HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:Commissioners Office
REQUEST SUBMITTED BY: B Vasquez
CONTACT PERSON ATTENDING ROUNDTABLE: B Vasquez
CONFIDENTIAL INFORMATION: ❑YES ® NO
DATE: 7/24/Z4
PHONE: 292$
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO Fm -1
N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO C] N/A
DATE OF ACTION:
APPROVE: DENIED ABSTAIN
D1.
D2:
D3:
4/23/24
DEFERRED OR CONTINUED TO:
WITHDRAWN:
Z
poll
❑Agreement /Contract
❑AP Vouchers
❑Appointment / Reappointment
❑ARPA Related
❑ Bids / RFPs / Quotes Award
❑ Bid Opening Scheduled
❑ Boards / Committees
❑ Budget
❑ Computer Related
❑ County Code
❑ Emergency Purchase
❑ Employee Rel.
❑ Facilities Related
❑ Financial
❑ Funds
❑ Hearin 9
❑ Invoices / Purchase Orders
[]Grants — Fed/State/County
❑ Leases
❑ MOA / MOU
® Minutes
❑ Ordinances
❑ Out of State Travel
❑ Petty Cash
❑ Policies
❑ Proclamations
❑ Request for Purchase
❑ Resolution
❑Recommendation
El Professional Sery/Consultant
❑Support Letter
❑Sur lus Req.
p q
❑Tax Levies
❑Thank You's
❑Tax Title Property
❑WSLCB
Sig
• „
Commissioners 7/8/24 Minutes for app roval.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO Fm -1
N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO C] N/A
DATE OF ACTION:
APPROVE: DENIED ABSTAIN
D1.
D2:
D3:
4/23/24
DEFERRED OR CONTINUED TO:
WITHDRAWN:
Z
MEETING MINUTES
Week of July 08 —July 14, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call/Video option available
M O N DAY, J U LY 08, 2024
The Grant County Commissioners session began at 8:31 a.m. with all Commissioners in attendance.
Commissioners Carter and Jones attended via Webex
8:30 a.m. — 8:44 a.m. Central Services Weekly Update
In attendance: Tom Gaines and Kirk Eslinger
• Consent Items (none)
• Veteran Services new facilities remodel
o Architect drawing
• Insurance application for underground storage being amended
• Fairground projects update
• Safety briefing for workers on front steps
• Submittal data for the jail
• Grant administration/policy issue update
• Appraisal for work release
• Leak in J Dorm facilities
8:45 a.m. — 8:57 a.m. Development Services Weekly Update
In attendance: Chris Young, Jim Anderson -Cook and Kirk Eslinger
• Transient Residence Program update
o Letters for registrations and permits went out on July 1. No response yet.
o Disconnect between listings and realtors — wastewater systems regulated for incorrect
number of rooms in the Transient Residences.
9:00 a.m.-9:13 a.m. K Eslinger, Admin Director of Organizational Services Update
In attendance: Kirk Eslinger
• System connections with new software.
• OS Webpage up today or tomorrow.
• Human Resources mentoring and projects update.
Page 2 of 8
Grant County Commissioners Minutes
Week of July 8, 2024
• Comp Study information — in preparation and selection phase. Hoping to have a vendor chosen
this month to start next month.
• Training Organization out of Spokane.
• Policy structure and agreement regarding contracts going through legal.
• Storage tanks, jail medical and Renew -Martin/Morris Insurance policy follow up.
9:30 a.m. —10:06 a.m. B Vasquez, Clerk of the Board Update (R Jones joined in person)
In attendance: Barbara Vasquez and Kirk Eslinger
• Pending Decisions Spreadsheet
• New Incident Claims Received (BL) None
• Video Record All BOCC Meetings —Hold for consent until Keith Conley of Tech Services returns
from vacation
o Retention of video recordings — 6 months on website, then 6 years in office before
moving them to the archives.
• Veteran Services Location —Consent 7/9/24 to move and remodel Juvenile on Ivy Street location
in Moses Lake
• Adoption Approval for Capital Inventory Assets
o RCW previously stated that it was due in March, after update, it no longer has a due
date. New CFO Amanda Kim is working on it.
• Email regarding fair opening days, send out to legislatures.
