HomeMy WebLinkAboutMinutes - BOCCGRANT COUNTY
COMMISSIONERS AGENDA MEETING REQUEST FORM
(Must be submitted to the Clerk of the Board by 12:00pm on Thursday)
REQUESTING DEPARTMENT:Commissioners Office
REQUEST SUBMITTED BY: g Vasquez
CONTACT PERSON ATTENDING ROUNDTABLE: g Vasquez
CONFIDENTIAL INFORMATION: ❑YES ®NO
DATE: 7/1 624
PHONE:292$
10
A
❑Agreement / Contract
❑AP Vouchers
- ------ ----
❑Appointment / Reappointment
❑ARPA Related
❑ Bids / RFPs / Quotes Award
❑ Bid Opening Scheduled
❑ Boards / Committees
❑ Budget
❑Computer Related
❑County Code
❑Emergency Purchase
El Employee Rel.
❑ Facilities Related
❑ Financial
❑ Funds
❑ Hearing
❑ Invoices / Purchase Orders
❑Grants — Fed/State/County
❑ Leases
❑ MOA / MOU
*Minutes
❑ Ordinances
❑ Out of State Travel
❑ Petty Cash
❑ Policies
❑ Proclamations
❑ Request for Purchase
❑ Resolution
❑ Recommendation
❑ Professional Sery/Consultant
❑ Support Letter
❑ Surplus Req.
❑Tax Levies
❑Thank You's
❑Tax Title Property
❑WSLCB
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approval.Commissioners 6/24/24 Minutes for
If necessary, was this document reviewed by accounting? ❑ YES ❑ NO 0 N/A
01
If necessary, was this document reviewed by legal? ❑ YES ❑ NO 0 N/A
DATE OF ACTION: �� 2
APPROVE. DENIED ABSTAIN
D1:
D3.
4/23/24
DEFERRED OR CONTINUED TO:
WITHDRAWN:
GRANT COUNTY BOARD OF COMMISSIONERS
MEETING MINUTES
Week of June 24 —June 30, 2024
Commission Chambers
35 C Street NW
Ephrata, WA 98823
Public meetings were in Person with a WEBEX Conference Call Video option N available.
MONDAY, JUNE 24, 2024
The Grant County Commissioners session began at 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 8:45 a.m. Central Services Weekly Update
In attendance: Tom Gaines, Central Services Director; Kirk Eslinger, Administrative Director of
Organizational Services
• On today's consent agenda, he will be discussing the Zoom Contract with the Prosecuting
Attorney's Office
• Is the previous Chief Financial Officer still employed with the County to complete the annual
report?
8:45 a.m. — 9:00 a.m. Development Services Weekly Update
In attendance: Chris Young, Jim Anderson -Cook, Kirk Eslinger.
• Discussion was held on the upcoming Comprehensive Plan Amendments.
� CC asked again about buoys in Sunland Estates and Larry Lewis. Jim Anderson -Cook requested
the callers number to assist.
• CC asked about the noise ordinance at Gorge during concerts. WAC 173 —Department of
Ecology (Disturbing the peace). Is it a public or private facility? Chris Young stated they will be
addressing this during the Comp Plan hearing cycle. LTAC funding to purchase noise assistance
devices?
9:00 a.m. — 9:25 a.m. K Eslinger, Administrative Director of Organizational Services Update
In attendance: Kirk Eslinger and Decorah Anderson -Cook.
Pursuant to RCW 42.30.110(1)(8) Commissioner Carter called an Executive Session to order at
9:02 a.m. to go until 9:25 a.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, Kirk Eslinger and Decorah Anderson, Human Resources.
Commissioner Carter closed the session at 9:25 a.m.
Page 2 of 11
Grant County Commissioners Minutes
Week of June 24, 2024
9:30 a.m.-10:OOa.m. J Bonner, 2022 Accountability Audit Exit
In attendance from the WA State Auditor's Office: Jeremy Bonner -Audit Lead, Alvaro Lagunas -
Assisting Audit Manager, Kelly Collins -Director of Local Audit, and Mandy Wilson -Audit
Manager.
