HomeMy WebLinkAboutMinutes - BOCC (002)GRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:Commissioners Office
REQUEST SUBMITTED BY: B Vasquez
CONTACT PERSON ATTENDING ROUNDTABLE: B Vasquez
CONFIDENTIAL INFORMATION: ❑YES ® NO
DATE: 7/1 6/24
PHONE: 292$
A r1i
❑Agreement / Contract
❑AP Vouchers
❑Appointment / Reappointment
❑ARPA Related
❑ Bids / RFPs / Quotes Award
❑ Bid Opening Scheduled
❑ Boards / Committees
❑ Budget
❑ Computer Related
❑ County Code
❑ Emergency Purchase
[]Employee Rel.
❑ Facilities Related
❑ Financial
❑ Funds
❑ Hearing
❑ Invoices / Purchase Orders
❑ Grants — Fed/State/County
❑ Leases
❑ MOA / MOU
*Minutes
❑ Ordinances
❑ Out of State Travel
❑ Petty Cash
❑ Policies
❑ Proclamations
❑ Request for Purchase
❑ Resolution
❑ Recommendation
❑ Professional Sery/Consultant
❑ Support Letter
❑ Surplus Req.
❑Tax Levies
❑Thank You's
❑Tax Title Property
❑WSLCB
Commissioners 7/1/24 Minutes for app roval.
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO Fm -1 N/A
If necessary, was this document reviewed by legal? ❑ YES ❑ NO lm N/A
DATE OF ACTION:
APPROVE: DENIED ABSTAIN
D1:
r
O
D3:
4/23/24
DEFERRED OR CONTINUED TO:
WITHDRAWN:
GRANT COUNTY BOARD COMMISSIONERS
MEETING MINUTES
Week of July 01—July 07, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were held in person with a WEBEX Conference Call Video option available.
MONDAY, JULY 01, 2024
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 8:45 a.m. Central Services Weekly Update
In attendance: Tom Gaines
• Consent Agenda item discussed
• Zoom Contract discussions continue
• Insurance renewal — Martin Morris — Underground Storage Tanks: Commissioner Carter was
authorized to sign the Crum and Forster Storage Tank Pollution Application as presented.
• Time Vault— public event to open
• Water leak in the jail
• Surplus and sale of school property — potential location of the new county morgue.
8:4.5 a.m. — 9:00 a.m. Development Services Weekly Update
In attendance: Chris Young and Jim Anderson -Cook
• Discussion was held about the upcoming Comprehensive Plan Amendments
• Discussion was held about Code Enforcement policies
9:00 a.m. — 9:25 a.m. K Eslinger, Admin Director of Organizational Services Update
Pursuant to RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order at 9:05
a.m. to go until 9:20 a.m. regarding Personnel Disciplinary Matters. In attendance were
Commissioners Carter, Stone and Jones, and Kirk Eslinger, and Decorah Anderson -Cook, Human
Resources. Commissioner Carter closed the session at 9:20 a.m.
• After the executive session, the Board voted to sign a letter for HR regarding former
employee Ron Coombs.
Pursuant to RCW 42.30.110(1)(8) Commissioner Carter called an Executive Session to order at 9:21
a.m. to go until 9:30 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter, Stone and Jones, Kirk Eslinger and Decorah Anderson, Human Resources. Commissioner
Carter closed the session at 9:30 a.m.
Page 2 of 6
Grant County Commissioners Minutes
Week of July 1, 2024
9:30 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update
In attendance: Barbara Vasquez and Anthony Garcia, Jim Brakebill and Robert Bates via Webex
• Pending Decisions Spreadsheet
• New Incident Claims Received (BL) -none
• 2025 Budget Meetings (cont'd from 6/24/24) —the Commissioners voted to proceed with half
day increments instead of individual meeting times.
• Video Record All BOCC Meetings (cont'd from 6/24/24) — BOCC decided to wait until Keith from
TS has returned from vacation
• LTAC —RFP for Tourism Master Plan: Commissioner Jones will work with Staff.
• Veteran Services Location — to proceed with Ivy Street
10:30 a.m. —10:55 a.m. M Jaderlund, Elections Wage Steps Discussion
In attendance: Michele Jaderlund, Gina Saldana and Kirk Eslinger
• Review of current classification of wage steps
• Original request brought before the board on May 7, 2024
11:00 a.m. —11:25 a.m. S Fode, New Hope Update AND Department Head Review
Pursuant to RCW 42.30.110(1)(8) Commissioner Carter called an Executive Session to order at 11:20
a.m. to go until 11:35 a.m. regarding Job Applicant/Evaluation. In attendance were Commissioners
Carter, Stone and Jones, and Suzi Fode, New Hope. Commissioner Carter closed the session at 11:35
a.m.
