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HomeMy WebLinkAboutAgenda - Public WorksGRANT COUNTY WASHINGTON PIMUc W oxKs D-EPAR.T 124 ENTERTRISE STREET SE EPHRATA WA 98823 ----- - ------ GRANT COUNTY PUBLIC WORKS AGENDA BOARD of COUNTY COMMISSIONERS MEETING Monday, July 15t, 2024 2:00 PM --3:00 PM dft— D.0 Discussion Topic. D.1 Litter Ordinance D.2 Litter Crew Status D.3 Water Over State Highway — Unincorporated DA Purchasing Requests — 5 Touch Rule 0 Requestor—Staff 0 Approval —Supervisor 9 Admin — Receipt 0 Finance Manager —Accounts * Director— Authorize Payment D.5 Gorge Amphitheater Noise D.6 County Engineer --Vacation D.7 Public Works Budget D.8 Road 9 -NW (Brissey) D.9 ER&R Rates RECEIVED JUN 21 2024 GRANT COUNTY LTAC I--- - --- ------- --- --- ---- -- "To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful work environment." 9 & Information ....................................... (509) 754-6082 Email ......................... publicworks@grantcountywa.gol Andy Booth, Assistant County Road Engineer...... Ext. 3519 John Brissey, Supervisor Dist. No. I................. Ext. 3539 Mike DeTrolio, Supervisor Dist. No. 2 ......(509) 765-4172 Sam Castro, CPO, Public Works Director .......... Ext. 3504 Dave Bren, PE, County Road Engineer ............. Ext. 3502 Bob Bersanti, Construction Engineer ................ Ext. 3503 Rod Follett, Supervisor Sign Shop Ext. 3579 Rusty Soelter, Supervisor Dist. No. 3 ........ (509) 787-2321 Jajaira Perez, Finance Manager ....................... Ext. 3555 ................... Jason Collings, Supervisor Solid Waste (509 754-4319 John Spiess, Supervisor Central Shop (509) 754-6086 Tim Massey, Supervisor Bridge Crew ............... Ext. 3535 DATE,- July Ist, 2024 Department of Public Works 124 Enterprise St, S.E. Ephrata, WA 98823 j2ublicworks@,dranteountywa..gov TO: Honorable Board of County Commissioners . -.01 -7 C;ef FROM., earn Castro CPO, PW.D11rector Dave Bron PE, County Road Engineer SUBJECT: Motor Pool and Rental Rate Changes. Dear BoCC,, Serial �6. ., n 24.073 The, labor rate for repairs performed on vehicles and equipment in the E uipment Rental and Revolving program is charged at the m echanic's wages and benefits. This method fails to capture any overhead costs to opera te the repair shops in Public Works. Pub-lic, Works pro -poses to adopt a $100.90per hour labor rate. This would allow all users of.Public i olrks repair shops to contribute to the cost of operation, Instead of ER&R bearing a , 11 the -cost of overhead. Attached is a breakdown of rho costs covered by this labor rate. IM "To meet current and ruture needs, serving together with public and private entities, while rostering a respectful and successftil work- environment." Information .......................... (509) 7546082 John Brissey, Supervisor DtsL No. 1............... Ext. 3W FAX ............................................... (509) 754,6087 Andy Booth, Deputy Public Works Director,....... Ext, 3519 Mike DeTrollo, Supervisor Dist No. 2 ....... (509) 765-4172 Sam Castro, Public Works Director ...... Ext. 3504 Bob Bersantl, Construction Engineer . .............. Ext. 3503 Rusty Soelter, Supervisor Dist. No. 3 ........(509) 787-2321 Dave Bren, PE, County Road Engineer... Ext. 3502 Rod Follett Supervisor Sign Shop .................... Ext. 3579 John Spiess, Supervisor Central Shop...,. (509) 754-6086 Jajalra Perez, Finance Manager ............ Ext. 3555 Jason Collings, Supervisor Solid Waste...... (509) 754,43:19 Tim Massey, Supervisor Bridge Crew ....... . ..... Ext. 3535 ANNUAL SHOP LABOR RATE FORMULA/ 2024 OVERHEAD COST MECHANIC COST Annuai Compensation Annual Benefits Total Compensation Charged to ER&R Total Annual charged to ER IR Number of Mechanics +2080 Houm Mperyear RATE PER HOUR SHOP MANAGER $731CI53.60 perFn peryear Rate per Hour $1151582.69 1009/0 $346748.06 3 +2080 $27.78 LEAD MECHANIC $73,153.60 $421429.09 $115,582..69 100% $1150582,691t 1 -12080 $9.26 MECHANIC $66,3721.80 $38,,496.22 $104,,869,02 MWO $209,,738.05 2 +2080 $16.81 TOTALMECHANICCOST SUPPORT POSITIONS $212;W.010 Anniial Com p'ensait'llon $1 iC AnnU6l:,Behe­fItS $336003 To I _Compensation % -X %Ch- d arge ER &R 0 .0 To n I A' nua c arge I I 'h 'd 0, 'ER&k Divi& `f i& db ynumbe 'o :1 Mechanics 46j -2 + 2080 Houri" Fn Oeryear -3 RATE, PER -'HOUR PUBLIC WORKS DIRECTOR, $j49# 302,40- '595.39, -:-;$235`897,J9 25%,,' 5%974.45 -- $-51829.'07 2079:: $4.73 PW COUNTY ENGINEER $149,302.40 $86 595:39```.$2851897J9. .2S% $58 974.45 $9,.'$29,07* -:�2080: 4,73 PW FINANCE MANAGER, $1,271 088.00 $71711.704, 1 .:' $260,799 04:,:..' ;$11386660.: .20M� $6.44 ACCOUNTING'CLERK $69 68Q.OQ 40 414:40 .40-l'. $116-094.46: , $55;047.20. -.174'53 -r208O $4.41 FLEET, MANAGER:'- 0 .7 61126,29.6:6$:'' 100% $$1164 -+2080 OAP- PO :COST Lit 's 1941�20 .25 Q080 28 ANIll �j b as .V Mgt NINd b 4 g, 2, NxIon., % tf. M"', 04 Wn el V-1- ul 00 ii�i t A4 -i� -,,Z'�( -1- �f ............ t. -------------- _RE 2. .z $ 3-1. TOTALVENI[CLE CO x.4 _..:. - .. 2 -080 M- UK L PER 0 'CIO -ST 98.3,6 PROPOSED SHOP RATE $10o.00 *Based on $125,000 replacement cost, 4 vehicles and 15 year lifespan $125,000 X 4 = $500,000 -:-15 years = $33,333.33 "Based on $75,000 replacement cost and 15 year lifespan $75000 +15 years = $5,,000 %Clharged to.. Total annual. charged to Divided by number of +208014curs MISC COST Annual Cost ER&R ER&R:. Mechanics (6) perFn peryear Rate per Hour FACILITIES MAINTENANCE $500,000.00 is% $75�,000.00 $12,500.00: *2080 TOOLS $17,1500.00 100%. $17,,500,00 $2,,916.67 —$6.01 +2080 $1.4 . 0 INSURANCE $701000.00 -100% $11,#666.Z7 +'2080 $5*61. TOTAL.MIS MWO '0 33 M- UK L PER 0 'CIO -ST 98.3,6 PROPOSED SHOP RATE $10o.00 *Based on $125,000 replacement cost, 4 vehicles and 15 year lifespan $125,000 X 4 = $500,000 -:-15 years = $33,333.33 "Based on $75,000 replacement cost and 15 year lifespan $75000 +15 years = $5,,000 DATE: J u ly Vt, 2024 grant County Department of Public Works 124 Enterprise St. beta Ephrata, WA 98823 2ub11cwqrks@9rantcountY-W.a-9ov TO. Honorable Board of County Commissioners FROM: Sam Castro CPO, PW Director t� Dave Bren PE, County Road Engineer 7# SUBJECT: Motor Pool and Rental Rate Changes Dear BoCC, Serial No. 24.074 The Sheriffs Department vehicles are currently leased through the Equipment Rental and Revolving fund and collect funds over the designated life of the vehicle. ER&R collects $6000.00 towards the upfitting cost, With the remaining funds coming from Current Expenses. The current rates are on average $0.34 per mile for vehicle replacement and $0.34 per mile for maintenance and operation. The result of this system is