Discussion was held regarding the 2022 Accountability Audit, the management letter and their
recommendations.
10:00 a.m. —10:25 a.m. B Vasquez, Clerk of the Board Update
• Minutes Discussed Action vs. Verbatim
• Budget Meeting Times Discussed — Will be brought forward again next week for decision.
• Monday of Fair approved for Barb to attend
• Meeting Video Recording — Will be brought forward again next week for more discussion.
• Board of Equalization Situation discussed
10:30 a.m. —11:25 a.m. Budget and Finance Update AND Finance Committee Meeting
(Cancelled)
11:30 a.m. —11:55 a.m. Law & Justice — New Jail 311 Fund Stakeholder
• $5,400,000 approximate spending in 2024
• Sales tax to receive this month approximate $550.,000.00
• Discussion was held on the transporting of inmates to the new offsite jail.
12:00 p.m. —12:55 p.m. R Jones, Position Management Review Team Meeting (Cancelled)
1:00 P.M. —1:55 p.m. Commissioners Round Table — Miscellaneous Discussion
• Review of Consent Agenda Items
o Public Works -Walk-on item request: Sam Castro
o Central Services —Zoom Contract Walk-on (see below)
o Renew— item 14 moving equipment to be Zoom compatible via Avidex. Dell Anderson
asks if the BOCC wants to continue moving forward since there are so many Zoom
contract issues? He is ok to hold this item until the contract is finalized. Suzi Fode
stated they currently use Zoom (since Covid).
• Commissioner District Updates
o DS District 1: Kudos to everyone on the new jail groundbreaking ceremony; meeting
with Development Services to discuss potential solar regulations.
o RJ District 2: AGCCT meeting re: county -wide planning, potentially hold a "county
conference" to work together with the cities; Columbia Basin Water Coalition- trying to
get more cities involved in water planning; Boys and Girls Club fundraisers.
o CC District 3: Discussed budget meeting this October, potential to go with a block of
time or keep individual meetings; update policy to segregate duties per the State
Auditor's Office Theft Sensitive Assets Policy / Small and Attractive Assets Policy.
Page 3 of 11
Grant County Commissioners Minutes
Week of June 24, 2024
Tom Gaines stated it is an education issue, loop in the Chief Financial Officer. Kirk
recommended the BOCC work with the policy owner (Accounting) and CC will reach out
to them; concert weekend at the Gorge had a noise concern and a few individuals
logged into the jail; Toyoyama students will be at the county fair in August. Cherry and
mint harvest is beginning; water on a state highway complaint is a county issue.
• Zoom Contract Discussion
o Barbara Duerbeck requested the Board continue with the normal process that the
county has and not walk-on this item. There are public records issues that need to be
addressed. DS asked about the notification issues of changes to be made and the
attachments of the linked contracts. Barbara Duerbeck is waiting for Zoom to respond
to PAO concerns. Decision: DS is willing to wait 1 more week for Zoom to reply. RJ
agreed with DS. CC is also ok with waiting a week. Joe Carter gave an update on his
discussions with Zoom, though Barbara Duerbeck in the Prosecutor's Office.
2:00 p.m. — 2:55 p.m. S Castro, Public Works Update
Pursuant to RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order at
2:00 p.m. to go until 2:06 p.m. regarding Personnel Disciplinary Matters. In attendance were
Commissioners Carter, Stone and Jones, Kirk Eslinger, Organization Services, Decorah Anderson,
Human Resources, and.Sam Castro, Public Works. Commissioner Carter closed the session at
2:06 p.m.
3:00 p.m. — 3:30 p.m. Commissioners Work Session (Anticipated Executive Session)
• Commissioner Stone gave an ARPA funding update. (spreadsheet) Royal City wants to amend
their request to increase the number of pedestals, since the price came in under what was
budgeted. DS will inform them to draft a memo and submit it to the BOCC for approval. DS is
also in favor of moving forward with using ARPA PILT for the Boys and Girls Club request.