11:30 a.m. —12:00 a.m. Department Head Review (The BOCC blended the 11:00 a.m. and 11:30
a.m. meetings together)
12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting
12:00 p.m. —1:00 p.m. WSAC Virtual Assembly
1:00 p.m. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
o New Hope Consent Item No. 22 presented early to be signed due to deadline
emergency. A motion was made by Commissioner Stone, seconded by Commissioner
Jones to approved and sign Consent Item No. 22. The motion passed unanimously.
o Consent Item No. 12 was withdrawn from Consent Agenda.
o D Stone gave commendation for completion of Warrant of Abatement, Consent Item
No. 24
Page 3 of 6
Grant County Commissioners Minutes
Week of July 1, 2024
• Commissioner District Updates
o DS District 1— Columbia River Caucus Tour; Fish dying in the Yakima River due to high
temperatures from the river re-route. WSAC General Meeting; Changing bylaws to
weighted voting, stricken last two amendments for future consideration.
o RJ District 2 — School Board Meeting with Tom as representative
o CC District 3 — Behavioral Health — 23 Hour Centers being opened in Seattle as a walk-
in clinic for Substance Use or Behavioral Health.
• Fairground Improvements
o ADA paving, Bids came in; 6 other additions (ADA paths and repairs)
o Lighting project update
o Fair — in good shape, one more advisory meeting before fair begins
• Desert Aire — Wants fireworks prohibited in their park and to trespass violators. Sheriff's
office will not enforce this due to the current ordinance.
• Zoom update: no early termination in 3 -year contract unless Zoom breaches contract; a
change of terms does not count as a breach of contract.
o Zoom contract to be a walk-on July 2, 2024
2:00 p.m. — 2:55 p.m. S Castro, Public Works Update
In attendance: Sam Castro, Joe Kriete, Kirk Eslinger, Amanda Kim, Joe Carter
• Litter Ordinance
• Litter Crew Status
• Water Over State Highway —Unincorporated
• Purchasing Requests — 5 Touch Rule
o Requestor — Staff
o Approval — Supervisor
o Admin —Receipt
o Finance Manager—Accounts
o Director—Authorize Payment
• Gorge Amphitheater Noise
o Reaching out to the PUD about placing devices on utility poles temporarily.
o S Castro does not recommend moving forward with purchasing. Recommends monthly
rental of devices for $3000.00 per month.
• County Engineer—Vacation
• Public Works Budget
• Road 9 -NW (Brissey)
• ER&R Rates
3:00 p.m. — 3:25 p.m. District Court Update (Commissioner Stone did not attend)
In attendance: Desiree Ochocinski, Brittany Bevier and Judge Brian Barlow
• County Travel Policy — Received a question about reimbursement. District Court needs a copy of
the Travel Policy. Missing Section 1201, and unsure of accuracy of Section 1202.
Page 4 of 6
Grant County Commissioners Minutes
Week of July 1, 2024
• Electronic Home Monitoring Devices — not sure how to move forward or decide eligibility while
also maintaining impartiality of the courts.
MISCELLANEOUS ITEM
The Commissioners approved and signed the Public Works County Payroll Salary Fund for their .lune 28,
2024 payroll.
TUESDAY, JULY 02, 2024
The session was continued to 8:30 a.m. with all Commissioners in attendance. Commissioner Carter
joined remotely via Webex.
8:30 a.m. — 8:55 a.m. K MeG R Kaylor, Prosecuting Attorney Update
Commissioner Stone requested more discussion in re: of gifting of public funds (E-mail) in reference to
Development Services wanting to Sponsor a hole for the Home Builders Association Golf Tournament.
Rebekah recommends not allowing the sponsoring of a hole and to check with accounting for their
input. Commissioner Stone to forward the e-mail to Amanda Kim to get input and report back to the
Board.
10:30 a.m. —10:55 a.m. Columbia Basin Conservation District Update (CANCELED)
11:00 a.m. —11:55 a.m. C Young, Development Services Update
Commissioner Carter. arrived in person at 11:30 a.m.
• D.S. Update —Permitting and Revenue Statistics
• Finalize the 2024 Docket —Consent Agenda Process
• Home Builders Association Golf Tournament in October
o Development Services would like to sponsor ahole - $350.00
• 4. Position Management
o HR Review
1:00 p.m. —1:55 p.m. D Anderson -Cook, Human Resources Update
Topic Category Request Action
01. Executive Session Labor Relations FYI No Action
02. Policy Approval Process Guidance Guided
Administrative
Page 5 of 6
Grant County Commissioners Minutes
Week of July 1, 2024
Pursuant to RCW 42.30.140(4)(a) Commissioner Carter called an Executive Session to order at 1:01
p.m. to go until 1:10 p.m. regarding Negotiations. In attendance were Commissioners Carter, Stone
and Jones, Kirk Eslinger and Decorah Anderson -Cook, Human Resources. Commissioner Stone joined
the meeting late. Commissioner Carter closed the session at 1:10 p.m.