that the vehicle replacement is underfunded. The Sheriffs Department must get funds from Current Expenses to pay theirportion of the upfitting. In the last few years,, the cost of upfitting has increased dramatically,, requiring larger budget extensions to cover the costs. Its discussions with other Washington rState County fleet managers, Public Works directors, and Public Works engineers, they either include 100% of the upfitting in ER&R or 0%. This makes the accounting and tracking ofthe cost of upfitting much clearer, Grant County Public Works proposes 'Including 100% of the vehicle replacement, maintenance and operation, and upfitting in ER&R and collecting the funds over the life of the vehicle. Thi would prevent the Sheriffs Department having to estimate up fiffing costs and asking for a budget extension if the cost exceeded the requested amount. The funds would bep aid to ER&R as calculated by the number of vehicles for that year. The rental rates will also need to be updated to reflect the additional cost of the up fitting and the increased cost for vehicle replacement and maintenance and operation. The new rates are in the Included attachment. SCDB:sn "To meet current and future needs, serving together with public and private entities, while fostering a respectful and successful =rk environment." Information..... .................. ........... (509) 754-6082 John l3rissey, Supervisor Dist No, I ............... Ext. 3540 FAX . ............................................... (509) 7546087 Andy Booth, Deputy Public Works Director_...... Ext. 3519 Mike DeTrollo, Supervisor Dist No. 2 ......(509) 765-4172 Sam Castro, Public Works Director...... Ext, 3504 Bob Bersanti, Construction Engineer ................ Ext. 3503 Rusty Soelter, Supervisor Dist. No, 3........(509) 787-2329L Dave Bren, PE, County Road Engineer... Ext 3502 Rod Follett, Supervisor Sign Shop ..................... Ext. 3579 John Spiess, Supervisor Central Shop ...- (509) 754,6086 jajalra Perez, Finance Manager ............. Ext. 3555 Jason Collings, Supervisor Solid Waste...... (509) 754-4319 Tim Massey, Supervisor Bridge Crew .. . .......... Ext. 3555 2024 Sheriff Dept, Upfit cost (This cost accounts for the $6,000 already collected) 11 Patrol cars - $264,000 4 Pickups - $116,000 Total - -�38O,000 Cost of services not covered in ER&R Oasis Auto Spa 2021- $4,792-50 2022 - $40820.75 2023 - $6,503.20 Pro Touch 2021® $4,622.25 2022 — $7/960.35 2023 - $7,842-88 Voyager Credit Cards 2021 - $18,842.96 2022 - $15010.56 2023 - $15788.91 3. M1 E ui ment Cost $ 64,52$.21 Equipment Cost $ 64,528.21 Equipment Cosi $ 60,888:80 Inflation 3.5% 1.14752 Inflation 3.5%1.14752 Inflation 3.5%1.14752 Net Value $ 74.647.41 Net Value $ 74,047;41 Net Value 69871.12 Estimate Auction Value Net Cast $ 6,452.82 $ 67,594.59 Estimate Auction Value Net Cost $ 6,452.82 $ 67,594.59 Estimate Auction Value $ Net Cost 6;088.80 63,782.32 Estimated Disposal in Miles 100000 Estimated Disposal in Miles. 