10:30 a.m. —11:00 a.m. R Jones w/ B Vasquez LTAC RFP Review
11:30 a.m. —11:49 a.m. M McKnight, Assessors Office Update (R Jones joined via Webexat
11:33 a.m.)
In attendance: Melissa McKnight, Kirk Eslinger, Dan Seitz and Gina Saldana, Human Resources
• New Construction —on track to finish by the end of the month
• Update regarding website — Rates images are visible
Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 11:37
a.m. to go until 11:47 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioner
Stone, Commissioners Carter and Jones attended via Webex, Melissa McKnight, Assessors Office,
Kirk Eslinger, Dan Seitz and Gina Saldana, Human Resources. Commissioner Stone closed the session
at 11:47 a.m.
12:00 P.M. —12:55 p.m. R Jones, Position Management Review Team Meeting (Cancelled)
12:00 p.m. —1:00 p.m. C Carter, Grant Transit Authority (GTA) July Special Meeting (Zoom) (Did
not attend)
Page 3 of 8
Grant County Commissioners Minutes
Week of July 8, 2024
1:00 P.M. —1:55 P.M. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
o Public Works — Sam Castro stated he is placing units at the Gorge for sound monitoring
for 3 months.
o Veteran Services — on consent: remodel of Ivy Street Building, this is the preferred
location by the BOCC and Veterans Advisory Board. Where does funding come from?
Tom Gaines believes it can come from the Facilities budget.
o Sheriff's Item 22: Phil Coates gave a brief overview.
o Item 14 Public Works — Sheriff's Office rental rates to increase. Sam Castro stated the
fund was under collecting. Future meeting to discuss this this increase
• Commissioner District Updates
o DS District 1: attended meetings Mon/Tues and was out the rest of the week
o RJ District 2: attended many community events
o CC District 3: concert and fire at Gorge Amphitheater. Fireworks at the end of the show
caused the fire but it was extinguished quickly.
3:00 p.m. — 3:25 p.m. Commissioners Work Session (Anticipated Executive Session)
(Commissioner Jones attended at 3:07 p.m.)
Pursuant to RCW 42.30.110(1)(8) Commissioner Stone called an Executive Session to order at
3:02 p.m. to go until 3:12 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter (Webex), Stone and Jones, Kirk Eslinger, Admin Dir of Organizational
Services, and Decorah Anderson and Gina Saldana, Human Resources. The session was
continued to 3:17 p.m. Commissioner Stone closed the session at 3:17 p.m.
• DS gave a current update on the ARPA Funding and requests pending.
3:30 p.m. — 3:55 p.m. P Westby, Grand Coulee Senior Living Presentation/Discussion
(Commissioner Carter attend via Webex at 3:40 p.m. then left at 3:45
P.M.)
In attendance: Patti Westby of Westby Associates
• Patti Westby gave a PowerPoint presentation on a Center Senior Living Housing Development,
which is a planned development of a 50-70 unit / 60-80 bed assisted living memory care
community in Grand Coulee, WA. Estimated cost $17 million utilizing the Center Elementary
School. This is anon -profit organization. May have a future letter of support request or
potential funding assistance.
Page 4 of 8
Grant County Commissioners Minutes
Week of July 8, 2024
TUESDAY, JULY 09, 2024
The Grant County Commissioners session continued at 8:30 a.m. with all Commissioners in attendance.
Commissioner Carter attended via Webex, Commissioner Jones arrived in person at 8:33 a.m.
8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update
Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at
8:35 a.m. to go until 8:40 a.m. regarding Litigation. In attendance were Commissioners Carter
(via Webex), Stone and Jones, Prosecuting Attorney Kevin McCrae, and Deputy Prosecuting
Attorney Rebekah Kaylor. Commissioner Stone closed the session at 8:40 a.m.
9:00 a.m. —10:00 a.m. C Carter, WCRG Special Board of Directors Meeting
11:00 a.m. —11:55 a.m. T Gaines, Central Services Update
• Tom Gaines informed the Commissioners on vendor issue with the Zoom contract and will
update as soon as the issue is resolved.
• New landscaper was hired and will begin July 15, 2024
• Update on the status of the request of the Auditors Office to complete a temporary wall for
training purposes.