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
3:12 p.m. to go until 3:25 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones. Commissioner Carter closed the session at 3:25 p.m.
3:30 p.m. — 3:55 p.m. S Palacios, Juvenile Court and Youth Services Update
Financial
Intakes
Courts:
Offender/Diversion:
Truancy:
Dependency:
Chelan County
Administration
Needs of the Department
Page 4 of 11
Grant County Commissioners Minutes
Week of June 24, 2024
4:00 p.m. — 4:30 p.m. Department Head Review
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
4:00 p.m. to go until 4:25 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, and Kirk Eslinger, Administrative Director of
Organizational Services. The session was continued to 4:35 p.m. Commissioner Carter closed
the session at 4:35 p.m.
TUESDAY, JUNE 25, 2024 -
The session was continued to 8:30 a.m. with all Commissioners in attendance.
8:30 a.m. — 8:55 a.m. K McCrae, Prosecuting Attorney Update
9:00 a.m. — 9:55 a.m. ' D Anderson, Renew Update
• Position Management &Recruitment — PMRT working well for them.
• Updates from the Washington Behavioral Health Conference —Artificial/Augmented Intelligence
• Community Outreach
• Suicide services are in need all over the county.
10:00 a.m. —10:25 a.m. J Gingrich, Board of Equalization Update
In attendance: Jerry Gingrich, Jim Brakebill, Kevin Burgess, Kirk Eslinger, Melissa McKnight, and Matt
Hope.
• Update of 2024 Session —Jerry presented the 2024 hearing schedule and the ruling so far. Matt
Hope stated that commercial properties have not seen a high increase
• Vote of Confidence of the Clerk of the Board of Equalization —Jerry is a requesting a vote by the
board. Stated that the BOE board are trained professionals and are doing a great job.
• Jim Brakebill, Chair of the Board, stated due to the one individual, there is a lack of trust. The
Board members are volunteers. Kevin Burgess requested that the BOCC call Ricki Bland of the
Department of Revenue for their opinion.
• Melissa McKnight stated she feels that this individual has an issue with her office and following
the laws of the State. Matt Hope requested the BOCC sit in on hearings to see and hear what
happens. The law states that the Assessor/Appraiser is always correct. It is up to the appellant
to prove them wrong. Feelings cannot dictate their work. He appreciates the current BOE.
When you have a BOE member that doesn't know the laws or want to follow the laws, that is
when it is not helpful.
• Jim Brakebill stated their "closed" deliberations are confidential and should not be shared with
anyone outside of the board.
• Mellissa McKnight reminded everyone that the BOE is a Quasi -Judicial board no ex
parte
communication.
Page 5 of 11
Grant County Commissioners Minutes
Week of June 24, 2024
• DS thanked the BOE members in attendance. He trusts in the clerk and the BOE.
• RJ has no issue and appreciates their work.
• CC reiterated the complaint made to her. She reached out to Mr. Leitz to sit on the board to
have representation in her District.
• Kirk recommended a project training with Barbara Vasquez in how to handle these types of
complaints.
• CC also voted in favor of the vote of confidence.
10:30 a.m. —10:55 a.m. K Allen, Clerk's Office Update (The Webex Room Kit system went down
for part of the meeting time)
• Sheriff Kriete discussed an emergency request regarding the hours of the Sheriffs Office. This
will be a walk on at the 2pm meeting.
• Kim Allen discussed a delay that she had in hiring an employee and would like to use those funds
to purchase a desk.
• Salary Survey update by Kirk Eslinger — she will soon begin receiving information on this.
• Restructuring of their office salary process — she requests better communication.
• Union positions and the negotiation process was discussed.
11:00 a.m. —11:55 a.m. T Gaines, Jail and Morgue Monthly Update
In attendance: Tom Gaines, Joe Carter, Darryl Pheasant, and Kirk Eslinger, Administrative Director of
Organizational Services.