• Policy holder identification and structure of policy — Changing interface to be more user friendly.
Y
• Update Priorities — Identifying which current policies need to be updated.
• Policy Approval Process — the Commissioners read the new policy, with the changes shown.
Proposal of Policy Review electronic folder that will notify the Commissioners of an updated
policy that needs approval. A policy approval meeting with the appropriate policy owners would
be scheduled to review the policy change, send back for edits, or sign draft and instruct to move
forward. Proposal to be formally presented soon.
2:00 p.m. -2:55 p.m. Commissioner's Meeting
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit) (None)
• Approval of Agenda A motion was made by Commissioner Stone, seconded by Jones, to
approve the agenda as presented. The motion passed unanimously.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.)
o Commissioners Office received an email from Citizens Educated About Solar Energy. D
Stone is willing to respond and forward information to the Fire Marshall. R Jones and C
Carter approve of D Stone responding.
• Commissioners Roundtable — Miscellaneous Discussion
o D Stone received an email from Public Works; Sam wants to make financial requests
from REET 2 for Drumheller road project. Don't know what year he wants to apply that
to.
o D Stone received another ARPA request —Motor Vehicle Fuel Tax Replacement for
$600,000 and has it on his list for the next ARPA meeting.
o C Carter received a call about a ARPA LATCF application, wanting to change the wording
in the contract for Consent Item No. 17. D Stone recommends amending the contract by
removing the number and word 6 (six) on page eight of the contract.
0 2 Walk-on Items: Civil Services
• Consent Agenda — (Items 1 through 25) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone to approve items 1-11, withdrawing 12, approve items 13-16,
amending item 17, page 8 by taking two references to the number 6 out, approve items 18-20,
denying item 21 due to the Cannabis Moratorium, acknowledging that item 22 was pre -
approved and signed yesterday due to DSHS deadline, and approving items 23-25.
Commissioner Jones seconded the motion and stated he will abstain on item No. 7 since he
will not reappoint himself. The motion was passed unanimously.
Page 6 of 6
Grant County Commissioners Minutes
Week of July 1, 2024
AUDITOR'S OFFICE
1. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.0901?
as recorded on a listing, and made available to the Board. (None)
COMMISSIONER'S OFFICE
2. Invoices (None)
3. Re -appointment letter for Harriet Weber to the Grant County Lodging Tax Advisory Committee
(LTAC) for a term beginning July 2, 2024, through December 31, 2024.
4. Re -appointment letter for Lori Valdez to the Grant County Lodging Tax Advisory Committee
(LTAC) for a term beginning July 2, 2024, through December 31, 2024.
5. Re -appointment letter for Goldye Moyer to the Grant County Lodging Tax Advisory Committee
(LTAC) for a term beginning July 2, 2024, through December 31, 2024.
6. Re -appointment letter for Marilyn Meseberg to the Grant County Lodging Tax Advisory
Committee (LTAC) for a term- beginning July 2, 2024, through December 31, 2024.
7. Re -appointment letter for Rob Jones to the Grant County Lodging Tax Advisory Committee
(LTAC) for a term beginning July 2, 2024, through December 31, 2024. (R Jones abstained)
8. Re -appointment letter for Brulee Hoskins to the Grant County Lodging Tax Advisory Committee
(LTAC) for a term beginning July 2, 2024, through December 31, 2024.
9. Re -appointment letter for Kevin Danby to the Grant County Lodging Tax Advisory Committee
(LTAC) for, a term beginning July 2, 2024, through December 31, 2024.
10. Washington State Liquor and Cannabis Board — License Services Special Occasion Permit for
Columbia Basin Rodeo Association and their event taking place August 13, 2024 — August 17
g ,
2024, located at Grant County Fairgrounds, 3770 Paxon Dr. Moses Lake.
11. Request from the Ephrata Chamber of Commerce to use county property to hold their annual
Car Show and Shine event at the courthouse complex on July 20, 2024. If approved an
Agreement regarding Use of County Property for Public Use will be signed.
12. Held From the June 18, 2024, Consent: Request from McKay Healthcare and Rehabilitation to
move $49.,000.00 from Strategic Infrastructure Plan (SIP) Grant No. 2023-06,
Engineering/Outdoor Facilities Project to SIP No. 2023-02 Phase 1 Architecture and Engineering
Site Plan. (Item withdrawn)
13. Reimbursement request from New Hope on the Washington State Department of Commerce
Emergency Housing Fund (EHF) Grant No. 24-4619D-106 in the amount of $28,299.09 for May
2024 expenses.