• Tom received a verbal authorization from Commissioners to proceed with the repair of the
Museum air conditioner and will follow up with a letter on consent memorializing the
authorization.
• Brief discussion on the status of the Work Release Building — Tom will sit down with the City of
Ephrata to discuss ideas/options.
• Sole Source Purchasing and Procurement Policy were discussed —Tom is still currently actively
working on this.
1:00 p.m. —1:55 p.m. Human Resources Update
T opic
Category
- Re uest
q.
Action
01. Auditor - Accounting Clerk
Position
FYI only
No Action
Management
02. Auditor —Licensing &
Position
Recording Supervisor
Management
Direct
Directed
• Ginda Saldana as well as Michele Jaderlund were also present.
o Michele (Gina) requested that (1) of her (2) current open Accounting positions be
removed in order to add an Accounting Clerk. The board was in agreement with this
decision but did not need to take action because the pay was lower.
o Michele (Decorah) requested that the Auditors/Licensing Supervisor position to be re -
banded to a 13A to be comparable to the comp study they have completed.
Page 5 of 8
Grant County Commissioners Minutes
Week of July 8, 2024
2:00 p.m. -3:00 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
o .Jerome Wawers from Moses Lake provided input on the discussion of recording all
Commissioners hearings and discussed his preference for the Agenda upload for the
Commissioners Website.
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Commissioner
Carter, to approve the agenda as presented. The motion passed unanimously.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.) None
• Commissioners Roundtable — Miscellaneous Discussion
o Commissioner Stone requested that Barbara Vasquez hold on the Grant County
Historical Society budget extension request and they revisit this topic at their next
Commissioners Roundtable.
• Consent Agenda — (Items 1 through 21) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Jones, seconded by Commissioner Carter, to approve Consent Agenda
items 1-21 as presented. Commissioner Carter provided verbal authorization for her name to
be stamped.
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.0901
as recorded on a listing, and made available to the Board. (In the amount of $2,,629,,634.69)
COMMISSIONER'S OFFICE
2. Invoices (None)
3. Commissioners June 10 and 17, 2024 Minutes for approval.
4. Reimbursement request from OIC on the Community Development Block Grant (CDBG) Public
Service Grant (PSG) No. 22-62210-005 in the amount of $12,444.69 for services in the months of
March 2024 -June 2024.
5. Reimbursement request 2 and 3 from Port District No. 4 on the Strategic Infrastructure Program
(SIP) #2023-05 for the Coulee City Medical Clinic Project in the amount of $202.,864.01
6. Request from Port of Royal Slope fora 6 -month extension on the Strategic Infrastructure
Program (SIP) #2022-04 Well No. 3 project until December 31, 2024.
7. Reimbursement requests #1 and 2 from McKay Healthcare on the Strategic Infrastructure
Program (SIP) #2023-06 for the Engineering &Outdoor Facilities Projects in the amount of
$45,899.81.
8. Reimbursement request from McKay Healthcare on the Strategic Infrastructure Program (SIP)
#2023-01, in the amount of $2.,500.00
9. Appointment letter for Misty Aguilar to be appointed to the Grant County Board of Health as an
alternate representing Seat 7 —Community Stakeholder, for a term beginning July 9, 2024,
through December 31, 2025.
Page 6 of 8
Grant County Commissioners Minutes
Week of July 8, 2024
DEVELOPMENT SERVICES
10. Initiate Table 1 &Table 2 of the Annual 2024 Grant County Comprehensive Plan Amendments
pursuant to GCC 25.12.030(e)(1)-(4).
JUVENILE COURTS
11. Permission for Director Suhail Palacios to Docu-Sign Memorandum of Understanding (MOU)
between Grant County Juvenile Probation and Ephrata School District (ESD) 105. Term of
Contract is September 1, 2024, through August 31, 2025.
NEW HOPE
12. Department of Social and Health Services (DSHS) County Program Agreement No. 2463-56757
for Community Based Domestic Violence Program Emergency Shelter &Supportive Services.
Term is July 1, 2024 through June 30, 2025 in the amount of $631,720.00.
