the AGENCY will add costs for this service as follows (RCW 3.02.045): 1. $10.00 per infraction or $25.00 per payment plan whichever is less. (The cost is charged only once, per plan, while the defendant remains in an active delinquency program. Setting up a new and/or additional delinquency program requires an additional Set -Up Cost.) 2. $10.00 Monthly Cost: Cost is charged per account payment plan (per defendant). III. Insurance and Surety Requirements For the duration of this contract, the AGENCY shall maintain in full force and effect and shall provide evidence of all insurance required by Grant County District Court, including, but not limited to, evidence of insurance against personal injury liability, comprehensive general liability, workers compensation and automobile liability insurance. Available upon request. Additionally, the AGENCY will provide a fidelity bond in the sum of $1,000,000.00. Available upon request. IV. Hold Harmless Clause The AGENCY agrees to indemnify and hold the Clerk of the Court, Grant County District Court - and all elected officials, employees and agents of the Grant County District Court harmless from and against any and all claims, demands, liabilities, judgments, losses and expenses, including but not limited to court costs and reasonable attorney fees occasioned by, arising out of related to, or in connection with any negligent or willful action or omission of the AGENCY or its employees and agents in the performance of the herein described. The COURT will indemnify and hold harmless the AGENCY, subsidiary or affiliated companies and divisions, and their officers, agents, owners, attorneys and employees from any claims arising out of or as a result of the negligent acts or omissions of the COURT, its employees or agents; and specifically agrees to indemnify and hold harmless from and against all claims resulting from errors in account information furnished to the AGENCY by the COURT. V. Agency Compensation The AGENCY will retain the service costs paid on each account payment plan monitored by the AGENCY. VI. Failed Agreements Contract between Dynamic Collectors Inc and Grant County District Court Date: ATTEST: ACC>R" CERTIFICATE O P ROPERTY INSURANCE DATE (MM/DDmmr) INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS 07/19/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. PRODUCER CONTACT CIAI NAME: Aon Risk Services Central, Inc. PHONE (952) 926-6547 FAX (952) 928-3837 EPHRATA WA 98823 A/C No Ext): AIC, No): 5600 W 83rd St. 8200 Tower E-MAIL..collectorsinsurance@acainternational.org ADDRES Ste 1100 PRODUCER 00000675 BUILDING CUSTOMER ID: Minneapolis MN 55437-3844 INSURER(S) AFFORDING COVERAGE NAIC # INSURED INSURER A : QBE Insurance Corporation 39217 DYNAMIC COLLECTORS, INCORPORATED INSURER B: 790 S MARKET BLVD. INSURER C: INSURER D: BASIC BUILDING CHEHALIS WA 98532 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: lvu6t`16b REVISION NUMRFR- LOCATION OF PREMISES I DESCRIPTION OF PROPERTY (Attach ACORD 101, Additional Remarks Schedule, if more space is required) THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM/DD/YYYY) POLICY EXPIRATION DATE (MM/DD/YYYY) COVERED PROPERTY LIMITS EPHRATA WA 98823 PROPERTY BUILDING $ $ CAUSES OF LOSS DEDUCTIBLES PERSONAL PROPERTY BASIC BUILDING BUSINESS INCOME $ $ BROAD CONTENTS EXTRA EXPENSE SPECIAL RENTAL VALUE EARTHQUAKE $ BLANKET BUILDING WIND $ BLANKET PERS PROP FLOOD $ BLANKET BLDG & PP $ INLAND MARINE TYPE OF POLICY $ $ CAUSES OF LOSS POLICY NUMBER $ NAMED PERILS $ CRIME X1 -$ A TYPE OF POLICY ADC01583-07 08/01/2023 08/01/2024 X Employee Theft $ 1,000,000 $ BOILER & MACHINERY / EQUIPMENT BREAKDOWN $ $ $ SPECIAL CONDITIONS / OTHER COVERAGES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION ©1995-2015 ACORD CORPORATION. All rights reserved. ACORD 24 (2016/03) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN GRANT COUNTY DISTRICT COURT ACCORDANCE WITH THE POLICY PROVISIONS. 