• Storage Tank Policy— Martin Morris is reaching out to renew.
• Prosecuting Attorney review vs. approval.
• The policy for purchasing and procurement was discussed.
• Require board approval for purchases/contracts over $10k. PAO review over $20k. This is the
total contract value, not the annual value.
1:00 p.m. —1:55 p.m. Human Resources Update
Topic .Category Request Action
01. Executive Session fob Applicant/
Evaluation Information Only No Action
02. Board Partnership Administrative Update Update Provided
03. HR Administrative
Assistant Position Management Information Only No Action
Pursuant to RCW 42.30.110(1)(f) Commissioner Carter called an Executive Session to order at 1:04
p.m. to go until 1:15 p.m. regarding Personnel Disciplinary Matters. In attendance were
Commissioners Carter, Stone and Jones, Kirk Eslinger and Decorah Anderson and Gina Saldana,
Human Resources. The session was continued to 1:25 p.m. and then again until 1:32 p.m.
Commissioner Carter closed the session at 1:32 p.m.
Page 6 of 11
Grant County Commissioners Minutes
Week of June 24, 2024
1:00 P.M. —2:00 p.m. C Carter, Grant County Suicide Prevention Task Force Meeting (Did not
attend)
2:00 P.M. — 3:00 p.m. Commissioner's Meeting (Commissioner Carter left the meeting at
2:11 p.m. and returned at 2:28 p.m.)
• Call to order
• Open Forum for Citizen Input (3 minutes per person, 15 -minute time limit)
o Jerome Wawers spoke in support of the Boys and Girls ARPA funding request. Will be
utilizing LATCF ARPA/PICT funds.
• Approval of Agenda A motion was made by Commissioner Jones, seconded by Stone, to
approve the agenda as presented. The motion passed unanimously.
• Correspondence (i.e. Emails that have come in that need response, letters of support etc.)
o DS deliberated on the procurement policy that was discussed previously in the day. He
drafted an email to the Prosecuting Attorney's Office relating to this and the insurance
requirement review. RJ likes the BOCC review of contracts at the $5k level. Tom Gaines
will review and get back to the BOCC.
• Commissioners Roundtable —Miscellaneous Discussion
0 2 Walk-on items: Public Works and Sheriff's Office
• Consent Agenda — (Items 1 through 15) All items are considered routine and will be enacted by
one motion of the commissioners with no separate discussion. If a separate discussion is
desired, that item may be removed and placed under Board Discussion/Decision. A motion was
made by Commissioner Stone to approve items 1-13 and 15, holding item 14. Commissioner
Jones seconded and the motion passed unanimously.
AUDITOR'S OFFICE
I. Payment of vouchers certified by the auditing officer as required by RCW 42.24.080, and those
expense reimbursement claims certified by the auditing officer as required by RCW 42.24.090
as recorded on a listing, and made available to the Board. (in the amount of $5,,244,,860.99)
CENTRAL SERVICES
2. Contract with Farmers Electric LLC., for project CSD2408fg-LA Sign Electrification at the
fairgrounds, in the amount of $6,,880.15.
3. Contract with Farmers Electric LLC., for project CSD24010fg-LA, Exposition Hall Power, in the
amount of $10,928.20.
4. Contract with Farmers Electric LLC., for project CSD24009fg-LA, Ardell Power Installation in the
amount of $18,.105.11.
COMMISSIONER'S OFFICE
5. Invoices (None)
6. Approval of May 27, 2024, and June 03, 2024, Commissioners Minutes.
7. Reimbursement request from Big Bend Community College on their previously approved
American Rescue Plan Act (ARPA) funds in the amount of $5,,897.28 for May 2024 expenses.
Page 7 of 11
Grant County Commissioners Minutes
Week of June 24, 2024
8. Reimbursement request from HopeSource on the Department of Commerce, Emergency
Housing Fund (EHF) Grant No. 24-4619D-106, in the amount of $51,041.73 for May 2024
expenses.