14. Resolution No. 24 -061 -CC for Strategic Infrastructure Program (SIP) Advisory Committee
Recommendation that was previously approved on June 18, 2024, for Grant No. 2024-01 Port of
Royal Slope Rd. E SW Water Line Extension project in the amount of $85,000.00.
15. Reimbursement request from the City of Moses Lake on the Washington State Department of
Commerce Emergency Housing Fund (EHF) Grant No. 24-4619D-106 in the amount of
$50,,162.47 for April/May 2024 expenses.
16. Re -appointment letter for Sandra Marcusen to the Grant County Tourism Commission for a term
of July 18, 2024, through July 19, 2027.
Page 7 of 6
Grant County Commissioners Minutes
Week of July 1, 2024
17. American Rescue Plan Act (ARPA) LATCF Beneficiary Agreement between Grant County and the
City of Royal City in the amount of $100,000.00 on a reimbursablement a basis '
p y s for eligible
costs incurred during the period of March 3, 2021, through September 30 2026. Item
amended: Removal of two instances of the number 6 on page eight, allowing for
g g the City to
purchase as many pedestals as their grant allows)
18. American Rescue Plan Act (ARPA) LATCF Beneficiary Agreement between Grant County and Boys
andGirls Club of the Columbia Basin in the amount of $40.,000.00 on an advanced payment
basis for eligible costs incurred during the period of March 3, 2021 through
� g September 30,
2026.
19. Request from the Autism Support Group of Grant County to hold their annual Autism utism Awareness
Walk event at the courthouse complex on September 21, 2024. If approved, an
pp Agreement
regarding Use of County Property for Public Use will be signed.
DEVELOPMENT SERVICES
20. Environmental Systems Research Institute, Inc. (Esri) Small Municipal and County Government
Enterprise Agreement for access to the Esri software, used for the Geographic Information
System (GIS) technology. Total purchase price is $190.,242.00 with a term date of 3 years upon
signature.
21. Notice of Cannabis License Application regarding change of location application for WA Tier 3 PP
to move from 1874 N Batum Rd. STE 700, Odessa WA to 5735 Road L SE STE C, Moses Lake WA
from the Washington State Liquor and Cannabis Board. (Item denied due to Cannabis
Moratorium)
NEW HOPE
22. Washington State Department of Social and Health Services Contract Amendment No. 1 on the
WorkFirst Family Violence, Contract No. 2363-48637. The amendment is to change or correct
maximum contract amount. (Item pre -approved and signed on Monday, July 1, 2024 due to
DSHS deadline: a motion was made by Commissioner Stone, seconded b Commissioner
ssioner
Jones, to approve. Unanimous)
RENEW
23. Held From June 25, 2024, Consent: Request to purchase new audio video equipment / q pment from
Avidex in the amount of $71,670.92 to replace Webex room kits in the Moses Lake group rooms.
SHERIFF'S OFFICE
24. Execution of Warrant of Abatement - "Property Abatement GCSO 2024-RFB0"
01 (Engle, Parcel
No. 150769000 Mattawa) with Groat Brothers, Inc. in the amount of81 150.00.
$ Work to be
completed on or before August 23, 2024.
25. Request to purchase an upgraded trailer for the Lifeproof Boat in the amount of $11,389.56
from Inventech Marine Solutions.
• Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together) A motion was made by Commissioner Stone,
Page 8 of 6
Grant County Commissioners Minutes
Week of July 1, 2024
seconded by Commissioner Jones, to approve the walk-ons as presented. The motion
passed
unanimously.
o Central Services — Memorializing the BOCC verbally approved changes with East Side
Asphalt for projects at the Fairgrounds. Their budget amount is $185,000 and the
would like to maximize the benefit of the y
budgeted amount by completing six other
projects.
o Central Services — Purchase Order No. 543 to Zoom Video Communications Inc. and
Contract signed — Thank you to the PAO for the review of the Zoom Contract.
o Central Services —Addendum to Purchase and Sale agreement with the Public Utility
District No. 2. This addendum amends the closing
date of the land sale to the PUD to no
later than October 1, 2024.
• Adjournment
WEDNESDAY, JULY 03, 2024
9:00 a.m. —11:00 a.m. TOURISM COMMISSION MEETING
THURSDAY, JULY 04, 2024
OFFICE CLOSED IN OBSERVANCE OF INDEPENDENCE DAY
FRIDAY, JULY 05, 2024
No Meetings Scheduled
Signed this�f day of '_]��uI4 2024.
Att
Py,�Barbara J. Vasquez, CMC
Clerk of the Board
DanVi -Chair
9*107
a
Rob Jftes-,'WTember