35CST. NW, FL3 AUTHORIZED REPRESENTATIVE PO BOX 37 � � � e-tvt� - EPHRATA WA 98823 �..; ©1995-2015 ACORD CORPORATION. All rights reserved. ACORD 24 (2016/03) The ACORD name and logo are registered marks of ACORD Additional Named Insureds IOther Named Insureds COURT PAYMENT MANAGEMENT SERVICES, INC. Additional Named Insured CPMS DCI DYNAMIC DYNAMIC COLLECTORS Doing Business As Doing Business As Doing Business As Doing Business As OFAPPINF (02/2007) COPYRIGHT 2007, AMS SERVICES INC N PI AC"R"D CERTIFICATE OLIABILITY I DATE (MM/DD/YYYY) CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 07/19/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT CIA NAME: Aon Risk Services Central, Inc. A/C No Ext): (952) 926-6547 , No(AIC: (952) 928-3837 5600 W 83rd St. 8200 Tower E-MAIL l collectorsinsurance aernaona.or ac int ti ADDRESS: @ g Ste 1100 EACH OCCURRENCE $ INSURER(S) AFFORDING COVERAGE NAIL # Minneapolis MN 55437-3844 INSURERA: QBE Insurance Corporation 39217 INSURED INSURER B DYNAMIC COLLECTORS, INCORPORATED INSURERC: 790 S MARKET BLVD. INSURER D: INSURER E: CHEHALIS WA 98532 INSURER F: UUVtKAUI=b CERTIFICATE NUMBER"- IUUJ1 160 09=11MMI MI A11 IRADCO- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDLSUBR INSD WVD POLICY NUMBER POLICY EFF MM/DD POLICY EXP MM/DD/YYYY LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS -MADE FIOCCUR EACH OCCURRENCE $ DAMAGE TO RENTEDPREMISES Ea occurrence $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'LAGGREGATE LIMITAPPLIES PER: POLICY PRO- JECT LOC ❑❑ PRODUCTS -COMP/OPAGG $ $ OTHER: AUTOMOBILE LIABILITYEO aBI ED SINGLE LIMIT $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ ( ) HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE Per accident $ $ r- E UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS -MADE AGGREGATE $ DED RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY Y / N STATUTE ER E.L. EACH ACCIDENT $ ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? N ! A E.L. DISEASE - EA EMPLOYEE $ (Mandatory in NH) If yes, describe under E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS below Errors and Omissions A ADC01583-07 08/01/2023 08/01/2024 Per Claim /Aggregate $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER rnNrl=l i ATIMI ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN GRANT COUNTY DISTRICT COURT ACCORDANCE WITH THE POLICY PROVISIONS. 35CST.NW, FL3 AUTHORIZED REPRESENTATIVE PO BOX 37 EPHRATA WA 98823' lJL �` 4 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Additional Named Insureds Other Named Insureds COURT PAYMENT MANAGEMENT SERVICES, INC. Additional Named Insured CPMS Doing Business As DCI Doing Business As DYNAMIC Doing Business As DYNAMIC COLLECTORS Doing Business As PICKINS CAPITAL, LLC Additional Named Insured OFAPPINF (02/2007) COPYRIGHT 2007, AMS SERVICES INC Dynamic o leoNew o; & rte,; Assist Contract Termination Brittany L. Bevier <blbevier@grantcountywa.gov> Tue 7/23/2024 11:26 To:Brittany L. Bevier <blbevier@grantcountywa.gov> 0 5 attachments (576 KBS Granty County CPMS revised.pdf, Grant County Contract revised.pdf; Grant County PC Contract revised.pdf; Grant County_COI.pdf, Professional Services Agreement 3 12 12.pdf, From: Barbara G. Duerbeck <bgduerbeck,@grantcountywa.gov> Sent: Tuesday, July 23, 2024 8:57 AM To: Tom Gaines <tgainesgrantcountywa.gav>; Desiree J. Ochocinski <dochocinski@grantcountywa.gov> Subject: Re: Dynamic Collectors New Contracts & Pay Assist Contract Termination