9. Reimbursement request from New Hope on the Department of Commerce, Consolidated
Homeless (CHG) Grant No. 24-46108-10, in the amount of $3.,486.39 for May 2024 expenses.
10. Reimbursement request from New Hope on their previously approved American Rescue Plan Act
(ARPA) funding in the amount of $27,.104.26 for May 2024 expenses.
11. American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and Moses
Lake Chamber of Commerce in the amount of $100,.000.00 on an advance payment basis for
eligible costs incurred during the period of March 3, 2021, through September 30, 2026.
12. American Rescue Plan Act (ARPA) Beneficiary Agreement between Grant County and Beverly
Water District in the amount of $330,000.00 on a reimbursement basis for eligible costs incurred
during the period of March 3, 2021, through September 30, 2026.
FACILITIES AND MAINTENANCE
13. Request to proceed with Legacy Power Systems for the annual servicing of generators for the
Jail, Annex, and Courthouse building in the amount of $9,078.50.
RENEW
14. Request to purchase new audio/video equipment from Avidex in the amount of $71,,670.92 to
replace Webex room kits in the Moses Lake group rooms. (Item held until 7/2/24, to make sure
the Zoom contract is signed)
15. Request to surplus miscellaneous computer equipment and transfer it to Technology Services in
order to prepare for computer and equipment replacement. (Resolution No. 24 -060 -CC)
Board Discussion/Decisions Items (Items to discuss and items that were removed from Consent
Agenda. These items will be acted upon together)
Walk-on items A motion was made by Commissioner Jones, seconded by Stone, to approve
the walk-on items as presented. The motion passed with 2 Commissioners in attendance.
o Public Works - Washington State Department of Transportation Agreement No. CRP -18-
05 for right of way acquisition services to acquire up to 17 parcels for the Grant County
Maple and Grape Drive Reconstruction Project. Completion date is now August 31,
2024.
o Sheriff's Office — request for emergency approval for a temporary change of office hours
to 9:00 a.m. — 4:00 p.m. for a period of 4-6 weeks due to staff shortages.
0 Adjournment
Page 8 of 11
Grant County Commissioners Minutes
Week of June 24, 2024
3:00 P.M. — 3:10 p.m. Open Record Public Hearing, J.R. Simplot Company Franchise
The Commissioners held an Open Record Public Hearing to consider the request from J.R.
Simplot for a Franchise Agreement located along Road 3 -NE (Wheeler Road) in S 16, T 19 N, R
29 E WM. The Franchise agreement would be in effect for 50 years.
Dave Bren and Dave Derting gave a brief overview of the application.
Robert Badgett, Civil Engineer from Fisher Engineering Group, representing Simplot, who is
overseeingproject stated they need to get potable water to their new plant and the approval of
this Franchise will allow them to do so.
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made
by Commissioner Stone to approve the franchise as presented. Commissioner Jones seconded
and the motion passed unanimously. The hearing adjourned. (The Grant County Franchise
Agreement was signed and recorded)
3:20 p.m. — 3:25 p.m. Open Record Public Hearing, Public Works Surplus Miscellaneous
Vehicles and Equipment
The Commissioners held an Open Record Public Hearing to consider the request from Public
Works to surplus numerous vehicles and miscellaneous items.
C - M E N
John Spiess, Fleet Manager, discussed the items for surplus. Requested by Commissioner Jones
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Page 9 of 11
Grant County Commissioners Minutes
Week of June 24, 2024
Commissioner Carter also asked about the 2007 Chevy Van. She would like the sale to be
delayed until after the Grant County Fair August 13-17, 2024.
A motion was made by Commissioner Stone, seconded by Commissioner Jones, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made
by Commissioner Jones to approve the surplus as presented noting the hold of the sale of the
Van until after fair. Commissioner Stone seconded. Discussion was held on the process of when
sale of the vehicles is completed. The motion passed unanimously and the hearing adjourned.