PROSECUTING ATTORNEY
13. Appointment and Oath of Office of Special Deputy Prosecuting Attorney for Franklin D. Cordell,
Attorney at Law, of Gordon, Tilden, Thomas & Cordell, LLP, of Seattle WA to perform and render
legal advice as coverage counsel for Gray v. Grant County, 23-2-00011-19. Oath expires
December 31, 2024.
PHRI IC 1A/nRKq
14. 2024 Grant County Sheriff's Office (GCSO) rental rate changes due to complying with RCW
3.9.7.30 and inflation. GSCO Pickups/K9 new total is $1.55 per mile, and GSCO Sedan/SUV
(Patrol) new total is $1.40 per mile.
15. 2025 Motor Pool Shop rate will be $100 per shop rate hour as implemented by ER&R. Currently
there is no established rate.
16. Letter of recommendation to award Nelson Construction the contract for the H -SE
reconstruction project for their bid amount of $2,713,.009.08.
17. Recommendation for Award of Raven Job Sync Upgrade to Ag Enterprise Supply, Inc. For their
bid amount of $12,,855.25 and $4,378.05 per year.
SHERIFF'S OFFICE
18. Washington Association of Sheriffs & Police Chiefs (WASPC) Grant for Registered Sex Offender
Address Verification Program Grant Agreement No. RSO 2024-25 in the amount of $96,601.02.
This is an annual grant for their sex offender registration program; funding cycle July 1, 2024—
June 30, 2025.
19. Amendment No. 9 to the State of Washington Department of Corrections Contract No. K9412,
which amends the wording in the contract from "Offender" to "Incarcerated Individual".
Page 7 of 8
Grant County Commissioners Minutes
Week of July 8, 2024
20. Permission for Chief Deputy Philip Coats to Docu-Sign Washington Health Care Authority
rity
Interagency Agreement No. K7841 for Reentry Demonstration Initiative Project. Total
J maximum
contract amount of $2.,250.,000.00 for a duration of July 1, 2024 through July 31, 2024.
VETERAN SERVICES
21. Request from the Veteran Services Officer for funding to remodel the Juvenile/Youth Services
Office on Ivy Street in Moses Lake, to allow for shared space. Approximate amount is $25.,000.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
Pursuant to RCW 42.30.110(1)(g) Commissioner Stone called an Executive Session to order at 2:23
p.m. to go until 2:33 p.m. regarding Litigation. In attendance were Commissioners Carter (via
Webex), Stone and Jones, and Deputy Prosecuting Attorney Rebekah Kaylor. Commissioner Stone
closed the session at 2:33 p.m.
• Adjournment
5:00 P.M. — 6:00 p.m. C Carter at Quincy Park Meeting
WEDNESDAY, JULY 10, 2024
8:30 a.m. — 9:30 a.m. Special Meeting —Prosecuting Attorney's Office (Anticipated Executive
Session re: Litigation) (Canceled)
10:00 a.m. —10:55 a.m. LEOFF- DISABILITY BOARD MEETING
11:00 a.m. —11:30 a.m. D Stone, PCC Rail Authority Executive Session
4:00 P.M. — 5:00 p.m. VETERANS ADVISORY BOARD (VAB) MEETING
6:00 P.M. — 7:30 p.m. D Stone and C Carter, Grant County Health Board Meeting
Page 8 of 8
Grant County Commissioners Minutes
Week of July 8, 2024
THURSDAY, JULY 11, 2024
8:30 a.m. — 3:30 p.m. BOARD OF EQUALIZATION (BOE) HEARINGS
9:00 a.m. —10:00 a.m. R Jones, Multi Agency Communications Center (MACC) Meeting
1:30 p.m.—4:00p.m. C Carter, Area Aging/Council of Governments Meeting (E Wenatchee
Office)
6:00 P.M. — 7:00 p.m. FAIR ADVISORY COMMITTEE MEETING (Huck Fuller Building,
Fairgrounds)
FRIDAY, JULY 12, 2024
No Meetings Scheduled
Signed this _ day of j, 2024.
test:
Para J. Vasquez,
erk of the Board/
BOARD OF COUNTY COMMISSIONERS
Grafflt unty, Wa ing n
Cind Carter Chair
Danny E. tone, Vice -Chair
Ro s, M e r