That's correct this has my approval. Thank you, Barbara G. Duerbeck Deputy Prosecuting Attorney Grant County Prosecuting Attorney's Office Civil/Appellate Division 509-754-2011 Extension 3912 b gduerb grantcountywa. gov The contents of this e-mail message, including any attachments, are intended solely for the use of the person or entity to whom the e-mail was addressed. It contains information that may be protected by attorney-client privilege, work -product, or other privileges, and may be restricted from disclosure by applicable state and federal law. If you are not the intended recipient of this message, be advised that any dissemination, distribution, or use of the contents of this message is strictly prohibited. If you received this message in error, please contact the sender by reply e-mail. Please also permanently delete all copies of the original e-mail and any attached documentation. Please be advised that any reply to this email may be considered a public record and be subject to disclosure upon request. Thank you. From: Tom Gaines <tgaines grantcountywa.gov> -- Sent: Tuesday, July 23, 2024 8:51 AM To: Desiree J. Ochocinski<dochocinskigrantcountywa.gov>; Barbara G. Duerbeck <bgduerbeckgrantcountywa.gav> Subject: RE: Dynamic Collectors New Contracts & Pay Assist Contract Termination I am good, Desiree. I don't remember seeing this before Danny sent it to me in the last 24 hours. Apologies if something was dropped along the way. Insurance is good. Tom. Caines Director, Grant County, W.A. Central Services Department tu- C,aines@QrantcountyNAra. gov 509-754-2011 Ext 3276 From: Desiree J. Ochocinski <dochocinski@grantcountyLALa.ggv> Sent: Tuesday, July 23, 2024 8:47 AM To: Barbara G. Duerbeck <bgduerbegk@grantcountywa.ggv>; Tom Gaines <tgainesftrantcoynty a.ggv> Subject: Dynamic Collectors New Contracts & Pay Assist Contract Termination Good Morning, I have approvals from you both already in long email strings but for clarity, I am hoping you can both respond to this email instead, so I don't have to submit the long chain emails to the BOCC for consent. Please confirm your approval of the below items. Barbara Duerbeck, you have reviewed and signed -off on the 3 contracts for Dynamic Collectors Inc for the following services: Court Payment Management Services (payment. plans), Pre -collection services, and collection services. You have also reviewed our current Pay Assist Contract and have verified it only requires a 30 -day written notice to terminate. You don't see any issue with terminating that contract and using Dynamic instead. Tom, you have revied the insurance portion of the dynamic contracts and verified it meets our criteria of $1M/$1M. Thank you both for your time. Desiree J. Ochocirlski Court Administrator Grant County District Court PO Box 37, Ephrata, WA 98823 509-754-2011 EXL 3128 The contents of this e-mail message, including any attachinents, are intended solelyr for the use ()ftlie person or entity to vvtioni the e-niW*l -VNTas addressed. It contains U-ifon-nation that niayb(---,, protected by attorney-client privilege, work -product, or caller pr* ileges, and n1ay'be restricted froni disclosure by IV applicable state and federal law. If you are not t1ic interide d recipient of this inessage, be advised diat any disseniinaw.ni, distribution, or use of the contents of this message is sty-ictly pix)1ilbited'. If you. received this message in error, please contact the sender by reply e-mail. Please also 1..)er.nianently delete all copies of tlleoriginal e-mail and aiivattached doc-ui-rierit.ation. Please be advised that anyreply to this e-mailmay be considered a pubEc record and be subject to &sclosure upon request Thank you.