(Resolution No. 24 -058 -CC)
3:30 p.m. — 3:40 p.m. Open Record Public Hearing, Transportation Improvement Program
2025-2030
The Commissioners held an Open Record Public Hearing to consider the request from Public
Works to consider adopting the Six Year Transportation Improvement Program for 2025-2030.
Dave Bren, County Engineer, discussed the Program. Bridge 202 is now open, ahead of
schedule. They also discussed Bridge 247 project for the 2025 -year, Bridge 247 is the #1J
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in 2025. Dave also discussed that Public Works has placed a digital copy of the 2025-2030
project descriptions with the goal of being more transparent with the public.
A motion was made by Commissioner Jones, seconded by Commissioner Stone, to close the
public comment portion of the hearing. The motion passed unanimously. A motion was made
by Commissioner Stone to approve the Six Year Transportation Improvement Program for 2025-
2030 as presented. Commissioner Jones seconded and the motion passed unanimously. The
hearing adjourned. (Resolution No. 24 -059 -CC)
4:00 p.m. — 4:25 p.m. Department Head Review — Discussion with Human Resources
Pursuant to RCW 42.30.110(1)(g) Commissioner Carter called an Executive Session to order at
4:00 p.m. to go until 4:25 p.m. regarding Job Applicant/Evaluation. In attendance were
Commissioners Carter, Stone and Jones, and Decorah Anderson, Human Resources.
Commissioner Carter closed the session at 4:25 p.m.
5:30 p.m. — 7:00 p.m. D Stone, SkillSource Board Meeting (Did not attend)
WEDNESDAY, JUNE 261, 2024
7:00 a.m. - 8:00 a.m. R Jones, Grant County Economic Development Council (GCEDC) Meeting
8:00 a.m. —12:30 p.m. D Stone at Columbia River Counties Caucus Tour &Lunch- Part 1
(Yakima)
Page 10 of 11
Grant County Commissioners Minutes
Week of June 24, 2024
8:30 a.m. — 9:30 a.m. CENTRAL SAFETY COMMITTEE MEETING
12:00 p.m. —1:00 p.m. D Stone, Grant County CHI Monthly Meeting
1:00 p.m. — 3:00 p.m. R Jones and D Stone, WSAC General MembershipMeeting
8
THURSDAY, JUNE 27, 2024
8:00 a.m. — 3:00 p.m. D Stone at Columbia River Counties Caucus Tour &Lunch —Part 2
(Yakima)
8:30 a.m. — 3:00 p.m. BOARD OF EQUALIZATION (BOE) HEARINGS
2:00 p.m. — 3:30 p.m. C Carter, NC Regional Diversion Meeting
4:00 p.m. — 6:00 p.m. D Stone at Goodbye Celebration for Tim Payne (Rookery, Ephrata)
FRIDAY, JUNE 28, 2024
The session was continued to 10:00 a.m. with all Commissioners in attendance. Commissioners Stone
and Jones attended via Webex.
10:00 a.m. —10:30 a.m. Special Meeting: Prosecuting Attorney —Litigation (Anticipated
Executive Session)
Pursuant to RCW 42.30.110(1)(1) Commissioner Carter called an Executive Session to order at
10:06 a.m. to go until 10:16 a.m. regarding Litigation. In attendance were Commissioners Carter
and Stone (Webex) and Jones (Webex), and Rebekah Kaylor, Prosecuting Attorney's Office. The
session was continued to 10:26 a.m. Commissioner Carter closed the session at 10:26 a.m.
After the executive session was over, a motion was made by Commissioner Jones seconded by
Commissioner Stone, to engage Frank Cordell for services. The motion. assed unanimous)
p y
Page 11 of 11
Grant County Commissioners Minutes
Week of June 24, 2024
11:30 a.m. —1:30 p.m. D Stone, Revitalize Ephrata (Did not attend)
Signed this a en day of 2024.
Attest:
arbar ez, CMCu,()B
� Clerk of the Board
Dann Vi e -Chair
Rob J ens; le-mber