1.00000 Estimated Disposal in Miles 100000 Avera a Miles Per Gallon 13 Average Miles Per Gallon 13 ------------- Average Miles Per Gallon 15 Avera2e Gallons of Fuel Over Life 7692.31 Average Gallons of Fuel Over Life 7692.31 Average Gallons of Fuel Over Life 6666.67 Maintenance and improvement 0.15 Maintenance and Improvement 0.15 Maintenance and improvement 0.15 Unleaded Fuel Cost $ 4.00 Unleaded Fuel Cost $ 4.00 Unleaded Fuel Cost $ 4.00 Diesel Fuel Cost Diesel Fuel Cost Diesel Fuel ,Cost Total fuel cost. $ 4.15 Cost of Fuel $ 31,923.08 s -� n. &W tis ap 5 C # " f..xret erMile . •- Preventitive Maintenance Total fuel cost $ 4,15 Cost of Fuel 31,923,08 -= _.... u l erMile4 :'t �; ..:Pt �.:.:. ,.r,?t ..�s:�.a3L� Preventitive.Maintenance Total fuel cost $ 4.15 Cost of �j Fuel 2 66,67 �,l.i Preventitive Maintenance Oil / Air Filter Est Costs $25.001 Oil / Air Filter Est Gosts $25.00 Oil /Air Filter Est Costs $25.00 Shop Labor $100 Shop Labor $100. Shop Labor $100 Hours for PM Service Check 2 Hours for PM Service Check 2 Hours.fdr PM Service Check. 2 Cost of PM Service $225.00 Cost of PM.Service. $225.00 Cost of PM Service $225.001 Number of PM's 4000Miles) 20 Number of PMI's 4000Miles) 20 Number of PM's 4000Miles) 20 Cost of Maintenance over Term $4,500.00 CosParMlle,for. !nt£n{FII ... .. Ma ., .,_ . A .:....$t30�5.< Cost of Maintenance over Term $4,500.030 y«F :: `. 0;as�#�et�Mr€efor,lVlarn�enance � :;. .� ..z� , . ,. :., $Q:O�� Cast of Maintenance over Term $4,500-00. v i i .:.. ; ostrPer; Nlrle"for�Mam�enance_. _ 'W", Tires- Average 1006 Tires- Average 700 Tires- Average 700 Based on Re lacement x6 6000 based on Replacement x6 4200 Based on Replacement x6 4200 e .+ N. ..... ':.. < "1 .:e •-'-.; .^ _.. = 01:£1 42, tom': Insurance 4400 Insurance 4400 Insurance 4400 Incidents 4000 Incidents 40300 Incidents 4000 Total 8400 Total 8400 Total 8400 .. .v .. �.. ..._ r.. iH .'.--•tag .. 'ry. i a -.y- crdentafs a . s a sel er=� e.� � :fin nd=1n urn �` :,$. _ . r:.00i��. .,.�.-�a-..•vc+r v. -.: H»ia+y-' o :;..X..4xba_`-6 _.�.�-i \ "x'e.a-- � tnci�terrta�israndf:insurance� er�mlte._ � . z;Okt�:: trrcrde'htalsrand>lrisucaiice! er:�i�lle`� Upfitting Costs U fittin `hosts tJpflttin 0;osts Vendor labor 8400 Vendor labor 8400 Vendor labor 84003 Vehicle wrap 2000 Vehicle wrap 20700 Vehicle wrap 2000 Light bar or visor! interior righting 5000 Light bar or visor/ interior liqhtin-ci 5000 Light bar or visor/ interior lightinglighOng 5000 Printer. laptop mount, dock 2000 Printer, laptop mount, dock 2000 Printer, laptop mount, dock 2000 Console and control box 2000 Console and control box 2000 Console and control box 2000 Siren/howler 1000 Siren/ howler 1000 Siren/ howler 10010 Wiring harness/ timer 1300 Wiring harness/ timer 1300 Wiring harness! timer 1300 Mise items (Flashlight, gun lock) 1400 Misc items (Flashlight, gun lock 1400 Misc items (Flashlight, gun lock) 1400 Cradlepoint 1600 Cradlepoint 1800 Cradlepoint 1800 Radar 4000 Radar 40070 Radar 4000 Tonneau cover 1500 K9 u fit 8000 Mise repairs 1100 Bed storage 20100 Leveling kit 1500 Mise repairs 1100 Sum of Costs 35000 � 1 W- Total Mileage Rate $ 1.53 Misc repairs 1100 Sum of Costs 38000 50fittin ::costs!- et`4mlle..: J ,.O\UAI ..IiM����MicJ 4}.� .: tl.�.ts_� S � �i�� ^1....Y •�k�7,�; Total Mileage Rate $ 1.55 Total cost over lifetime $'15:CIQC3D#? Actual Cost Per Mile Sum of Costs 30000 V {� es ���/j�/�{y �f/�a1���11i.�XY�*7}0. � `' i�-tu ��a+"'� liQ' ....K. ., b HT1■tS t}�� _ Total Mileage Rate $ 1.39 $1 9;tQt]:aCl Total cost over lifetimeWOMEN Actual Cast Per Mile $1,40 i otai cost over watime to4,vuu:uu I l 1 Actual Cost Per Mile $1.55